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How to convert an Apple Keynote presentation to a Microsoft PowerPoint file
- When you convert Keynote files to PowerPoint, you can allow collaborators without Keynote to open presentations on non-Apple computers.
- Mac users can convert files from Apple's presentation app Keynote to Microsoft Powerpoint through the exporting feature.
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Mac users have access to several applications with similar functions to corresponding Microsoft programs. These include Pages (a word processor similar to Microsoft Word), Numbers (a spreadsheet application similar to Microsoft Excel), and Keynote (a presentation application similar to PowerPoint).
When sharing documents with non-Apple users and in general, converting your files to the more universal Microsoft applications helps to ensure that the recipient can open the file you send.
Converting your Keynote files to the corresponding Microsoft PowerPoint format takes just a few clicks. It saves Windows users the trouble of using a third-party app to open their Apple file .
After you've converted the Keynote file to a PowerPoint file, you can check that your presentation saved correctly when you attach it to an email. The file type at the end of your upload name should read ".pptx." It will read ".key" if it's still a Keynote file.
Here's how to convert a Keynote presentation to PowerPoint.
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1. Launch Keynote and open your presentation.
2. To convert to PowerPoint, click File in the app's top menu bar.
3. Select Export To then PowerPoint.
4. Click Next.
5. Edit the name of your file in the Save As section, if needed.
6. Choose where to save your file in the Where section.
7. Click Export.
8. To confirm the file converted, right-click on the file and click Get Info.
9. In the General Section under Kind, it should read Microsoft PowerPoint Document.
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How to convert powerpoint presentations to keynote.
Want to open a PowerPoint presentation in Keynote? Apple's made it easy for you!
If someone sends you a Microsoft PowerPoint presentation, but you’d rather use Apple’s presentation software, Keynote, you're in luck! Apple's done all the hard work for you. Here's how to convert a PowerPoint presentation to Keynote.
Apple created Keynote knowing that nearly everyone using it would be coming from PowerPoint. This is no surprise, as PowerPoint has 16 years on Keynote and basically owned the presentation software market before Keynote came along.
Related: How to Convert Google Slides to PowerPoint
Knowing this, Apple made it incredibly simple to move from PowerPoint to Keynote by allowing you to open PPTX files directly in Keynote.
To do so, just open Keynote on your Mac, and then click "File" in the taskbar.
In the drop-down menu, click "Open."
In Finder, navigate to the PowerPoint presentation you want to open, select it, and then click "Open."
The PowerPoint file will open in Keynote, with some caveats. Unless you’re unusually lucky, you’ll likely see a warning appear. In our example, the source files for some fonts Keynote doesn’t support are missing. We click "Show" to get more information.
A dialog box appears that will allow you to resolve any issue(s).
In our example, the fonts that have a Warning icon next to them need to be replaced. We click the arrows to the right of each font to select a replacement.
When you’re satisfied with your selections, click "Replace Fonts."
Note that this could change some formatting within the presentation, so it’s best to give it a quick once-over after you replace any fonts.
To convert a PPTX file to a KEY file, save it, click "File" in the taskbar, and then click "Save."
Give your presentation a name, choose where you want to save it, and then click "Save."
Your PPTX file is now a KEY file.
Related: How to Convert Pages, Numbers, and Keynote Files So They Open in Microsoft Office
How to Convert Apple Keynote Files to PowerPoint Presentations
Apple's Keynote files are great, but what if you need to export them as PowerPoint presentations? Here's how you can do it.
Apple's Keynote app is part of their iWork suite, the equivalent of Microsoft Office for Windows devices. Several iOS users and Mac users use Keynote to create presentations. However, when you step outside of the Apple ecosystem, you'll run into compatibility issues with Keynote files.
Unfortunately, Microsoft PowerPoint doesn't have native support for Keynote files, which means you need to convert them into a compatible file format before accessing your presentations on a Windows computer or Android device. Here, we'll cover the different ways to export your Keynote files as PowerPoint presentations.
How to Convert Keynote Files to PowerPoint Presentations on iPhone & iPad
Let's start with the Keynote app for the iPhone and iPad, since many people who own them use a Windows PC too. First, make sure you have the Keynote app installed on your device and then follow the steps below to convert them to PowerPoint files:
- Open the Keynote app on your iPhone or iPad and select the presentation you want to convert.
- Tap on the More button, which is indicated with a three-dot icon.
- Next, select Export from the pop-up menu.
- Now, choose PowerPoint for the exported file format.
The Keynote app will now prompt you to share the converted presentation. You can use the iOS share sheet that shows up on your screen to either share the converted file with your contacts or save it to the Files app.
Related: Advanced Tips for Pages, Numbers, and Keynote
How to Convert Keynote Files to PowerPoint Presentations on a Mac
The Keynote app on the Mac functions similarly to its iOS/iPadOS version. However, due to the differences in the operating system, the steps you need to follow slightly vary. So, here's what you need to do:
- Launch the Keynote app on your Mac and open the presentation file you want to convert.
- Click on File from the menu bar and then choose Export to > PowerPoint from the dropdown menu.
- You'll have the option to add a password to your converted document. Click Next to continue.
- Select your desired name and location for the converted file and click Export .
As you can see, the procedure is pretty simple. You can now open this file in Microsoft PowerPoint or Google Slides and continue making changes to the presentation. Additionally, you can also choose older file formats from Advanced Options during the export to ensure the converted file is compatible with older versions of PowerPoint.
Related: Tips and Tricks for Amazing Keynote Presentations on Mac
How to Convert Apple Keynote Files to PowerPoint Presentations on iCloud
Don't have access to an Apple device at the moment? No problem. You can utilize iCloud's web client to quickly access your Keynote files and convert them to PowerPoint files. All you need is an Apple account and a device with a desktop-class web browser. Follow these simple instructions:
- Visit iCloud.com using your web browser and log in with your Apple account.
- Choose Keynote from the list of apps displayed on the home page.
- Find the file you want to convert and click on the three-dots icon that shows up when you hover the cursor over it.
- Now, select Download a Copy from the context menu.
- Lastly, choose PowerPoint as the download format.
The file should now begin downloading to your device in the popular .PPT or. PPTX file format that PowerPoint uses. Don't have an Apple account either? In that case, you can use the site CloudConvert to convert your Keynote files into PowerPoint presentations.
Convert Your Keynote Presentations Into PowerPoint Files Easily
You're not limited to a single method, even if you don't have access to an Apple device. Therefore, if someone accidentally sent you a Keynote file that is unsupported on your Windows computer, you can always use iCloud or CloudConvert for file conversion.
However, if you use an iPhone, iPad, or Mac, make sure to export your document in the format PowerPoint supports for better compatibility across operating systems.
Keynote vs PowerPoint: Which Presentation App to Choose?
It’s presentation time! Whether you are creating a template for your boss or prepping slides for a talk, using the right software can make the job a lot easier. We’re pitting Keynote vs. PowerPoint against one another to lay out the pros and cons of each.
For Mac users, there are two pretty obvious choices – Keynote and PowerPoint. But which do you choose? Should you always stick with one, or use different apps for different presentations?
Each has its own set of benefits and costs, and they’re both great for different uses. Hopefully, we’ll be able to help you make the right choice.
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When it comes to making the choice of Keynote vs. PowerPoint for presentation software, understanding where each tool works best is key. Keynote is presentation software designed for Apple devices, so it will only work on computers, tablets, and phones running iOS software.
Keynote allows users to create presentations that look sleek without a lot of design capability. The tools are easy and intuitive. The slide navigator includes options for designing slides with different layouts, animations, fonts and you can even bring in presentations from other software.
Pros of Keynote
Most of the functionality in Keynote vs. PowerPoint is similar, it’s in some of the slide creation details that the software really differs. Pros of Keynote include:
- So user-friendly that someone who hasn’t built slides before can use it.
- Plenty of high-design theme options to choose from.
- Basic setup helps you align and position elements for a sleek overall design.
- Made for different types of multimedia such as images, sounds, video and other file types. (This is a huge feature!)
- Great integration across devices – go from your desktop to phone to tablet and keep working on the same presentation.
- Animation, transition and transparency effects are polished and don’t have that silly look and feel often associated with presentations.
- Software is free on all iOS devices.
- Photo manipulation tools – i.e. cropping – is actually easy in Keynote.
- There are plenty of extra templates that you can download and add if you don’t like one of the included designs.
- The design looks less like a standard slide deck, with a more polished overall aesthetic.
Cons of Keynote
While Keynote is a powerful tool, the biggest problem is that it is only for Mac and iOS devices.
- Not as highly adopted as other programs.
- Does not support some 3D effects and shadows from PowerPoint; so beware if you bring slides over.
- There is a learning curve if you are coming from other software.
Choose Keynote If:
If you are a Mac user and want to create presentations that don’t “look like PowerPoints,” then Keynote is for you. It’s relatively easy to use, comes installed with your OS (so there’s no software to buy) and provides a viable option for creating great presentations.
PowerPoint is probably the most well-known presentation software. When it comes to comparing PowerPoint vs. Keynote, one of the biggest considerations is ease of use. If you’ve been using PowerPoint for a long time and are already comfortable with it, chances are that a switch might not be for you.
While this software was originally designed for PC as part of the Microsoft Office Suite (now called 365), it works on PC or Apple devices. Whereas Keynote works well on mobile devices, many functions of PowerPoint are more limited when creating presentations away from your desktop.
Pros of PowerPoint
PowerPoint is a powerful piece of presentation software and many people don’t even use it to the full potential. (This might actually be a pro or con, depending on your experience with the software.)
- Most people have used PowerPoint of another Microsoft product and understand basic usage.
- There are thousands of themes and templates to choose from, as default options and as add-ons.
- Editing is easy and the interface and slides work using drag and drop.
- Other Microsoft elements from Word and Excel integrate seamlessly so you can add documents or spreadsheets to slides.
- Notes function converts slides to handouts that look and work great.
- Data and chart integration for building quick graphics works exceptionally well.
- Advanced functions provide a lot of control for experience PowerPoint users that can control almost any aspect of the design.
- Smart design suggestions can help you create more visually appealing slides if you aren’t working from a rigid template.
Cons of PowerPoint
Because PowerPoint is so complicated, it can be problematic for some users. Cons include:
- Adding multimedia is flaky and doesn’t always work if you present on a device other than where you built the slideshow.
- Cropping and photo editing can be quite tedious.
- PowerPoint makes it too easy to create a bad design with garish animations and effects that deploy with just a click.
- You have to buy the software.
- There are a lot of features that most users don’t use; they can get in the way.
Choose PowerPoint If:
PowerPoint is generally the best option in a team environment where people collaborating on slide decks are used to PowerPoint. It’s also the go-to option in a non-Mac environment. It’s highly compatible since slides will work on any type of computer and most people have some familiarity with using the software.
PowerPoint is also preferred for users that are bringing complex data or charts into slides, because it integrates with Excel, making this functionality a lot easier.
If you are working on a team that does presentations frequently and are in a Mac and PC environment, it’s probably a good idea to at least get comfortable with both pieces of presentation software. When it comes down to Keynote vs. PowerPoint, you don’t always get an option as to what type of software will be used.
When you do get an option, many Mac users working in slides without massive amounts of data seem to prefer Keynote. For PC users or anyone working with charts and numbers, PowerPoint is the go-to option for creating presentations.
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Mouseover and mouse click actions are mapped to tap actions on import
Best Scale for Slide Show (PowerPoint)
Connection Lines attached to placeholders are imported as straight lines
Gradient Fill - Linear
Gradient fill - path, gradient fill - radial, gradient fill - rectangular, hyperlink anchors.
Not supported on charts
Links to other files not supported
hyperlink screen tip
Opacity is supported
Image is set to stretch or tile
lock aspect ratio
Only media types supported by iOS
Keynote supports the majority of PowerPoint object builds. Learn more
Object Flip - Horizontal
Fill is flipped, text is not. Text or Hyperlink text is not supported.
Object Flip - Vertical
Object mask, object position, relative to original picture size.
Imported as a shape
Solid colors map directly. Gradients are averaged and imported as solid colors.
Image is set to tile
Supported for Arabic and Hebrew
Not supported within shapes
Fonts available for download are imported. Unsupported fonts are substituted.
image bulleted lists
Numbered lists, superscript, text box text overflow, text bulleted lists, text effects, tiered numbered lists, vertical text.
Stacked text imported as vertical text
Color fill slide background.
Imported as text
Narration track, pattern fill slide background, picture fill slide background, presenter notes, slide masters (keynote slide layouts).
Not all types supported
Texture fill slide background, transition duration, transitions.
Keynote supports the majority of PowerPoint transitions. Learn more
Imported as drawings
2D Stacked Column
2d 100% stacked column, 2d stacked bar, 2d 100% stacked bar, 2d stacked line.
Imported as Line chart
2D Marked Line
2d stacked marked line, 2d 100% stacked marked line, 2d 100% stacked line, 2d stacked area, 2d 100% stacked area, 2d smooth marked scatter, 2d smooth lined scatter, 2d straight marked scatter, 2d straight lined scatter, 2d exploded pie, 2d pie of pie.
Imported as Pie chart
2D Bar of Pie
2d marked scatter, 3d stacked column, 3d 100% stacked column, 3d stacked bar, 3d 100% stacked bar, 3d exploded pie, 3d stacked area, 3d 100% stacked area, bubble charts.
Imported as single-tier doughnut chart
Surface charts, radar charts, high-low-close stock, open-high-low-close stock, volume-high-low-close stock.
Imported as Bar chart
Column cylinder, stacked column cylinder, 100% stacked column cylinder, 3d column cylinder, column cone.
Imported as 3D Column Cylinder chart
stacked column cone
100% stacked column cone, 3d column cone, column pyramid.
Imported as 3D Rectangle Column chart
stacked column pyramid
100% stacked column pyramid, 3d column pyramid, bar cylinder, stacked bar cylinder, 100% stacked bar cylinder.
Imported as Bar Cylinder chart
stacked bar cone
100% stacked bar cone, bar pyramid.
Imported as 3D Rectangle Bar chart
stacked bar pyramid
100% stacked bar pyramid, numbers compatibility, pages compatibility.
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Keynote vs PowerPoint: Presentation Software from Different Worlds
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When we compare presentation software, it is usually PowerPoint and the rest. Or at least it was. Over the last few years, Google Slides challenged PowerPoint for the throne . And it managed to steal market share. But what about Apple? If someone has underestimated them, they have already suffered. Apple has turned from a premium technology manufacturer to a solid software solution provider.
Apple’s version of PowerPoint has developed over the years . But to what extent? Is Keynote vs PowerPoint a comparison with a clear winner, or will we see a comparison between two equals? Let’s see.
Article overview: 1. Keynote vs PowerPoint – overview 2. Accessibility 3. Storage and backup 4. Ease of use and UI 5. Teamwork 6. Elements, templates, and effects 7. Overall usability 8. Use cases
1. Keynote vs PowerPoint – overview
Both apps are among the best presentation tools in the world . PowerPoint appears to be ten times more popular than Keynote according to Google Trends (graph below). But can we conclude Microsoft tops Apple’s software or Keynote is a worthy rival? Let’s find out.
Google Trends search: Microsoft PowerPoint vs Keynote
What is the Keynote app? It is a product developed by Apple. It aims to provide a straightforward, stylish, and easy-to-use solution to all Mac, iPad, and iPhone users. It has a very sleek and intuitive design. It has plenty of animations and templates, and you can quickly come up with original designs for your presentations that will look professional and sophisticated.
PowerPoint is a legacy name in the industry, and it has been on the market since 1987. The irony? It was made to work on Macintosh, but after the acquisition from Microsoft, it has quickly turned into the most used presentation software in the world and has been a dominant player ever since. There are over 500 million users , and each day, more than 35 million presentations are given life!
Presentation software has to be accessible, in order to be used. Let’s see how Keynote versus PowerPoint compares here.
Apple has ensured that whether you use an iPhone, iPad, or Mac, you can easily create and edit presentations, as it’s well optimized for all macOS/iOS devices
But it’s not all perfect. While Keynote works smoothly on all Apple devices, it doesn’t have an app for Windows and Android, meaning you will be limited to macOS/iOS-only.
PowerPoint is made to work on all devices – desktop computers, Mac, iOS, and Android. But keep in mind that PowerPoint is designed to be a desktop app so it will work best in such an environment.
Over the last few years, Microsoft has actually invested a lot in OneDrive and as a result, you can now collaborate with colleagues on your presentations in PowerPoint.
3. Pricing and storage
Keynote is a free desktop app that can be stored and edited in iCloud. Depending on your needs, you can save your presentation on the cloud or on your computer. As discussed in our Google Slides vs Keynote comparison, iCloud offers free 5GB of cloud storage. To get extra, you need to pay subscription fees:
☁️ 50GB : $0.99/month.
☁️ 200GB : $2.99/month.
☁️ 2TB : $9.99/month.
PowerPoint files can also be saved on both the device and in the cloud. OneDrive also comes with 5GB of free storage space. You can purchase only drive space, or drive space + MS Office (standard plan). The family plan is for up to 6 users (~$1.67/user) and 1TB cloud space/user. One-off PowerPoint-only purchase costs $159.99.
☁️ 100GB – $1.99/month
☁️ 1TB (+PowerPoint) – $6.99/month
☁️ 6TB (+PowerPoint) – $9.99/month
4. Ease of use and UI
Ease of use is among the most vital details of working with presentation software. It has to offer a quick onboarding time, otherwise many people would refuse to continue using the program.
Apple has put a lot of work into Keynote and it is visible. It looks great, it is very beginner-friendly and one can start their first project and finish it in no time. You would definitely like Keynote a bit more if you’re a novice user since it is very easy to learn and use for your presentations.
PowerPoint is made for business people, which is evident from the variety of features. However, that wide range of options can be overwhelming for starters. The program has a steep learning curve and if you’re not familiar with it, you might find it hard to get the most of the software.
Working with people on a presentation is not a luxury anymore. It’s rather a necessity. Any good presentation program should offer a way to collaborate with others, in order to come up with the best possible outcome.
Keynote has an option to be added to iCloud, thus you can collaborate with your peers and colleagues. While anyone can create an iCloud account, the person who creates the presentation should have an Apple device, as currently, Keynote is not available on Windows computers or Android devices which is certainly a problem.
PowerPoint has been a desktop app from the beginning. But Microsoft invested a lot to make it comparable with Google Slides for online performance. Now, you can collaborate with others in OneDrive, and make edits at the same time. We have to say PowerPoint has gone a long way from being desktop-only to being a viable solution for collabs.
6. Elements, templates, and effects
Both programs have a lot to offer. And this is why they are ranking so high everywhere.
Keynote has outstanding themes and amazing elements – lots of them. The templates, even the simple ones, look sophisticated. Design-wise, Keynote looks much better than PowerPoint but we have to mention there are much fewer templates available for Keynote. But let’s not worry too much, though – there are many marketplaces where you can find templates for Keynote – including free and paid ones. Bear in mind that freebies for Apple are not that common.
PowerPoint is a market leader for more than three decades and has consistently improved over time. Today, the program offers more themes, more elements, more animations – more of everything! Тhe new designs are very captivating. There is a photo editor tool, too. PowerPoint trumps every other program in theme and plugin selection online. You can find literally millions of different themes, fonts, and other elements – both paid and free.
7. Overall usability
Usability comes at the forefront if you would like to get the most out of each program. Limitations and capabilities are important parts of the software and knowing them in advance will help you make a quicker decision.
Keynote is a superb presentation program for Apple devices. Whether you’re a Mac user or would like to present something from your iPad or iPhone, it is perfectly fine. Apple takes the scribble feature to the next level and makes it very easy for people who can draw to maximize the potential of their presentation. Keynote vs PowerPoint is not a battle worth fighting from a design standpoint. But being Apple-first has its drawback – PC users will find it impossible to work on the platform, and even if they can edit the presentation from iCloud, it’s not going to be the best experience possible.
Microsoft PowerPoint is hard to use at first but it is arguably the most advanced presentation software, as there are tons of features that you can work with. Business charts are top of the league and the ability to use data from Excel and make it a perfect infographic is what makes many business people invest a lot into the program. It’s also very reliable, as the program has matured over the decades. It also has plenty of import and export formats available and definitely more than Keynote. PowerPoint also supports XPS – a format that doesn’t allow anyone but the source to edit.
8. Use cases
Okay, we’ve come to the part where we have to see when to use Keynote and PowerPoint. So, when to use Keynote over PowerPoint and vice versa?
✅ On Apple devices – Keynote has been made to work on Apple devices. The whole focus of the program is aimed at delivering outstanding performance in that ecosystem. If you have an Apple device, you’d find that PowerPoint has some shortcomings while your user experience with Keynote will be a lot better at times.
✅ It’s free to use – another solid argument is that Keynote is free forever . In comparison, the standard Microsoft 365 plan starts at $12.50/mo and for a company of 10 people, you should pay $1,500 annually or buy 10 perpetual PowerPoint licenses for approximately $1,600.
✅ Being more creative – we already mentioned that Keynote has the better default themes. But you can create better pages, add a lot of text, and really make something magical happen with Keynote. If you can draw, that’s an even bigger benefit. For creative Apple users, Keynote has the upper hand.
✅ For desktop computers – PowerPoint is made by Microsoft which also owns Windows OS. This means that the software and operation system will work effortlessly. On top of that, the Keynote app cannot be installed on Windows and Android devices which makes it impossible to even compare the performance of these two in such circumstances.
✅ For powerful charts – most business users can say that PowerPoint offers exceptional infographics and can work with data much better than anything else on the market. Data visualization is on a whole new level in PowerPoint and that makes the program the perfect solution for displaying charts.
✅ Teachers and students – Microsoft has been working with schools and universities for a long time now, and it provides eligible institutions a free license of its Office 365 Education. All necessary programs from MS Office are included, they are free and fully functional.
Keynote vs PowerPoint is one of the most intriguing comparisons when it comes to presentation programs. It opposes two arch-rivals – Microsoft and Apple. Both companies are known to deliver outstanding software but which one can be crowned as the best? Our unbiased opinion says PowerPoint is by far the most feature-rich presentation software. It’s a powerhouse and the fact that people talk about “PowerPoint’s alternatives” is a compliment alone.
But for Mac users who want to create more than decent presentations, enjoy a very user-friendly UI, and pay nothing, Keynote will be a more than adequate alternative.
If you found our comparison between Keynote and PowerPoint useful, you can also have a look at some of our other articles:
- The Best Free PowerPoint Templates to Download in 2022
- The Best Free Infographic Templates in 2022 for Every Software
- 10 Great Tips on How to Start and End a Presentation
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Nikolay is a copywriter with vast experience in Technology, Marketing, and Design. When he isn't playing with words and crafting texts, he watches sports and asks questions. He is a funny person...until you put him on a diet.
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Keynote vs PowerPoint: Which Is Best to Achieve Your Goals?
Since the early days of presentation software, the Keynote vs PowerPoint debate has been going on without pause. While Mac users swear by the former, PC disciples cannot imagine their lives without the latter. Today we take a closer look to compare the features, pros, and cons of both apps to help those undecided among us make the final decision and pick the best presentation software between the two juggernauts.
Disclaimer: we won't go into technical details, like the number of standard figures, effects, or fonts. Instead, we'll focus on the app's capability of achieving presentation goals, user-friendliness, and integration options.
Any Mac and iOS user can answer "What is Keynote?" It's a part of the free software package that comes with any Apple-made laptop, tablet, and smartphone. But few Windows users are familiar with the app as it is only available on Apple devices.
- The template library is better than PowerPoint, with modern designs and color schemes that make your slides look expensive and professional.
- The interface is intuitive for every Mac user and is not overburdened with features and customization options.
- The Magic Move feature smoothly transitions objects between slides, creating a unique and sleek effect.
- Keynote enables seamless synchronization across all Apple devices via iCloud, and the mobile app is convenient enough to continue editing presentations even when your laptop is unavailable.
- The customization for fonts, figures, images, and other elements is limited, which narrows down your design options.
- Keynote only offers a handful of file format options, and though the list includes PowerPoint-compatible PPTX and PPT, the formatting may go wonky if you try it.
Microsoft ensured that every PC owner knew the answer to "What is PowerPoint?" It was the first mass-market presentation software, though its misuse resulted in presentation fatigue and the dreaded "Death by PowerPoint" at every college lecture or business meeting. Still, the app has been evolving for decades and remains the most popular in the niche despite emerging online-only rivals.
- While the built-in library of templates is basic and dull, the PowerPoint online community is ripe with millions of third-party designs you can download and use.
- The customization features are unmatched by any other presentation app on the market for all elements, including fonts, figures, charts, images, etc.
- Editing the master slide makes introducing changes across all slides easy and fast.
- Office 365 has premium features, like an extensive graphics library and a design toolbar with suggestions for creating unique layouts.
- PowerPoint offers dozens of file format options besides PPTX and PDF, and it can save read-only files that prevent others from altering and using your presentations without your permission.
- PowerPoint is available on Windows and Mac, though the app doesn't run as smoothly on Apple devices. Still, the online version can work via the browser.
- The app isn't free or cheap. You can purchase PowerPoint as a standalone downloadable app or a part of the Microsoft Office 365 package.
- The overabundance of features crowding toolbars can be intimidating for novice users, especially those used to Mac apps.
Is Keynote the same as PowerPoint? By now, you know the two apps possess similar features. At the same time, their strengths lie in different dimensions: whereas PowerPoint offers extensive customization options, Keynote is renowned for sleek, modern templates and easy navigation. Unfortunately, shifting between the two apps is problematic, as the learning curve is rather steep for both. Most importantly, transferring files between apps causes unforeseeable problems with fonts, images, and animation.
The final choice should depend on your goals and your environment. For example, if you need a fast way to put together stylish presentations, you own a Mac, and your professors, classmates, or colleagues use Keynote, you should too. But if you're into customizing every slide, you use Windows, and so do most of the people you work with, PowerPoint is the obvious choice.
Alternatively, if you don't want to be limited to the choice of Keynote or PowerPoint because neither meets your requirements, consider looking into online presentation apps like Canva, Prezi, or Visme. They might offer some features the Microsoft and Apple software is missing.
Finally, remember that it's not software that makes presentations good or bad. Even the most advanced app will not transform a jumbled mess of bullet points, glaring colors, and useless flowery animations into a compelling presentation. So whichever software you use, stick with the presentation best practices and do not use neat effects in place of quality content.
Keynote vs Powerpoint
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3 Solutions to Open Keynote in PowerPoint
2023-08-25 18:55:14 • Filed to: Open PDFs on Mac • Proven solutions
Windows's PowerPoint and Mac's Keynote are the two dominant applications in the world of presentations. And the good news is, you can work on both of them, and easily open the file in the second app. For example, if you are creating a presentation on your iPad or Mac, you can easily then open it on a Windows machine, and continue working on it. We have 3 solutions for how to open Keynote in PowerPoint , and we will give them to you.
Solution 1: How to Open Keynote in PowerPoint
The first solution utilizes the work of a PDF converting tool, which you can use to convert the Keynote into PDF, and then into a PowerPoint file. It is simple, easy, and takes little to no time. And the best part is, no formatting will be lost during the process. The PDF editor we use in this case is Wondershare PDFelement - PDF Editor .
Step 1. Open the Keynote File
Go to the "File" menu, and click on "Create" > "PDF from File". Select the Keynote file you want to open in PowerPoint and click "Open".
Step 2. Export to PowerPoint
Now that you have created a PDF file from your Keynote file, you can export it to PowerPoint. Click on the "File" menu, and from the dropdown menu, select "Export to" > "PowerPoint". In the pop-up window, click "Save". Wait for a few seconds, and your Keynote file will be now fully compatible and usable PPT file.
Step 3. Open Keynote in PowerPoint
Now you can open the converted Keynote in PowerPoint, in your native PowerPoint application.
It was all made possible thanks to PDFelement, a powerful and comprehensive PDF tool. It is the best Adobe Acrobat alternative, with all the features but a less price. The same tool can be used for:
Solution 2: Open Keynote in PowerPoint: Export to PPT
Keynote is a default Apple program and works only on macOS and iOS devices only. There is no Windows version, and there will never be. But you can open your Keynote file in PowerPoint in a relatively painless way. Here is how to open Keynote in PowerPoint by exporting it to PPT.
- 1. Open the Keynote application on your Mac or iOS device.
- 2. Go to "File" > "Export to" > "PowerPoint", and it will be done.
We have to warn you, there is no guarantee that using this way will keep the formatting. Unlike in the PDF way of converting, exporting from Keynote to PPT directly can cause loss of formatting, and require additional editing in PowerPoint.
Solution 3: Open Keynote in PowerPoint using iCloud
Another option you can use is iCloud. The good thing about iCloud is that it allows your Windows PC to use it as well. You can access everything in your iCloud from your Windows PC, as long as you log in using your Apple ID. Here is how to open Keynote with PowerPoint using iCloud.
- 1. Visit the iCloud website, and then Sign In using your Apple ID and password. If you do not have an Apple ID, you will have to create one.
- 2. Once you Log In, select Keynote, and go to the Settings menu to Upload the Keynote presentation.
- 3. Double click on the presentation you uploaded, and then select "Download a Copy". Select PowerPoint now, and then launch the PPT file like you usually do on your Windows PC.
There are two downsides to this way, one is that you have to upgrade your iCloud account to use the iCloud drive. And it can only download *.PPTX files, not *.PPT files.
But the biggest downside is that your local Mac fonts do not carry over to iCloud, which means you are limited to system fonts. When you transfer the file with local fonts, iCloud will transition them to system font, requiring additional edits in your PowerPoint presentation.
Conclusion : As you can see, the first solution is the best, simply because it transitions the file smoothly. There is no loss of fonts, no loss of formatting, or anything else that requires additional editing.
Using iCloud or Export to PPT can cause loss of fonts, and then you will have to edit your document all over again. If you export the file to and from PPT frequently, that will only add time and effort for making your presentation look perfect.
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Set up your presentation in Keynote
Learn how to choose a theme, add slides, and change the look and aspect ratio of your presentation on your iPhone, iPad, Mac, or online at iCloud.com.
iPhone or iPad
Use Keynote on iPhone or iPad
Learn how to choose a theme, add content, change the look of a slide, and more.
Choose a theme and add content
To create a Keynote presentation, first choose a theme. Themes contain predesigned slide layouts, which you can use as a starting point for your presentation.
- Tap Choose a Theme, then tap a theme.
- To add your own text, double-tap placeholder text.
Change the slide size
You can change the slide size to fit screens with different aspect ratios. Any existing content might be moved to accommodate the new aspect ratio.
- Open your presentation in Keynote.
- Tap Presentation Options, then tap Presentation Setup.
- Tap Slide Size at the bottom of the window, tap a new size, then tap Done.
- If you choose Custom, enter the slide dimensions, then tap Done.
Change the look of a slide
To quickly change the look of a slide, you can apply a different slide layout to it. When you change a slide's layout, any content you've already added appears in the new layout.
- Select one or more slides.
- Swipe to see all slide layouts, then tap one to apply it.
Change the look of your entire presentation
To quickly change the look of your entire presentation, you can choose a new theme at any time. If you added content, it's placed in the slides of the new theme. Any customizations you've made, like changing the color of text, appear in the new theme.
- Tap Presentation Options, then tap Presentation Setup.
- Tap Themes at the bottom of the window.
- Tap a theme or swipe to see more themes.
- When you're finished, tap Done.
Edit slide layouts
To quickly make changes to multiple slides in your presentation at once, you can edit slide layouts. You can change the layout of a slide, add text, images, and objects. Changes to slide layouts affect the slides in your presentation that use the same slide layout.
- Tap on the background of a slide, then tap Edit Slide Layout in the menu that appears.
- In the sidebar, tap a slide that you want to edit.
- Choose what you want to do — rearrange content, add text, images, and objects.
- When you’re done editing slide layouts, tap Done in the upper-right corner.
Use Keynote for Mac
- In Keynote, choose File > New, then double-click the theme you want to use in the theme chooser. If the theme chooser doesn't appear, hold the Option key, choose File > New from Theme Chooser, then double-click the theme you want to use.
- To add your own text, double-click placeholder text.
You can change the slide size to fit screens or projectors with different aspect ratios. Any existing content might be moved to accommodate the new aspect ratio.
- Choose a slide size from the Slide Size pop-up menu.
- If you chose Custom Slide Size, enter the slide dimensions, then click OK.
To change the look of your entire presentation, choose a new theme at any time. If you added content, it's placed in the slides of the new theme.
- Click Change Theme.
- Double-click a new theme.
- To make sure the customizations that you've made (like text color) appear in the new theme, select “Keep your style changes.”
You can always undo a theme change if you preferred your previous theme.
To quickly make changes to multiple slides in your presentation at once, you can edit slide layouts.
- From the menu bar, choose View > Edit Slide Layouts.
- In the sidebar, select a slide layout that you want to edit.
- When you’re done editing slide layouts, click Done in the lower-right corner.
Changes to slide layouts affect the slides in your presentation that use the same slide layout.
Keynote for iCloud
You can choose a theme when you create a new Keynote presentation online at iCloud.com.
- Double-click a theme. The presentation opens in a new tab or window in your browser.
- To add your own text to a slide, double-click the placeholder text.
- To add your own image to a slide, drag an image from your computer to the placeholder image.
If you want to change the look of slides, slide size, or the theme after initially creating your presentation in Keynote for iCloud, open your presentation in Keynote on your iPhone, iPad, or Mac.
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How to Export PowerPoint to Keynote (Step-by-Step)
Microsoft PowerPoint and Keynote are two of the most widely used presentation software in the world. Both are powerful tools for saving presentations.
People want to learn how to convert PowerPoint to Keynote. In this article, we will explore the reasons to export PowerPoint to Keynote, methods for conversion, and the benefits of utilizing Keynote.
Part 1: What is the Difference Between PowerPoint & Keynote Format?
Presentations play an important role in conveying your thoughts effectively. Whether you want to present something to your peers in school or share a great business idea with your boss, there is no better way than presentations. PowerPoint and Keynote are among the top competitors to effectively present your ideas.
Before you learn more about how to export PowerPoint, you must understand the differences between these two formats. This information can help you choose the right medium to present your ideas effectively.
While many people are inclined to use Macs, others are still adamant about sticking with PowerPoint on all operating systems. While it is okay to use either, here are some key differences that are worth being noted.
Keynote and PowerPoint are both constantly putting efforts into introducing new features for their users. From the creation of presentations to sharing and editing, there is a lot of difference in features.
Here are some features of Keynote that help it stand out.
This Keynote feature allows you to add more creativity to your presentations.
It is a sliding feature that makes you move from one slide to another in a smooth way.
You can easily sync your presentation made with Keynote on other Apple devices.
Here are some of the features of PowerPoint that can make your presentation stand out.
Master Slide Editing
The Master Style Editing feature is also available in Keynote but can be used more effectively in PowerPoint.
This feature lets you search for icons, stickers, and stock images from your presentation editor.
Save to Read-Only
You can save presentation files in PowerPoint as Read-Only; hence, no one can edit them without your permission.
Templates are another important part of every presentation. Both Keynote and PowerPoint have several templates for users. However, there are distinct features that can help you choose the platform for better templates.
Keynote offers a lot of template options that can fit every presentation style. Whether you want to set a professional tone or a fun mood, you can find a template for any need. There are many paid options available on third-party websites.
PowerPoint also offers a lot of templates to help you create professional presentations. These templates are generic and do not offer the same range as Keynote. You can also use third-party sources to download templates.
Cost is another important factor that can influence your decisions for choosing the right platform.
The Keynote app is free for all Apple users. However, you will need to download it for other devices.
Microsoft PowerPoint is not free for either Windows or Mac users. You need to download it.
Part 2: How to Convert PowerPoint to Keynote?
Many users need to export PowerPoint to Keynote for several reasons. However, it is not an easy procedure for everyone. Many people can also get frustrated along the way. However, you cannot let these limitations stop you from exploring your creativity.
Here is your step-by-step guide to easily convert PowerPoint to Keynote.
Step 1: Locate the Keynote application on your Mac computer.
Step 2: Double-click the Keynote application and create a New Document.
Step 3: Once you choose the theme, go to the File button and use the Open button to access the needed file.
Step 4: If you see a notification for missing fonts, make sure to visit the menu and download the needed fonts.
Step 5: You can easily correct the changed fonts by clicking on the arrows. Once you change the needed fonts, click on the Replace Fonts option.
Step 6: Change the document's Text, Style, and Arrange options. Then, you can move through all your slides to see and ensure that all changes have been applied and needed.
Part 3: Best Free Alternative — WPS Office
WPS Office is an all-in-one productivity tool that has more than 1.4 billion downloads all around the world. It is one of the most reliable tools to create documents, spreadsheets, presentations, and much more.
Many users can agree that it is an ideal alternative to Microsoft Office. You can create Docs, Slides, and Sheets without any hassle. The best part is that many features are available for use completely free of cost. Even if you want to access more features, the price is negligible in comparison to Keynote and PowerPoint.
Pros of WPS
Here are some benefits of WPS Office that you cannot overlook.
Easy to Use
Whether you look at Keynote or PowerPoint, both platforms have their own learning curve. Many users take a lot of time to understand the advanced functions and address all present features. However, PowerPoint can easily be used and excelled by all users and even beginners.
Free of Cost
WPS Office can be downloaded easily on all major operating systems without any additional costs. You can buy the premium version of WPS to access the added features. However, there is no limit to use for free.
Many users can agree that it is easy to run out of free templates on Keynote and PowerPoint. However, there are several templates available on WPS Office to meet all your style needs.
WPS Office cares for all its users from every different walk of life. Therefore, it is available on several different operating systems, such as Linux, Windows, Mac, iOS, Android, and much more.
Cons of WPS
Here are some of the considerable cons of WPS you must consider.
Some users complain that WPS takes some time to load their files. It can be a bit of a problem, especially when you are in a hurry. This reason may irritate some users at the beginning of use.
Ads on Free Version
Although many features of WPS Office are available free of cost, you may get irritated by the ads on the free version. You can only get rid of these ads by buying the premium version.
There have been some reports about WPS Office crashing after long hours of use. You may need to save your document again and again, to ensure that it does not get lost during a crash.
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Part 4: Why Use WPS
Before you choose WPS Office or any other platform for your productivity needs, you may need to understand what makes them different. Understanding the difference between all three can help you make smart and efficient choices for your day-to-day needs.
Here is the information you need to understand what platforms your chosen programs offer support on.
WPS Office is available for use on all major operating systems, such as iOS, Windows, Linux, Android, and macOS.
PowerPoint can be purchased for many platforms, such as macOS, Android, Windows, and web versions.
Keynote is only available for use on macOS and iOS.
Another thing every user looks for while buying a platform for day-to-day use is compatibility. You must understand that this feature cannot be overlooked. After all, formats are very important in terms of accessibility.
WPS Office is compatible with formats such as .docx, .pptx, .xlsx, and much more.
PowerPoint is compatible with all formats used in Microsoft Office. You can also export documents from Microsoft Office to other formats.
Keynote is designed for use by Apple users. It is compatible with formats such as .key, .pages, .numbers etc. However, it can also be exported to Microsoft formats.
Every creativity platform has its unique features. Some features may attract you more than the others. It totally depends on what you are looking for.
WPS Office is a comprehensive suite with applications for writing, creating presentations, and writing spreadsheets. It also includes many tools for editing and collaboration with other users.
Microsoft PowerPoint is a tool dedicated to creating presentations. It comes with many design options that you can use to make your presentations more effective and captivating for the target audience.
There are many additional animation and cinematic features in Keynote that capture the attention of users. In addition, Keynote also offers many collaboration tools to add to your productivity.
Individuals and businesses care about integration alike. They want to know that sharing their documents and collaborations will be easier working with a certain platform.
WPS Office offers cloud storage integration and several collaboration features to make day-to-day integration easier.
PowerPoint can offer integration with Microsoft cloud storage services such as OneDrive. You can also access collaborative capabilities.
Keynote can effortlessly integrate with Apple cloud storage to ensure collaboration and access with all other Apple Devices.
Price is another important factor that may make or break a deal for you. Therefore, it is important to consider the price of a platform before buying its services to ensure a good deal in the long run.
You can access a free, Premium, or Professional version of WPS Office through their website. The free version is free of cost, and the rest can come at varying prices.
PowerPoint is available based on the licensing options such as subscription-based Office 365 or one-time purchase packages.
Keynote is available on all Apple devices for free. You can access it on macOS or iOS apps.
Here are the answers to some frequently asked questions about exporting PowerPoint to Keynote.
Q1: Can I export Keynote presentations back to PowerPoint?
You can easily export Keynote presentations to PowerPoint to collaborate with users who may not have Keynote on their devices. Here is a step-by-step way to easily do this.
Step 1: Open the Keynote presentation you wish to export.
Step 2: Go to the File menu at the top of the screen.
Step 3: Select Export To and then choose PowerPoint from the drop-down menu.
Step 4: In the export options, you can choose the desired resolution, image quality, and presenter notes or comments.
Step 5: Specify the destination folder where you want to save the exported PowerPoint file.
Step 6: Click on the Next or Export button to start the export process.
Q2: What are the disadvantages of using Keynote?
Although the creative edge of Keynote is commendable, there are also many disadvantages of Keynote that are worth your consideration.
Firstly, users from other platforms, such as Windows and Android users, may not have direct access to Keynote files. The transfer process of Keynote to other platforms, such as PowerPoint, may also be a difficult journey to undertake. In addition, it is also very hard to entertain third-party collaborations on Keynote.
Another big flaw of Keynote is its learning curve. Many users need a lot of time to understand the way Keynote works and how they can excel in its special features to unlock their full potential.
Q3: Can I use Keynote without a Mac Computer?
It is not possible to use Keynote without a Mac computer. Apple has designed this application, especially for MacOS and iOS users. However, you can look for alternative options such as online Keynote, conversion tools, and many more options to access your data anywhere.
Q4: Who are the key users of Keynote?
Millions of people worldwide use Keynote. The primary users of Keynote include educators, presenters, individuals, and businesses. This tool can help them create eye-catching presentations.
WPS Office – The Best Alternative
This article discusses in detail how you can export PowerPoint to Keynote. It may seem like a tricky process, but it is easy. However, a better option is to look for an alternative that can cut down on day-to-day hassle.
WPS office has millions of active users who are enjoying free access to productive apps and tools every day, free of cost. It is a beginner-friendly device that can be downloaded and used without any trouble. You can head to WPS.com to learn more and download the platform to unleash your creativity with inspiring presentations.
- 1. How to Free Download Keynote for Windows 
- 2. Convert Keynote to Powerpoint The Ultimate Guide
- 3. How to Export One Slide from PowerPoint: A Step-by-Step Guide
- 4. Keynote Review Download, Features, Pros, Cons
- 5. Keynote the Apple Version of PowerPoint You Should Know
- 6. How to Export PowerPoint to Video on Mac (Step-by-Step)
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