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PowerPoint vs Other Presentation Tools: Which is Right for You?
When it comes to creating impactful presentations, there are numerous tools available in the market. However, one of the most popular and widely used applications is Microsoft PowerPoint. While PowerPoint has been the go-to choice for many professionals and educators, it’s important to consider other presentation tools as well. In this article, we will compare PowerPoint with other presentation tools to help you decide which one is right for you.
PowerPoint: The Classic Choice
Microsoft PowerPoint has been around since 1987 and continues to dominate the presentation software market. It offers a wide range of features and functionalities that make it ideal for creating visually appealing slideshows. With its user-friendly interface, anyone can quickly learn how to use it effectively.
One of the key advantages of PowerPoint is its compatibility with various operating systems, including Windows and Mac. This means you can easily create presentations on one device and present them on another without any compatibility issues.
PowerPoint also provides a vast library of templates, themes, and design elements that allow users to create professional-looking presentations in no time. It offers a plethora of customization options, allowing you to tailor your slides according to your specific needs.
Prezi: The Dynamic Alternative
Prezi is a cloud-based presentation software that takes a different approach than traditional slide-based tools like PowerPoint. Instead of using slides, Prezi allows users to create dynamic presentations on a virtual canvas where they can zoom in and out and navigate through content freely.
This unique feature makes Prezi an excellent choice for storytelling or when you want to present information in a nonlinear format. It enables presenters to create engaging visuals that captivate their audience’s attention from start to finish.
Additionally, Prezi offers seamless collaboration features that allow multiple users to work on the same presentation simultaneously. This makes it an excellent choice for teams or individuals who need real-time collaboration capabilities.
Google Slides: The Collaborative Solution
Google Slides is a web-based presentation tool that is part of the Google Workspace suite. Similar to PowerPoint, it offers a range of features to create visually appealing presentations. Its intuitive interface and easy-to-use tools make it accessible to users of all skill levels.
One of the standout features of Google Slides is its collaborative capabilities. Multiple users can work on a presentation simultaneously, making it ideal for team projects or remote collaboration. It also allows for real-time commenting and editing, ensuring seamless communication among team members.
Another advantage of Google Slides is its integration with other Google Workspace apps such as Google Docs and Sheets. This integration allows users to import data directly from these apps, saving time and effort when creating presentations.
Keynote: The Mac-Friendly Option
If you are an Apple user, Keynote is the presentation software designed specifically for you. Keynote offers a sleek and modern interface with powerful tools that allow users to create stunning presentations effortlessly.
One of the key advantages of Keynote is its seamless integration with other Apple devices and software. You can easily create presentations on your Mac and present them using your iPhone or iPad without any compatibility issues.
Keynote also provides a wide selection of pre-designed templates that cater to various presentation styles. Additionally, it offers advanced animation and transition effects that can enhance the visual appeal of your slideshows.
Choosing the right presentation tool depends on your specific needs and preferences. PowerPoint remains a solid choice for its versatility, while Prezi offers a dynamic alternative for nonlinear storytelling. Google Slides excels in collaborative capabilities, especially for remote teams, while Keynote provides an excellent option for Apple users seeking seamless integration across devices.
Consider the features, ease-of-use, collaboration options, and platform compatibility when deciding which presentation tool suits you best. Ultimately, selecting the right tool will empower you to create impactful presentations that engage and impress your audience.
This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.
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Create a presentation
Create a presentation in powerpoint for the web.
With PowerPoint for the web running in your web browser, you can:
Create presentations that include images, videos, transitions, and animations.
Get to your presentations from your computer, tablet, or phone.
Share and work with others, wherever they are.
If you're using the desktop version of PowerPoint on a Windows PC, see the PowerPoint Quick Start .
If you're using the desktop version of PowerPoint on a Mac, see Office for Mac Quick Start Guides and PowerPoint for Mac Help .
Create, open, and name a presentation
Go to powerpoint.office.com .
Select New blank presentation , open a Recent file, select one of the themes , or start with a presentation template .
To name the presentation, select the title at the top and type a name.
If you need to rename the presentation, select the title and retype the name.
Add a slide
Select the slide you want your new slide to follow.
Select Home > New Slide .
Select Layout and the you type want from the drop-down.
When working in PowerPoint for the web, your work is saved every few seconds. You can select File > Save a Copy to create a duplicate copy in another location.
Or choose File > Download As to save a copy to your device.
When you're online, AutoSave is always on and saves your changes as you work. If at any time you lose your Internet connection or turn it off, any pending changes will sync as soon as you’re back online.
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How to Create a PowerPoint Presentation
Introduction: How to Create a PowerPoint Presentation
The possible uses of PowerPoint are countless. A slide show can help a teacher teach a lesson, illustrate an event in history, easily display statistical information, or be used for training in corporations. A slide show can be a valuable tool for teaching, sharing and learning. Whether presenting at a conference or convincing your parents to get a puppy, PowerPoint presentations are useful no matter what the topic and help communicate ideas to an audience. The invention of PowerPoint by Gaskins has saved presenters hours of painstakingly handcrafting displays, and created a professional and easy way to relay information. The following are steps on how to create a basic PowerPoint presentation, however certain steps may vary slightly depending upon what version of PowerPoint you are using. This tutorial is specifically using PowerPoint 2007.
Step 1: Launch the PowerPoint Program
When you launch the PowerPoint program, you may be prompted to pick what kind of document you want to create. Choose to create a blank presentation. If it does not ask you this, a blank presentation will automatically launch.
Step 2: Choosing a Design
The next thing you want to do is decide what design you want for the presentation. To do this, go to the 'Design' tab at the top of the page. Scroll through all the options and decide which one looks best for the presentation you want. To get a preview of what the design will look like before applying it to the presentation, hover over the design you want to preview. This design will be automatically continued throughout the rest of your presentation. Once you have more than one slide, you can add a different design for just one slide. To do this, select the slide you want to change the design on by clicking on it. It will pop-up as the big slide in the screen. Then you can right-click the design you want for this slide and select 'Apply to Selected Slide'. It will appear on that slide, but will not change the design of the other slides.
Step 3: Create Title Page
Click the first box that says 'Click to add title' and add the title of your presentation. Click the bottom box to add your name, or any other subtitle that you choose. Once you have your text in the boxes, you can change their font, size, color, etc. with the toolbar options at the top. You can change the size of the text box by selecting it, and then dragging the corners of the box. To move the text boxes, select the box, and move your arrow over the border of the box. A four-arrow icon will appear, and clicking with this icon will allow you to move the text boxes wherever you choose.
Step 4: Add More Slides
Chances are, you are going to need more than one slide. There are a few ways you can add more slides. Notice that there is a separate area to the left of the screen where your first slide is located. The first way to add a slide is to right-click the area under where your first slide is located and select 'New Slide'. A new slide will appear. The second way to add another slide it to click 'New Slide' in the toolbar above the slides. This button is divided into two parts,. The top will insert a new slide with a default layout. You can also click the bottom half of this button, which will allow you to choose what type of layout you want. You can choose a slide with two text-boxes and a title, one text-box, only a title, and many other options. You will see your new slide appear to the left under the first, as well become the large slide that you can edit. The design you picked earlier will have carried over to this slide. The design will carry over for the rest of the slides you create unless you decide to change just one, like described earlier. The guideline layout you chose will appear, and you can then add in your information.
Step 5: Add Charts, Pictures, Graphs, Etc.
If you want to insert a chart, picture, graph, or any other graphic, click on the 'Insert' tab at the top of the window. Here you will see buttons of all the options of what you can insert into your slide. Click the designated box and insert what it is you want to have on that slide. A second way you can insert pictures and graphs is when you have an empty text or image box. Little pictures of the same options you saw in the toolbox will show up in the middle of the box, and you can click any of these to insert as well. Once you have your chart or picture, you can add a border or edit it however you want in the 'Format' tab.
Step 6: Add Transitions
To add transitions in between your slides, click the 'Animations' tab at the top of the page. Here you can scroll through all the options of transitions, and hover over them to see a preview. Select the slide you want the transition applied to, and then click the transition you chose. You can do this for every slide, selecting the same or different transitions.
Step 7: Changing the Order
Once you have all your slides made, you can change the order of the slides. To do this, click and drag the slides from where they are to where you want them in the order. Another possibility, which is particularly useful if you presentation is longer, is to click the 'Outline' button. You can find this small button above the left area where all your slides are located smaller, directly to the right of the 'Slides' button. Here you will see a list of all your slides and you can click and drag your slides to where you want them.
Step 8: Play the Presentation
Once you have all your slides completed and in the order you want, view your slideshow. Click the 'Slide Show' tab at the top of the page and select 'From Beginning'. You can go through your entire slideshow, and change slides by clicking or pressing the right arrow. A shortcut to this is pressing F5. Congratulations! You have now made a PowerPoint presentation.
Be the First to Share
Did you make this project? Share it with us!
First Time Author
Question 1 year ago on Step 8
Which key combination can be used to close the presentation?
8 years ago on Introduction
You saved my life today with showing me how to do this for the first time, I thank you very much. I have one question though that I can not find the answer to on here unless I am just overlooking it all together, ...how do you save it and give it a file name? I lost everything I did as I thought it would do this feature when I closed it the same way I do in Word....uggg...
Reply 2 years ago
By the left hand side up... You'll see save icon click on it
2 years ago
Mi se pare eficient această aplicație
Question 4 years ago
I don't any answers here...only questions. How do you find the answers to these questions?
Answer 2 years ago
Answer 4 years ago
What do you want to know? You can try asking here, and the author or other members might know the answer. Alternately, You can see if someone in the forums knows the answer.
Question 4 years ago on Introduction
How do I actually show this power point to my students? What do I need to use to present it in the classroom? I really don't know.
Just use share screen in zoom, or use a presentor in your classroom
4 years ago
Simplified by good n easy narrative.. pretty useful
Question 3 years ago on Introduction
It seems I have the 2007 version?? Can I update to a later version? Is it possible to include videos besides photos? Thank you for your assistance. Aubrey
Yes, it is possible. I have done it before with the latest version. Good luck! :D
Question 2 years ago on Step 6
What is transition
What is transition in using PowerPoint
Question 2 years ago
How can create a slite power point
3 years ago
Question 3 years ago
I want to make a presentation on solar System I don't know how to do
17 PowerPoint Presentation Tips to Make More Creative Slideshows [+ Templates]
Published: August 16, 2023
Creating a great PowerPoint presentation is a skill that any professional can benefit from. The problem? It’s really easy to get it wrong. From poor color choices to confusing slides, a bad PowerPoint slideshow can distract from the fantastic content you’re sharing with stakeholders on your team.
That’s why it’s so important to learn how to create a PowerPoint presentation from the ground up, starting with your slides. Even if you’re familiar with PowerPoint, a refresher will help you make a more attractive, professional slideshow. Let’s get started.
How to Make a PowerPoint Presentation
- Presentation Tips
I like to think of Microsoft PowerPoint as a test of basic professional skills. To create a passing presentation, I need to demonstrate design skills, technical literacy, and a sense of personal style.
If the presentation has a problem (like an unintended font, a broken link, or unreadable text), then I’ve probably failed the test. Even if my spoken presentation is well rehearsed, a bad visual experience can ruin it for the audience.
Expertise means nothing without a good PowerPoint presentation to back it up. For starters, grab your collection of free PowerPoint templates below.
10 Free PowerPoint Templates
Download ten free PowerPoint templates for a better presentation.
- Creative templates.
- Data-driven templates.
- Professional templates.
You're all set!
Click this link to access this resource at any time.
Tell us a little about yourself below to gain access today.
No matter your topic, successful PowerPoints depend on three main factors: your command of PowerPoint's design tools, your attention to presentation processes, and your devotion to consistent style. Here are some simple tips to help you start mastering each of those factors, and don't forget to check out the additional resources at the bottom of this post.
A presentation is made up of multiple slides, let's delve deeper into PowerPoint's capabilities.
1. open powerpoint and click ‘new.’.
If a page with templates doesn‘t automatically open, go to the top left pane of your screen and click New. If you’ve already created a presentation, select Open then double-click the icon to open the existing file.
That said, you can still use fun and eccentric fonts — in moderation. Offsetting a fun font or large letters with something more professional can create an engaging presentation.
Above all, be sure you're consistent so your presentation looks the same throughout each slide. That way, your audience doesn't become distracted by too many disparate fonts. Check out this example from HubSpot’s company profile templates:
Interested in this presentation template? Download it for free here.
5. Make sure all of your objects are properly aligned.
Having properly aligned objects on your slide is the key to making it look polished and professional. You can manually try to line up your images ... but we all know how that typically works out. You're trying to make sure all of your objects hang out in the middle of your slide, but when you drag them there, it still doesn't look quite right. Get rid of your guessing game and let PowerPoint work its magic with this trick.
Here’s how to align multiple objects:
- Select all objects by holding down Shift and clicking on all of them.
- Select Arrange in the top options bar, then choose Align or Distribute .
- Choose the type of alignment you'd like.
Here’s how to align objects to the slide:
- Select Align to Slide .
- Select Arrange in the top options bar again, then choose Align or Distribute .
6. Use "Format Object" to better control your objects' designs.
Format menus allow you to do fine adjustments that otherwise seem impossible. To do this, right-click on an object and select the Format Object option. Here, you can fine-tune shadows, adjust shape measurements, create reflections, and much more. The menu that will pop up looks like this:
Although the main options can be found on PowerPoint’s format toolbars, look for complete control in the format window menu. Other examples of options available include:
- Adjusting text inside a shape.
- Creating a natural perspective shadow behind an object.
- Recoloring photos manually and with automatic options.
7. Take advantage of PowerPoint's shapes.
Many users don’t realize how flexible PowerPoint’s shape tools have become. In combination with the expanded format options released by Microsoft, the potential for good design with shapes is readily available. PowerPoint provides the user with a bunch of great shape options beyond the traditional rectangle, oval, and rounded rectangle patterns.
Today’s shapes include a highly functional Smart Shapes function, which enables you to create diagrams and flow charts in no time. These tools are especially valuable when you consider that PowerPoint is a visual medium. Paragraphing and bullet lists are boring — you can use shapes to help express your message more clearly.
8. Create custom shapes.
When you create a shape, right click and press Edit Points . By editing points, you can create custom shapes that fit your specific need. For instance, you can reshape arrows to fit the dimensions you like.
Another option is to combine two shapes together. To do so, select the two shapes you’d like to work with, then click Shape Format in the top ribbon. Tap Merge Shapes .
You’ll see a variety of options.
- Combine creates a custom shape that has overlapping portions of the two previous shapes cut out.
- Union makes one completely merged shape.
- Intersect builds a shape of only the overlapping sections of the two previous shapes.
- Subtract cuts out the overlapping portion of one shape from the other.
- Fragment will split your shape into different parts depending on where they overlap.
By using these tools rather than trying to edit points precisely, you can create accurately measured custom shapes.
9. Crop images into custom shapes.
Besides creating custom shapes in your presentation, you can also use PowerPoint to crop existing images into new shapes. Here's how you do that:
- Click on the image and select Picture Format in the options bar.
- Choose Crop , then Crop to Shape , and then choose your desired shape. Ta-da! Custom-shaped photos.
10. Present websites within PowerPoint.
Tradition says that if you want to show a website in a PowerPoint, you should just create a link to the page and prompt a browser to open. For PC users, there’s a better option.
Third party software that integrates fully into PowerPoint’s developer tab can be used to embed a website directly into your PowerPoint using a normal HTML iframe. One of the best tools is LiveWeb , a third-party software that you can install on your PowerPoint program.
By using LiveWeb, you don’t have to interrupt your PowerPoint, and your presentation will remain fluid and natural. Whether you embed a whole webpage or just a YouTube video, this can be a high-quality third party improvement. To install the add-on, simple head to the LiveWeb website and follow the instructions.
Unfortunately, Mac users don’t have a similar option. A good second choice is to take screenshots of the website, link in through a browser, or embed media (such as a YouTube video) by downloading it directly to your computer.
11. Try Using GIFs.
GIFs are looped animated images used to communicate a mood, idea, information, and much more. Users add GIFs to PowerPoints to be funny or quickly demo a process. It's easy to add GIFs to your slides. To do so, simply follow these steps:
- Download and save the GIF you want.
- Go to the slide you want the GIF on.
- Go to the Home tab, and click either Insert or Picture .
- From the Picture drop-down menu, choose Picture from File .
- Navigate to where you saved your GIF and select it. Then, choose Insert .
- It will play automatically the moment you insert it.
12. keep it simple..
PowerPoint is an excellent tool to support your presentation with visual information, graphics, and supplemental points. This means that your PowerPoint should not be your entire presentation. Your slides — no matter how creative and beautiful — shouldn't be the star of the show. Keep your text and images clear and concise, using them only to supplement your message and authority.
If your slides have dense and cluttered information, it will both distract your audience and make it much more likely that you will lose their attention. Nothing in your slides should be superfluous! Keep your presentation persuasive by keeping it clean. There are a few ways to do this:
- Limit bullet points and text.
- Avoid paragraphs and long quotes.
- Maintain "white space" or "negative space".
- Keep percentages, graphs, and data super basic.
13. Embed your font files.
One constant problem presenters have with PowerPoint is that fonts seem to change when presenters move from one computer to another. In reality, the fonts are not changing — the presentation computer just doesn’t have the same font files installed . If you’re using a PC and presenting on a PC, then there is a smooth workaround for this issue.
Here’s the trick: When you save your PowerPoint file (only on a PC), you should click File , then Options, then open up the Save tab. Then, select the Embed fonts in the file check box under Preserve fidelity when sharing this presentation . Now, your presentation will keep the font file and your fonts will not change when you move computers.
The macOS PowerPoint version has a similar function. To embed your fonts on a Mac, do the following:
- Open up your presentation.
- On the top bar, click PowerPoint , then click Preferences .
- Under Output and Sharing , click Save .
- Under Font Embedding , click Embed fonts in the file.
14. Save your slides as a PDF file for backup purposes.
If you’re still scared of your presentation showing up differently when it’s time to present, you should create a PDF version just in case. This is a good option if you’ll be presenting on a different computer. If you also run into an issue where the presenting computer doesn’t have PowerPoint installed, you can also use the system viewer to open up the PDF. No laptop will ever give you trouble with this file type.
The only caveat is that your GIFs, animations, and transitions won’t transfer over. But since the PDF will only work as a backup, not as your primary copy, this should be okay.
To save your presentation as a PDF file, take the following steps:
- Go to File , then click Save as …
- In the pop-up window, click File Format.
- A drop-down menu will appear. Select PDF .
- Click Export .
You can also go to File , then Export , then select PDF from the file format menu.
15. Embed multimedia.
PowerPoint allows you to either link to video/audio files externally or to embed the media directly in your presentation. You should embed these files if you can, but if you use a Mac, you cannot actually embed the video (see note below). For PCs, two great reasons for embedding are:
- Embedding allows you to play media directly in your presentation. It will look much more professional than switching between windows.
- Embedding also means that the file stays within the PowerPoint presentation, so it should play normally without extra work (except on a Mac).
Note: macOS users of PowerPoint should be extra careful about using multimedia files.
If you use PowerPoint for Mac, then you will always need to bring the video and/or audio file with you in the same folder as the PowerPoint presentation. It’s best to only insert video or audio files once the presentation and the containing folder have been saved on a portable drive in their permanent folder. Also, if the presentation will be played on a Windows computer, then Mac users need to make sure their multimedia files are in WMV format. This tip gets a bit complicated, so if you want to use PowerPoint effectively, consider using the same operating system for designing and presenting, no matter what.
16. Bring your own hardware.
Between operating systems, PowerPoint is still a bit jumpy. Even between differing PPT versions, things can change. One way to fix these problems is to make sure that you have the right hardware — so just bring along your own laptop when you're presenting.
If you’re super concerned about the different systems you might have to use, then upload your PowerPoint presentation into Google Slides as a backup option. Google Slides is a cloud-based presentation software that will show up the same way on all operating systems. The only thing you need is an internet connection and a browser.
To import your PowerPoint presentation into Google Slides, take the following steps:
- Navigate to slides.google.com . Make sure you’re signed in to a Google account, preferably your own.
- Under Start a new presentation , click the empty box with a plus sign. This will open up a blank presentation.
- Go to File , then Import slides .
- A dialog box will come up. Tap Upload , then click Select a file from your device .
- Select your presentation and click Open .
- Select the slides you’d like to import. If you want to import all of them, click All in the upper right-hand corner of the dialog box.
- Click Import slides.
When I tested this out, Google Slides imported everything perfectly, including a shape whose points I had manipulated. This is a good backup option to have if you’ll be presenting across different operating systems.
17. Use Presenter View.
In most presentation situations, there will be both a presenter’s screen and the main projected display for your presentation. PowerPoint has a great tool called Presenter View, which can be found in the Slide Show tab of PowerPoint. Included in the Presenter View is an area for notes, a timer/clock, and a presentation display.
For many presenters, this tool can help unify their spoken presentation and their visual aid. You never want to make the PowerPoint seem like a stack of notes that you’re reading off of. Use the Presenter View option to help create a more natural presentation.
Pro Tip: At the start of the presentation, you should also hit CTRL + H to make the cursor disappear. Hitting the "A" key will bring it back if you need it!
Your Next Great PowerPoint Presentation Starts Here
With style, design, and presentation processes under your belt, you can do a lot more with PowerPoint than just presentations for your clients. PowerPoint and similar slide applications are flexible tools that should not be forgotten. With a great template, you can be on your way to creating presentations that wow your audience.
Editor's note: This post was originally published in September 2013 and has been updated for comprehensiveness.
Don't forget to share this post!
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6 Simple Parts for Beginners to Create a PowerPoint Presentation
Last Updated: December 19, 2022 Fact Checked
Creating a New PowerPoint
Creating the title slide, adding a new slide, adding content to slides, adding transitions, testing and saving your presentation.
This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 4,277,409 times. Learn more...
Do you want to have your data in a slide show? If you have Microsoft 365, you can use PowerPoint! PowerPoint is a program that's part of the Microsoft Office suite (which you have to pay for) and is available for both Windows and Mac computers. This wikiHow teaches you how to create your own Microsoft PowerPoint presentation on a computer.
Things You Should Know
- Templates make it easy to create vibrant presentations no matter your skill level.
- When adding photos, you can adjust their sizes by clicking and dragging in or out from their corners.
- You can add animated transitions between slides or to individual elements like bullet points and blocks of text.
- If you don't have a Microsoft Office 365 subscription, you can use the website instead of the desktop app. Go to https://powerpoint.office.com/ to use the website version.
- You can also use the mobile app to make presentations, though it's easier to do this on a computer, which has a larger screen, a mouse, and a keyboard.
- If you don't want to use a template, just click the Blank option in the upper-left side of the page and skip to the next part.
- Skip this step if your selected template has no themes available.
- If you're creating a PowerPoint presentation for which an elaborate title slide has been requested, ignore this step.
- You can change the font and size of text used from the Home tab that's in the orange ribbon at the top of the window.
- You can also just leave this box blank if you like.
- You can also click and drag in or out one of a text box's corners to shrink or enlarge the text box.
- On a Mac, you'll click the Home tab instead.  X Research source
- Clicking the white slide-shaped box above this option will result in a new text slide being inserted.
- Title Slide
- Title and Content
- Section Header
- Two Content
- Content with Caption
- Picture with Caption
- Naturally, the title slide should be the first slide in your presentation, meaning that it should be the top slide in the left-hand column.
- Skip this step and the next two steps if your selected slide uses a template that doesn't have text boxes in it.
- Text boxes in PowerPoint will automatically format the bulk of your text for you (e.g., adding bullet points) based on the context of the content itself.
- You can add notes that the Presentation will not include (but you'll still be able to see them on your screen) by clicking Notes at the bottom of the slide.
- You can change the font of the selected text by clicking the current font's name and then clicking your preferred font.
- If you want to change the size of the text, click the numbered drop-down box and then click a larger or smaller number based on whether you want to enlarge or shrink the text.
- You can also change the color, bolding, italicization, underlining, and so on from here.
- Photos in particular can be enlarged or shrunk by clicking and dragging out or in one of their corners.
- Remember to keep slides uncluttered and relatively free of distractions. It's best to keep the amount of text per slide to around 33 words or less.  X Research source
- Slide content will animate in the order in which you assign transitions. For example, if you animate a photo on the slide and then animate the title, the photo will appear before the title.
- Make your slideshow progress automatically by setting the speed of every transition to align with your speech as well as setting each slide to Advance .  X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
- If you need to exit the presentation, press Esc .
- Windows - Click File , click Save , double-click This PC , select a save location, enter a name for your presentation, and click Save .
- Mac - Click File , click Save As... , enter the presentation's name in the "Save As" field, select a save location by clicking the "Where" box and clicking a folder, and click Save .
Video . By using this service, some information may be shared with YouTube.
- If you save your PowerPoint presentation in .pps format instead of the default .ppt format, double-clicking your PowerPoint presentation file will prompt the presentation to open directly into the slideshow view. Thanks Helpful 5 Not Helpful 0
- If you don't have Microsoft Office, you can still use Apple's Keynote program or Google Slides to create a PowerPoint presentation. Thanks Helpful 0 Not Helpful 0
- Your PowerPoint presentation (or some features in it) may not open in significantly older versions of PowerPoint. Thanks Helpful 1 Not Helpful 1
- Great PowerPoint presentations avoid placing too much text on one slide. Thanks Helpful 0 Not Helpful 0
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- ↑ https://onedrive.live.com/view.aspx?resid=DBDCE00C929AA5D8!252&ithint=file%2cpptx&app=PowerPoint&authkey=!AH4O9NxcbehqzIg
- ↑ https://www.virtualsalt.com/powerpoint.htm
- ↑ https://support.microsoft.com/en-us/office/set-the-timing-and-speed-of-a-transition-c3c3c66f-4cca-4821-b8b9-7de0f3f6ead1#:~:text=To%20make%20the%20slide%20advance,effect%20on%20the%20slide%20finishes .
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PowerPoint - Creating and Opening Presentations
Powerpoint -, creating and opening presentations, powerpoint creating and opening presentations.
PowerPoint: Creating and Opening Presentations
Lesson 3: creating and opening presentations.
PowerPoint files are called presentations . Whenever you start a new project in PowerPoint, you'll need to create a new presentation , which can either be blank or from a template . You'll also need to know how to open an existing presentation .
Watch the video below to learn more about creating and opening presentations in PowerPoint.
To create a new presentation:
When beginning a new project in PowerPoint, you'll often want to start with a new blank presentation.
- A new presentation will appear.
To create a new presentation from a template:
A template is a predesigned presentation you can use to create a new slide show quickly. Templates often include custom formatting and designs , so they can save you a lot of time and effort when starting a new project.
- Click the File tab to access Backstage view , then select New .
- A preview of the template will appear, along with additional information on how the template can be used.
- A new presentation will appear with the selected template .
It's important to note that not all templates are created by Microsoft. Many are created by third-party providers and even individual users, so some templates may work better than others.
To open an existing presentation:
In addition to creating new presentations, you'll often need to open a presentation that was previously saved. To learn more about saving presentations, review our lesson on Saving Presentations .
Most features in Microsoft Office, including PowerPoint, are geared toward saving and sharing documents online . This is done with OneDrive , which is an online storage space for your documents and files. If you want to use OneDrive, make sure you’re signed in to PowerPoint with your Microsoft account. Review our lesson on Understanding OneDrive to learn more.
To pin a presentation:
If you frequently work with the same presentation , you can pin it to Backstage view for easy access.
- Select the File tab to go to Backstage view , then click Open . Your Recent Presentations will appear.
Sometimes you may need to work with presentations that were created in earlier versions of PowerPoint, like PowerPoint 2003 or PowerPoint 2000. When you open these types of presentations, they will appear in Compatibility Mode .
Compatibility Mode disables certain features, so you'll only be able to access commands found in the program that was used to create the presentation. For example, if you open a presentation created in PowerPoint 2003, you can only use tabs and commands found in PowerPoint 2003.
In the image below, you can see at the top of the window that the presentation is in Compatibility Mode. This will disable some current PowerPoint features, including newer types of slide transitions.
To exit Compatibility Mode, you'll need to convert the presentation to the current version type. However, if you're collaborating with others who only have access to an earlier version of PowerPoint, it's best to leave the presentation in Compatibility Mode so the format will not change.
You can review this support page from Microsoft to learn more about which features are disabled in Compatibility Mode.
To convert a presentation:
If you want access to the newer features, you can convert the presentation to the current file format.
Note that converting a file may cause some changes to the original layout of the presentation.
- The presentation will be converted to the newest file type.
- Open our practice presentation .
- Notice that the presentation opens in Compatibility Mode . Convert it to the current file format. If a dialog box appears asking if you would like to close and reopen the file in order to see the new features, choose Yes .
- In Backstage view, pin a file or folder.
4 Genius Ways to Use ChatGPT To Create A PowerPoint Presentation
ChatGPT has gained its prowess as a generative AI capable of assisting humans in a wide range of written communication tasks. You have likely also heard that ChatGPT can code, create music, and accomplish a myriad of other remarkable feats . GPT-4 can even identify the ingredients you have in your fridge and instantly devise a recipe using them. With these capabilities in mind, you may now find yourself wondering: what else can ChatGPT achieve? What about using ChatgPT for making PPT? Can ChatGPT create a PowerPoint presentation?
Can ChatGPT create a PowerPoint presentation?
Yes, it certainly can. ChatGPT can be employed in the process of creating PowerPoint presentations by assisting in generating an outline, crafting slide content, generating VBA codes to automate slide creation, and offering image suggestions to enhance your PowerPoint slides.
In the following article, we will unlock the lesser-known capabilities of ChatGPT that are a source of intrigue for many. We are set to delve not merely into one or two, but rather 4 ways to use ChatGPT to create a PowerPoint presentation—a process often considered tedious and unenjoyable by many.
Join us on this journey as we explore how this AI marvel has the potential to completely reshape the way we conceive of and deliver PowerPoint presentations. 😎
Why Use ChatGPT to Create PowerPoint Presentations?
I mean, why not?
Traditionally, creating a PowerPoint presentation required a considerable investment of time and effort. From drafting the content and refining the structure to selecting visuals and perfecting the design, each step demanded not only careful attention but also time.
Imagine having a co-pilot that is already ready at your service, translating the concepts or ideas you have in mind into a coherent presentation. This is precisely where ChatGPT emerges as a transformative tool. Of course, time-saving is just one aspect. There are, in fact, numerous other advantages to using ChatGPT for PowerPoint presentations:
- Idea Exploration and Expansion : ChatGPT lends a helping hand in brainstorming and expanding upon ideas, ensuring that your presentation provides comprehensive information and a range of perspectives.
- Clear and Concise Ideas : ChatGPT ensures that your ideas are communicated clearly and concisely, by assisting you in expressing complex concepts in simple terms.
- Uniform Presentation Tone and Quality : ChatGPT helps maintain a consistent tone and quality throughout your presentation, elevating the overall coherence and professionalism of your content.
- Polished Language : ChatGPT minimizes grammar and language errors, ultimately removing the worry of flaws and grammar errors in your presentations.
- Compelling Storytelling : ChatGPT’s narrative capabilities also mean that you can craft compelling stories that deeply resonate with your audience.
- Effortless Refinements : With ChatGPT’s swift content generation ability, it makes last-minute changes or revisions a quick and effortless process.
- Enhanced Visual Elements : Going beyond text, ChatGPT can also propose relevant images, graphs, and charts that align with your narrative, enriching visual appeal and audience engagement.
How to Use ChatGPT To Create A PowerPoint Presentation
So, now that we know that ChatGPT can be used to create a PowerPoint presentation, let us dive straight into the different methods it can do so.
🔥 Method #1 Use ChatGPT to Create Slides Outline and Slides Content
The first method involves utilizing ChatGPT to formulate a presentation outline . By providing ChatGPT with the topic and key points you wish to cover in your presentation, ChatGPT can swiftly generate an organized structure for your presentation.
Here is an example:
Once ChatGPT has generated the slides outline for you, it becomes a scaffolding upon which you can build the content of each slide.
Creating PowerPoint Slides Content with ChatGPT
With a clear sequence of topics and subtopics in place, you can further harness ChatGPT’s capabilities by instructing it to expand on each of these points. By providing concise prompts or questions, you can guide ChatGPT to generate detailed content for each slide .
You can always ask ChatGPT to formulate the slides content in your desired format, and expand the details:
Once you have the slides content, you can seamlessly transfer this material into your PowerPoint presentation. Copy and paste the AI-generated text onto the respective slides, following the outline and structure ChatGPT has established for you.
How to Insert A Word Document Into PowerPoint?
After pasting the slides content generated by ChatGPT into Microsoft Word,
Step 1: Open the Word document
Open the Word document you want to transform into a PowerPoint presentation in Word.
Alternatively, paste the slides content generated by ChatGPT into Microsoft Word.
Step 2: Format the text
Clear all the existing formatting of the text and format the text in such a way that Heading 1 aligns with the slide heading, Heading 2 with the slide subheading and Heading 3 with the body text.
Step 3: Export to PowerPoint (Windows)
If you are on Windows, go to file > export > export to PowerPoint presentation. Once that is done, select “Open Presentation”.
Step 4: Export to PowerPoint (Mac)
If you are on Mac, save the document as a Rich Text Format (.rtf), and open PowerPoint and insert > outline.
That’s it! Here is the final product:
Of course, this is a text-only presentation which still requires you to add design elements, media content, and adjust the layout for visual appeal.
🔥 Method #2 Use ChatGPT to Automate Presentation Creation Using VBA Codes
The next method simplifies the first approach into just a few clicks. It involves using ChatGPT to generate a series of VBA codes , which you can then add to PowerPoint to have them translated into individual slides . In other words, you don’t need to instruct ChatGPT to generate slide outlines, then create slide content, add them to Microsoft Word, and finally transfer them to PowerPoint.
But first, what is VBA?
VBA , or Visual Basic for Applications in short, is a Microsoft computer programming language which is used to facilitate automation of repetitive Microsoft suite data-processing functions, like generating custom graphs and reports. In this instance, VBA can also be used to automate the process of slides creation in PowerPoint using ChatGPT, an AI that can understand and process both human language and codes.
ChatGPT will generate codes that you can input in Visual Basic Editor in PowerPoint, an interface that allows you to write and edit custom scripts that automate actions in PowerPoint. Visual Basic Editor is part of the Development tools in PowerPoint.
Here is a sample output :
Running VBA Codes on PowerPoint
Copy the codes generated by ChatGPT.
And open up the Visual Basic Editor interface in PowerPoint by going to Tools > Macro > Visual Basic Editor on Mac, or Developer > Visual Basic on Windows.
Then click “Insert Module”, paste the codes, then click “Play”.
Here is the output :
Ok, I know what you are thinking. The slides look plain and basic. But fret not, as we know a way to generate quick designs and layouts in PowerPoint using PowerPoint’s native AI-powered Designer .
Designing the Slides Using PowerPoint Designer
PowerPoint Designer enables you to effortlessly turn the plain-looking slides into a polished presentation, by adding images and offering layout and design suggestions.
What can PowerPoint Designer do?
- Add photo and design to title slide
- Turn text in the form of lists, processes, or timelines into a graphic
- Organise images and texts into professional layouts
- Provide layout suggestions
Here’s how you can access PowerPoint’s Designer. Simply head over to the Design tab in your PowerPoint ribbon and select the Designer pane on the right side of your screen.
And there you have it – an instantly polished-looking slide, all achieved with just a few clicks!
🔥 Method #3 Use ChatGPT to Automate Presentation Creation With AIRPRM
This method is the simplest among all the approaches we have discussed thus far. No ChatGPT prompts are even necessary. We have found a tool that has ready-made ChatGPT prompts . Behold AIRPRM, a tool that offers ready-made ChatGPT prompt templates for your convenience.
What is AIRPRM?
AIRPRM is a Chrome browser extension designed for ChatGPT. It provides an extensive range of prompt templates that can be combined with ChatGPT to produce top-notch content that aligns with various contexts and applications. You can add the extension to your Chrome browser here .
Once the extension is installed to your browser, you will notice a complete transformation of your ChatGPT interface. Your ChatGPT interface will now have a variety of options and templates at your disposal.
Type in “PowerPoint” in the search bar to pull up PowerPoint-related AIRPRM ChatGPT prompts.
Then, in the chat bar, simply follow the format provided and add the topic of the presentation as well as VBA instruction. Then click generate and see ChatGPT do its magic.
The output is exactly the same as what we get in method #2 when we instructed ChatGPT with our own prompt. Except in this case, you do not even need to spend time brainstorming on the prompt to provide to ChatGPT. AIRPRM has got that covered for you.
Once ChatGPT has generated the VBA codes, follow the exact same steps outlined in Method #2 to paste the code into the Visual Basic Editor in PowerPoint. Then, run the code to automate the process of generating slides.
🔥 Method #4 Use ChatGPT to Create Slide Image Suggestions
Okay, at this stage, you might be wondering if it is worth using ChatGPT for creating PowerPoint presentations at all, considering that the output generated by ChatGPT so far is entirely text-based and lacks visual appeal. We encourage you to keep reading, as the fourth and final method involves utilizing ChatGPT to infuse your PowerPoint presentation with a layer of visual excitement.
While ChatGPT is fundamentally a text-based chatbot that cannot produce images, this method entails combining ChatGPT with text-to-art generator tools such as Midjourney, Stable Diffusion, Dall-E, and many more. The goal is to generate image suggestions that can seamlessly enhance your PowerPoint presentation.
Here is how you can use ChatGPT to add images to your slides once you have created the text-based content with ChatGPT’s help (using one of the methods above).
This prompt will guide ChatGPT in generating a list of prompts suitable for inputting into a text-to-art generator tool for image creation.
Once you are happy with the art or images generated by the text-to-art generator, then download the images to be included in your PowerPoint presentation. You can further enhance the layout or look of your slides with PowerPoint Designer.
We also recommend you to add interactive elements such as quizzes and games to your PowerPoint slides once you have created the content, as a study indicates that a majority of 68% of individuals hold the belief that interactive presentations leave a more lasting impression.
68% of individuals hold the belief that interactive presentations leave a more lasting impression. Duarte.com
So, can ChatGPT create a PowerPoint presentation? Absolutely, yes and yes!
From generating outlines and content to automating slide creation using VBA codes, leveraging AIRPRM for prompt automation, and ultimately providing image suggestions, ChatGPT has truly revolutionized presentation creation. If you’re not using ChatGPT to streamline your PowerPoint presentation-making process, you are missing out!
So, make use of the step-by-step guide and the 4 creative ways to use ChatGPT to create a PowerPoint presentation we provided above to integrate ChatGPT into your presentation workflow, and let ChatGPT unleash its transformative potential. With ChatGPT as your creative ally, you will not only save time but also craft PowerPoint presentations that reach new heights of excellence that were previously unimaginable.
- # Topics: AI Presentations ChatGPT PowerPoint Presentation tools
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