• How to Write a News Report

How to Write a News Report? - Tips and Points to Remember

Writing a news report would be an easy task if you are interested in the news and are constantly updated with the latest events. A report is a brief story of an event that is happening or has already happened. Being a report writer, you must aim to write the report in an understandable way and ensure the message is conveyed to the readers. It must, therefore, be written in simple language. The subject of the news report has to be presented clearly, and the style of writing must be precise.

Read through the article to learn how to write a news report in English.

Table of Contents

How to write a news report, visiting the site, interviewing witnesses, transcribing the interviews, introduction of the report, body of the report, answering the 5ws and the h, writing in short sentences, attribution, factual check, concluding the news report, catchy headline, frequently asked questions on how to write a news report.

We all have the practice of reading the newspaper. At times, we just read the headlines. We decide to read the full news article only if the headline is interesting. The body also has to sound interesting or must be engaging enough; otherwise, we skip the news. Writing a news report is very different from writing a general article. A news report is an informative report, not an opinionated article. Take a look at the following section to understand how you can structure your news report.

Structure of a News Report

A news report should include the following,

  • Headline: It tells what the story is about.
  • Byline: It tells about the writer of the story.
  • Lead: Covers the most important facts.
  • Body: Includes a detailed account of the event/occurrence.
  • Ending: Talks about the solution or something to think about.

To get a better understanding of how to write a news report in English, we have provided a few tips for your reference.

Collection of Information

Collecting the right information is the primary thing before writing a news report. The main purpose of writing a report is to help the readers get true information about an event. To provide true information to the readers, you will have to provide proper evidence supporting it. Therefore, it is essential to collect as much information as possible to prove your point. There are multiple ways to collect and present information, some of which are mentioned below.

Site visiting is an interesting way of collecting and gathering all the information related to the event. It will help you find the exact data regarding the event. You can note everything you see and capture images to showcase as evidence.

While surveying, you can find a lot of people around you so that information can be collected from the witnesses. Their accounts may sound a little exaggerated at times; be smart enough to separate facts from fabricated information. To ensure you do not miss out on any information, you can record all your interviews.

After you have collected all the interviews, you can transcribe them to make them understandable to the readers.

Writing the Report – Steps to Follow

For a news report, the most important information comes from the headline and the first line of the report. The style of writing a news report must be like an inverted pyramid where the important information must be written in the first paragraph. The body of the report covers other information and supporting details related to the event. And the less important information must be added in the concluding paragraph.

While writing the report, make sure to start with the introductory paragraph, which must include the main story. The people involved, place and date have to be mentioned in this paragraph. This can be followed by a detailed account of the event/occurrence.

The body of the report must include other relevant information about the event. You can describe whatever you noted during the site visit and add the interviews you took. Make sure that the report is written in the third person point of view and in a neutral voice. It must be written in a way that sounds more informative rather than opinionated. There is not much place for personal emotions in a news report; it has to be objective.

While writing a news report, make sure you answer all the WH questions

  • What was the event?
  • Where did it take place?
  • When did it take place? (Date and Time)
  • Who was involved in the event?
  • Why did it happen?
  • How did the event happen?

After you have collected all these answers, you can begin writing the news report.

While writing a report, keep in mind that the sentences must be clear and concise. Do not write complex sentences. This will also help in using the apt vocabulary and in reducing grammatical errors.

Always acknowledge where you acquired the information unless it is common knowledge. Not giving credit to someone can get you in trouble.

A news report is different from an opinion piece in that only factual information is provided in a news report. Therefore, while writing a news report, make sure to collect all the facts and evidence and present them well in your report.

In the concluding paragraph, you can summarise your findings and also provide information related to a possible follow-up.

The headline plays a very crucial role in news report writing as it attracts the readers. A proper headline can be framed for a news report only after the writing is completed.

What is a news report?

A news report is a factual account of an event or an occurrence written with the intention of spreading information about what is happening in and around the world.

How do I write a news report?

Always follow the inverted pyramid style to write a news report. The important information is written at the beginning while leaving the less important parts until the end of the report. Write a catchy headline and keep the language simple and direct. Stick to facts and attribute facts to the source from which you acquired the information.

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How to Write a News Report

Last Updated: October 10, 2022 Fact Checked

This article was co-authored by Christopher Taylor, PhD . Christopher Taylor is an Adjunct Assistant Professor of English at Austin Community College in Texas. He received his PhD in English Literature and Medieval Studies from the University of Texas at Austin in 2014. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 962,022 times.

A news report is similar to a news article. It is the basic facts of a story that is currently happening or that just happened. Writing a news report is easy if you report on the subject clearly, conduct good interviews, and write in a style that is clear, concise, and active.

Sample News Reports

how can we write a news report

Collecting Information for the Report

Step 1 Figure out what to write about.

  • Ask around for story ideas, especially government officials and public relations representatives. [1] X Research source
  • Scan the news to see what is already happening. This could lead to you finding other story ideas that are related.
  • Search your city or county's website or directory for local events that are coming up.
  • Attend city council meetings to find out if there are any local issues happening in your area.
  • Sit in on trials at the courthouse and see if anything interesting happens that you could report on.

Step 2 Go to the scene.

  • Write down everything you see and everything that takes place.
  • Record and take notes of any speeches that occur at events. Make sure to get the names of the speakers.

Step 3 Conduct interviews.

  • If the story is controversial or political, make sure to get both sides of the issue.
  • Prepare sample questions, but don't necessarily stick to them. [2] X Research source
  • Think of an interview as a conversation. [3] X Research source
  • Record the interview.
  • Make sure to get the full names (spelled correctly) of anyone you interviewed.

Step 4 Transcribe the interviews and speeches.

  • Make sure you review your transcriptions to make sure they're accurate. You don't want to misquote someone.

Step 5 Do research on the subject.

Writing the News Report

Step 1 Write a headline.

  • The headline should be attention grabbing, but not exaggerate or mislead.
  • Capitalize the first word of the headline and any proper nouns after that.
  • If you're having trouble coming up with a headline, you might try writing it last instead. It may be easier to think of a headline after you've finished your article.
  • For example, your headline might read: "Armed robbery at Portland farmer's market"

Step 2 Write a byline and place line.

  • An example of a byline: Sue Smith, Staff Reporter
  • An example of a placeline: EUGENE, ORE. [5] X Research source

Step 3 Use a hard news lead.

  • Don't include people's names in the lead (save that information for later), unless everyone knows who they are (i.e. President Obama).
  • For example: A Seattle man was caught selling stolen cars at his auto shop on Tuesday when a police officer posed as a customer.

Step 4 Write the body of your report.

  • For example: Mary Quibble has been the director of the children's theater for six years. “I love the children and how much they care about these performances,” Quibble said. “There are 76 kids in the programs. They range in age from 7 to 16 years old.”

Step 6 Always include attributions.

  • For example: The woman ran out of the house at 11 p.m. when she heard the burglar enter, police said.

Step 7 Write in hard news style.

  • Speak in past tense when writing a news report.
  • Start a new paragraph whenever there is a new thought (this might mean you have paragraphs that are as short as a sentence or two)
  • Write your news report in AP Style. [7] X Research source

Expert Q&A

Christopher Taylor, PhD

Video . By using this service, some information may be shared with YouTube.

  • Keep your writing short and clear. Thanks Helpful 69 Not Helpful 16
  • Write what happened, not your opinion. Thanks Helpful 53 Not Helpful 24
  • Always include attributions. Thanks Helpful 44 Not Helpful 22

how can we write a news report

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  • ↑ https://medium.com/@blazej.kupec/how-journalists-find-stories-and-write-articles-2174e902591c
  • ↑ http://pages.uoregon.edu/sponder/j641/Interview.htm
  • ↑ https://walkwest.com/art-writing-headlines/
  • ↑ https://www.producer.com/opinion/placelines-2/
  • ↑ https://training.npr.org/2016/10/12/leads-are-hard-heres-how-to-write-a-good-one/
  • ↑ https://writer.com/blog/a-comprehensive-guide-to-the-ap-style-of-writing/

About This Article

Christopher Taylor, PhD

To write a news report, first use key words about your story to write a clear, accurate headline that’s easy to understand. Then, write your byline, which includes your name and title and the date of your report. Put the location of your story on the following line, written all in caps. Next, summarize the who, what, where, when, and why of your report in a couple of sentences. Finally, provide more detailed information from the scene and your interviews with witnesses and key players. Be sure to include quotes and attributions in your report. To learn how to collect information from the scene of your news report, keep reading! Did this summary help you? Yes No

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How to Write a News Report?

Writing a news report, news report.

  • Reports in a newspaper inform the readers about what is happening around them.
  • A report is a brief account of an event that has already happened or is happening.
  • The primary purpose of writing a news report is to give the readers an accurate account of what happened.

Types of News Reports

  • National News
  • International News
  • Entertainment News
  • Business news
  • Sports news

Structure of a News Report

  • The headline informs the reader what the report is about.
  • The byline informs the reader about the name of the writer.
  • The place line informs the location of the incident.
  • The lead of a report covers the most important information.
  • The body provides detailed information.
  • The ending has the solution or gives a conclusion to the report.

Step 1: Gathering Information

  • Collect important and accurate information about the incident.
  • Collect reliable evidence to support your story.

Step 2: Visiting the Site

  • Visit the place where the event took place.
  • You might come across interesting facts about the news from the site.

Step 3: Interviews

  • Conduct interviews with the eyewitnesses of the incident.
  • Record all the interviews.

Step 4: Transcribing the Interviews

  • Transcribe the recorded interviews so the reader can understand them easily.

Step 5: Start Writing the Report

  • After collecting all the data, you can start writing the report .

Step 6: Catchy Headline

  • Your headline should be interesting and capture the readers’ interest.
  • A proper headline can be decided after the report writing is completed.

Step 7: Writing the Lead

  • The introductory paragraph of the news should mention all the important information.
  • It should have the names of the people involved, the date, place, and time of what happened.

Step 8: The body

  • The body should have the detailing of the things that were mentioned on the lead.
  • It should be written in a third-person neutral point of view .

Step 9: Include the 5Ws and 1H

  • What, when, where, why, who, and how something happened.
  • What was the incident?
  • When was the incident?
  • Where was the incident?
  • Why did it happen?
  • Who was involved?
  • How did it happen?

Step 10: Writing the Conclusion

  • Includes the family details and current condition of the people involved.
  • It will have suggestions for a solution.

Step 11: Editing and Fact-checking

  • Edit the report before you publish it to the audience.
  • Check that all the information provided is accurate and not fabricated.


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How to write a news report.

Jacqueline Luberto

Jacqueline Luberto

The ParagraphAI Team

The ParagraphAI Team

  • Updated on  23/01/2023

How to write a news report

Learning how to write a news report can be a challenging task, but by following a few key steps, you can ensure that your report is clear, accurate, and informative.

Firstly, it’s important to research your topic thoroughly and gather a variety of sources to ensure the accuracy of your information. Next, create an outline to organize your thoughts and information in a logical manner. This will help you to clearly present the most important facts and details in the report.

When writing the report, make sure to use a clear and concise style, avoid using overly complex language or jargon, and make sure to include quotes from sources to add credibility to your report. Additionally, it’s important to check your report for errors and to verify the accuracy of all information before publishing it. Following these steps will help you to write a clear and compelling news report that will inform and engage your readers.

In this article, we will provide tips on how to write an effective news report that will help you engage more readers using a free AI report writer, ParagraphAI.

What is a News Report?

A news report is a written or broadcast piece of information about current events, typically involving political, social, economic and cultural issues, and events that happen locally or internationally. News reports are typically produced by journalists and are intended to inform the public about important events and issues.

They can be found in various media such as newspapers, magazines, television, radio, and online news websites. News reports are usually written in a straightforward, objective style and are intended to provide accurate and timely information to the audience.

What Should be in a News Report?

A news report should be a clear, accurate, and informative account of current events. In order to effectively convey information to readers, viewers, or listeners, a news report should include several key elements.

  • Headline : Provides the story’s topic or subject.
  • Byline : Reveals the author or writer of the story.
  • Lead : Encompasses the critical facts at the outset.
  • Body : Offers an extensive description of the event or incident.
  • Conclusion : Addresses the resolution or leaves the reader with a thought-provoking idea.

Writing Your Headline

The first element of a news report is a clear and concise headline that summarizes the main focus of the report. The headline should be attention-grabbing and give readers a sense of what the report is about, while also being informative.

Use Your Introduction as Your Hook

The next important element of a news report is the lead or introduction. This is the opening sentence or paragraph of the report and it should be written in a way that captures the reader’s attention and summarizes the main points of the report. The lead should be written in a clear and concise manner, and should be no longer than a few sentences.

Get into the Details

The body of the report should provide details about the event or issue being reported on. It should include facts and information that are relevant to the story, and should be presented in a logical and organized manner. The body should also include quotes from sources, such as people involved in the event or experts in the field, to add credibility to the report.

One of the most important elements of a news report is accuracy. It is essential that the information included in the report is factually correct and can be verified. Reporters should always check their sources and verify any information that is not common knowledge. It’s also important to note that in order to avoid bias and maintain objectivity, reporters should always report on both sides of the story, providing a balanced account of the events.

In order to make the report more engaging and interesting, the reporter should use the right tone and language. The language used in the report should be easy to understand and free of jargon or complex terms. The tone should be appropriate to the subject matter and should not be sensationalistic or biased.

In addition to the above-mentioned elements, a news report should also include a closing or conclusion that summarizes the main points of the report and provides context for the events or issues being reported on. This can help to give readers a better understanding of the story and its significance.

Add Some Details

Finally, a good news report should also include multimedia elements such as photos, videos, and audio recordings, which can help to add visual interest and context to the report. These elements can also help to make the report more engaging and informative.

In conclusion, a good news report should include a clear and concise headline, an attention-grabbing lead, a well-organized body with relevant and accurate information, quotes from credible sources, appropriate tone and language, a closing or conclusion, and multimedia elements. By including these elements, reporters can ensure that their news reports are clear, accurate, and informative, and that they effectively convey the important information to their audience.

How to Write a News Report with ParagraphAI in One Easy Step

ParagraphAI is a free AI writing tool that crafts perfectly curated content for all your writing needs, from social media posts and blog articles to essays and professional works. In one easy step, enter your topic and each point you want to address and watch as ParagraphAI takes care of the rest. It will generate high-quality, well-researched, and plagiarism-free content tailored to your specific audience. ParagraphAI is available as an app and a browser extension. This flexibility is perfect for times you need to write on the go or from your computer.

how can we write a news report

ParagraphAI is a versatile assistant when it comes to generating text, regardless of if you are writing for a professional or casual setting. It will help with all of your writing needs, especially when it comes to how to write a news report.

With the right topic in mind, you are guaranteed to write better paragraphs in less time, allowing for more productivity in the creative process.

Best of all, ParagraphAI is a free AI writer tool . So why not give it a try the next time you’re stuck figuring out how to write a paragraph? You’ll be pleasantly surprised at how easy and fun it is.

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Table of Contents

  • What is News Report writing?
  • Format of News Report writing.
  • The Inverted Pyramid Rule
  • Understanding the 5Ws and 1H
  • Sample of a news report

What is news report writing?

A news report is a fact-based story, on a particular event or incident happening/happened. News report gives all the information about incidents that already happened or currently taking place along with covering answers of 5Ws and 1H i.e., Where, When, Who, why, and How. Download these FREE Ebooks: 1 Introduction to Digital Marketing 2 Website Planning and Creation

Format of News Report writing

The format of News Report writing includes:

This basic and standard structure of a news report must be followed to write a good news report.

  • Headline: It is the title of the report. The title should not be too long.
  • Byline: It involves the name of the author.
  • Lead:  Lead includes the most important points of the report.
  • Body: In the body, more detailed information is given about the Lead.
  • Conclusion: The conclusion is the ending paragraph of the report.

The Inverted Pyramid Rule:

News report writing follows an Inverted pyramid rule as mentioned in the format section that the most important information is written fast in the Lead section then the body covers less information than the lead and at last, the conclusion includes the least information. This is called the inverted pyramid writing style. This gives the reader the most important information first. 

Understanding the 5Ws and 1H:

The 5Ws are: What, Where, When, Who, why, and How. Let’s understand the relevance of these Ws and Hs: 

  • What involves the event/incident? 
  • When involves the date & time
  • Where involves the places & venue
  • Why involves the reason for the event
  • Who is mentioned, to tell about the people involved?
  • How was the event?

To stand out in your report, make sure the report answers all 5Ws and 1H. Collect all the facts and figures about the event/incident to ensure you look complete and worth reading.

Sample of a news report writing:  

Here is a sample of a news report writing: (Headline) Major earthquake strikes the central region (Lead) A magnitude 7.0 earthquake struck the central region of the country early this morning, causing widespread damage and leaving at least 100 people injured. (Body) The earthquake, which occurred at 4:37 a.m. local time, was centered approximately 20 miles southwest of the city of X. It was felt as far as 200 miles away, with reports of shaking and structural damage in several nearby towns and cities. According to the National Earthquake Information Center, the quake was followed by several aftershocks, the largest of which had a magnitude of 5.4. The extent of the damage is still being assessed, but local authorities have reported significant damage to buildings and infrastructure, including collapsed bridges and roads. Power and telecommunications are also reported to be disrupted in some areas. The local hospital has treated at least 100 people for injuries ranging from minor cuts and bruises to broken bones. Emergency services are working to evacuate residents from damaged buildings and provide assistance to those affected by the earthquake. (Conclusion) It is not yet clear what caused the earthquake or how long the recovery process will take. Officials are urging residents to remain calm and follow any evacuation or safety instructions issued by emergency services. The government has also announced that it will be providing financial assistance to those affected by the earthquake.

What is report writing?

What are 5ws and 1h in news report writing.

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how can we write a news report

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Newswriting Guidelines

Organization (the inverted pyramid).

People have a tendency to tell stories chronologically. Newswriting style is not chronological. The inverted pyramid turns storytelling on its head. Picture an upside-down triangle: the broad base represents the most newsworthy information, and the narrow tip the least newsworthy—that’s the inverted pyramid. It puts the most important or juiciest information at the top of the story; the rest of the information is given in order of descending importance. (In addition to presenting the most important information at the top, in newspaper composing rooms the inverted pyramid traditionally served the purpose of allowing stories that ran long to be cut from the bottom without losing essential information.)

The start of a news story should present the most compelling information. If it’s a report about a meeting, for instance, look for the keynote speaker’s main point, decisions taken, record-breaking attendance, or some other newsworthy information. To start by saying X society held its annual meeting on X date at X isn’t news; that lead could have been written months before the meeting. What is lead material goes something like this: <something significant that happened> at the meeting of X society <when and where>. (And speaking of the when and where, when a newsletter is coming out months after a meeting, it’s not necessary to give the date; just the month or even the season is adequate.)

Fact (Not Opinion) and Attribution

Newswriting traditionally doesn’t express opinion unless it’s attributed to a source. Of course, we don’t have to be so scrupulous about saying Northwestern is great, but opinions that people might contest should be attributed. Facts (and anything that someone would ask “Says who?” about) should also be attributed if they’re not generally known and accepted.


A person’s full first name or both initials should be used on first reference—not just a single initial. It shouldn’t be assumed that every reader knows who the person is; he or she should be identified in a way that’s relevant to the article. In captions, it’s not necessary to use a middle initial if it’s already been used in the text.

Short Paragraphs

In newswriting, paragraphs are kept short for punchiness and appearance. 

Newswriting is generally in the third person. If there is compelling reason to use first or second person, don’t jar readers by abrupt switches of person. 

Headlines should be short and preferably snappy. They should come out of information in the body of the text and not present new information. Headlines are usually not in past tense; a headline about a past event is generally in present tense; one about a future event generally includes  to  (to meet, to decide, etc.) Within a publication section, headlines should be consistent; those that are mere labels shouldn’t be mixed with those that have verbs. Articles (a, an, the) are usually not used in headlines.

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How to Write a News Story

Newspaper article outline, how to write a news story in 15 steps.

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The Purdue Owl : Journalism and Journalistic Writing: Introduction

From Scholastic: Writing a newspaper article

Article outline

I. Lead sentence

Grab and hook your reader right away.

II. Introduction

Which facts and figures will ground your story? You have to tell your readers where and when this story is happening.

III. Opening quotation 

What will give the reader a sense of the people involved and what they are thinking?

IV. Main body

What is at the heart of your story?

V. Closing quotation

Find something that sums the article up in a few words.

VI. Conclusion  (optional—the closing quote may do the job)

The following is an excerpt from The Elements of News Writing by James W. Kershner (Pearson, 2009).  This book is available for checkout at Buley Library (Call number PN 4775 .K37 2009, on the 3rd floor)

1.       Select a newsworthy story. Your goal is to give a timely account of a recent, interesting, and significant event or development.

2.       Think about your goals and objectives in writing the story. What will the readers want and need to know about the subject? How can you best tell the story?

3.       Find out who can provide the most accurate information about the subject and how to contact that person. Find out what other sources you can use to obtain relevant information.

4.       Do your homework. Do research so that you have a basic understanding of the situation before interviewing anyone about it. Check clips of stories already written on the subject.

5.       Prepare a list of questions to ask about the story.

6.       Arrange to get the needed information. This may mean scheduling an interview or locating the appropriate people to interview.

7.       Interview the source and take notes. Ask your prepared questions, plus other questions that come up in the course of the conversation. Ask the source to suggest other sources. Ask if you may call the source back for further questions later.

8.       Interview second and third sources, ask follow-up questions, and do further research until you have a understanding of the story.

9.       Ask yourself, “What’s the story?” and “What’s the point?” Be sure you have a clear focus in your mind before you start writing. Rough out a lead in your head.

10.   Make a written outline or plan of your story.

11.   Write your first draft following your plan, but changing it as necessary.

12.   Read through your first draft looking for content problems, holes, or weak spots, and revise it as necessary. Delete extra words, sentences, and paragraphs. Make every word count.

13.   Read your second draft aloud, listening for problems in logic or syntax.

14.   Copyedit your story, checking carefully for spelling, punctuation, grammar, and style problems.

15.   Deliver your finished story to the editor before deadline.

Kershner, J.W. (2009). The Elements of News Writing. Boston, MA: Pearson Education.

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