cover letter in body of email

Email Cover Letter Samples

Including an email cover letter is imperative, so we thought it would be helpful to our job-seeking readers to have sample letters to use as a starting point.

The examples below come from real-life job seeker emails, although we’ve altered the details and contact information. Whether you prefer a “salesy” approach or you’re more of a “direct and to the point” kind of person, choose the template that suits your style. Just be sure to include these key elements in your email cover letter.

Etiquette for Any Email Cover Letter

• Mention the title of the position you’re applying for in the subject line and body of your email.
• Explain where you found the job posting or how you heard about the position.
• Conclude with a subtle call to action to remind the hiring manager of the action you’d like them to take, such as, “I look forward to hearing from you.”
• List your full name and contact information in your email signature block (not just on your resume attachment).
• If applicable, quickly explain any questions that your resume may raise. For example, if you’re from out of town but planning to move close to the job location, or you’ve been at your current position for only a short time.
• Don’t start your cover letter with your name. Instead, introduce yourself in the letter with a relevant qualification and connect it to the position.
• Keep your cover letter concise. Just like your resume, keep your document to just one page to entice hiring managers instead of overwhelming them.
• Avoid any spelling or grammar errors in your document. The smallest typo can ruin your chances at the job.
• Don’t address the wrong company name or the wrong company contact’s name. This could be seen as awful cover letter etiquette and indicate you’re not attentive to details.
• Don’t ever include your salary requirements unless otherwise directed by the potential employer.

Signature on Email Cover Letter

Without a signature at the end of your email cover letter, you could be missing out on incredible potential job opportunities. This quick snippet of your contact information makes it easy for recruiters and hiring managers alike to contact you.

When it comes to deciding between a physical signature and a name sign-off, there are benefits to either option. With a name sign-off, you can use a digital signature service like Eversign and RightSignature to give your cover letter that personal touch.

If you’d prefer to include just a regular email signature, make sure to include your full name, email and phone number. You can also consider adding a LinkedIn button so the hiring manager can have more insight on your experience and skill set.

How to Format an Email Cover Letter

Wondering how to format your email cover letter? You’re not alone. Once you’ve written your incredible cover letter providing more information on your expertise and how it relates to the job you’re applying for, it’s vital to format it correctly before sending it to any recruiters. If it isn’t formatted correctly, you could be missing out on the job opportunity.

Regardless of the cover letter template you’ve chosen, make sure to include these key components when formatting your email cover letter:

• Write a subject line that includes the position you’re applying for
• Address the company contact’s name in the salutation
• Clearly state what you’re hoping to accomplish in the first few sentences
• Summarize your strengths, skills and experience by connecting them to the job opportunity
• Use a font that’s easy to read
• Avoid typos in your message by proofreading
• Include a signature with your contact information
• Always send a .pdf file rather than a word doc or other format

Email Cover Letter Examples for Legal Professionals

Example #1: if you prefer to keep it brief..

Subject Line: Interest in Litigation Associate Position

To Whom It May Concern:

I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review.

Thank you for your time. I look forward to hearing from you.

Best regards,

First Last Name

Example #2: If you’re relocating to the city where the job opportunity is located.

Subject Line: Expressing Interest and Relocating Near Litigation Secretary Position

Dear Hiring Manager,

I’m writing to express my interest in the Litigation Secretary position listed on Monster.com. My resume is attached for your review and consideration.

I am a fast learner, very dependable, organized, and computer savvy. I have extensive experience assisting firm attorneys and multiple paralegals, as well as supervising and managing an office. While I currently reside in Los Angeles, I will be moving to San Francisco at the end of the month.

I look forward to the opportunity to meet with you to learn more about your firm, its plans and goals, and how I might contribute to its continued success. I can be your ideal candidate if given this opportunity. Thank you.

Kind regards,

Example #3: If a colleague referred you.

Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary

Dear Sir/Madam:

I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary.

I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.

Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.

Thank you for your time,

Example # 4: If you’ve been at your current position for less than one year.

Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm

Please allow this introduction. My name is Jane Smith, and I have 12 years of legal secretarial experience working with managing partners of small, mid- and large-sized law firms. My current typing speed is 105 wpm from written form and 120 wpm from live dictation with the utmost accuracy. I am interested in the Litigation Secretary position advertised on your firm’s website.

I am currently working for a small civil litigation firm. However, after only 11 months in this position, the financial stability of the firm has significantly changed. Therefore I am seeking long-term tenure with a stable civil litigation firm.

Attached please find my resume and list of references. If you are interested in the professional skills and positive attributes I can contribute to your firm, please contact me at [phone number] at your convenience to schedule an interview.

Thank you for your time and consideration.

Respectfully,

Example #5: If you want to dazzle the hiring manager with your qualifications.

Subject Line: Do you need a conscientious paralegal at your firm?

Dear Recruiting Administrator:

Do you need a hardworking, creative and conscientious paralegal to meet your firm’s needs? If so, I can help you. The following is a summary of my qualifications:

• More than ten years of progressively responsible legal experience;
• Bachelor’s Degree with Honors in Business Administration;
• Exceptional verbal, written and analytical skills;
• Advanced computer skills;
• Outgoing personality and “can-do” attitude.

I would like to meet with you to discuss how I might assist your firm in fulfilling its present needs. 

My resume is enclosed for your review. If you need someone who is highly motivated, eager to learn, and willing to work hard to succeed, please contact me at [phone] or via email: [email].

Thank you for your time and consideration,

Now, start writing your cover letter!

They say the first impression is a lasting one — so make sure your digital introduction represents you well. Use your best judgment with each position you apply to; for an entry level position keep your cover letter more concise while going into further depth and providing more information with upper level positions.

These examples are meant to be a starting point only — add your own voice, style and experience to make your own standout (or at least solid) email cover letter.

Start building out cover letters that will help you stand out and land the job!

An email cover letter

Learn how to write a cover letter or email to respond to a job advert.

Do the preparation task first. Then read the text and tips and do the exercises.

Preparation

Grouping_MjI3MjQ=

From : Laura Mazzanti To : David Kelly, HR Manager Subject : Application for sales manager position

Dear Mr Kelly,

I am writing in response to the job advertisement on the ABC Jobs website for the position of sales manager.

I have five years of experience in sales. For the last three years, I have worked as a team leader, managing a team of 20 sales assistants in a large store. I have experience in hiring, training and managing staff. I have good communication skills and I can speak Italian, Spanish and English.

I have attached my CV with more information about my background and qualifications.  

I look forward to hearing from you soon.

Best regards,

Laura Mazzanti

• Be specific in the subject line and say what job you are applying for.
• Start your email with Dear Mr/Mrs/Ms + person's surname.
• Say where you saw the advertisement.
• Say which job you're applying for. You can use the sentence I'm writing in response to the job advertisement for the position of … .
• Write a short paragraph to say why you're suitable for the job. Mention your education, qualifications, work experience or skills.
• Attach a CV (also known as a résumé in the USA) with more information about your qualifications and background.
• End by saying I look forward to hearing from you soon or I hope to hear from you soon .
• Sign off with Best regards or Best wishes .

What kind of information would you include in your CV or résumé?

Language level

Dear Mr. Vizitue,

I am writing in response to the job post on the DSGN Jobs website for the position of graphic designer.

I have 7 years of experience in design. For the last four years, I have worked as a freelancer with numerous creative projects and different types of clients. I have experience in motion design, infographics, typography, and artificial intelligence. I possess good communication skills and am fluent in English, German, and Finnish.

I have attached my CV along with my portfolio and additional information about my background and qualifications.

I hope to hear from you soon.

Best wishes, An Andre

• Log in or register to post comments

In my resume, I include information about my work experience, age, education, skills, and hobbies.

In my resume, I include some information such as personal information, skills, portfolios, relevant work experience, previous workplaces, reasons for leaving jobs, and some of my outstanding personality traits.

My CV includes job experiences, educational background, and skills. Those are essentials for a resume.

In my CV I include short info about me, my professional skills and my hobby with a few of jokes. It's welcome in IT)

The kind of information that we should include in a résumé: - Personal information (Name, date of birthday, email, address, phone number...etc) - Education career - Work experiences - Skills - Habits

In my opinion, would include in CV or resume , picture person ( uniform), also information personal, Education , skills and qualification.

I would include personal information, for example, name, age, phone. Of course, there will be my soft and hard skills, work experience. And a bit of smile.

I usually include information like: my last experience in other works, my principal skills and why I want the job.

I would write down personal information such as name, address, Educational attainment, relevant skills for the job and work experience.

Online courses

Group and one-to-one classes with expert teachers.

Learn English in your own time, at your own pace.

One-to-one sessions focused on a personal plan.

Get the score you need with private and group classes.  

Should I Attach A Cover Letter Or Write It In The Email

Should I attach a cover letter or write it in the email?

Upload & check your resume.

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

It's best to include a cover letter as a separate attachment in PDF format and also write a brief introduction in the body of the email highlighting your interest in the position and the attached cover letter. This way, the hiring manager can easily see both your email and cover letter in one place and it can also help to ensure that your formatting remains intact.

15+ Words to Describe Yourself on Resume: Examples & Tips

Email to Send Resume: How to Build Yours [+ Template]

How to Write a Cover Letter for an Internship

Keep Getting Rejected Job Applications? 16 Resume Mistakes You’re Probably Making

Google Docs Resume Templates

How to Write a Professional Business Letter Template

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How to Format an Email Cover Letter

Introducing Yourself to the Hiring Manager

Writing the Cover Letter

Email cover letter example, completing your application, frequently asked questions.

Here are some formatting tips if you're sending a cover letter in the body of the email. You'll most likely need to attach your resume, but the email cover letter is the first thing the hiring manager or recruiter will see.

Key Takeaways

• Be clear about the job you're interested in
• Give examples of your work when you can
• Follow any instructions provided when sending in your application

The following email cover letter format shows how to put together a document containing the information necessary to get the hiring manager’s attention. Use the email cover letter format as a guideline to create personalized email cover letters to send to employers.

Subject Line

Be sure to list the job you are applying for in the subject line of your email message , so the employer is clear as to what job you are interested in. For example, your subject line might be "Marketing Coordinator - Bob Martins." This also helps to keep all your information handy for the hiring manager, and easily identified.

Dear Mr./Ms. Lastname or Dear Hiring Manager (only if you don't have a contact person) . Follow the person's name with a comma or colon. Then, skip a line.

The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up. The body consists of the first paragraph, middle paragraph, and the conclusion. Here are some ideas for what is included in each of these sections.  

First Paragraph

The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for and how you found the job posting. If you were referred by a contact, mention the person in this part of your cover letter.

Middle Paragraphs

The next section of your cover letter should describe what you have to offer the employer. Don’t just copy the information on your resume. Instead, make a connection between your abilities and the qualifications listed in the job posting. Mention specifically how your skills and experience match the job you are applying for.

Provide action examples where you can. Instead of saying, "I'm very organized" explain, "During my first six months at ABC Company, I instituted quick Monday morning check-in meetings and transformed the project management calendar. These two changes helped everyone to stay on top of deadlines—and cut our costs on last-minute temp help due to scheduling errors."

If you have attached your resume, mention it in this paragraph. You can also mention how you plan to follow up. Then conclude your cover letter by thanking the employer for considering you for the position.

Complimentary Close

Include a polite sign-off and then skip a space and write your name .

Best Regards,

Include your name, full address, phone number, email address, and LinkedIn Profile URL , if you have one, so it is easy for hiring managers, recruiters, and contacts to get in touch:

Firstname Lastname Street Address City, State, Zip Email Cell LinkedIn URL

You can use the sample below as a guide when writing your next email cover letter.

Subject: Marketing Manager Position - Mary Cody

Dear Ms. Lee,

I am writing in regard to the position of marketing manager at XYZ Enterprises advertised on Monster.com. Susan Smith recommended that I write directly to you, as we worked together at ABC Inc. for several years, and she thought that this position would be a good fit for me.

With ABC, I was a direct report to Susan, and I was able to increase my department’s sales by 15% over the three years we worked together. This exceeded the industry standard by 10% during a nearly stagnant period of time. Given XYZ’s position in the market, and my experience with increasing market share, I feel that I can help to bring even more success to your company.

I have attached my resume and list of references for your consideration. I will follow up next week to provide any additional information you may be interested in. Thank you very much for taking the time to review my resume.

Mary Cody 123 Green Street Anytown, USA 11111 marycody123@email.com 444-555-1212 linkedin.com/marycody

When you're sending an email cover letter, it's important to follow the employer's instructions on how to submit your application and to make sure that your documents are written as well as any other business correspondence. Sending an application package that looks professional is the first step to getting an interview.

What Is an Email Cover Letter for a Job Application?

An email cover letter is similar to a standard cover letter, but is typically pasted in the body of the email when sending a job application.

Is a Cover Letter the Same as a Cover Email?

A cover letter and cover email are similar, but a cover email is typically shorter than a cover letter since it's written in the body of the email.

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• Cover Letter
• How to Send an Email Cover Letter (Samples & Tips)

How to Send an Email Cover Letter (Samples & Tips)

As seen in:

If you’re applying for a job via email instead of using job boards, you’ve got a golden opportunity to get remembered by the hiring manager. But t o make it happen, you need the best email cover letter out there.  And you  are  going to have one.

Read on, and I’ll show you:

• An email cover letter sample that will help you land that interview.
• A tried-and-true email cover letter format that showcases your most valuable strengths.
• How to write an email cover letter to get any job you want.
• Little known hacks for sending your cover letter email for greatest impact.

First, have a look at this universal, simple email cover letter sample. What do you think makes it so special?

Email Cover Letter Sample

Create your cover letter now

I’ll tell you one thing, Jacob can expect the callback anytime!

An email cover letter is a short message explaining why you're submitting your resume and how your expertise makes you the right candidate. It adds a personal touch to your application. A cover letter email is shorter than a standard letter and sent in the body of an email itself.

As you can see above, you should format your email cover letter just as any other semi-formal email. Use a standard, elegant font and double spacing between paragraphs. At the bottom, include your contact information, just as you’d do in the footer of any professional email you send.

Writing a regular cover letter to attach to your resume email? Learn how to make the most of it from our complete cover letter writing guide: How to Write a Cover Letter for Any Job Application . For more tips on formatting your cover letter, see: Cover Letter Formatting Guide

One last thing before we go on:

Email Cover Letter—Body or Attachment?

Either. But not both. My suggestion is—if you’re applying by email, you’re risking that your message will reach the hiring manager in a hurry, so don’t make them open TWO attachments. Write your cover letter in your email body and enclose only your resume.

Open Your Email Cover Letter with a Strong Subject Line

It won’t matter if your achievements are breathtakingly impressive or your skills fit all requirements of the job you’re trying to land…

If no one opens your job application email cover letter. And guess what? That depends only on the subject line.

Make the most of it. In the subject line for an email cover letter, include:

• Who you are,
• That you’re applying for a job,
• The position,
• The company name,
• Job ID (if applicable).

Like the candidate from our sample, Jacob did:

Sample Email Cover Letter Subject Line

Senior Software Engineer [1]  Seeks [2]  Software Development Team Lead [3]  Position with XYZ [4]  (ID: 123436284) [5] .

Pro Tip: The only instance when all of the above is of no consequence? When the employer demands all applicants to use the same subject line, for example, “Application for Position XYZ - [Your Name].” If so—you have to play by their rules.

How Long Should Your Cover Letter Email Subject Be?

As long as it needs to be in order to include all of the above info and as short as possible. Need an exact figure? Number of email subject characters displayed varies across devices and operating systems :

• For desktop email applications it’s within the range of 46 (Yahoo Mail) to 70 (Gmail).
• Mobile email clients? From 30 characters (Android; portrait) to 64 characters (iPhone; landscape).

To stay on the safe side, begin your subject line with the name of your position. It’s sure to stay within the narrowest, 30-character range, and the hiring manager will immediately know what vacancy the message is about.

Need more detailed information on how to apply for a job via email? Don’t know how to find your hiring manager’s email address? Here’s a guide that will show you tons of useful tips and tricks:  Job Application Email: How, When, Who to Send Your Resume To  

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a  professional resume template here for free .

When you’re done, our online resume builder will score your resume and our resume checker will tell you exactly how to make it better.

Use a Proper Greeting to Show Your Professionalism in an Email Cover Letter

The best way to start your cover letter email is with “Dear” + the hiring manager’s name. Personalization will make the hiring manager feel like they’re reading something made specifically for them.

Don’t know the name of your hiring manager?  Do some research!  Tailored email cover letters are noticed better.

• Double check the job ad.
• Check LinkedIn. Job offers on LinkedIn often identify the one who did the posting.
• Check the company website. Try to find the head of the department on the company's staff page.
• Ask friends. You can use LinkedIn to check if you've got contacts at the company. A Facebook shout-out may work too.
• Call. If all else fails, call the receptionist and ask who the contact person is.

Pro Tip: Tried all of the above to no avail? Go with “Dear [Team Name] Hiring Manager,” or “Dear [Team Name] Hiring Team,” for instance: “Dear Customer Service Hiring Manager” or “Dear Project Management Hiring Team.” The two greetings you have to avoid are: “To Whom It May Concern,” and “Dear Sir or Madam.”

For more details on how to address your email cover letter, see this handy guide: How to Address a Cover Letter to the Right Person

Write a Short and Catchy First Sentence of the Cover Letter Email

Sending your cover letter in an email instead of using job boards is an excellent strategy for escaping the resume black hole . But there’s one downside. While hiring managers book specific time slots for reviewing resumes and cover letters they got through their online recruitment systems, your email, as I said before, might reach them in a rush. For instance, heading out to a meeting or dealing with an urgent problem.

In an email cover letter, don’t make the hiring manager read between the lines of some fancy storytelling. Be as straightforward as possible.

Now, see how the first sentence of an example email cover letter should look:

Email Cover Letter Example: First Sentence

Attached you will find my resume with detailed work experience for the position of [XYZ].

And that’ll do.

For more tips on writing a short and snappy cover letter, see this guide: Short Cover Letter Examples for a Speedy Job Application

Make the Main Paragraph of Your Cover Letter Email Relevant

You’re not applying for a job. You’re applying for this job. For the hiring manager, it doesn’t matter how great your career has been so far. What matters is how you can help the company with their upcoming tasks and challenges.

Show that in your email cover letter body:

• Read the job description carefully, identify what your responsibilities will be.
• Then, research the company online, try to find out what projects they’re running or plan to launch in the future.
• Outline your professional achievements that can translate into success in your prospective role.
• Highlight what you have to offer.

Remember Jacob, the candidate from our sample?

The company he’s applying to, XYZ Corp., is looking for a Software Development Team Lead to supervise the development of new mobile apps.

That’s what his tailored, brief email cover letter reads:

Sample Email Cover Letter Body

As a senior software engineer at ABC Inc., with a proven record of developing and optimizing the most strategic mobile apps and online software, increasing annual mean NPS to over 60.0 (32% rise) and cutting Customer Effort Scores in half [your achievements most relevant to the job you’re trying to land] , I am sure I can help XYZ achieve similar results [an offer to leverage your experience to the benefit of your future employer]  with your upcoming project of developing mobile apps for personal finance and easy online trading [knowledge of your employer’s plans and your responsibilities] .

Pro Tip: I can’t stress this enough—an email cover letter has to be shorter than one you would include as an attachment. How short exactly? Your go-to word count should be 150, tops .

In need of some extra tips for your cover letter? Check out: 35+ Easy Cover Letter Tips You Can Use Today

Use a Call to Action to End Your Cover Letter Email

So the hiring manager knows you’re a great candidate. Job done?

Not quite. Take an extra step. Reiterate your value in the call to action:

• Ask the hiring manager to reach out to you and meet in person.
• Once again, focus on what you have to offer .

Again, let’s have a look at the call to action from our cover letter email sample:

Sample Email Cover Letter—Call to Action

Can we schedule a meeting [asking them to reach out to you] to discuss my insights and ideas on making XYZ’s software development quicker and more effective, while boosting all major KPI s [restating your offer] ?

Pro Tip: The two worst things you can do in your email cover letter closing are coming off as needy ( I’m sure I’d make a great employee, just give me a shot!) or generic ( Thank you for your time and consideration ).

For more ideas on strong and compelling ways to finish your cover letter, go here:  How to End a Cover Letter the Right Way

Include a Formal Sign-Off

Once you’ve written your email cover letter for a resume, you just need to put a formal greeting at the very end. Write “sincerely” and follow it with your full name.

If you’re not a fan of the well-worn, “sincerely,” feel free to use any of the following synonyms:

Sample email cover letter sign-offs:

• Best regards,
• Kind regards,
• With best regards.

Pro Tip: Under your sign-off, put the necessary contact information, such as your LinkedIn profile, email address, and telephone number. To save yourself the effort of adding them every time you send an email covering letter, you can include them automatically in the footer of your email. You can also include a digital copy of your handwritten signature. It will add a nice, professional touch.

Remember About Attachments

So you’ve just written your perfect email cover letter. Now you’re basically guaranteed to land that interview, right?

Wrong. Let me just quote what one recruiter wrote in her LinkedIn article:

Don’t think I need to explain further, do I?

Pro Tip : If you have forgotten to attach a resume to your email cover letter, don’t resend the whole message, just shoot a quick follow-up email with your resume attached. Would rather avoid this nightmare scenario? Attach all the necessary documents before you start writing a cover letter email.

And it  is  fine to say " Please find attached my resume " (though there are alternatives).

It makes all the more sense to write that because Gmail will see the word attached/attachment, check if you have in fact attached anything, and prompt you if you haven't!

One last thing to keep in mind... Choose a professional resume file name :

“[Your first and last names]-resume-[the company name],” for example: John-Smith-resume-Intel NOT My-resume-124 .

Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here.  Here's what it may look like:

See more cover letter templates and start writing.

Key Takeaway

To write a perfect cover letter email for a job application, follow these steps:

• Use our email cover letter template.
• Apply a clear, strong subject line.
• Open with a proper greeting—address the hiring manager by their name.
• In the first sentence, explain why you’re writing and what position you’re targeting.
• Write a brief main paragraph that outlines your most relevant experience and achievements.
• Close with a call to action—ask to schedule a meeting and reiterate your offer.
• Sign-off with a “sincerely” synonym and your full name.
• Put your contact details in the footer.
• Don’t forget to attach a resume to your cover letter email!

And, for the final piece of advice:

Keep it short.

Got any additional questions about writing and sending a cover letter email? Want to share your experience with applying by a direct email message? Give me a shout in the comments. I can’t wait to hear out your thoughts. Let’s chat!

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