office 365 business plans canada

Which Microsoft 365 plan is right for your business?

Your business has unique needs, which is why there are several Microsoft 365 plans to choose from, so you get the apps and features you need. Many of the plans sound similar, so we'll guide you through the options to help you find the plan that will best support you to run your business.

If you want a full breakdown and comparison of features in each plan, check out more here .

You can also take a quick 2-minute assessment to get a recommendation on which plan is best for you.

Microsoft 365 for business  is a subscription service that lets you run your organization in the cloud while Microsoft takes care of the IT for you. It connects employees to the people, information, and content they need to do their best work, from any device.

The most popular plan and what is recommended for most businesses is Microsoft 365 Business Standard.

If you have other needs, choose one of the options below:

We already have Word and Excel, but we're interested in email and Microsoft Teams

If your business already has licenses of Microsoft Office, you might only want to get business-class email that gives you a custom email domain address and Microsoft Teams for online meetings. If this is the case, then Microsoft 365 Business Basic would be your best option. 

Web and mobile versions of Word, Excel, PowerPoint, and Outlook.

Host email with a 50GB mailbox and custom email domain address.

1TB of cloud storage to store and share files.

Facilitate online meetings and video calls for up to 300 users and create a hub for teamwork using Microsoft Teams.

Manage appointments with Bookings and manage projects with Forms, Lists, and Planner.

Click here if Microsoft 365 Business Basic is the right option.

My business and employees just need apps like Word, PowerPoint, and Excel

If your business only needs desktop apps like Word or Excel, Microsoft 365 Apps for business will be your best option.

The latest desktop versions of Microsoft 365 apps: Outlook, Word, Excel, PowerPoint, OneNote (plus Access and Publisher for PC only).

Automatic updates to your apps with the latest features and capabilities.

1 TB of cloud storage to store and share files.

Each license lets you install Microsoft 365 apps on five mobile devices, five tablets and five PCs or Macs per user.

Click here if Microsoft 365 Apps for business is the right option.

What add-ons are there for my business plan?

There are a plenty of add-ons to choose from, but two that we recommend you consider are Microsoft Defender for Business and Teams Phone.

Help keep your devices and servers secure from online threats such as ransomware and malware. Defender for Business is an easy-to-use cybersecurity solution to help protect against, detect, and respond to cyberattacks.

Learn more about Microsoft Defender for Business

Help administrators keep your organization connected with Microsoft Teams calling solutions. Empower employees in remote, in-office, or hybrid work environments with the flexibility of Teams Phone and devices that fit the way you work.

Learn more about Microsoft Teams Phone

Check out  Buy or manage add-ons for Microsoft 365 business plans to learn how to add new features to enhance your subscription.

How do I change subscriptions?

If you chose a plan for your business, but later want to change it, check out Upgrade or change to a different Microsoft 365 for business plan to read how you can switch your plan.

Buy Microsoft 365 for your small business

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Microsoft 365 vs Office 365 Pricing Guide: Updates and Increases

February 21, 2024 | By softlanding

Microsoft’s office productivity solutions have become a mainstay in today’s digital age. Yet, navigating through Microsoft’s offerings – specifically, Microsoft 365 and Office 365 – can be a complex task. This article aims to be your digital compass, guiding you through an all-in-one pricing overview and comparison of these powerhouse platforms. With your needs, budget, and challenges in mind, we’ll demystify the differences and similarities, helping you to make an informed decision. Whether you’re an individual, a small business owner, or part of a large corporation, there’s a plan designed just for you.

Kickstarting Your Digital Journey

Microsoft 365 and Office 365 are often used interchangeably, but there are differences between them that can have significant impacts on your personal or business needs. Essentially, Microsoft 365 is a suite of productivity tools and services that extends beyond Office 365, integrating Windows 10 and Enterprise Mobility + Security. On the other hand, Office 365 primarily includes cloud-based productivity apps such as Word, Excel, PowerPoint, and others. Both offer various plans, each tailored to suit different use-cases and budgets. The tricky part comes in determining which plan best aligns with your goals – that’s where we come in.

Over 1 million companies across the globe rely on Office 365 to support in-office and remote teams, and Canada represents the third largest Office 365 market in the world. For these business and enterprise users, prices have remained largely unchanged since the suite’s launch over 10 years ago. Microsoft has not changed the price of Office 365 since it first launched in June 2011. Meanwhile, Microsoft 365 has remained unchanged since its launch in March of 2017. However, as of March 1, 2022, Microsoft has increased its commercial pricing schedule for Microsoft 365 and Office 365 users. Education plan and private consumer products are unaffected – only commercial and enterprise Microsoft 365 and Office 365 license holders experienced cost increases.

Microsoft 365 (formerly Office 365)

Personal and family plans.

Microsoft 365 offers several plans tailored for personal and family use. Each plan presents a balance between functionality and cost, providing features such as premium Office apps, cloud storage, advanced security, and more. The Microsoft 365 Personal plan, designed for individual use, offers access to all premium Office applications, along with 1 TB of OneDrive cloud storage. The Family plan extends these benefits to up to six people, delivering exceptional value if you’re planning to share your subscription. Check out the Microsoft 365 pricing page for the most current pricing and feature details.

Key Takeaway: Microsoft 365 Personal and Family Plans offer individuals and households robust productivity tools coupled with cloud storage and advanced security. Carefully consider the number of users and your specific requirements to select the best plan.

Business Plans

When it comes to meeting the needs of businesses, Microsoft 365 shines with its diverse array of business plans. From the Basic plan for businesses seeking cloud services to the Premium plan providing comprehensive productivity and security tools, there is a solution for every business size and requirement. Importantly, these plans also offer scalability, allowing businesses to adjust their subscriptions as they grow. Consult the Microsoft 365 Business plans pricing page for a detailed overview.

Key Takeaway: Microsoft 365 Business plans are designed to cater to diverse business requirements and sizes, offering flexibility and scalability. Ensure to evaluate your business needs accurately before settling on a plan.

Enterprise Plans

Designed for larger organizations , Microsoft 365 Enterprise plans offer the most comprehensive feature sets. These plans, such as E3 and E5 , provide unmatched productivity, collaboration, and security capabilities. Additionally, they deliver advanced analytics, compliance tools, and voice capabilities. Enterprise plans may require a more substantial investment but often provide a high return on value due to the sheer volume of powerful tools and solutions they deliver. For the most updated details, visit the Microsoft 365 Enterprise pricing page.

Key Takeaway: Microsoft 365 Enterprise Plans provide a comprehensive suite of tools and solutions tailored for larger organizations. While they come at a higher price, the return on investment can be significant due to their advanced capabilities.

Office 365 Enterprise – Unpacking Its Plans and Pricing

Similar to Microsoft 365, Office 365 Enterprise plans provide an extensive array of productivity tools and services designed for larger organizations. While they don’t include some of the advanced features of Microsoft 365 Enterprise plans, they do offer more flexibility in terms of cost, making them an attractive option for budget-conscious enterprises. Refer to the Office 365 Enterprise pricing page for the most updated pricing and feature details.

Key Takeaway: Office 365 Enterprise plans offer a comprehensive productivity solution for larger organizations at a more affordable price point. If your enterprise is on a tight budget but still requires a robust productivity suite, these plans could be a viable option.

Head-to-Head: Microsoft 365 vs Office 365

Comparing features and benefits.

Choosing between Microsoft 365 and Office 365 boils down to evaluating their features and benefits against your needs. At a glance, both offer access to popular productivity applications like Word, Excel, and PowerPoint. However, Microsoft 365, with its inclusion of Windows 10 and Enterprise Mobility + Security, extends the value proposition with superior security features, device management, and unique tools like Microsoft Editor and Money in Excel. This comprehensive analysis can help you understand which plan offers the best value to your personal or professional life.

Key Takeaway: While Microsoft 365 and Office 365 share many features, Microsoft 365’s extra offerings could be invaluable depending on your specific needs. Evaluate your requirements carefully to make the most informed choice.

Analyzing Value for Money

When evaluating value for money, it’s essential to consider not only the cost but the return on your investment. On the surface, Office 365 may seem like the more cost-effective choice. However, when you factor in the additional features and services offered by Microsoft 365 – such as advanced security, better device management, and productivity-enhancing tools – you may find that the extra investment is worth it. Of course, the best value for you will depend on your specific needs and budget.

Key Takeaway: Value for money extends beyond just the price tag. By considering the return on investment in terms of features and services, you can make a decision that provides the best value for your personal or professional use.

Updated Pricing Model

Since Microsoft has updated its commercial pricing model, some users have experienced only minor price increases, while others have seen more substantial increases across the past year.

On March 1, 2022 Microsoft updated their list pricing for the following commercial products:

• Microsoft 365 Business Basic (from $5 USD to $6 USD per user)
• Microsoft 365 Business Premium (from $ 20 USD to $ 22 USD)
• Office 365 E1 (from $8 USD to $10 USD)
• Office 365 E3 (from $20 USD to $23 USD)
• Office 365 E5 (from $35 USD to $38 USD)
• Microsoft 365 E3 (from $32 USD to $36 USD)

These increases will apply globally with local market adjustments for certain regions. There are no changes to pricing for education and consumer products at this time.

However, customers using these products should remain alert to the possibility of future price changes. Microsoft has not offered any guarantee that these prices will not increase in the future, so all users should continue to factor this into their budgeting.

The changes took effect on March 1, 2022, but users continued paying their current contracted price until their license was up for renewal. From this renewal date onwards, they have been paying the new amended price. All new customers after March 1, 2022, have had to pay the increased rate.

Your Decision-Making Companion

Key considerations when choosing between microsoft 365 and office 365.

Selecting the right plan involves considering your specific needs, budget, and long-term goals. Key considerations should include the number of users, the level of security required, the need for device management, and the specific productivity tools you find most valuable. It’s also essential to consider the flexibility and scalability of the plan, especially for businesses that anticipate growth or change.

Key Takeaway: Choosing the right plan requires careful consideration of various factors. Ensure to evaluate your needs and goals thoroughly before making a decision.

Who Should Opt for Microsoft 365? And Why?

Microsoft 365 is a great choice for users who require advanced security features, better device management, and the latest productivity tools. Businesses, in particular, may find the enhanced features and scalability of Microsoft 365 business and enterprise plans to be an invaluable asset.

Key Takeaway: If you prioritize advanced features and services and don’t mind paying a little extra, Microsoft 365 could be the best choice for you.

Who Should Opt for Office 365? And Why?

Office 365 could be the perfect choice for individuals or businesses with basic productivity needs or a tight budget. It offers all the essential productivity tools at a lower price point, making it an attractive option for users who don’t require the advanced features of Microsoft 365.

Key Takeaway: If you’re on a budget or only require the basic productivity tools, Office 365 could be the right choice for you.

Turning the Tables: Your Ultimate Decision

Now that you’re equipped with a comprehensive understanding of the offerings of Microsoft 365 and Office 365, it’s time to make your decision. Remember, there’s no universally correct choice here; the best plan for you will depend on your specific needs, budget, and goals.

Steps to Purchase Your Chosen Plan

Once you’ve settled on a plan, the purchase process is straightforward. Go to the Microsoft 365 or Office 365 official website, navigate to the pricing page, select your preferred plan, and follow the prompts to complete the purchase. You’ll need a Microsoft account to finalize your purchase. If you don’t have one, you’ll be given the option to create one during the purchase process.

Key Takeaway: Purchasing your chosen plan is a simple process. Remember to have or create a Microsoft account to finalize the purchase.

Getting Started with Your New Office Suite

After purchasing your plan, it’s time to make the most of your new Office Suite. You’ll receive an email from Microsoft containing your product key and instructions on how to download and install the Office apps on your device. Familiarize yourself with the various apps and features included in your plan and start exploring how they can enhance your productivity.

Key Takeaway: Once you’ve purchased your plan, follow the provided instructions to download, install, and get started with your new Office Suite.

Sealing Your Digital Success

Choosing between Microsoft 365 and Office 365 is not just about comparing prices. It’s about strategically selecting the tools that will enhance your productivity, secure your data, and ultimately, contribute to your success – whether in personal projects or business ventures.

Final Thoughts on Microsoft 365 and Office 365 Selection

In the end, your choice between Microsoft 365 and Office 365 hinges on your specific needs, budget, and future goals. Both offer a fantastic suite of tools designed to enhance productivity and streamline workflows. Whichever plan you choose, rest assured that you’re investing in a platform built on the pillars of innovation, security, and collaboration. Now, you’re one step closer to boosting your digital prowess and achieving your goals.

Key Takeaway: The selection process between Microsoft 365 and Office 365 is a strategic decision that can enhance your digital journey. Make your choice with confidence, knowing that either way, you’re investing in your success.

Frequently Asked Questions

What happens if i want to switch plans or cancel my subscription.

Microsoft allows you to switch to a different plan or cancel your subscription at any time. If you decide to change plans, you can upgrade from a Microsoft 365 Family plan to a Microsoft 365 Personal plan, or vice versa. Similarly, you can upgrade your Office 365 plan to a Microsoft 365 plan. If you choose to cancel your subscription, you’ll have access to the services until the end of your current billing cycle.

Can I mix and match different Microsoft 365 and Office 365 plans?

Yes, you can mix and match different plans within Microsoft 365 and Office 365. This flexibility can be particularly beneficial for businesses, allowing them to provide different users or departments with the tools they need without paying for unnecessary features.

How does Microsoft 365 and Office 365 handle data privacy and security?

Both Microsoft 365 and Office 365 take data privacy and security seriously. They utilize robust encryption methods for data at rest and in transit. Additionally, Microsoft 365 offers advanced security features such as threat detection and prevention, data loss prevention, and advanced compliance capabilities.

What support is available if I encounter problems with my chosen plan?

Microsoft offers comprehensive support for all Microsoft 365 and Office 365 plans. You can access support through various channels, including online chat, phone, and email. Additionally, Microsoft’s extensive online resources, such as how-to articles and user communities, can help you solve common issues and make the most of your plan.

Can I use these services on multiple devices?

Yes, you can install and use Microsoft 365 and Office 365 services on multiple devices, including desktops, laptops, tablets, and smartphones. The number of devices you can use depends on your specific plan. For instance, Microsoft 365 Personal allows for use on one device, while the Family plan allows for use on up to six devices.

Sources Spataro, Jared. “New Pricing for Microsoft 365 – Microsoft 365 Blog.” Microsoft 365 Blog, 19 Aug. 2021, www.microsoft.com/en-ca/microsoft-365/blog/2021/08/19/new-pricing-for-microsoft-365/ . Accessed 21 June 2023. “Enterprise Software | Compare Microsoft 365 E3, E5 & F3.” Microsoft.com, 2018, www.microsoft.com/en-ca/microsoft-365/compare-microsoft-365-enterprise-plan s. Accessed 21 June 2023. “Compare All Microsoft 365 Plans (Formerly Office 365) – Microsoft Store.” Microsoft.com, 2021, www.microsoft.com/en-ca/microsoft-365/buy/compare-all-microsoft-365-products . Accessed 21 June 2023.

Article Updated for Jun 23, 2023

Written By:

softlanding

Softlanding is a long-established IT services provider of transformation, professional services and managed IT services that helps organizations boost innovation and drive business value. We are a multi-award-winning Microsoft Gold Partner with 13 Gold Competencies and we use our experience and expertise to be a trusted advisor to our clients. Headquartered in Vancouver, BC, we have staff and offices in Toronto, Montreal and Calgary to serve clients across Canada.

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Microsoft 365 Business Standard vs. Premium

Microsoft 365 Business Standard vs. Premium. Pure IT's comprehensive guide to Microsoft 365 for Calgary businesses in 2023 is here.

Microsoft 365 Business Standard vs. Premium: A Quick Comparison Guide

Your business needs to stay connected and efficient in today’s fast-paced world. Microsoft 365 offers different plans to suit your specific needs, but choosing between Microsoft 365 Business Standard and Premium can be daunting. Let’s look at each plan to help you make an informed decision for your organization.

Microsoft 365 Business Standard provides a full suite of productivity tools, including web apps, support for up to 300 users, and 1TB of cloud storage per user. This plan goes beyond the Basic offering by adding desktop versions of Microsoft 365 apps with premium features, ensuring your team can work seamlessly across devices and platforms. Video conferencing and online meetings are also included, boosting collaboration between your team members.

On the other hand, Microsoft 365 Business Premium is an all-in-one solution for those prioritizing productivity and security. In addition to everything offered in the Business Standard plan, the Premium option also includes Microsoft Defender for Business and Defender for Office 365 Plan 1. This advanced security offering is tailored for small to medium-sized businesses (1-300 employees), keeping your organization’s data, devices, and users safe from ever-evolving cyber threats.

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Microsoft 365 business standard for canadian companies, features and capabilities.

With Microsoft 365 Business Standard, your company can access a wide range of features to boost productivity and collaboration within your organization. This includes:

• Desktop apps like Word, Excel, PowerPoint, Outlook, and Access (PC only)
• Web versions of these apps for added flexibility and on-the-go use
• Communication and collaboration tools such as Teams, SharePoint, and Exchange
• 1 TB of OneDrive cloud storage per user

Whether you’re working from your office, a coffee shop, or your home, Microsoft 365 Business Standard provides the tools your team needs to excel.

Security and Protection

Your organization’s data security is a top priority, and Microsoft 365 Business Standard offers robust protection to keep your information secure. This includes:

• Built-in security measures for email and documents
• Advanced threat protection and encryption
• Compliance solutions to help meet industry regulations

Rest assured, knowing your company’s sensitive information is safeguarded with Microsoft 365 Business Standard.

Device Compatibility

A diverse range of devices is essential in today’s modern workplace. With Microsoft 365 Business Standard, you can easily access your apps and services across various platforms and devices, including:

• Windows PCs
• Mac computers
• iOS and Android smartphones and tablets

No matter your device preference, Microsoft 365 Business Standard ensures a seamless experience for your team members.

Pricing and Plans

Microsoft 365 Business Standard is available at a competitive price to help your Canadian company improve its productivity and collaboration capabilities.

Please note that you can change or cancel your subscription at any time on the monthly commitment plan. With Microsoft 365 Business Standard, you can scale your organization’s digital resources as needed.

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Microsoft 365 Business Premium In Calgary

Advanced security and compliance.

With Microsoft 365 Business Premium, you can protect your business in Calgary from potential security threats. This subscription includes advanced security features such as Microsoft Defender for Business and Defender for Office 365 Plan 1. These tools provide:

• Threat protection: Safeguard your data from malware, viruses, and phishing attacks.
• Identity and access management: Manage and control access to sensitive information.
• Information protection: Utilize Azure Information Protection to classify, label, and protect your documents.

Enhanced Productivity

Microsoft 365 Business Premium also offers enhanced productivity tools for your business in Calgary, including:

• Microsoft Teams: Empower your team to communicate and collaborate effortlessly.
• Desktop and mobile apps: Access Microsoft 365 apps (Word, Excel, PowerPoint, etc.) on the go and from any device.
• 1 TB of cloud storage per user: Store, access, and share your files securely with OneDrive.
• AI capabilities: Improve productivity with AI-driven features like intelligent search and automated workflows.

Business Application Integrations

Integrate your favorite business apps into Microsoft 365 Business Premium to further improve your operations in Calgary. Some popular integrations include:

• SharePoint: Collaborate on documents, share files, and manage projects with the help of this powerful tool.
• Power BI: Transform raw data into actionable insights and make data-driven decisions.
• Flow: Automate tasks and business processes by connecting your apps and services.

By choosing Microsoft 365 Business Premium, you’re ensuring your business in Calgary stays productive, secure, and efficient.

Comparing Business Standard and Premium

Feature differences.

When choosing between Microsoft 365 Business Standard and Business Premium, examining the differences in features is essential. Both plans include access to core Office desktop apps like Word, Excel, PowerPoint, and Outlook. However, there are a few key differences:

• Business Standard offers web and mobile versions of Office apps, 1 TB of cloud storage per user, and support for up to 300 users.
• Business Premium includes all Business Standard features, advanced security capabilities, device management, and more.

Regarding collaboration, both plans provide access to Microsoft Teams, SharePoint, and OneDrive for a seamless communication and file-sharing experience.

Security Capabilities

Regarding safeguarding your organization’s data, security plays a crucial role. Business Premium takes the lead in providing enhanced security features, such as:

• Advanced Threat Protection (ATP) to guard against threats like malware and phishing attacks.
• Data Loss Prevention (DLP) helps prevent sensitive information from unintentional disclosure.
• Device Management to enable remote management and protection of your company devices.

On the other hand, Business Standard offers standard security features, which might be satisfactory for organizations with fewer security needs.

Pricing Considerations

The difference in features translates to different pricing structures for Business Standard and Business Premium.

You should weigh your organization’s needs and budget when selecting the appropriate plan. Remember that both plans provide a monthly or annual commitment payment option, so you can decide how you’d like to handle your subscription payments.

Choosing the Right Plan for Your Business

Assessing business needs.

First, you need to evaluate your organization’s specific needs. Start by identifying the size of your team, which office applications are essential, and how your team will collaborate. Consider the level of functionality you require and whether you need advanced features, such as team management, automation, or integrations with external tools.

Evaluating Storage and Device Requirements

Next, consider your storage and device requirements. Microsoft 365 Business Standard offers 1 TB of cloud storage per user, while the Premium plan provides additional configurations. Assess how much space your organization requires based on projected data storage growth and employee expansion.

Also, consider the devices your team will use to access their data and applications, such as desktops, laptops, tablets, or mobile phones. Review compatibility with Microsoft 365 offerings, and ensure your chosen plan meets your team’s device requirements.

Considering Security and Compliance Needs

Lastly, evaluate your organization’s security and compliance needs regarding data protection and regulatory requirements. Microsoft 365 Business Premium offers granular control over devices and features enhanced security settings for sensitive data.

It is crucial to keep the following points in mind:

• Standard security features are included in all Microsoft 365 plans, but advanced security options are available in the Business Premium plan.
• Microsoft 365 Business Premium offers additional features like management and security of devices connected to your organization’s network.
• Consider customer requirements and regulations, such as GDPR or HIPAA compliance, when deciding between Business Standard and Business Premium. Check if the available features meet your industry’s legal and regulatory needs.

By carefully assessing your organization’s needs in terms of licenses, business plans, devices, storage, security, and compliance, you can choose the most appropriate Microsoft 365 for Business plan that caters to your specific requirements.

How Pure IT Helps With Microsoft 365 Support In Calgary

Microsoft cloud experts.

At Pure IT, we provide the assistance you need to understand and utilize Microsoft 365 Business Standard and Premium. Our team of Microsoft Cloud Experts can guide you through implementing and managing these powerful tools for your digital transformation. We’ll help clear up any confusion and ensure your organization fully benefits from the features and capabilities of Microsoft 365 Business Standard and Premium.

Microsoft Azure Specialists

As part of our comprehensive support, our Microsoft Azure Specialists can help you unlock additional benefits for your organization by integrating Microsoft 365 with Microsoft Azure. With your Azure services and 365 applications working seamlessly together, you can leverage advanced capabilities to enhance your business’s productivity, security, and scalability. Our specialists are here to guide you through this integration process, ensuring a smooth and efficient transition.

Microsoft 365 Consultants

Our Microsoft 365 Consultants are knowledgeable about both Business Standard and Premium versions, and they can help you determine the best option for your organization. We will work with you to:

• Assess your organization’s needs and objectives
• Evaluate the features and benefits of Microsoft 365 Business Standard and Premium
• Determine the best-fit solution for your specific situation
• Implement and manage the chosen solution to maximize its value for your business

By partnering with Pure IT, you can be confident that your Microsoft 365 experience in Calgary will be well-supported, efficient, and beneficial for your organization’s overall success.

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Home > Blog > Navigating Microsoft’s Pricing and Licensing Changes for Office 365 and Dynamics 365 – Canada

Navigating Microsoft’s Pricing and Licensing Changes for Office 365 and Dynamics 365 – Canada

Microsoft recently announced price changes to its Office 365 (O365), Microsoft 365 (M365), and Dynamics 365 (D365) cloud products available in the Cloud Solutions Provider (CSP) program, effective in March 2022. This includes a price increase on certain M365 & O365 products, and new licensing options for D365 that may impact customer budgets.  This article summarizes the changes and potential impacts to Microsoft licensing strategies for Canadian clients:

• What did Microsoft change, and why?
• Which prices are increasing, and when?
• What other changes did Microsoft make?
• How can I optimize spend on Microsoft licenses going forward?

Below is critical information to consider as you weigh options for renewing your Microsoft cloud subscriptions as part of the New Commerce Experience (NCE)in 2022.  We encourage you to contact Stoneridge Software to discuss your situation! For U.S. Clients, please reference this Pricing and Licensing Changes blog

What is the Change to New Commerce Experience & Why

This year Microsoft is launching its “ New Commerce Experience” (NCE) for the Cloud Solution Provider program , which includes a price increase on certain O365 & M365 licenses, and new pricing options for D365.  Microsoft explains that the pricing for its Office products has not changed substantially in the last 10 years, while in the meantime they’ve added many valuable features such as communication & collaboration tools, security & compliance options, plus AI & automation capabilities. 

NCE does provide a price break in exchange for a customer’s commitment to maintain (or increase) their license quantities on either a 12 or 36-month subscription until end of term, or alternatively, NCE charges a higher premium price on monthly subscriptions if flexibility is needed to reduce license quantities more frequently. 

Which Prices are Increasing and When?

Per-user pricing for the following subscription licenses will increase in March 2022:

If you are looking for Microsoft U.S. pricing read this article.

Note that your current CSP pricing is protected until your subscriptions expire.  To ease transitioning to the new model, Microsoft has extended the date that renewals must be placed on the NCE program from March 2022 until July 2022.  Until then, renewing customers have the option to utilize the legacy CSP licensing options if they prefer (see also ‘Strategizing Costs’ below).  

In contrast, any net-new orders must be placed on NCE starting in March 2022.  Microsoft has also launched two temporary NCE promotions:  1) a waiver of the increased monthly NCE pricing until July 2022, and 2) a -5% discount on the annual NCE pricing if the subscription is purchased before the offer expires in March 2022 (note - Microsoft says it may consider extending the latter offer up to June 2022).

What Other Changes Did Microsoft Make?

NCE products are available in monthly, 12-month (annual), or 36-month (multi-year) subscriptions that can be paid on a monthly basis or prepaid annually.  In each of these scenarios, the customer is committed to the original license quantities for the entire subscription term .  NCE license quantities can be increased but not decreased until the subscription renews, and a subscription cannot be cancelled mid-term. 

This is very different from the legacy CSP model in which license quantities could be added or reduced as needed, and subscriptions could be cancelled at any time.  It’s a significant change that can impact a customer’s license planning & budgeting cycles, and care should be taking prior to subscription renewals to strategize the ongoing costs.

Strategizing Your Renewal Costs

The scenarios outlined below can help you consider options for your next renewal:

• Legacy CSP Renewal.  If your subscription expires prior to July 2022, you have the option to renew it using the legacy CSP licensing model.  Advantages include flexibility to reduce license quantities for another 12 months, or with some products up to 36 months, and if the subscription renews before March 2022 this may also preserve your original pricing on some products.
• Scenario 1 – monthly NCE.  If you need flexibility to reduce quantities with all of your licenses, you should plan on at least a +20% price increase in your annual budget.  See the examples below.
• Scenario 2 – annual NCE.  If your employee count is highly stable from year to year, you may want to consider the annual license.  A key difference is you can add but not reduce license quantities during the subscription term, and you cannot cancel the subscription until it expires naturally.  If your subscription renews before March 2022, an advantage may include preserving your original pricing on some products – see the examples below.
• Scenario 3 – blend of monthly and annual NCE.  If your business has some predictable seasonality, you may want to consider having a portion of your licenses on the higher-priced monthly subscription to allow reductions as needed.  For example, if one-fourth of your workforce is only needed on a seasonal basis, then ~25% of the licenses could be on monthly subscriptions and the remaining licenses for your core employees committed on annual subscriptions.  As you can see in the example below, this approach may help you minimize impacts of the increased prices.

Examples - NCE Renewal Scenarios BEFORE the March price increase

Examples - NCE Renewal Scenarios AFTER the March price increase

Planning for Success

If you have questions about licensing Microsoft products, our seasoned experts can provide guidance based on your unique situation. Reach out to Stoneridge Software anytime to explore next steps!

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Related Posts

• Navigating Microsoft’s Pricing and Licensing Changes for Office 365 and Dynamics 365 - U.S.
• Microsoft 365
• Dynamics 365 Project Operations
• Pricing in Dynamics 365 Business Central, Part I: Setting Up Varied Pricing
• Managing Complex Pricing and Cost Modeling in Manufacturing with Dynamics 365

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The best Microsoft Office and Microsoft 365 deals in July 2024

Where to get Microsoft's Office software for the cheapest price

• Microsoft 365 Personal / Family
• Microsoft 365 Business
• Microsoft Home & Student 2021

We've searched the web to bring you all of this month's best Microsoft Office deals. Even with the rise of Google Workspace and other free office software , there are still those who prefer to use Microsoft's suite of programs for work tasks. If that's you, then we're here to help you save money with a roundup of the cheapest prices for both the subscription-based Microsoft 365 and the full Microsoft Office 2021 package.

At the basic level, you can get Word , Excel and PowerPoint as part of Microsoft 365 Personal or in the Microsoft Office 2021 Home and Student/Home and Business packages. Deals on those products are the ones we're focusing on right here as they're the cheapest, most useful and most widely used. 

It gets more complicated beyond that, with different subscription tiers including Family, Business and Enterprise that have more specific use cases and different programs - though these are all relatively self-explanatory. Services bundled in include Outlook , OneDrive , Defender , Teams , Editor, Clipchamp , OneNote , Access , Publisher and much more. Microsoft 365 is the ultimate productivity kitchen sink.

You could buy an Office subscription from Microsoft directly, but it's possible to get a better deal from a reliable third-party retailer. The software is on sale at various times throughout the year, too, such as this month's 4th of July sales in the US and the upcoming Amazon Prime Day sale at the online mega-retailer.

If you need a device as well, check out today's best laptop deals as many of these include a limited-time subscription for free. We expect to see a few in the 4th of July laptop sales and Amazon Prime Day laptop deals throughout the month.

Buy Microsoft 365 Personal or Family

If you're looking to buy Microsoft 365, you should know that this is a subscription-based service. The prices below are for your first year for one user to use on one PC, along with a tablet or mobile too (for the Personal one) or up to six users (on the Family bundle).

The advantages of using Microsoft 365 include having access to all the latest versions of programs in the Microsoft Office suite and having 1TB of online storage, courtesy of one of the best cloud storage providers on the market, OneDrive .

The latter is particularly useful for editing documents on the go. So you could go from writing on the laptop/desktop to making a few changes or crucial last-minute updates on your mobile or tablet.

If the online cloud storage and device switching won't be useful, we'd recommend scrolling further down this page and buying Microsoft Office Home and Student 2021 instead for a one-off fee.

Buy Microsoft 365 Business

There are four different Microsoft 365 business plans as of today. Microsoft says that it changed the name to "to be more reflective of the range of features and benefits in the subscription. Microsoft 365 includes everything you know in Office 365, including best-in-class Office apps, intelligent cloud services, and advanced security."

• Microsoft 365 Business Basic (formerly Office 365 Business Essentials)
• Microsoft 365 Business Standard (formerly Office 365 Business Premium)
• Microsoft 365 Business Premium (formerly Microsoft 365 Business)
• Microsoft 365 Apps for business (formerly Office 365 Business)

Buy Microsoft Home & Student 2021

Microsoft certainly took its time to give us a new standalone Office package as it's moved its focus to the Microsoft 365 subscription service nowadays. But if you want a modern version of Office with just a simple one-time fee, this is the way to go. 

You don't get the fancier cloud-based features and multi-device support that you do with Microsoft 365, but this can work out much cheaper in the long run. 

As is usually the case, the cheapest option for Office 2021 is the "Home & Student" Edition, which comes with a single-user license, allowing you to install the Office suite of apps on one device. It still comes with all the essential Office apps that are suitable for most users' needs: Word , Excel , PowerPoint , Outlook , Access , Publisher , and OneNote.

You might also want to check out how to download and use Microsoft Word for free if you'd rather not hand over any cash.

For other devices, do take a look at the best MacBook deals going right now for the cheapest prices on Apple devices today. You can use Office on your tablet, too, so why not shop the best tablet deals and iPad deals available right now?

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James Pickard is a Deals Editor at TechRadar. After many years of scouring the net for the cheapest games and tech for his personal use, he decided to make it his job to share all the best bargains and coupon codes with you. James also has almost a decade of experience covering some of the biggest sales events of the year at Eurogamer and VG247, including Black Friday, Cyber Monday and Amazon Prime Day. When not deals hunting or stacking coupon codes to get the biggest savings, James can be found on the PS5, watching a classic film noir or cheering on the Tampa Bay Buccaneers.

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Microsoft Calling Plans for Teams

• 29 contributors
• Applies to: Skype for Business, Microsoft Teams

Microsoft provides complete Private Branch Exchange (PBX) capabilities for your organization through Teams Phone System. However, to enable users to make calls outside your organization, you need to connect Phone System to the Public Switched Telephone Network (PSTN) by selecting a calling plan.

This article describes Phone System with Microsoft Calling Plan--Microsoft's all-in-the-cloud voice solution for Teams users. This solution is the simplest option that connects Phone System to the PSTN for external calling. With this option, Microsoft acts as your PSTN carrier.

To find out if Microsoft Calling Plans are available in your area, see Country and region availability .

If Calling Plans are not available in your area, Microsoft provides other PSTN connectivity options. For more information about planning your voice solution, and for information on all PSTN connectivity options, see the following articles:

• Plan your voice solution
• PSTN connectivity options

After reading this article, see Set up Calling Plans .

Calling Plan options

Microsoft Calling Plan options include the following:

Domestic Calling Plan

International calling plan, pay-as-you-go calling plan.

To decide which option is right for your organization, ask yourself the following:

• Are Calling Plans available in my area? Which user locations will have Calling Plan service?
• Do my users need international calling?
• If some of my users don't make a significant number of outgoing calls, is the Pay-As-You-Go Calling Plan the most economical option for them?

All users in the same country/region with the same Calling Plan share a pool of minutes. For example, if you have 100 users located in the same country/region with a 120 minutes Domestic Calling Plan assigned, they share a pool of 12,000 minutes. All calls exceeding these minutes are billed per minute. Pooling is only available on identical Calling Plans.

The country/region is based on the location of the user's license in the Microsoft 365 admin center > Active users and NOT the billing address listed under the Organization Profile in the Microsoft 365 admin center .

For more information about monthly minutes available in each country/region, see Country and region availability .

With the Domestic Calling Plan, licensed users can call out to numbers located in the country/region where they're assigned in Microsoft 365. Unlimited incoming minutes are included. Outgoing minutes are included based on the license purchased.

There are three Domestic Calling Plan options to choose from:

Domestic Calling Plan Zone-1 US : For users in the United States and Puerto Rico.

Domestic Calling Plan Zone-1 Canada/UK : For users in Canada and the United Kingdom.

Domestic Calling Plan Zone-2 : For users in Austria, Belgium, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Hong Kong, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Netherlands, New Zealand, Norway, Poland, Portugal, Romania, Singapore, Slovakia, Slovenia, South Africa, Spain, Sweden, and Switzerland.

The International Calling Plan includes both domestic and international minutes for outbound calls. Domestic minutes allow users to call numbers in the country or region where their Microsoft 365 license is assigned. International minutes allow users to call international numbers in 196 countries/regions . Unlimited incoming minutes are included. Outgoing minutes are included based on the license purchased.

With the Pay-As-You-Go Calling Plan, licensed users can call out to numbers located in the country/region where their Microsoft 365 license is assigned to the user based on the user's location, and to international numbers in 196 countries/regions .

Unlimited incoming minutes are included. No outgoing minutes are included. All outgoing calls are charged based on the minutes used, either with Communication Credits or post-usage billing (for new commerce experience calling subscriptions only). Licenses are assigned to users based on their location.

To learn how to fund and use minutes for a Pay-As-You-Go Calling Plan, see How to fund a Pay-As-You-Go Calling Plan .

There are three Pay-As-You-Go Calling Plan options to choose from:

Pay-As-You-Go Calling Plan Zone 1 - US : For users in the United States and Puerto Rico.

Pay-As-You-Go Calling Plan Zone 1 - UK & Canada : For users in the United Kingdom and Canada.

Pay-As-You-Go Calling Plan Zone 2 : For users in Austria, Belgium, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Hong Kong, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Netherlands, New Zealand, Norway, Poland, Portugal, Romania, Singapore, Slovakia, Slovenia, South Africa, Spain, Sweden, and Switzerland.

Zone 2 licenses aren't currently available for sale in the United States and Puerto Rico.

Mexico has its own Pay-As-You-Go Calling Plan. It's not part of any zone. You must purchase the independent Pay-As-You-Go Calling Plan for Mexico.

How to buy Calling Plans

You must first purchase a Phone System add-on license . To do that, sign in to the Microsoft 365 admin center and choose Billing > Purchase services > Add-on subscriptions > Buy now .

Depending on your plan, you may need to buy more add-ons before you can buy Phone System licenses. To learn more, see Microsoft Teams add-on licensing .

After you buy Phone System licenses, you can buy a Calling Plan by signing in to the Microsoft 365 admin center and choose Billing > Purchase services > Add-on subscriptions , and then selecting Buy now .

You can buy and assign different Calling Plans to different users, depending on the needs of your organization. After you select the Calling Plan you need, proceed to checkout. You assign a plan to each user in the Microsoft 365 admin center. To learn how, see Assign Microsoft Teams add-on licenses .

How to fund a Pay-As-You-Go Calling Plan

Pay-As-You-Go Calling Plans don't have a set number of outgoing call minutes like the Domestic or International Calling Plans. Instead, some admins may need to take additional steps to fund their Pay-As-You-Go Calling Plan. Until the Pay-As-You-Go Calling Plan is properly funded, users won't be able to make outgoing calls.

There are two ways you can fund and use minutes with a Pay-As-You-Go Calling Plan:

Purchase the Pay-As-You-Go Calling Plan through the new commerce experience (NCE)

• Customers who purchased their calling plan through the new commerce experience are able to pay for the outgoing call minutes they used in the previous month. This is also called post-usage or post-consumption billing.
• For instructions on purchasing a calling plan through the new commerce experience, see Enable pay-as-you-go for your subscription and New commerce overage for telco pay-as-you-go .

Purchase Communication Credits

• This option is for customers who didn't purchase their calling plan through the new commerce experience (NCE). These customers need to purchase Communication Credits to fund their Pay-As-You-Go Calling Plan.
• For instructions on how to purchase and assign Communication Credits, see Set up Communication Credits for your organization .

Pricing information

• Pricing for Calling Plans and Phone System .
• Pricing for Audio Conferencing .
• Microsoft Teams Essentials and Microsoft Teams Phone Bundles .
• Audio conferencing .

Related content

For more information, see the following articles:

• Set up Calling Plans
• Microsoft Teams add-on licensing .
• Add funds and manage Communications Credits

When signed in to the Teams admin center, see the Plan and Implement your Microsoft Teams Phone Deployment Guide . This guide customizes your experience based on your environment. To review best practices without signing in and activating automated setup features, see the Microsoft 365 setup portal .

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