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Mitigating Circumstances: Extensions and Additional Consideration

We understand that sometimes life does not go according to plan, no matter how hard you try or prepare. If something has gone wrong and impacted your ability to complete assessments, don't worry - there are options available to you. This page outlines the help you can receive and how to request it.

Mitigating circumstances

Mitigating circumstances are unexpected events that could not be planned for or avoided, and can seriously affect your ability to take assessments.

The help the University can offer when these situations occur are called "mitigations". They are designed to reduce the impact on your studies.

There are two routes of mitigation available:

  • Extensions to Coursework

Additional Consideration

You can read the full information about mitigating circumstances and the 2023-24 guidance on the University website: University mitigating circumstances page

You can apply for mitigating circumstances via an online form, simply click the button below:

Frequently Asked Questions

As well as the University guidance mentioned above, we have put together a list of the most common questions that our students ask about the process. The FAQ is split into sections that cover Extensions and Additional Consideration .

Please read the FAQ carefully first, but if you need extra help or are unsure about anything, you can contact the LUBS Student Support Team at: [email protected]

If you experience circumstances that will have a short-term impact on your ability to complete coursework assessments (for example a minor illness), you can make an application for an extension to a coursework deadline.

Please note : not all circumstances are grounds for mitigating circumstances. You can find out more on the circumstances normally accepted in section 2.1 of the Mitigating Circumstances Guidance on the university website.

How/when can I apply for an extension to a coursework submission deadline?

To apply for an extension to a coursework deadline, you must apply  before  the coursework submission original deadline via the  online application form .

Email requests for extensions will not be considered.

We are unable to review extension requests submitted after the assessment deadline: all extension requests must be submitted before 12 noon (UK time) of the day of the deadline.

If you have missed the deadline to apply, you have the option to make an application for Additional Consideration to request either:

1. The removal of penalties for late submission (if incurred) or

2. A further attempt at the assessment at the next available opportunity.

You can read the FAQs on Additional Consideration further down this page .

What is the maximum number of days extension I can apply for?

If you are applying for a coursework extension on personal medical grounds, you will be able to self-certify for a period of up to 7 calendar days.

The maximum period we can grant extensions for coursework deadlines is 14 calendar days.

For any application of up to 14 days and/or for non-personal medical grounds, supporting evidence will be required.

You can read about supporting evidence here .

Do I need to provide evidence of my circumstances?

If you are applying for an extension to a coursework deadline on personal medical grounds (which includes men tal health) , you will be able to self-certify for a period of up to 7 calendar days without the need to provide evidence.

All other applications will require supporting evidence . We may need additional evidence to help to clarify a set of circumstances, if this is the case, we would contact you via email.

If your circumstances relate to a Disability and you are registered with Disability Services at the University , your Summary Support Sheet can be used as a type of supporting evidence for an extension request. Please also mention on the application that you are registered with this service when describing your circumstances and the impact on your ability to complete assessment.

Which type of assessment can I get an extension for?

You can apply for an extension to assessed coursework.

It is not possible to request an extension for:

  • An examination - If you have mitigating circumstances which affect your ability to undertake an examination, then the option open to you is to apply for 'Additional Consideration'. For further information please see the Additional Consideration FAQs below on this page.
  • Non-assessed draft – you will need to contact the module leader directly to discuss an alternative date.
  • Live presentations - you will need to contact the module leader directly to discuss an alternative date.

Can I get an extension on assessed group work?

If the group work element is an essay/poster/presentation and does not impact the rest of the module, then an extension request can be reviewed.

You must provide sufficient supporting evidence at the time of application if applying for a group extension, as provisional extensions cannot be granted for group work assignments.

Only one group extension can be granted per assessment.

How will I know if I have been granted an extension?

You will receive an email within 3 working days (this does not include weekends or University closure dates).

The email will advise whether your extension request has been accepted or rejected. If accepted, it will advise you of your new submission deadline.

Please note: the original deadline will remain on Minerva as that is the module area which is not tailored to individual student accounts.

Where do I submit my work if I have been granted an extension?

There will be a Late/Extension submission area which is where you will need to submit.

If you have any issues with uploading an assignment, please contact [email protected] ahead of the deadline and include in the email:

  • Student ID number
  • Module code
  • Deadline of submission
  • Attach the completed assignment to the email.

What happens if my request for an extension is rejected or I can’t submit by the assessment deadline?

If the work is not submitted by the deadline, late penalties will be applied for each day the work is late and after fourteen (14) days of non-submission a mark of absent (AB) is returned.

You can find more information on late penalties on the  'Submitting Assignments'  page on the Taught Student Guide.

Additional Consideration is a request to the Business School for your circumstances to be taken into account at the next Special Cases Committee meeting.

It is different from an Extension request because Additional Consideration is usually applied for after the assessment has taken place. Please see the University Mitigating Circumstances Guidance for further information.

Do I have a valid reason to request Additional Consideration?

Like extensions, Additional Consideration is for unexpected circumstances that are out of your control, such as a bereavement or a sudden illness that has impacted your studies or ability to take an assessment.

Please note that not all circumstances are grounds for mitigating circumstances and you can find out more on the circumstances normally accepted in section 2.1 of the Mitigating Circumstances Guidance .

What can I apply for through 'Additional Consideration'?

You can apply for any of the following:

  • First Attempts – this is an uncapped further attempt to be taken in the next assessment period.
  • Removal of Penalties – to remove any late penalties that have been accrued on an assignment.
  • Exemption – this can only be requested on certain elements that are 30% or under, if granted the element would not be considered in the final total of the module.
  • Consideration - this is a request that your circumstances be taken into account at the Classification Board at the end of your University career.
  • Repeat of Year – if your circumstances have meant that you have missed the majority of your teaching and assessments the School may be able to consider allowing you to repeat the year.

Please note that the School Special Cases Committee will award you what is appropriate and acceptable for both you and the School.

Can I apply for Additional Consideration for an exam?

Yes. If you have either missed an exam, have suffered some disruption in an exam or feel that your circumstances have negatively affected your preparation and performance, you can apply for Additional Consideration.

What evidence do I need to provide?

Evidence must be in documentary form from a professional third party (i.e. doctor/therapist/government body/employer).

The evidence should cover the assessment period in question and should be signed and dated. All evidence must be in readable English, or if not, translated by a certified translation company. We cannot accept evidence in another language, prescriptions for medication, or photographs of physical maladies/injuries.

Please see the Mitigating Circumstances Guidance for further information about evidence.

How do I apply for Additional Consideration?

You can apply online via the  online application form.

If you run into any difficulties, please contact your Parent School for advice.

If I have a further question about Additional Consideration, who should I ask? My Parent School or Teaching School of the module??

Your Additional Consideration application will go to your Parent School. If you have any further questions, please contact your Parent School for any advice and for further information on application deadline dates.

If you are a LUBS student, you should contact [email protected]

When do I need to have applied by?

LUBS Student Support will communicate upcoming Additional Consideration deadlines to students via Minerva. The deadlines to submit Additional Consideration applications during the 2023/24 academic year are as follows:

If you do not apply by the deadline you will need to submit an academic appeal.

If you wish to appeal to the University, we recommend you speak with a member of the LUU’S Help and Support Team for independent support and advice. You can visit their team in the Union building during their opening hours , give them a call on 0113 3801 400 or  send them an email.  

  If you decide to formally appeal, you will need to follow the University’s appeals process and submit your appeal within 20 working days of receiving your final results . You should seek independent advice regarding your case from LUU’s Student Advice Centre.   

  More information about the university’s appeals process can also be found here.  

Who makes a decision on my application?

Your application will be first looked at by a Student Support Officer (SSO). The SSO will check that the information you have submitted in your application is correct for your programme of study and that the reason and evidence you have supplied is valid.

The SSO will then present your request to the School Special Cases Committee.

Each School has a Special Cases Committee that meets a number of times throughout the year to look at mitigation circumstances requests. This Committee is chaired by a representative of the Head of School and is attended by a quorum of academics.

I have applied so when can I expect to hear back?

What happens next.

The LUBS Student Support Team will provide you with an outcome letter via your student email address, explaining the outcome of your application and any action you are required to take. It is important that you read all of the information outlined in this email.

If you have been granted any First Attempts, you will be provided with a link to a form to complete to accept your first Attempt(s). The deadline to complete this form and accept any First Attempt(s) will be communicated within the outcome letter.

What happens if I am not happy with the outcome of my application?

If you have any questions about your outcome, please contact your Student Support team in the first instance at: [email protected]

If you are still unhappy with the School Special Cases Committee outcome after speaking with the Student Support team, you have the option of appealing the decision through the University Appeals Procedure .

If your question is not answered above please contact:  [email protected]

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  • DVD, video, or film
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  • Government publication
  • Music or recording
  • Online image or video
  • Presentation
  • Press release
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What is LSBU Harvard referencing?

London South Bank University (LSBU) use their own interpretation of the Harvard system of referencing citations. There are minor differences in the way LSBU references are formatted, therefore there is extra importance placed on writing correctly formatted citations.

The LSBU Harvard style follows the Author-Date system of referencing citations. With this style of referencing, in-text citation (within the body of text) contain the author’s surname and date of publications. These citations go along with a ‘Reference list’, located at the end of the work. This list of references contains more detailed information about the sources you have cited in you text.

How to LSBU Harvard reference

Writing an in-text citation is easy, simply write the author’s surname and date of publication with-in brackets directly after the quote you are citing. The remaining details of that source are included in a reference list at the end of your work.

A reference, as mentioned above, includes much more information than the in-text citation. It provides detailed information about the source you have cited, including the surname of the author(s), year of publication, the title, the edition, place of publication and publisher’s name.

The information included differs depending on the material you are referencing, the example is the information required when referencing a book, however if you are referencing a website, for example, the format and information included changes.

A lot to remember? Use RefME’s free LBSU referencing tool to automatically generate citations and references in seconds. Scan book barcodes with the app, or simply search for books, journals, newspapers and more with our web tool. Try RefME free now.

Popular harvard-lsbu style Citation Examples

How to cite a book in harvard-lsbu style.

Use the following template to cite a book using the harvard-lsbu citation style.

Reference List

Place this part in your bibliography or reference list at the end of your assignment.

In-text citation

Place this part right after the quote or reference to the source in your assignment.

How to cite a Journal in harvard-lsbu style

Use the following template to cite a journal using the harvard-lsbu citation style.

How to cite Film or Movie in harvard-lsbu style

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How to cite an Online image or video in harvard-lsbu style

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What is LSBU’s policy on late submissions?

  • Tables and Views for HCM

PER_ASSIGNMENT_EXTENSIONS_F

To Store TaxReportingUnit Data which will be used to by ESS Job to fetch the the data from the Extension table and create/process the Localization records.

Schema: FUSION

Object owner: PER

Object type: TABLE

Tablespace: FUSION_TS_TX_DATA

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APA Referencing, How-to-Guide

  • APA referencing overview
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VLE materials/ lecture notes.

lsbu assignment extension

NOTE: It is important to check with your lecturer if referencing class notes is appropriate for your assignment.

Lecturer’s surname, initials. (year, month date). Title of handout or title of PowerPoint. [Format of material]. Platform.

URL Examples:

Housand, R. (2019, March 22). Individual differences and psychometric research. [PowerPoint]. LSBU VLE.

https://vle.lsbu.ac.uk/psychometric

Bowman, S. (2020, January 15). Understanding copyright. [Online video]. Panopto.

https://lsbulecturecast.cloud.panopto.eu/Panopto/ScriptResource.axd?d=ICPDhtdJ

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COMMENTS

  1. How can I make an Extenuating Circumstances claim?

    The death or serious illness of a family member, or other person you had a close relationship with. Other circumstances that have had a serious impact on your ability to complete your assessment (s). You can make a claim using the 'Late submission and extenuating circumstances' form. Log in to your MyAccount (if you haven't already) and follow ...

  2. PDF Late Submission and Extenuating Circumstances Notification Procedure

    1. A student submits an extenuating circumstances claim six weeks after a deadline. The reason given for the late submission is that they were unwell at the time of the deadline, and evidence is submitted from their GP staying that they had been unwell for one week at the time of the deadline. This claim is rejected.

  3. PDF Student Extenuating Circumstances Procedure

    Student Extenuating Circumstances Procedure - London South Bank University

  4. PDF Assessment and Examinations Procedure 21-22

    1. Purpose. 1.1 This document set out the procedures associated with assessment and examinations at London South Bank University providing details about our certification and transcripts. 2. Assessment Procedures. 2.1 The purpose of assessment is to measure students' learning, skills, and understanding.

  5. Policies and procedures

    Policies and procedures. Browse our policies, regulations and procedures for more information on our approach to academic matters, student affairs and life on campus. These regulatory documents support and clarify the ways we ensure that you, the student, are fairly treated: from accepting an offer to study here; through assessments; to your ...

  6. How should I submit my coursework?

    Take a look at your Assessment Brief for the module that you have in mind; you'll find this in Moodle.This will give you all the information you need about how you'll be assessed (for example by coursework, project work, or by examination) and the marking criteria that will be used - as well as your submission deadlines, way of submitting your work, and when you'll receive feedback.

  7. PDF My LSBU Guide

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    The Digital Skills Training Team. 1:2:1 online support for the following: Word - Assignment Formatting. Excel - Essentials, Working with Charts, Formulas & Functions. PowerPoint - Essentials, Posters. Moodle - Inductions, Assignment Submissions. Building Basic Websites. Managing your files - storing and retrieving documents on your laptop. Get in touch

  11. Mitigating Circumstances: Extensions and Additional Consideration

    If you are applying for an extension to a coursework deadline on personal medical grounds (which includes mental health), you will be able to self-certify for a period of up to 7 calendar days without the need to provide evidence.. All other applications will require supporting evidence. We may need additional evidence to help to clarify a set of circumstances, if this is the case, we would ...

  12. Why am I unable to submit my Moodle assignment?

    There may be a number of other reasons why you are unable to submit your assignment through Moodle. Please check all the assignment instructions on your Moodle site. For a step-by-step guide to submitting assignments through Moodle please see our How To guide here. If you need further help, please come and see us at one of our help desks.

  13. Assignment writing

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  15. Psychology

    Resources for researching your assignments, referencing, training and advice. Use the blue tabs and menus above to find databases, web resources, referencing pages, ... If you don't have an LSBU email, please email us at [email protected] and we can book an appointment for you. You can also contact us with questions or queries.

  16. Home

    What does it mean to be academic? 2. Formality: how the vocabulary choices you make affect the style, tone and precision of your writing. 3. Structure: how to organise your ideas cohesively and coherently at sentence, paragraph and text level. 4. Evidence-based: how to add credibility by incorporating your research in your writing.

  17. LSBU Harvard Referencing

    The LSBU Harvard style follows the Author-Date system of referencing citations. With this style of referencing, in-text citation (within the body of text) contain the author's surname and date of publications. These citations go along with a 'Reference list', located at the end of the work. This list of references contains more detailed ...

  18. What is LSBU's policy on late submissions?

    In this case, instead of your mark being capped at a pass, it will be reduced by 5% for every working day past the deadline that you submit your work. So, if you submit your assessment three days after the deadline, your mark goes down by 15%. To make a late submission request, please complete the please use the 'Late submission and extenuating ...

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  20. PER_ASSIGNMENT_EXTENSIONS_F

    Columns. PER_ASSIGNMENT_EXTENSIONS_F_PK. Unique. Default. ASSIGNMENT_EXTENSION_ID, EFFECTIVE_START_DATE, EFFECTIVE_END_DATE. To Store TaxReportingUnit Data which will be used to by ESS Job to fetch the the data from the Extension table and create/process the Localization records.

  21. VLE materials/lecture notes

    NOTE: It is important to check with your lecturer if referencing class notes is appropriate for your assignment. Format: Lecturer's surname, initials. (year, month date). Title of handout or title of PowerPoint. [Format of material]. Platform. URL Examples: Housand, R. (2019, March 22). Individual differences and psychometric research ...