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Administrator cover letter

Administrator Cover Letter

Administrator cover letter tips.

A cover letter is one of the first steps to get noticed when you apply for an administrator job. If the letter is weak, the employers might not even consider you as a potential candidate, which is a real shame when you have so much to offer.

However, if you have a strong cover letter it will hopefully be the first step towards you landing the interview you really want.

To help you stand out from the rest, here’s some administrator cover letter advice that you need to get ahead:

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Administrator cover letter tips.

Your cover letter is your chance to get your foot in the door and get noticed. The tone needs to be professional and positive all the way through the letter. You should also seek to highlight all the relevant reasons you are great for the job. You can easily do this by summarising the information on your CV.

You should include a simple overview of why you are applying, why you’re a great candidate for the job, and past experience that highlights your skills.

Try to keep it concise and don’t include any highly specific details or explanations, as they will be on your CV or you can discuss them in your interview.

Administrator Cover Letter Template

Download here the Administrator Cover Letter sample and write your own. Below is a transcript of the template

12 Sticks Lane

Phone: 07400000000

Email: [email protected]

Michael Jones

Hiring Manager

Admin Solutions

Dear Mr. Johns,

I am writing to express my interest in the job opening that is being advertised for an Administrator. I have a broad range of experience within the industry, and I have worked within administration for the majority of my career to date.

I have excellent time management, organisation and a keen eye for detail. I always work very hard to make sure that each and every task is completed to the highest quality, on time.

In my previous position as an administrator at a carpet fitting company, I worked as part of a team to support various job roles and projects. This experience was a great opportunity to work alone, and as part of a team, providing excellent administration support as needed, every single day.

During my time with the carpet fitting company I completed a wide range of jobs including: filing, creating reports for peers and management, problem solving, database analysis and digital record maintenance.

I have a versatile skill set, I am organised, meticulous and highly motivated to work to the best of my ability. I feel that I would be a great fit for your company, and I would work hard to show you that I can be a true asset to your team.

Please find my CV attached for you to take a look at. I would love the chance to meet with you to discuss my suitability for the job role further. Thank you for your consideration. I look forward to hearing from you soon.

With a cover letter that truly represents your potential for the job role, you’re sure to get noticed by the hiring manager. Soon enough you’ll be getting communication inviting you for that all important interview, the next important step towards your dream job.

Find other similar Administrator Jobs

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What should I do next?

  • View and apply for Administrator Jobs
  • Set up an Administrator Job Alert
  • Learn all about the Administrator job description
  • Create a winning Administrator CV (includes template!)
  • Prepare for a successful interview with these Administrator Job Interview Questions (with sample answers!)

NIJobs.com Team

NIJobs.com has been helping people climb the career ladder since 2000. Our team is brimming with tips, guidance, ideas and inspiration, seeking to bring you closer to your dream job.

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Administration Cover Letter Example

In this post, administrative cover letter template.

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A sample cover letter for an administration position, with tips and tricks on how to stand out from other job applicants. Use this example to build your own cover letter.

Before you start writing your cover letter, review the job ad to find a list of qualifications and skills sought after by the employer.

It is imperative to distinguish your cover letter from others to increase your chances of landing a job interview. Each administration cover letter that you write should demonstrate your work experience and professional skillset, as well as your unique qualifications and accomplishments before applying.

Usually, the first paragraph of a professional cover letter will explain why you are the perfect fit for the role, drawing on relevant experience or educational background. Below is a cover letter template for an office administrator, which could be applied to similar roles such as an administrative assistant job or assistant position.

cover letter for administrator examples

This template is created for administration roles. All you need to do is input your own information!

Once you’ve downloaded and edited your cover letter, make sure to save it with a new name (try: <Your name> Cover Letter — <Position you’re applying for>). Then, export the document as a PDF and you’re ready to submit it.

[Today’s Date]

[Your full name] [Your phone number] [Your email] [Your address, city, state, postcode] [Your LinkedIn]

[Hiring Manager’s Name] [Company Address, City, State] [Phone number] [Email address]

Dear [Hiring Manager],

RE: <insert role title> position

I was delighted to read about the Administrative Assistant job opening at XXX [company name]. With several years of experience in a variety of administrative fields, mainly XXX and XXX, I believe I am the perfect fit for this role.

As noted on my resume, my competencies and capabilities are firmly in line with the requirements stated in your job description demonstrating strong communication skills, customer service and excel knowledge. For instance, while working/studying at XXX, I gained a deep understanding of all job duties for an administrative assistant to perform them as efficiently and as diligently as possible.

Furthermore, I have been trained in XXX and XXX to deliver within high-pressure deadlines consistently. This includes researching, writing reports, designing high impactful PowerPoint presentations, and more. In all the previous positions and work experiences that I have done, I have always strived to improve my skillset. I have approached them for career advancement and discovery and aim to bring the same vision to your workplace.

Thank you for your time and consideration. I am eagerly looking forward to hearing back from you at your earliest convenience. I welcome the opportunity to meet and discuss your needs with me in detail. Please feel free to contact me via phone or email.

Yours Sincerely,

[Your name]

Note: Be sure to include all relevant contact information and personal data for the recruiter/hiring manager.

A perfect cover letter for an administrative job will highlight all your relevant skills and qualifications tailored to your administrative position. These cover letter tips should make your job application stand out from the crowd. Be sure that your administrative resume and cover letter match to ensure transparency in your job application.

The job search can be hard to navigate, and templates can help you get started. It is imperative, however, that if you do use cover letter or resume templates, to modify it still to ensure it differentiates between another administrative cover letter samples.

Cover Letters: A Comprehensive Guide [With Templates and Examples]

Learn how to create a polished, professional, and personal cover letter that will grab the hiring manager’s attention for all the right reasons.

Read the Guide

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Administrator Cover letter

Administrator Cover Letter

If you’re looking for an Administrator job you must have a cover letter that impresses the jobseeker in a matter of seconds! We show you in this guide, how to write a Cover letter as an administrator and provide a template that you can use to highlight the most relevant qualifications you possess.

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Administrator cover letter tips.

  • Highlight Qualifications: As an administrator, you perform a variety of functions. Duties often include taking calls, scheduling events, and managing calendars. Outline your ability to train employees, complete data entry, and welcome customers and clients.
  • Include Relevant Skills: The most coveted administrative skills include communication, organisation, attention to detail, planning, and problem-solving.
  • Be Concise: Cover letters are short, usually half a page, so be brief! Explain why you are a great fit and connect past achievements with what the job requires.
  • Be Specific: Whenever possible, quantify your achievements with data and facts. Try to avoid regurgitating your CV.
  • View and apply for Administrator Jobs

Administrator Cover Letter Template

Download here the Administrator Cover Letter   sample and write your own. Below is a transcript of the template

1 Main Street,

Dublin Town

[email protected]

January 24, 2020

Mike Malone

Director, Liffey Enterprises

Dublin City

Dear Mr. Malone ,

I have six years of administrative experience where I worked as an assistant to management and specific departments. I am applying for the role of Office Administrator at Liffey Enterprises. My skills include an ability to meet deadlines, multitasking, constantly exceeding expectations, and ensuring a smooth flow of information from one department to the next.

During my previous role at Johnson & Lynch, I worked as the senior office administrator, where I provided support for eight executives. The role involved scheduling meetings, planning events, and facilitating the delivery of project information from the Sales Department to the Design Department. I worked on a variety of projects integral to the success of the firm, and implemented a new workflow system that boosted productivity by 35% within six months.

To date, I have worked in the education, human resources, and legal sectors, and it is the latter that I have focused my attentions on. Within these industries, I have learned about various HR procedures and policies, and the necessary steps required to enforce them without liability to my company or clients.

My educational and work experience to date have provided me with experience in strategic planning, writing reports, and completing presentations at a boardroom level. Combine this with my work ethic, punctuality, and interpersonal skills, and I believe you have a standout candidate.

I would like the opportunity to discuss the position further. Please call or email me using the information included on this cover letter.

Thank you for your time and consideration.

Kind Regards,

The best administrator cover letter advice we can give is to keep it short and simple, yet detailed. Writing a great cover letter is an art form. Get it right, and you elevate yourself far above most of your rivals for the role.

What should I do next?

  • Set up an Administrator Job Alert
  • Read this Administrator Job Description
  • Read this Administrator Frequently Asked Questions
  • Read this Administrator Career Path
  • Read this Administrator CV Template
  • Read this Administrator Interview Questions
  • Read this Administrator Skills
  • Read this How to become an Administrator
  • Read this Top cities that hire Administrators
  • Read this Companies that hire Administrators

IrishJobs Team

IrishJobs.ie has been helping people find the job they want for over 20 years. Our team is delighted to share our job hunting tips and advice with you.

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Cover Letter Samples for Business and Administration

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What to Include Your Cover Letter

  • Cover Letter Template
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Sending an Email Message

Sample email cover letter.

When you're applying for administrative and business positions, one of your most important qualifications will be your  communication skills . The first time they will be evaluated is when the hiring manager reviews your cover letter and resume.

It's important to make a good first impression, in order to increase your chances of landing an interview (and eventually, the job).

Before you start writing a cover letter, take a look at administration and business cover letter examples to get an idea of how to construct a professional and effective letter that is going to sell your credentials to the hiring manager.

Before you start writing your cover letter, review the job posting. You'll find a list of the job qualifications that the employer is looking for.

Use your cover letter to show the hiring manager that you meet the job requirements.

Match your qualifications  to the job listing by analyzing the ad and making a list of  keywords  related to the skills and experience sought by the hiring manager. You can also include the general  administrative  and business skills that employers seek in the candidates they evaluate for employment opportunities, as well as any  hard  or  soft  skills related to the role but not specifically included in the ad.

Work these keywords into your cover letter and resume, to ensure that your application materials  make it through the applicant tracking system  and get to a real person with the ability to call you for an interview.

The letter should include the following:

  • Subject line , with your name and the job (if you’re sending your cover letter via email)
  • Contact Information (top of the letter for a printed version, below signature for email cover letter)
  • Professional greeting
  • Paragraph 1: A brief introduction and why you are writing
  • Paragraphs 2 and 3: Your qualifications for the job for which you're applying
  • Closing Paragraph: Appreciation for being considered for the job, and how you will follow up if you have a contact person
  • Professional closing

If you're not sure what to write, have a look at these cover letter samples for inspiration. You can use them as a general model as you then draft a letter reflective of the unique experience and business / administrative skills that you can offer an employer.

Cover Letter Template for Administration / Business Jobs

Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Cover Letter Examples Administration / Business Jobs

Review these cover letter examples and then write a personalized letter that explains how your skills relate to the criteria listed in the job posting. It's important that your letters are customized for each job you apply for, highlighting your relevant experience.

Sample Cover Letter #1

Justin Applicant 123 Main Street Anytown, CA 12345 555-555-5555 555-555-1234 justin.applicant@email.com

September 1, 2018

Dear Hiring Manager,

I was excited to read about the Administrative Assistant job opening at XYZ company. I have several years of experience in a variety of fields including insurance and finance.

In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.

Justin Applicant (signature hard copy letter) Justin Applicant

Sample Cover Letter #2

Bruce Applicant 123 Main Street Anytown, CA 12345 555-555-5555 bruce.applicant@email.com

Jimi Lee Manager Acme Finance 123 Business Rd. Business City, NY 54321

Dear Mr. Lee,

I am writing to apply for the position of executive assistant, as advertised on Indeed. I was excited to see the job opening due to my several years of experience in the field. I was as an administrative assistant in financial services before taking a position as an executive assistant at a luxury automobile company.

In addition to my administrative and executive assistant skills, I have strong customer service and communication skills, especially in the written form. At my last job, I rewrote much of the company's website copy, which was acknowledged by my manager’s superiors. 

I have attached my resume for your review. I look forward to hearing from you about this exciting opportunity. You can contact me by e-mail at myname@myemail.com or through my cell phone at 555-555-5555.

Bruce Applicant (signature hard copy letter) Bruce Applicant

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject: FirstName LastName – Executive Assistant Position

List your contact information in your signature, rather than in the body of the letter:

FirstName LastName Your Email Your Phone Number Your LinkedIn Profile (optional)

Here’s an example of what a complete email cover letter looks like:

Subject: Wendy Worker – Executive Assistant Position

Dear Ms. Jones,

It is with much enthusiasm that I am submitting to you my application for the executive assistant position that has recently opened with ABC Inc.

During my eight-year career with XYZ Enterprises, I have honed flawless competencies in office space planning and administration, appointment and meeting scheduling, travel coordination, data entry, and expense reporting that will allow me to “hit the ground running” as your next executive assistant. I can also offer you proven event coordination talents, having orchestrated all details of 25+ high-profile conferences and stockholder meetings that earned positive feedback from all attendees.

Eager to learn more about your administrative needs, I would welcome the opportunity for a personal interview. Thank you for your time, consideration, and forthcoming response. 

Wendy Worker wendy.worker@email.com 555-123-4567 www.linkedin.com/in/wendyworker (optional)

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How to Write an Administrative Assistant Cover Letter

When employers are looking to hire administrative assistants, they’re normally looking for far more than just someone who can file paperwork. In many businesses, admins sit at the heart of the company – without whom it would barely function. It’s essential to sell yourself with your administrative assistant cover letter.

A cover letter is your chance to show them why you would be invaluable to their team. While it’s important to detail your technical skills and experience on your admin CV , employers also need to feel that you’re someone they can trust and depend on across a variety of responsibilities. Once you’re ready, download our administrative assistant cover letter template as inspiration for writing your own.

What to Include in Your Administrative Assistant Cover Letter

While there are many elements common to any admin assistant job and receptionist job , many of the skills you’ll need for your next role will be specific to the company you’re applying to. That’s why tailoring your cover letter to the job is crucial. You need to showcase your most relevant skills – hiring managers hate generic cover letters!

Emphasise Your Interest in This Job in Particular

Many administrative assistants could turn their skills to a very wide range of companies (answering the phone, responding to emails, filing and so on) – yet your cover letter needs to show why you want to work for this business in particular. By learning a little more about the company, you show them you care and are interested in what they do, inspiring confidence and helping your CV stand out in a sea of applicants.

Perhaps you are applying for a job at the UK branch of a Swiss recruitment firm – that’s where your interest in working for an international business could be a great talking point. Or maybe you’re applying for a job at a new start-up. Explaining that you want to play a key support role in their growth and vision will show the founders that you’re interested in sticking around and won’t jump ship when the next opportunity comes along.

Provide Evidence of Your Specific Business Skills

Many administrative assistant cover letters make the mistake of blandly describing generic skills – avoid this error! Spend some time studying the job spec and then include the skills and experience you have you have that relate specifically to this job ad.

For example, if the job needs someone who has experience of managing expenses, explicitly describe how you did this in your last company – something like: “In my last role I managed travel expenses for the sales team, processing them through our ‘Concur’ expense management software”. Other companies might need an administrative assistant who can update company revenue information in a spreadsheet. You don’t necessarily need to be an accountant, but it might be worth mentioning a basic business finance course you completed, for instance.

…And Highlight Your Soft Skills

An administrative assistant is usually going to have more on their plate than just admin tasks. Employers will be impressed if you can demonstrate that you’re the full package, combining those solid admin skills with strong interpersonal and soft skills .

Maybe at your last job you took the initiative to organise birthday cards for staff, even if no one had asked you to do so. Those sorts of personal touches can really boost staff morale, and employers will sit up and take notice. Show you’re versatile and flexible, too! Maybe you helped organise and execute an office move that required working some extra hours over a weekend. Your new boss will be impressed by that dedication.

Administrative Assistant Cover Letter Example

Click here to download our free administrative assistant cover letter template as Microsoft Word (.doc).

Ellie Harris 15 Purple Road Dunfermline KY3 2RS [email protected] 07785 467 731

Glen Small Fife Imports 15 Orange Street Dunfermline KY4 6TF

Re: Application for Administrative Assistant Role

Dear Mr. Small,

I am writing to apply for the Administrative Assistant Role at Fife Imports as advertised on Monster.co.uk, and to explain why my skills and experience would make me a strong candidate for this position.

With over 15 years working in administrative roles for international import/export businesses in Scotland and England, I have developed a strong understanding of the legal, accounting and business administration requirements of the sector. Knowing that Fife Exports is in a stage of rapid growth, I would be delighted to work to support your business’s ambitious plans.

My career has furnished me with strong all-round office admin skills, but I would particularly like to bring to your attention my key skills in managing records and documentation. In 20xx I completed two-week course in ‘Modern Techniques in Office and Document Management’ in London, which I used to update my previous employer’s filing system, helping save staff hours hunting for files. I have also gained a reputation as a highly organised employee that the business can rely upon – in my current role I have often stayed late at work to help complete reporting in as tax deadlines loom, for instance.

As an administrative assistant, I believe I can play an important role in the smooth running of a business, from serving as a friendly face colleagues can turn to for help with their problems all the way down to the smaller details such organising birthday cards for colleagues.

I would be delighted to answer any questions about my skills and experience at interview and look forward to hearing from you soon.

Ellie Harris

Help Your Administrative Assistant Cover Letter Go Further

When you're ready to start looking for a job, it's critical that you get your application noticed. We can help. Start by uploading your CV to Monster and making it searchable. Recruiters in your industry will be able to see your qualifications and consider you for top positions. It's free and simple can help you find a better fit.

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