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How to write a report (with tips and examples)

Delve into our practical guide designed to improve your report writing skills. Explore example reports and discover useful tips for writing clear and effective reports.

Craft Author: Daniel Duke

1. Understand Your Purpose: Always start with a clear understanding of your report's objective. This clarity guides your research, the writing process, and the way you present your findings.

2. Emphasize Clarity and Precision: Your report should be written in clear, simple language. Prioritize precision and avoid unnecessary jargon. Use visuals to represent complex data effectively.

3. Refine Through Revision: Never underestimate the power of editing and proofreading. These steps are critical in enhancing the quality of your report. Additionally, seeking feedback from colleagues or mentors can provide valuable insights.

What is a Report?

Imagine having to comprehend the intricate details of a six-month-long project in a single meeting, or having to make an informed decision based on a sea of raw data. Overwhelming, isn't it? This is where the power of a report comes into play.

A report is a strategic tool that communicates the results of an investigation, a project, or any complex analysis in a clear and concise way. It is the torchlight that cuts through the dense forest of data and information, guiding us toward understanding and action.

At its heart, a report is about simplicity and clarity. It takes the core findings from a more complex investigation and distills them into a simpler, easier-to-follow narrative.

Take, for example, a Financial Analysis Report in a business setting. Such a report takes a mountain of financial data – from revenue to expenses, assets to liabilities – and transforms it into a clear analysis that highlights the company's financial health, trends, and areas that need attention. By distilling complex financial data into a digestible format, the report empowers decision-makers to understand the company's financial state and make informed strategic decisions.

Types of Report

Reports come in all shapes and sizes, each designed to communicate specific types of information to particular audiences. Here are five common types of reports used in a professional setting:

Project Status Report

As its name suggests, a Project Status Report provides an update on a specific project's progress. It typically includes information about completed tasks, ongoing work, any challenges encountered, and next steps. This report is crucial in keeping stakeholders informed and facilitating timely decision-making. For example, a project manager in an IT company might prepare a weekly Project Status Report to update the leadership team about the progress of a new software development project.

Financial Report

A Financial Report is an essential document in the business world. It provides a comprehensive overview of a company's financial health, including details about revenue, expenses, profits, losses, assets, and liabilities. These reports, often prepared quarterly or annually, help stakeholders, investors, and decision-makers understand the company's financial performance and make better-informed strategic decisions.

Research Report

Research Reports are commonly used in both academia and various industries. These reports present the findings from a research study, detailing the research methods, data collected, analysis, and conclusions drawn. For instance, a market research report might reveal consumer behavior trends, helping a company shape its marketing strategy.

Audit Report

An Audit Report is a formal document outlining an auditor's unbiased examination of a company's financial statements. It gives stakeholders confidence in the company's financial integrity and compliance with regulatory standards.

Progress Report

A Progress Report is often used to monitor the advancement of ongoing work or projects. These reports can be on an individual, team, or organizational level. For example, a sales team might produce a monthly progress report showing sales volumes, trends, and areas for improvement.

Each type of report serves its unique purpose and shares a common goal: to transform complex information into an accessible format that drives understanding, decision-making, and progress.

How to Format a Report

Every report requires a structured format for clear communication. The actual format of a report might vary depending on its purpose and formality, but here are the key components of an effective report:

1. Title Page: The Title Page should include the report's title, your name, the date, and often the name of your organization or institution.

2. Executive Summary: A succinct overview of the report's key points, findings, and implications. This section gives the reader a clear idea of what to expect from the report. Sometimes it's easier to compose this section last, once the rest of the report has been completed.

3. Table of Contents: A systematic list of the report's sections and subsections, acting as a navigational tool for your reader.

4. Introduction: The foundational part of the report. It introduces the topic, outlines the report's purpose, and defines its scope, preparing the reader for what's to come.

5. Methodology: An explanation of the methods and tools used for gathering and analyzing data. This section establishes the credibility of your findings and helps the reader comprehend your investigative process. This is perhaps more common in an academic setting: a project status report, for example, is less likely to need a section dedicated to methodology.

6. Findings/Results: The section where you detail your data and the results of your analysis. This is the core of your report, presenting the results of your investigation or research. As well as written data, you should include graphs, images and tables to present your findings, where appropriate.

7. Conclusion: The summary and interpretation of your findings. It reaffirms the insights your report offers and solidifies the report's overall message.

8. Recommendations: Based on the findings, this section proposes future actions or improvements, steering the course for next steps.

The final two sections are perhaps more common in an academic report, but both are worth mentioning here too:

9. Appendices: A place for any supplementary information or data that supports your report but isn't part of the main flow. It serves as a resource for readers interested in delving deeper into the topic.

10. References/Bibliography: A list of all the sources you've cited in your report. This section gives due credit to the referenced works and showcases the depth of your research.

How to Write a Report

Writing a compelling report is a skill crucial to various professional roles, no matter what position or industry you’re in. While the subject of each report might differ, there are key steps to creating an impactful document:

1. Understand the Purpose

Before you start writing, make sure you fully understand the purpose of your report. Why is it needed? What questions should it answer? Who will be reading it? Understanding these factors will guide your research, writing style, and the overall structure of your report.

2. Conduct Thorough Research

A strong report is based on accurate and comprehensive data. In a business setting, this research is usually based on your own data, whereas in an academic setting you'll often rely on external data sources. Take the time to research your topic thoroughly, using reliable and relevant sources. Keep track of all the sources you consult—you’ll need them for your bibliography.

3. Plan Your Report

Start with an outline. This step ensures your report has a logical flow and covers all necessary points. Just like a blueprint, an outline helps you structure your thoughts, organize your data, and divide your content into meaningful sections.

4. Write Clearly and Concisely

Your goal is to communicate, not to confuse. Keep your language simple and your sentences short. Make your points clearly, and support them with facts. Avoid jargon unless it's necessary and you're certain your audience understands it.

5. Use Visuals When Helpful

Charts, graphs, tables, and other visual aids can enhance your report by illustrating complex data in a digestible way. Ensure all visuals are relevant, appropriately labelled, and referenced in the text.

6. Draft and Revise

Your first draft won't be perfect, and that's okay. The key is to start writing. Once you have your thoughts on paper, you can refine and reorganize the content. Revising is a critical part of the writing process —never underestimate its power.

7. Proofread

Review your report for grammar, punctuation, and spelling errors. Also, ensure all data and facts are accurate, and all sources are correctly cited (where applicable). An error-free report enhances your credibility and reflects your attention to detail.

8. Get Feedback

If possible, have a colleague or mentor review your report before finalizing it. They can provide fresh perspectives, point out any gaps, and suggest improvements.

9. Distribute the Report

Once your report is finalized, it's time to share your work. Distribute it to the appropriate audience, which may include your team, supervisor, or client. If the report will be discussed in a meeting or presentation , it might be helpful to distribute it in advance to give everyone a chance to review it.

Remember, writing a strong report is a blend of strategic thinking, thorough research, clear communication, and attention to detail.

Tips for Writing Successful Reports

Tips for writing successful reports

While the structure and purpose of reports may vary, certain principles apply universally to create successful documents. Here are five tips to elevate your report writing:

1. Maintain Objectivity

Your report should present data and facts as objectively as possible. Avoid letting personal biases influence the way you present information. Even when you're interpreting results or making recommendations, ensure that your conclusions are driven by the evidence at hand.

2. Stay Focused

Each report should have a single, clear purpose. Avoid going off on tangents or including irrelevant information. While it's important to provide context and background, don't lose sight of your report's main objective.

3. Think About Your Audience

Tailor your language, tone, and level of detail to the needs and understanding of your audience. A report written for experts in your field may use different language than one written for non-specialists. Always explain technical terms or industry jargon that your readers may not be familiar with.

4. Validate Your Points

Support every assertion you make with evidence or data. This adds credibility to your report and allows readers to understand the basis of your conclusions. Wherever possible, use graphics or visuals to illustrate your points—it’s a powerful way to represent data and ideas.

5. Format consistently

Consistency lends your report a professional look and helps readability. Stick to a consistent format in terms of font, spacing, heading styles, and captioning. Ensure your visuals are in sync with the rest of the document in terms of style and color scheme.

Reports are powerful communication tools, vital in various professional settings. The ability to write an effective report is a skill that can significantly enhance your impact in the workplace. From understanding what a report is, knowing the different types of reports, through to formatting and writing your report, the goal of this guide was to provide a comprehensive overview to help you excel in this critical skill.

By keeping the report’s purpose in mind, conducting thorough research, using a clear and concise writing style, and meticulously revising and proofreading your document, you can ensure your report not only communicates its intended information but does so in an engaging, digestible manner. Employing these strategies, combined with the tips offered, will help you create high-quality, impactful reports.

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Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

Informal Lab Reports, Short Memo or Letter Reports

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Welcome to the Purdue OWL

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

This resource is an updated version of Muriel Harris’s handbook Report Formats: A Self-instruction Module on Writing Skills for Engineers , written in 1981. The primary resources for the editing process were Paul Anderson’s Technical Communication: A Reader-Centered Approach (6th ed.) and the existing OWL PowerPoint presentation, HATS: A Design Procedure for Routine Business Documents.

This resource provides guidance on reporting tests and experiments conducted in a variety of lab settings.

In Academic Settings

Short reports are written for teachers who want to evaluate the accuracy and completeness of your work. You may be asked to include some or all of these parts or others not included here:

  • Introduction: the purpose, problem, and scope
  • Apparatus: the equipment and/or tools used (This section is included only when needed because something beyond the usual apparatus is required.)
  • Procedures: the methods (These are described in detail only if asked for or if unusual.)
  • Body: the data obtained, discussed and evaluated
  • Conclusions and recommendations

In Industry and Government

Short reports are written for readers who need to know the results of your work so that they can make a decision. Include your conclusions and recommendations only if they are specifically asked for. Be as brief as possible, preferably one page or less.

Short Memo or Letter Reports

Use either stationery with the company letterhead or printed forms with standard headings such as To, From, Subject, Date, and other information that a company may wish to include, for example, reference numbers, names of people who receive carbon copies (cc:), and so on. State the subject clearly and concisely, and put the most important words at the beginning of the subject line in the heading.

Introductory statement:

State the general problem first to give the reader a context or “big picture.” Then explain the specific question or task arising from that problem that you will be dealing with. Finally, explain why the report is being submitted or what it is intended to do. This brief, but crucially important overview should usually be no longer than two or three sentences.

Findings or results:

Present your findings clearly and concisely, in whatever method is most appropriate (a list, a table, and so on, with adequate explanation). Arrange your results so that the ones most important to the project or the reader are placed first. Present the rest of your results in descending order of importance. Since your findings are usually the major reason for the memo, this section may be the longest part of the report.

Conclusions and recommendations:

Determine and present the most significant implications or recommendations for action. You may need to put this section before the findings, or you may not need to include this section at all unless it is requested. Company policy usually dictates whether or not this section is included.

Format considerations:

  • Use headings and mark your key points so that your readers can survey the contents and can quickly find what they want.
  • Place your strongest arguments first when your purpose is to persuade.

Evaluating a Short Memo Report

When evaluating a short memo, the writer should follow a very specific format to keep their document standard. This format includes questions that the writer should ask themselves, the different parts of the memo, headings that should be used as wells as arguments to add. These aspects allow the creation of a short memo to be easy as the formatting will eventually become second nature.

Listed below are the basic questions every report writer should ask himself or herself before writing the report:

  • Who will read the report?
  • What do they want to know?
  • How should the report be structured?

Heading : Lists information such as To, From, Subject, Date, and so on, and states the subject clearly and concisely with the most important words at the beginning of the subject line.

  • Is all the relevant information included?
  • Is the subject stated clearly and concisely?
  • Are the important words first?

Introductory Statement : States the general problem first, then explains the specific question or task being dealt with in the memo, and then explains why the report is being submitted or what it is intended to do.

  • Are all three parts of the introductory statement included and stated clearly?

Findings or Results : Presents the findings clearly and concisely with the most important results first. Tables and other information not needed by all readers are, of course, attached separately.

  • Are the findings or results clearly indicated and easy to locate on the page?

Conclusions and Recommendations : Presents the significant implications and recommendations for action (if—and only if—conclusions and recommendations have been asked for).

  • If the report contains conclusions and recommendations, are they clearly presented and easily located on the page?

Format Considerations: Make headings and mark your key points so that your readers can quickly survey the contents and find what they want.

  • Are the headings throughout the report adequate?
  • Are key points marked?
  • Are your strongest arguments first when writing a persuasive document?

Examples logo

Short Report

Examples of Short Report

Writing a report is not an easy task for anyone. There are factors that one must consider, such as the reliability of a source and the structure of the report . It’s important that a report stays informative to a reader while still being understandable. People use various types of reports to relay information, one of which would include a short report.

Short Business Report Sample

short business report sample

  • Google Docs
  • Apple Pages

Size: 78 KB

Short Acknowledgement For Project Report

short acknowledgement for project report

Size: 137 KB

Technical Short Report

technical short report

Size: 721 KB

Short Annual Report

short annual report

Size: 36 KB

Short Formal Report Sample

short formal report sample

Size: 30 KB

What Is a Short Report?

A short report consists of significant information of a particular topic that is meant to inform a reader. A report may either be oral or written in the report form of a memo or a letter.

It generally consists of a summary of the report, a brief background, a defined purpose, and a conclusion. The short report must also contain a title that defines its content. There are other form examples that contain similar parts in its structure. You may also like marketing report examples.

How to Write an Outline for a Short Report?

We define an outline as a brief executive summary of a given subject matter. Although a short report is a summary in itself, creating an outline will allow you to focus on what is essential for the report.

To do so, identify the key points. With this, you will have to construct sentences that will define the given point without having to include sub-points. It isn’t necessary to provide a thorough explanation of such matter, all you have to do is address it briefly. You may also check out sample activity reports .

With the given points, you can create a recommendation or a conclusion. This would contain your personal opinion on the main problem or the facts that may have contributed to the problem. Free Reports you can download may serve as a reference for you to write your report.

Short Report Example

short report example

Size: 41 KB

Short Research Report Sample

short research report sample

Size: 119 KB

Short Evaluation Report

short evaluation report

Size: 202 KB

Short Seminar Report

short seminar report

How Fast Can You Create a Short Report?

A short report, from the name itself, is not meant to be lengthy.

It typically consists of a maximum of two pages with the succeeding pages containing attachments that support the report. With this in mind, writing a short report won’t take a long time to create. This will solely depend on your critical level of thinking. You would need to do a thorough research on the given topic to keep yourself knowledgeable. It would also be an advantage if you prepare a draft to gather your thoughts before you create your report.

With the right information, your short report can be completed in a few hours or less.

What Is a Short Report in Business Communication?

In business communication, a report is used to provide an free analysis example  on a given situation, whether it’s based on a real incident or a case study, and apply business theories to resolve such.

This allows a person to evaluate possible solutions to a problem or issue. By doing so, one’s analytical, reasoning, and evaluation skills are put to the test through the process of weighing down solutions to resolve an incident. You may also see monthly report examples & samples.

It’s important to keep in mind that in a business report , there’s not exactly a single correct answer but there could be several solutions that have their own advantages and disadvantages.

how do you write a short report

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How to Start Writing a Report

Last Updated: July 7, 2023 Fact Checked

This article was co-authored by Diane Stubbs and by wikiHow staff writer, Janice Tieperman . Diane Stubbs is a Secondary English Teacher with over 22 years of experience teaching all high school grade levels and AP courses. She specializes in secondary education, classroom management, and educational technology. Diane earned a Bachelor of Arts in English from the University of Delaware and a Master of Education from Wesley College. There are 13 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 26,156 times.

Reports are a useful way to relay information back to an audience. However, since this type of writing is so broad, it can be difficult to know how to begin. Before you start writing, set aside some time to choose a great topic that will engage your audience. Next, support your topic with research that comes from credible sources. Once you’ve chosen a report structure that will convey your information in an efficient and effective way, you’re ready to draft your ideas into an outline. With just a little focus, you’ll be ready to submit a clear and thought-out report to your teachers, peers, and superiors!

Picking a Topic

Step 1 Go over your assignment until you understand it.

  • For example, a book report or IT report will likely be read by just a professor or teacher, while a business report might be read by several individuals.

Tip: Keep in mind that not all reports will necessarily be assigned. In the event of a car accident or random crime, you might have to report to your insurance company or fill out a police report . For these documents, try to approximate the likely audience of your report, like an officer or insurance agent.

Step 2 Brainstorm the most effective points and arguments to include.

  • For instance, many reports are written to describe the results of a project or long-term assignment. In a report of those events, you only want to go over the highlights—not each and every detail of the project.

Step 3 Outline different ideas before deciding on one that you like.

  • For example, if you’re filling out a lab report, you’d want to include an introduction, apparatus, procedure, body, and conclusion section. If you’re having difficulty filling out each of these sections in detail, then you might want to re-evaluate your report’s content.

Step 4 Choose a topic that is easy to research.

  • For example, if you have to write a book report, choose a book in a genre that interests you.

Finding Good Research Sources

Step 1 Use databases to find credible content.

  • Use Google’s “scholar” feature to find credible sources on certain topics.

Step 2 Go to your local library to look for helpful material.

  • If you’re a student, take advantage of your school’s library.

Step 3 Examine the website’s domain name for validity.

  • Overall, “.org” just indicates that the source is run by a nonprofit group. While there are many credible nonprofit groups out there, check to make sure that the website is founded in facts and credibility.

Step 4 Duplicate your findings in another source.

  • If you’re having difficulty finding a lot of sources for a certain topic, start with a crowd-sourced site like Wikipedia. While the information itself shouldn’t be used or referenced in a report, see if the site credits any reliable sources within the article.

Tip: Try to look for academic sources that are peer-reviewed. [9] X Research source

Step 5 Look through a website’s design to see how it’s laid out.

  • Additionally, search for any spelling or grammatical errors in the text. You don’t want to reference information in your report that’s riddled with spelling mistakes.

Determining the Best Structure

Step 1 Opt for an informal report if you’re looking to present your info concisely.

  • Informal is an umbrella term used for a variety of different documents. Short memos, letter reports, and informal lab reports all fall under this category.
  • For example, a short memo or letter report includes a heading, introductory statement, finding, and recommendation section.

Step 2 Choose a formal report if you’d like to include more detail.

  • The preliminaries section refers to any content that appears at the beginning of the document. While this varies per assignment, some example preliminaries could include a letter of transmittal, acknowledgments, a table of contents, a title page, and/or a list of figures and tables.

Step 3 Write a periodic report if you’re reflecting on a shorter time period.

  • For instance, if you’re comparing the current period of time to a previous period, use a compare and contrast type of format to portray the differences between these 2 times. A self-evaluation at a university is a good example of this. [14] X Research source

Step 4 Go for an inspection report if you’re examining a structure in depth.

  • If you’re giving the report to a client, try to avoid using any fancy terminology that wouldn’t make sense to the average reader.

Step 5 Draft a progress report if you’re discussing the future.

  • In some cases, progress reports are easier to complete as a collaborative effort.
  • For instance, you might have to fill out a progress report for a class to show how much you’ve completed in a cumulative project.

Outlining the Report

Step 1 Explain your main purpose of the report in the thesis.

  • If you want to save room for the content of your introduction, use the letter “A” to create a sub point where you’d write out your thesis.

Step 2 Sort through your main ideas and fit them into the outline’s structure.

  • These outlines will look very different depending on the structure. For instance, an outline for a scientific report would have separation sections/numerals for key graphs experimental design, as well as data exploration.

Step 3 Include any supporting details as you think of them.

  • If you flesh out more in your outline, then you’ll have an easier time later when you’re writing the report.

Step 4 Figure out your introduction and conclusion at the end.

  • For instance, a sample introductory sentence on an outline could like: “Throughout the summer, a continued study showed that the placebo effect was 60% effective in curing symptoms of motion sickness.”
  • It will be easier to write your introduction after you've done your research and have identified your thesis, since that is going to be your guiding idea.

Step 5 Start fleshing your...

  • Work through one point at a time. If it helps, work through your report outline chronologically.

Expert Q&A

Diane Stubbs

  • When writing academically, look to your rubric to make sure that you’re meeting all necessary guidelines of the assignment. Thanks Helpful 0 Not Helpful 0

how do you write a short report

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Write a Report

  • ↑ https://owl.purdue.edu/owl/general_writing/common_writing_assignments/research_papers/choosing_a_topic.html
  • ↑ https://www.iup.edu/writingcenter/writing-resources/organization-and-structure/creating-an-outline.html
  • ↑ https://guides.lib.berkeley.edu/finding-databases-and-articles
  • ↑ https://shepard.libguides.nccu.edu/c.php?g=287999&p=1914642
  • ↑ https://www.utep.edu/extendeduniversity/utepconnect/blog/march-2017/4-ways-to-differentiate-a-good-source-from-a-bad-source.html
  • ↑ https://louisville.edu/writingcenter/for-students-1/common-writing-questions-1/i-can2019t-find-good-sources-for-my-research-paper
  • ↑ https://guides.lib.uw.edu/research/faq/reliable
  • ↑ https://owl.purdue.edu/owl/subject_specific_writing/writing_in_engineering/handbook_on_report_formats/reports_and_memos.html
  • ↑ https://www.plymouth.ac.uk/uploads/production/document/path/12/12685/Periodic_Review_SED_outline__UoP___Partner_Stg_2_.pdf
  • ↑ https://www.e-education.psu.edu/styleforstudents/c6_p10.html
  • ↑ https://www.herzing.edu/blog/herzing/5-steps-create-perfect-outline
  • ↑ https://academicguides.waldenu.edu/writingcenter/writingprocess/outlining
  • ↑ https://bacwritingfellows.commons.gc.cuny.edu/using-an-outline/

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How to Write a Report (2023 Guide & Free Templates)

You have a report due in a few days, but you’re still procrastinating like a pro.

Sounds familiar?

If you’ve been staring at a blank page, wondering how to write a report the best way possible, you’re not alone. For many, writing a report, especially for the first time, can feel like rolling a giant boulder uphill.

The good news is that from a first draft to creating reports that people love to read is a skill you can develop and polish over time.

Whether you’re a student, a professional, or someone who wants to up their report-writing game, keep reading for a 2023 guide and step-by-step instructions on how to write a report. Plus, learn about the basic report format.

You’ll also get access to report templates that you can edit and customize immediately and learn about a tool to make reports online (no need to download software!). You can also jump right into customizing templates by creating a free account .

What is report writing?

Report writing is a way of communicating information, data, insight, or analysis. It’s an essential skill that will come in handy in various settings, from academic research or diving into historical events to business meetings.

But creating a report can be a bit intimidating at first.

In its simplest form, report writing starts with researching and gathering all the information, analyzing your findings, and presenting it in a way that’s easy for your audience to understand.

Sounds easy enough, right? 

Well, there’s a bit more to it than that. We’ll guide you through every step of the process to write an entire report from a rough draft and data in the next section. 

But first, let’s get to know the different types of reports.

Types of reports

Reports come in all shapes and sizes, and the type of report you write will depend on your specific goals and audience. Each type of report has its unique purpose, format, and style.

financial review report, how to write a report

The most common types of reports are: 

  • Academic report – These include school reports, book reports, thesis reports, or analytical reports between two opposing ideas.
  • Business report – Business reports range from annual reports to SWOT analyses . The goal of business reports is to communicate ideas, information, or insights in a business setting.
  • Research report –  Research reports are often more scientific or methodological in nature. They can take the form of case studies or research papers. 

Learn more : 20 Types of Reports and When to Use Them (Plus Templates)

How to write a report without feeling overwhelmed

Breaking down the report writing process into three stages can make it much more manageable for you, especially if it’s your first time to create one. 

These three stages are: 

  • Pre-writing stage
  • Writing stage
  • Post-writing stage

Let’s take a look at the steps for each stage and how to write a good report in 2023 that you can be proud of.

Stage 1: Pre-writing 

The pre-writing stage is all about preparation. Take some time to gather your thoughts and organize your main idea. Write a summary first.

Here are important steps to help you deal with the overwhelm of creating an insightful report. 

Understand the purpose of your report

Knowing your purpose will help you focus and stay on track throughout the process. Dig into the why of your report through these questions:

  • Who is your intended reader? Are you familiar with your audience’s language and how they think?
  • What are you trying to achieve with your report? Are you trying to inform, persuade, or recommend a course of action to the reader? 

Research your topic

It’s time to gather as much information as you can about your topic. This might involve reading books, articles, and other reports. You might also need to conduct interviews with subject matter experts.

Pro tip on how to write a report : Pick reputable sources like research papers, recently-published books, and case studies by trustworthy authors. 

Make a report outline

An outline is a roadmap for your report. It covers your title, introduction, thesis statement, main points, and conclusion. Organizing your thoughts this way will help you keep focus and ensure you cover all the necessary information.

example of a business report outline

While you can create a report without creating an outline, you could write a better report with an outline. An outline helps you organize your facts and important points on paper. 

Stage 2: Writing

Once you have completed the pre-writing stage, it’s time to write your report. 

Follow the proper report writing format

You will feel a lot of resistance at this point because this is where most of the tedious work of report writing happens. However, the process can be a breeze if you follow a proper structure and report writing format.

The structure of your report can vary depending on the type of report you’re creating, but the report writing format below can serve as a guide for anyone.

  • Title page. This is the first page of your report and should include the report’s title, the author’s name, the date of presentation or submission, and any other relevant information, such as your name or the organization’s name.
  • Table of Contents (TOC ). This section contains subsections of your report and their corresponding page numbering.  A well-written TOC will help readers navigate your report easily and find the information they need.
  • Brief summary . This part provides an overview of the report’s particular purpose, subject, methodology, key findings, and recommendations. This section is often called the executive summary in corporate reports.
  • Introduction . The introduction should provide background information about the topic and explain why the report was written. It should also state the aims and objectives of your report and give an overview of the methodology used to gather and analyze the data. Make sure you include a powerful topic sentence.
  • Main body. The main body of the report should be divided into subsections, each dealing with a specific aspect of the topic. These sections should be clearly labeled and organized in a logical order. In most reports, this is also the part where you explain and present your findings, analysis, and recommendations.
  • Conclusion. Summarize the main points of your report and provide a final summary, thought, or suggestions. Review your thesis statement. The conclusion also includes any limitations of the study and areas for further research or future action.
  • References . This section should include a list of all the sources cited in the report, like books, journal articles, websites, and any other sources used to gather information on your subject.
  • Appendices . In the appendices section, you should include any additional information relevant to the report but not in the article’s main body. This might consist of raw data, event details, graphs, charts, or tables.

With all these key report elements, your readers can look forward to an informative, well-organized, and easy-to-read report.

Pro tips: Remember to use clear and concise language in your essay. It is also required to follow a specific type of formatting set by your organization or instructor.

Plus, use the active voice when you can because it helps improve clarity. To write a report essay in a passive voice makes it sound less concise.

Reports should usually be written in the third person.

Edit and proofread the article

Once you have completed your first essay draft, take some time to edit and proofread your work. Look for spelling mistakes and grammar errors, as well as any areas where the flow of your article could be improved. Review your topic sentence.

If hiring a professional editor isn’t possible, have a colleague or someone else read your rough draft and provide feedback. You can also use tools like Grammarly and the Hemingway App . 

Stage 3: Post-writing

You’re almost there! This stage is about finalizing your report and ensuring it is ready to be shared. 

Format your report

Ensure your report is formatted correctly, with clear and easy-to-read fonts, headings, and subheadings.

Incorporate visuals

Adding visuals to your report article is another great way to help your audience understand complex information more easily.

From charts to illustrations, the right visual can help highlight and explain key points, events, trends, and patterns in your data, making it easier for the reader to interpret the information.

an example of a report that uses visuals effectively, written report

Want to check out more templates? Get access to the template gallery today .

However, it’s important to use visuals sparingly and ensure they are relevant and effectively support the texts. You will learn more about effectively incorporating visuals into your report as you scroll down below to the next sections. 

Share your report

Once your report is complete, share it with your audience. This might involve submitting it to your boss, presenting it to a group, or sharing it online.

A final note for this section: Remember to take your time, stay organized, and most importantly, have fun! Writing a report can be a rewarding experience, especially if you get positive feedback when you present.

How to add visuals to your report

Adding visuals to your report is more than just putting a graph or chart for every piece of information.

There are no hard and fast rules but use the pointers below as guidelines:

  • Each visual in your report should have a purpose. Don’t just add a pie chart or bar graph for the sake of adding one. Your visual of choice should offer clarity to readers that’s impossible to achieve with words alone. Piktochart’s report maker lets you search for free stock images and illustrations to add to any page with drag and drop.
  • Add captions, legends, or arrows to your visuals when possible. For more technical reports, graphics are either Tables or Figures. Number them in order of appearance (Figure 1, Figure 2, Table 1, etc.) and give each a descriptive title.
  • Place the visual close to the relevant text on the page.
  • Document the source of the visual, citing it in both the caption and references section if necessary.
  • Make the graphic stand out with colors, borders, boxes, spacing, and frames.

a report about customer satisfaction results with graphs, charts, and icons

Learn more : How to Improve Your Data Visualization Design in 6 Steps 

Write reports like a pro with Piktochart’s easy-to-edit report templates

Creating reports from scratch can be time-consuming. The great news is you don’t have to make reports from scratch like how it used to be in the 90s and early 2000s. Organizations of all shapes and sizes now understand that you can also create the perfect report with the help of templates.

For example, Piktochart offers a variety of fully customizable templates, allowing you to easily add your branding, colors, and text within the online editor. You can visualize your thesis statement and first draft in less than an hour. It’s also possible to start writing directly in the tool, adding graphics page by page.

These templates range from reports for school presentations to sales reports. By editing them, you can create professional-looking reports without the hassle of formatting and design.

Here are some examples of Piktochart’s professionally-designed templates. If you can’t pick one that matches your report writing format and needs, create a free Piktochart account to get access to more templates. 

Survey report template 

This survey report template includes clear visualizations, making your report findings easier to understand. From customer surveys to employee satisfaction reports, this template is quite versatile. 

an employee satisfaction survey report template by Piktochart

Research report template 

This research report template is perfect for anyone looking to create a thorough and professional research report. The template includes all the necessary sections to help you easily organize your research and present your findings in a concise document.

research report template by Piktochart

Corporate report template 

Looking for a corporate report template example with an editable table of contents and foreword? This template is the perfect fit!

Whether you’re presenting to investors or sharing information with your team, this corporate report template will help you create a polished and informative executive summary for any corporate organization.

corporate report template by Piktochart

Case study report template

Whether you’re conducting a business case study or an academic case study, this case study report template can help you earn your readers’ trust. This template is specifically designed with fashion as its main theme, but you can edit the photos and details to make it more on-brand with your niche.

case study report template

Marketing report template

Use this template to create comprehensive marketing reports. The template includes editable sections for social media, data from search engines, email marketing, and paid ads. 

monthly marketing report template by Piktochart

Financial report template 

With this customizable finance report template, you don’t need to make a financial report from scratch. Once you’ve written your content, save your report in PDF or PNG formats.

finance report template by Piktochart

Annual report template 

This annual report template is the right template for creating a professional and informative executive summary of your organization’s performance over the past year. This template was designed for HR annual reports, but you can also repurpose it for other types of yearly reports. 

annual review template by Piktochart showing how to write a report

See more report templates by creating a free Piktochart account . 

Quick checklist for better report writing

Before you submit or present your report, use the quick checklist below to help ensure that your report is well-structured, accurate, clear, and properly cited. Most of all, you must ensure that your report meets your audience’s expectations and has all the information and details they need. 

Purpose and audience

  • Does the report address its purpose and meet the needs of the intended audience?

Structure and organization

  • Is the material appropriately arranged in sections?
  • Have irrelevant details been removed?

Accuracy and analysis

  • Has all the material been checked for accuracy?
  • Are graphs and tables clearly labeled? Check the page numbers too.
  • Is the data in graphs or tables analyzed and explained in words?
  • Does the discussion or conclusion show how the results relate to the objectives mentioned in the introduction?
  • Have the results been compared with existing research from the literature survey?

Writing style and clarity

  • Is the report written in a tone that’s indicated in the brand style guide (for corporate reports)? Does it avoid colloquialisms or contractions? 
  • Does it follow the organization’s specific guidelines for writing style? 
  • Is it jargon-free and clearly written? Have you translated technical terms into simpler words?
  • Use the active voice when you can because it helps improve clarity. A written report in a passive voice may make it sound less concise. 

Acknowledgment and citation

  • Have all ideas and event data taken from or inspired by someone else’s work been acknowledged with a reference?
  • Have all illustrations and figures taken from someone else’s work been cited correctly?

Proofreading

  • Has the report been carefully proofread for typos, spelling errors, and grammatical mistakes?

Make engaging and effective reports quickly with Piktochart

Writing a report is a must-have skill for anyone looking to communicate more effectively in their personal and professional lives. 

With the steps we’ve provided in this guide, anyone can learn how to write a report that is informative, engaging, and comprehensive.

Plus, the free templates we highlighted are valuable for individuals looking to create reports quickly and efficiently. They can also be used to transform a longer report filled with texts into something more engaging and easy to digest.

Sign up for a free Piktochart account today, and look forward to writing reports with its library of modern, customizable report templates. 

Piktochart offers professionally designed templates for all your visual communication needs. It is your one-stop shop for presentations , posters , logos , email signatures , infographics , and more. Customize all templates according to your brand assets in seconds. Get started for free today.

Kaitomboc

Kyjean Tomboc is an experienced content marketer for healthcare, design, and SaaS brands. She also manages content (like a digital librarian of sorts). She lives for mountain trips, lap swimming, books, and cats.

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Writing Formal Reports

While you may write much shorter, more casual reports, it’s helpful to go into a bit of detail about formal reports. Formal reports are modular, which means that they have many pieces. Most audience members will not read every piece, so these pieces should stand on their own. That means that you will often repeat yourself. That’s okay. Your audience should be able to find exactly what they need in a particular section, even if that information has been repeated elsewhere.

While it’s fine to copy and paste between sections, you will likely need to edit your work to ensure that the tone, level of detail and organization meet the needs of that section. For example, the Executive Summary is aimed at managers. It’s a short, persuasive overview of everything in the report. The Introduction may contain very similar information, but it focuses on giving a short, technical overview of everything in the report. Its goal is to inform, not to persuade.

Let’s take a look at some of the parts of the report in greater detail.

The title page provides the audience with the:

  • This should appear 2 inches from the top margin in uppercase letters.
  • Type “Prepared for” on one line, followed by two separate lines that provide the receiving organization’s name and then the city and state. Some reports may include an additional line that presents the name of a specific person.
  • Type “prepared by” on one line, followed by the name(s) of the author(s) and their organization, all on separate lines.
  • This date may differ from the date the report was written. It should appear 2 inches above the bottom margin.

The items on the title page should be equally spaced apart from each other.

A note on page numbers:

The title page should not include a page number, but this page is counted as page “i.” Use software features to create two sections for your report. You can then utilize two different types of numbering schemes. When numbering the pages (i.e., i, ii, iii, etc.) for a formal report, use lowercase roman numerals for all front matter components. Utilize arabic numbers for the other pages that follow. Additionally, if you intend to bind the report on the left, move the left margin and center 0.25 inches to the right.

Letter of Transmittal

A letter of transmittal announces the report topic to the recipient(s).

If applicable, the first paragraph should identify who authorized the report and why the report is significant. Provide the purpose of the report in the first paragraph as well. The next paragraph should briefly identify, categorize, and describe the primary and secondary research of the report. Use the concluding paragraph to offer to discuss the report; it is also customary to conclude by thanking the reader for their time and consideration.

The letter of transmittal should be formatted as a  business letter . Some report writers prefer to send a memo of transmittal instead.

When considering your audience for the letter or memo of transmittal, make sure that you use a level of formality appropriate for your relationship with the reader. While all letters should contain professional and respectful language, a letter to someone you do not know should pay closer attention to the formality of the word choice and tone.

Table of Contents

The table of contents page features the headings and secondary headings of the report and their page numbers, enabling audience members to quickly locate specific parts of the report. Leaders (i.e. spaced or unspaced dots) are used to guide the reader’s eye from the headings to their page numbers.

The words “TABLE OF CONTENTS” should appear at the top of the page in all uppercase and bolded letters. Type the titles of major report parts in all uppercase letters as well, double spacing between them. Secondary headings should be indented and single spaced, using a combination of upper- and lowercase letters.

Executive Summary

An executive summary presents an overview of the report that can be used as a time-saving device by recipients who do not have time to read the entire report.

The executive summary should include a:

  • Summary of purpose
  • Overview of key findings
  • Identification of conclusions
  • Overview of recommendations

To begin, type “EXECUTIVE SUMMARY” in all uppercase letters and centered. Follow this functional head with paragraphs that include the above information, but do not use first-level headings to separate each item. Each paragraph of information should be single-spaced with double spacing between paragraphs. Everything except for the title should be left-aligned.

An executive summary is usually ten percent of the length of the report. For example, a ten-page report should offer a one-page summary. A 100-page report should feature a summary that is approximately ten pages.

The executive summary is usually seen as the most important part of the report, and it should be written last. When you’re writing the executive summary, imagine that you’re sitting across from your most important audience member. If you only have a few minutes to talk to them, what do you want them to know? What would be most persuasive?

Introduction

The body of a formal report begins with an introduction. The introduction sets the stage for the report, clarifies what need(s) motivated it, and helps the reader understand what structure the report will follow.

Most report introductions address the following elements: background information, problem or purpose, significance, scope, methods, organization, and sources. As you may have noticed, some parts of a formal report fulfill similar purposes. Information from the letter of transmittal and the executive summary may be repeated in the introduction. Reword the information in order to avoid sounding repetitive.

To begin this section, type “BACKGROUND” or “INTRODUCTION” in all uppercase letters. This functional head should be followed by the information specified above (i.e., background information, problem or purpose, etc.). You do not need to utilize any first-level headings in this section.Because this section includes background information, it would be the appropriate place to address the needs of audiences that may need additional knowledge about the topic. Provide definitions of technical terms and instruction about the overall project if necessary. If you are uncertain if your audience needs a particular piece of information, go ahead and include it; it’s better to give your reader a little bit too much background than not enough.

Discussion of Findings

The Discussion of Findings section presents the evidence for your conclusions.

This key section should be carefully organized to enhance readability.

Useful organizational patterns for report findings include but are not limited to:

  • Best Case/Worst Case
  • Compare/Contrast
  • Journalism Pattern

Use a Best Case/Worst Case organizational pattern when you think that the audience may lack interest in the topic. When examining a topic with clear alternatives to your proposed solution, consider using a Compare/Contrast pattern. Geographical patterns work effectively for topics that are discussed by location.

When describing the organization of the report in the first paragraph, broadly identify how the material in the report is organized rather than state that the report uses a specific pattern (e.g. Chronology, Geography). For example, write, “The research findings address curriculum trends in three provinces: (a) British Columbia, (b) Alberta, and (c) Ontario,” not, “This report uses a geographical organizational pattern.”

Follow the first paragraph with a first-level heading. Use first-level headings for all other major parts of this section. First-level headings should appear in bold, uppercase letters. Center first-level headings, but align any second-level headings with the left margin. Type any second-level headings in bold, upper- and lowercase letters.

As you present, interpret, and analyze evidence, consider using both text and graphics. Take into account what will be easiest for your audience to understand.

Include citations for all quoted or paraphrased material from sources as well; check with your organization as to whether they prefer parenthetical citations or footnotes.

Integrating Graphics

Formal report authors use graphics to present data in different forms. Paragraphs of text and complex or numerical data tend to bog readers down, making graphics a beneficial enhancement. Graphics also make data easier to understand, so they sometimes make a stronger impact on the audience.

Knowing when—and how—to effectively employ graphics is the key to successfully integrating them. Keeping the audience in mind is also critical. You will learn more about creating charts and graphs in the chapter on Visual Communication Strategies .

Conclusions and Recommendations

The conclusions and recommendations section conveys the key results from the analysis in the discussion of findings section. Up to this point, readers have carefully reviewed the data in the report; they are now logically prepared to read the report’s conclusions and recommendations.

Type “CONCLUSIONS AND RECOMMENDATIONS” in all uppercase letters. Follow this functional head with the conclusions of the report. The conclusions should answer any research questions that were posed earlier in the report. Present the conclusions in an enumerated or bulleted list to enhance readability.

Recommendations offer a course of action, and they should answer any problem or research questions as well.  Think back to the expectations of your audience.  Have all of their requirements been addressed?

Works Cited

All formal reports should include a works cited page; his page documents the sources cited within the report. The recipient(s) of the report can also refer to this page to locate sources for further research.

It is acceptable to follow MLA (Modern Language Association), CMS (Chicago Manual of Style), or APA (American Psychological Association) documentation style for entries on this page. Arrange all sources alphabetically. Refer to the latest edition of the appropriate style handbook for more information about how to format entries for print and electronic sources on the  Works Cited page

While some of the formatting rules may seem tedious at first, they are necessary in order for your audience to better understand the report. Using a regulated format allows for a more universal organization that everyone will understand. Being aware of your audience’s needs and expectations will allow for a strong report that will satisfy your employee and demonstrate your competence in your field.

Test Your Knowledge

Understanding the parts of the report can be challenging, so test your knowledge by dragging the part of the report to its definition.

Image Description

Figure 11.1 image description:  This is a diagram of a report title page. Leave 2 inches between the top and the title of the report (which should be in uppercase letters), then write in the middle of the page who the report was prepared for. 3/4 of the way down the page, say who the report was prepared for. Then write the date submitted. [Return to Figure 11.1]

Figure 11.2 image description:  A sample table of contents and List of Figures. Use uppercase letters for major parts and use leaders to guide the reader’s eye to the page numbers. The list of figures should be separate from the table of contents. [Return to Figure 11.2]

Figure 11.3 image description:  A sample body page of an introduction. This one is separated into ‘PROBLEM’ (all in uppercase letters, bold, and in the center) and BACKGROUND. Each paragraph is single spaced with double spacing between paragraphs. [Return to Figure 11.3]

Business Writing For Everyone Copyright © 2021 by Arley Cruthers is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License , except where otherwise noted.

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How to Write a Short Report (Over Email)

Although we all want to streamline our work and cut down on the amount of business communication we send and receive, the business world cannot function efficiently without short reports.

Short business reports communicate when work is being completed, if schedules are being met, how costs are being contained, if sales projections are being met, how clients are being served, and when unexpected problems come up.

As a businessperson, you may routinely write short reports on the activities of your department. You also may be asked to submit a short report in response to a specific and/or timely circumstance. The most common short reports are periodic reports, sales reports, progress reports, travel reports, test reports and incident reports.

Periodic Reports provide readers with information at regular intervals, including daily, weekly, monthly, quarterly, and annually. Business managers rely on periodic reports to make budgets, create schedules, order materials, hire personnel, and determine other business needs.

Sales Reports give records of accounts, purchases, and profits and losses over a specified time. These reports help managers see where changes need to be made, and how to plan for the future.

Progress Reports inform readers about ongoing projects. They offer details on scheduling, budgeting, equipment, work assignments, and job completion. Progress reports help mangers coordinate one project with another one going on at the same time. They should include information on past work, current work, and future work.

Travel Reports include documentation on field trips, site inspections, conferences, home health, or social work visits. Mangers use them to budget for future trips and to evaluate their effectiveness from a profit and loss basis.

Test Reports are documents based on research conducted in the field, or in a lab. They offer objective details on how a test was performed, what outcomes were identified, and what recommendations should be followed.

Incident Reports are used to describe accidents, breakdowns, delays, and cost overruns. These reports may be used as evidence in court, so they must be concise, accurate, and complete.

Here are some basic guidelines for short reports:

1. Know your purpose. Who is your audience? What do they know? What do they need to know?

Your audience for a short report may include someone from outside your firm, or someone who works within your company. Remember that regardless of your audience, no bottom line speaks louder than money to a company or client. Anticipate the needs of the audience members and how they will use the information in your report.

2. Do your homework . Most reports, short or long, require some research. Perform the interviews, inspect the equipment, or read the studies necessary to gain the information you need.

You may obtain data internally, such as sales figures from your company's sales department. Or you may have to conduct research on your own for the report.

3. Be objective. Leave your preconceptions behind. Base your conclusions and recommendations on complete data and thorough research, not guesswork.

4. Choose a reader-friendly format. Use a clear subject line. Avoid big blocks of text. Make use of subheadings, bullet points, bold print, and graphics to make your report clear and easy to read. Be flexible on format according to the nature of your report.

5. Use graphs or tables to summarize data. A visual image is usually easier to understand than numbers. Don't go overboard with colors or graphics. Too many bells and whistles can look unprofessional, or worse -- look as if you don't have much to say in your report.

6. Write in a concise format. Avoid long, complicated sentences in favor of short, clear sentences. Allow for careful proofreading and revisions.

7. Be careful with jargon and avoid using either too informal or too technical language.

9. Organize your short report . A long, formal business report is divided into 10 sections. A short business report, however, typically has only four main sections.

The Terms of Reference section gives readers any necessary background information on the report, and why the report is needed. Include only the information that is needed for recipients to put the report in proper perspective.

Next is the Procedure section. This section (sometimes called "Scope") details the specific steps taken and methods used for the report. If there are certain constraints that limit the study, explain what they are here.

If your findings are based on a questionnaire or survey, outline the steps you took. If your report has a scientific emphasis, include an explanation of the technical processes used in your research.

The third main area of a business report is the Findings section. The findings section details information that is discovered, or made clear, during the course of the report.

Your findings section can be subdivided with numbered or bulleted headings. Order your observations in a logical way. You can arrange them by category or topic, in chronological or spatial order, or by order of importance.

The final area of a business report includes Conclusions and Recommendations based upon the findings.

The writer of a business report should try to remain as objective as possible. While conclusions and recommendations do reflect opinions, these statements should be based upon the facts, as revealed in the findings section of the report.

Place your top recommendations or conclusions first. Any recommendation should include clear, measurable actions. Numbering your ideas may make them easier to refer to during a later in-person or e-mail discussion.

e-mail body:

Hello (Name of recipient);

At the June board meeting, Allison Campden requested that I survey employees on their satisfaction with our employee benefits. I completed the project last week and have included my findings for your review in the attached report.

I will be happy to answer any questions you have. I also plan to present my report at Friday's HR meeting.

Your position

Your contact information

Attachment: Employee Benefits Satisfaction Report

Terms of Reference

As the monthly board meeting on June 11, Allison Campden, director of Human Resources (HR), requested this report on employee benefits satisfaction.

A representative selection of 20 percent of all employees was interviewed in person and by phone in the period between July 1 and July 15 concerning:

  • their overall satisfaction with our current company benefits package
  • any problems they encountered when dealing with HR
  • any suggestions they have for improved communication policies
  • any difficulties they encountered when dealing with our HMO

Our survey showed that our employees are generally satisfied with the company's current benefits package.

Some employees mentioned long approval waiting periods for vacation times.

Our older employees (45+) frequently mentioned difficulties with HMO prescription drugs procedures. Employees under age 45 reported fewer problems with HMO.

Many employees cited lack of dental insurance in our benefits package as a concern.

Dental coverage was also cited most frequently as an area for improvement.

Conclusions

Our older employees are having problems with the HMO's prescription drug program.

Our HR response time, particularly in regard to vacation time, needs to be improved.

Recommendations

Meet with HMO representatives to discuss prescription drug benefit complaints for employees age 45 and up.

Give priority to vacation request response times so employees may plan their vacations.

Memo format

Another way to organize a short report e-mail is with the memo format.

Use standard headings, such as To, From, Subject, Date, in this way:

To: Marketing team members

From: Andy Bayless

Subject: Annual Sales Report

Date: Jan. 4, 2016

Then make a brief introductory statement that gives the reader an overview of the problem, or the context of the report.

Now you can include the four sections for a short report:

Conclusions and recommendations

Proofread your report several times. Misspellings, typos, or basic grammatical errors will give your readers the impression that you did not put a great deal of effort into the report.

Consider asking someone else in your department to read it, checking for accuracy. Be open to this feedback and consider any comments carefully.

Presenting a report

Many companies ask a report writer to present a report at a meeting. If you have this opportunity, look at it as a way to emphasize the key findings of the report, rather than simply read it your audience. Use your charts or graphs as visuals, and as a springboard to discuss your findings

Anticipate questions, and plan to leave a large portion of your presentation for questions and answers from the audience.

A business report requires you to analyze a situation, and to apply business theories to offer suggestions for improvement.

It allows you to demonstrate your reasoning and evaluation skills, and to provide recommendations for future action. With most business reports, there is no single correct solution, but several solutions. The writer must weigh the costs and benefits of each possibility to an organization. It is these costs and benefits that you need to identify and weigh in your report.

Effective business reports reveal the objectivity and the concise and clear communication skills of their writers. These skills are so important in today's competitive business environment, that a growing number of business owners are reporting that business communication skills are at the top of their lists when they interview and hire new employees.

Some hiring managers even ask applicants to write a sample business report as a way of screening applicants.

According to a study by Grammarly that was published in the Harvard Business Review (HBR), more than two-thirds of salaried jobs in America require a large amount of written communication. The study revealed that major companies spend more than of $3 billion each year training their employees in writing skills.

One CEO, Kyle Wiens of iFixit, wrote in a HBR blog post that he will not hire people who use poor grammar. Wiens claims that good grammar is a telltale sign of professionalism, attention to detail, credibility, and the ability to learn new things.

Think of how you will stand out in an interview, or on the job, if your writing skills are already above average.

Many fans of social media have been hitting the death knell for e-mail for years. Despite this, e-mail is here to stay. People check their smart phones up to 150 times a day, according to the Kleiner Perkins Internet research firm. And checking e-mail is the number one activity people do on their phones.

As a paraphrase of a familiar Mark Twain quote might read, "The reports of e-mail's death have been greatly exaggerated."

Good business communication means good business. Bad business communication can mean wasted time and effort and the possibility of lost business and revenues.

When you use good business practices in composing and sending professional e-mails, you further your career and the success of your company.

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What Is Short Report & How To Write Short Report With Examples

Table of Contents

What is a Short Report?

A short report is a concise and focused document that presents information, findings, or recommendations about a specific topic or issue. Short reports are usually limited in length and scope, aiming to deliver essential details clearly and straightforwardly. They are commonly used in business, academic, and professional settings to communicate key insights or updates efficiently.

In the business environment, short reports are used to update stakeholders on project progress, summarize market research, or present financial data. In academic settings, short reports are used to summarize research findings, provide a quick overview of a study or give updates on ongoing research.

Overall the primary goal of a short report writing is to present information in a manner that is both easy to understand for its intended audience.

Characteristics of a Short Report

Their key characteristics include:

1/ Brevity : Short reports are relatively brief, typically ranging from one to a few pages. They avoid unnecessary details and get straight to the point.

2/ Purposeful : Short reports have a clear purpose, which could be to inform, summarize, analyze, or propose actions. The content should align with this purpose and avoid unrelated information.

3/ Specific Scope : These reports focus on a single topic or a specific aspect of a larger subject. They do not cover multiple unrelated subjects in a single document.

4/ Structure : A typical short report structure includes an introduction, main body, and conclusion. The introduction outlines the purpose and scope, the main body presents the information or analysis, and the conclusion summarizes the key findings or recommendations.

5/ Formality : Depending on the context, short reports may have a more formal or informal tone. In business settings, they are often more formal, while in academic environments, they might lean toward a formal style.

6/ No or Minimal Appendices : Short reports do not usually contain lengthy appendices, as their purpose is to provide a concise overview.

7/ Audience-oriented : The content of a short report is tailored to the needs of its intended audience. It presents information in a way that is understandable and relevant to the readers.

8/ Visual elements : Depending on the content, short reports may incorporate charts, graphs, or other visual aids to enhance understanding and clarity.

Related Reading: Characteristics And Features of a Good Business Report

Examples of Short Reports Used By Businesses

Memo-Format-Short-Report-Written-for-Manager

Format of a Short Report

The short report writing format may vary depending on the organization, purpose, and specific guidelines, but generally, it follows a structured layout. Here’s a detailed outline of the typical format of a short report:

1/ Title Page : The title page is the first page of the report and contains essential information about the report, such as the title, the name of the author or authors, and any other relevant identification details. The title should be clear and concise, reflecting the main focus of the report.

2/ Table of Contents (optional): For longer short reports, you may include a table of contents to help readers navigate through the sections and subsections. However, for very brief reports, a table of contents may not be necessary.

3/ Executive Summary (or Abstract) : This section provides a concise summary of the entire report, highlighting its key points, findings, and recommendations. The executive summary allows readers to grasp the main content without reading the entire report.

4/ Introduction : The introduction sets the context for the report, explains its purpose, and outlines what readers can expect to find. It provides a brief background of the subject and explains the significance of the report.

5/ Body of the Report : The body of the report is where you present the main content and findings. It is organized into sections with clear headings and subheadings. Common sections may include:

  • Methodology (if applicable) : If the report involves research or data collection, this section describes the methods used to gather information. It includes details about the data sources, research design, sampling techniques, and data analysis procedures.
  • Findings or Results : This section presents the main information, data, or findings that have been discovered or collected during the research or investigation. It can include text, numerical data, charts, graphs, or any other relevant information to support the report’s objectives.
  • Analysis and Discussion : In this section, the report’s author interprets and analyzes the findings presented earlier. It provides insights, explanations, and discussions on the implications of the data or information gathered. The analysis helps readers understand the significance and relevance of the results.
  • Conclusions : The conclusions section provides a concise summary of the main points from the report. It restates the main findings and may offer recommendations based on the analysis. Conclusions should be clear and directly linked to the objectives outlined in the introduction.

5/ References (or Bibliography) : If external sources were used, proper citation and referencing should be provided in a separate section at the end of the report. This ensures that readers can verify the sources and explore further if needed.

It is important to note that the length and depth of each section can vary based on the specific requirements and the complexity of the report. For instance, a short business report may include a specific section for recommendations and appendices for more detailed information.

However, the overall objective of a short report is to convey the necessary information in a clear, concise, and organized manner, tailored to the audience’s needs.

The Six-Step Formula of How To Write A Short Report Planning Researching Drafting Editing Concluding Recommending

Types of Short Reports

Short reports can be categorized into different types based on their purpose, content, and the information they convey. Here are some common types of short reports:

1/ Progress Report : A progress report provides an update on an ongoing project or task status. It outlines the achievements made, the challenges faced, and the remaining work to be done. Progress reports are often used in business and academic settings to inform stakeholders about the project’s development.

2/ Meeting Minutes : Meeting minutes are a type of short report that records the discussions, decisions, and action items from a business meeting. They act as an authoritative record of the proceedings during the meeting. and are essential for tracking progress and accountability.

3/ Trip Report: A trip report outlines the details of a business trip or visit to a specific location. It includes information about the purpose of the trip, the places visited, meetings attended, and any notable observations or insights gathered during the trip.

4/ Sales Report : A sales report presents data related to sales performance over a specific period. It may include information on revenue generated, sales volume, customer demographics, and analysis of sales trends. Sales reports help businesses monitor their sales activities and make informed decisions.

5/ Feasibility Report : A feasibility report assesses the viability and practicality of a proposed project or initiative. It examines various factors such as technical, financial, legal, and operational aspects to determine if the project is feasible and worth pursuing.

These are just a few examples of the types of short reports that are commonly used in various fields. Each type of report serves a specific purpose, and its content and format will vary accordingly. Regardless of the type, the key to writing a short report is to present information clearly and in a format suitable for the intended audience.

Related Reading : Types of Business Reports in business communication

What is a long report?

A long report is a formal and comprehensive document that provides a detailed analysis, in-depth information, and extensive findings on a particular subject or topic.

Unlike a short report, which is concise and focuses on essential information, a long report delves deeper into the subject matter, offering a more thorough examination of the issues at hand. Long reports are commonly used in academic, business, government, and research settings when extensive analysis and detailed information are required.

Types of a long report

1/ Business Report : Business reports offer in-depth insights and comprehensive analysis covering diverse aspects of a company’s operations. They can cover market research, financial analysis, performance evaluations, feasibility studies, and more. Business reports help stakeholders make informed decisions and develop strategies for improvement. The structured presentation in a business report format ensures that information is organized logically, allowing for easier comprehension and data-driven decision-making.

2/ Financial Report : Financial reports present comprehensive financial information about a company or organization. Within these reports, you will find balance sheets, income statements, positive and negative cash flow statements, and other crucial financial data. All of this wealth of information offers valuable insights into the financial well-being and performance of the entity.

3/ Annual Report : An annual report offers a comprehensive overview of a company’s activities, achievements, financial performance, and future plans during the previous year. It is typically prepared for shareholders and stakeholders to provide transparency about the company’s operations.

4/ Technical Report : Technical reports are thorough documents that emphasize technical information concerning a particular subject or project. They are commonly used in engineering, technology, and scientific fields to communicate complex data, designs, experiments, and analyses.

Differences Between a Long and Short Report

A long report is generally referred to as a formal report. It contains a wider range of information which requires a lot of research and documentation of in-depth details.  On the other hand, a short report is generally considered an informal kind of report. It is usually written in the form of a letter or memo. The information presented is concise and to the point. 

Six key differences between short and long reports: 

It is important to note that the specific characteristics of short and long reports may vary based on the context and requirements of individual reports.

Frequently Asked Questions 

Q1) what is short report writing .

Ans: Short report writing refers to the process of creating concise, formal documents that present specific information or findings on a particular topic. These reports are typically brief and to the point, focusing on essential details without excessive elaboration. 

Q2) How long should a report be? 

Ans: The length of a report can vary significantly depending on its purpose, the subject matter, and the specific requirements of the organization or institution requesting it. There is no fixed rule for the exact length of a report, but it should be long enough to effectively convey the necessary information while also being concise and avoiding unnecessary details.

Q3) A shorter report is considered to be? 

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How To Write A Report For A Formal Or Academic Occasion?

how-to-write-report

If you are immersed in academic, research, or the business world, it is likely that sooner or later (or even right now), you will have to face the task of report writing. Therefore, knowing how to write a report can save your life.

Here you can find a practical guide which will help you know the appropriate techniques needed in writing a report so that it will comply with standards. If you follow these steps to the letter, you will not only learn the art of making a report, but you will be the best at it.

What Is Report Writing?

Before getting into a subject and teaching you  how to write a good paper , you need to know clearly what you are facing. Therefore, the first thing is to delve a bit into the concept and define it.

A formal report or report essay is a text written in prose form, exposing the results of an investigation, a business process, or the analysis of a particular topic.

This type of report is used as an expository tool in different areas such as business, scientific, literary, or even in the legal field.

A report paper aims to present the reader with an analysis of results in the framework of an investigation, with special emphasis on the conclusions and processes that led to a certain result.

In the business area, brief reports are used to account for progress in different processes within the company or to disclose timely information requested by external entities.

Types Of Reports

There are various types of reports from projects or business to lab reports, let’s take a look at these two generic types.

Business Or Project Report

Business report writing is an assignment which the writer or researcher is required to analyze a situation while using standard management theories to arrive at some recommendations for an improved result.

An example, within a business organization, can be when workers are evaluated or when another company is studied. In essence, we can have a report as a tool used in a research study or in a scientific field.

Academic Report

Another general type is an academic report. These could be book reports, movie reviews, research, and even lab reports.

Academic reports are different from other types with one of the reasons being that they must be written and structured according to a recommended style format such as APA or MLA.

Report Writing Format And Style

If your teacher or instructor doesn’t state otherwise, APA or AP is the best formatting style for writing academic and business reports or other journalistic writings.

Also, the best type of writing style used for producing reports is the formal type. To achieve this, you may want to steer clear of the active voice and use the passive voice more. The active voice sound subjective. Meanwhile, report writing is supposed to be objective and devoid of personal opinions and views.

Report Structure

To write an effective report, you must choose and maintain a certain structure. Check out the correct way to structure your paper.

Executive Summary

Executive summaries are frequently used more in business reports than academic ones. They are used in situations where the entire report is voluminous. Like a newspaper news article, the writer or researcher seeks to capture the entire gist in a few paragraphs before presenting the full paper.

The introduction is the presentation of your report where you must explain in brief words what the work is about. To make an effective introduction, you must answer these questions: what, how, where, and why. If you answer each of these questions and join them with logical connectors, you will surely have a great introduction.

Body Paragraphs

In developing the body paragraphs, you have to expose the subject in the most accurate way possible, explaining the results found through the use of clear arguments.

The body is dedicated to the analysis of the facts. Then, you move on to the synthesis, that is, to the phase which you interpret what happened and get the useful indications for the future.

Finally, you must finalize the text of the document with the conclusions. You take stock of all your work. The conclusion, as the name implies, is the synthesis of what is addressed in your report. Try to write brief conclusions that summarize the most relevant points of the topic addressed

The appendix cannot be mistaken for references, citations, or the bibliography. Appendices, in short, are added text which necessarily aren’t the main idea raised in the article, but are important in the making of the written report.

In principle, to write a report, you can use this standard structure:

  • Introduction
  • Presentation of the subject treated
  • Motivations for choosing the topic
  • Purpose of the work
  • Phases and hours of work
  • People involved in the work and their role
  • Body paragraphs
  • Presentation of the aspects examined
  • Methods followed
  • Work evaluation
  • Possible difficulties encountered
  • Final reflections on the evidence that emerged from the document
  • Proposals for the future

Important Report Writing Tips

Before you begin a report,  there are some talking points, tips and report writing skills such as fact gathering,  persuasive writing technique , theoretical knowledge, etc. which you must observe or put into practice even before getting the report prompt. Check them out:

  • Choose your goal well

It will seem trivial to start from here, but the result you want to obtain from your report is really the axis of everything. So, before writing a single line of the report, you should ask yourself: “What is the goal I want to achieve? What is the message I want to convey?

  • Put yourself in the role of the recipient

This suggestion is not only valid when a report is written. More generally, it’s worth it for every time you sit down and write any kind of document. Putting yourself in the shoes of your recipient is essential: it helps you process the information contained in your report, to make it more understandable.

  • Make a list of the things you need to write

Before writing your report, you should know what issues to touch. In summary: writing a report does not make sense if you do not know where you want to go and how. Take a sheet and write on it what are the topics of the project and the order it touches them. It is about choosing the topic to start from, the central topics and the concepts on which to build the end of the report.

  • Search authorized sources

Writing a report means being as objective as possible. In fact, this type of document is an analysis of fact and not a creative history. Therefore, your sources must be reliable and objective. You must mention them in the text of your report: they should be based on truth.

  • Be simple, clear and concrete

For your reader, you have an obligation to be extremely clear. Here are some tips on how to be more understandable and, consequently, on how to write a report that is more effective:

  • Write short sentences
  • Use simple language
  • Avoid subordinates: force the reader and eliminate concentration
  • Be clear, precise, concrete: avoid whirling words full of smoke
  • Avoid a baroque or presumptuous style
  • Avoid any technical jargon, unless the report is read by those who understand it
  • Use tables and charts

Writing a report means exposing facts in a concrete way. And what is better to support facts than a graph or table? Therefore, use these elements to clarify and give even more concreteness to the things you write in your report.

  • Insert photos and images

Images and photographs are much more intuitive than words. This also applies when you need to write a report. Therefore, in your reports, insert photographs or images to document, clarify, and exemplify.

  • Format the report text

Writing a report also needs giving it a nice look. This means formatting your text appropriately. For example:

  • Choose the most appropriate format for maximum readability, both in case the document is printed or read on a monitor.
  • Highlight the most important words and concepts in bold.
  • Use numbered and bulleted lists for item lists.
  • Divide the text into blocks to avoid an unpleasant effect that makes the text look like a single wall.
  • Choose an effective title: A very important point of writing a report is what title to give the document. The title must be absolutely clear, you must say what the report contains. You must not be lazy or use word games. Probably, the best time to choose the title is at the end of the report, when the work is finished, and everything is clear.
  • Use summaries

If your report is long, it should be divided into chapters. In this case, the use of abstracts is recommended. A summary is a short text, a hundred or two hundred words maximum, which is placed at the beginning of each chapter and explains to the reader what you will find in that part of the report.

  • Read the document carefully

Re-reading what is written is an important phase of writing a report. Verify especially that there are no errors in spelling, grammar, or syntax in the report. Also, verify that the sentences are logically linked to each other. In addition, the topic of each sentence should always be clearly expressed.

  • Take care of your spelling. Any text loses its seriousness if it has spelling errors.
  • Before you start writing your report, you can make summaries to find your main ideas.
  • Create a template where you put in words and the things you should say. This will help you at the time of writing to develop your ideas.
  • In case you include specific data of an investigation, book, press release, or other documents that have a copyright, you must quote properly and include a bibliography.

To be a successful report writer, you must to know the concept and the various types. Report writing has a definitive structure and style to follow, as already revealed in this article. Try to follow them correctly, and you’d be assured of a great report paper.

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How to Write a Short Report?

Report writing

how do you write a short report

A short report is a type of paper aimed at presenting only the main information on a certain topic without going into many details. If you want to write short reports, you should organize your text in such a way that it takes up no more than a few pages depending on your field. Preparing such report articles may be challenging, especially if you are doing it for the first time. Below, you will find some helpful tips on proper short report format and ways to present your thoughts without making your text too wordy. We have also included a video guide and short report samples for your reference.

What Is a Short Report?

The short report is a brief formal document used for informing a specific group of people about something of interest to them. The topic in focus may relate to mass media, publishing, eCommerce, medical industry, and many other spheres. Companies and individuals engaged in business, journalism, and science frequently use brief reports to share information about their products, services, and developments among the masses.

A short report is a written communication on a particular topic. It may be created:

  • In the form of a memo (written within a company or department)
  • As a letter (if you need to reach out to people outside your organization).

In most cases, a one-page report is enough to spread information among people as efficiently as possible. While writing such a paper, it is important to adhere to a clear and concise outline, so that readers can grasp the essence of the message conveyed. To make a report short, you need to present factual information and support it with poll results, research data, graphs, tablets, etc., without giving your ideas or opinions on the topic. Such an approach works perfectly if you need to shed light on scientific inventions, business offers, new products, etc.

Video Guide on How to Write a Short Report

Undoubtedly, short report writing requires constant practice in collecting information, excluding needless details, dividing a text into logical paragraphs, selecting supporting materials, proofreading the report, and presenting it to the audience. You are welcome to watch this video guide on how to write a brief report to avoid possible mistakes at any stage of the writing process.

Short Report Format

The main thing to remember about a brief report format is that there are no stringent rules to stick to. Just keep in mind that:

  • A paper is supposed to be concise and focused.
  • The structure of a short report may vary slightly depending on the subject and information to be presented.
  • You need to consider your goal and topic when writing a short report.
  • There is no standard outline, which means it is necessary to organize every report individually.

You can use the outline described below as a guideline and customize it based on the details you would like to share with the audience.

Summary of the Short Report

A short report should start with a brief summary, where you list the core points of the study or business offers you are going to describe. If you are writing a technical, meeting, progress, or tech report, you should also include the names of participants and mention where the event took place. If you aren’t sure whether your summary is proper, you should read it several times and define whether it can evoke interest in the target audience. Don’t make this part longer than a few sentences.

Background of the Short Report

The next section is called the background. It should be more extensive and include more details about the subject than your summary. Besides, you need to explain to readers why your study is worth paying attention to and whether your research is over or still in progress. It is also advisable to mention how your research differs from the former works on the same subject.

Goal of the Short Report

Undoubtedly, you believe that your business work, scientific study, or technological method are important, and you must do everything possible for your audience to understand why. List several reasons why your research can be groundbreaking and how people can use it to their advantage. If you find convincing words to turn readers into advocates of your idea, you will have higher chances of getting financial and promotional support from partners and donors. However, don’t get carried away when describing your goals. The information your share must be complemented by facts. Moreover, try to formulate your goals in 3-4 lines.

Conclusion and Results

As the name implies, here, you need to summarize the information about the analyzed data and the things you’ve found out in the process. Though it is necessary to keep the text short, you shouldn’t omit your innovative ideas and any data you deem necessary for the audience to know. In conclusion, you can accentuate the importance of your report once again.   

Please note that the paper structure may vary based on the report type. Below, we have described the most common ones. These recommendations may come in handy while writing a professional report.

How to Write a Short Book Report

To create a good book report, you need to collect information about the author, the ideas they wanted to express, the genre, the main topics discussed, and even literary critics’ opinions, if available. You can start your search with reading book descriptions on the sources like LibraryThing or Goodreads. Besides, pay attention to interesting quotes and analyze descriptions of characters. As for the structure, there are some general rules to follow:

  • Begin with an introduction with the title of the book, author’s name, main idea, genre, publication date, number of pages, and publisher info.
  • Next, write a short summary, indicating the setting, plot, main characters, time when the events took place, the strong and weak points of the book, etc. Make sure to highlight major conflicts, their evolution, and the characters’ transformation.
  • In the “Conclusion” section, you can summarize the results of your research and provide your overall opinion about the book.

How to Write a Short Technical Report

Technical reports are required in different fields of study. For example, a research team representative can write a report describing the progress or outcomes of technical research. If you need to write a short technical report, we recommend taking 3 preparatory steps:

  • First of all, you should understand the purpose of this paper and what data you will include in it.
  • Next, it is obligatory to define your audience. If a tech report is meant for your colleagues, it is okay to include technical terms and field-related jargon. However, avoid job-specific words if you want to share some materials with people outside your business circle.
  • The third stage is to draft an outline. The standard elements of a technical report are a title page, an introduction (the part where you describe your purpose and the flow of a report), a summary with results, body (the largest section with subheadings), and conclusion. You may also need to include a bibliography and appendices to underpin the data you presented in the body.

How to Write a Short Meeting Report

If you want to summarize the topics discussed and the decisions made at the meeting, you need to write a meeting report. This is a great way to share data with other employees and stakeholders who didn't manage to participate in the event.

When writing a meeting report, you have to:

  • Specify all participants' full names, positions, and relation to the organization (an employee, a guest, a contractor, etc.).
  • Indicate where the gathering took place and add an address for off-site spots.
  • Mention the names of companies for attendees from external organizations.
  • Write the day, month, and year, as well as the time of the beginning and the end of the meeting.
  • Write down the meeting minutes, which include the name of a meeting facilitator, roll call, and acceptance or amendments made to the previous meeting’s minutes.

How to Write a Short Progress Report

Compiling a progress report is an obligatory step when working on a project. It helps you figure out whether you are moving in the right direction and when you can deliver a finished product to a client. To prepare a progress report, you may write down major questions and answer them one by one as you’re writing the paper. Stick to the PPP strategy (Progress, Plans, Problems) when choosing questions:

  • As for the “Progress” part, you can dwell on milestones, goals achieved, and completed tasks.
  • Talking about “Plans”, you should think about short- and long-term objectives and things that directly impact project completion.
  • “Problems” are hindrances you must deal with along the way.

A short progress report consists of an introduction that describes the scope of your current activity, a PPP section, and a conclusion. Every segment of your paper must be clear and straight to the point. The usage of professional jargon and technical language is justified only if you write a progress report related to a narrow-focused field.

How to Write a Short Lab Report

Those participating in scientific experiments know that writing a short lab report is no less important than conducting practical tests. With the help of such a paper, you can share your findings with colleagues and people without a solid scientific background.

A typical outline of a short laboratory report includes:

  • A title page (must include the title of the experiment, your name, lab partners’ and instructor’s names, the date you worked in the lab, and the date you submitted the report),
  • Introduction with objectives (1 paragraph).
  • Materials used.
  • Methods (explained in simple words).
  • Data gathered.
  • Discussion.
  • Conclusion (1 paragraph that sums up whether your hypothesis was correct or not).
  • Figures & graphs.
  • References (if you cited somebody). 

Short Report Example

If you are unsure if you’ll manage to write any type of report from scratch, you can download a short report template and use it for practice. If you plan to use a pre-made template and fill it out to save time, you have to double-check that it aligns with your topic and goal. In most cases, all ready-to-use templates require customization.

In case you are pressed for time, order professional short report writing services from our experts. Our team consists of skillful and talented writers ready to help you with any writing task. They have deep knowledge in different spheres, so your report will be interesting to read. We work very quickly so you can get a finished paper in several days or even hours. Besides, our pricing policy is fair and client-oriented.

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Author Guide

Author Guide Write a Short Report

ASRT journal short reports contribute to the body of knowledge in your field and are a good way to share your experiences with others. These articles are reviewed by at least one R.T., but do not undergo the full peer-review process. Short reports may be technical or somewhat casual and can include tables, images or other supplemental information. References must be cited in AMA style .

Getting Started

To discuss topics for short reports that appear in ASRT's journals, Radiologic Technology and Radiation Therapist , contact [email protected] .

Use the short report checklist to organize your article and keep track of your progress. All short reports and department articles are submitted online.

To help you get started, you may also want to reference our tips for creating a  manuscript outline .

If you are interested in submitting a letter to the editor, e-mail [email protected] .

Helpful Resources

The tools below will help you prepare your submission:

  • Review ethical considerations for authors.
  • Format your document with these guidelines.
  • View reference models or try an online citation generator.
  • Learn how to submit images and secure reprint permissions .
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  • How to write a lab report

How To Write A Lab Report | Step-by-Step Guide & Examples

Published on May 20, 2021 by Pritha Bhandari . Revised on July 23, 2023.

A lab report conveys the aim, methods, results, and conclusions of a scientific experiment. The main purpose of a lab report is to demonstrate your understanding of the scientific method by performing and evaluating a hands-on lab experiment. This type of assignment is usually shorter than a research paper .

Lab reports are commonly used in science, technology, engineering, and mathematics (STEM) fields. This article focuses on how to structure and write a lab report.

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Table of contents

Structuring a lab report, introduction, other interesting articles, frequently asked questions about lab reports.

The sections of a lab report can vary between scientific fields and course requirements, but they usually contain the purpose, methods, and findings of a lab experiment .

Each section of a lab report has its own purpose.

  • Title: expresses the topic of your study
  • Abstract : summarizes your research aims, methods, results, and conclusions
  • Introduction: establishes the context needed to understand the topic
  • Method: describes the materials and procedures used in the experiment
  • Results: reports all descriptive and inferential statistical analyses
  • Discussion: interprets and evaluates results and identifies limitations
  • Conclusion: sums up the main findings of your experiment
  • References: list of all sources cited using a specific style (e.g. APA )
  • Appendices : contains lengthy materials, procedures, tables or figures

Although most lab reports contain these sections, some sections can be omitted or combined with others. For example, some lab reports contain a brief section on research aims instead of an introduction, and a separate conclusion is not always required.

If you’re not sure, it’s best to check your lab report requirements with your instructor.

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Your title provides the first impression of your lab report – effective titles communicate the topic and/or the findings of your study in specific terms.

Create a title that directly conveys the main focus or purpose of your study. It doesn’t need to be creative or thought-provoking, but it should be informative.

  • The effects of varying nitrogen levels on tomato plant height.
  • Testing the universality of the McGurk effect.
  • Comparing the viscosity of common liquids found in kitchens.

An abstract condenses a lab report into a brief overview of about 150–300 words. It should provide readers with a compact version of the research aims, the methods and materials used, the main results, and the final conclusion.

Think of it as a way of giving readers a preview of your full lab report. Write the abstract last, in the past tense, after you’ve drafted all the other sections of your report, so you’ll be able to succinctly summarize each section.

To write a lab report abstract, use these guiding questions:

  • What is the wider context of your study?
  • What research question were you trying to answer?
  • How did you perform the experiment?
  • What did your results show?
  • How did you interpret your results?
  • What is the importance of your findings?

Nitrogen is a necessary nutrient for high quality plants. Tomatoes, one of the most consumed fruits worldwide, rely on nitrogen for healthy leaves and stems to grow fruit. This experiment tested whether nitrogen levels affected tomato plant height in a controlled setting. It was expected that higher levels of nitrogen fertilizer would yield taller tomato plants.

Levels of nitrogen fertilizer were varied between three groups of tomato plants. The control group did not receive any nitrogen fertilizer, while one experimental group received low levels of nitrogen fertilizer, and a second experimental group received high levels of nitrogen fertilizer. All plants were grown from seeds, and heights were measured 50 days into the experiment.

The effects of nitrogen levels on plant height were tested between groups using an ANOVA. The plants with the highest level of nitrogen fertilizer were the tallest, while the plants with low levels of nitrogen exceeded the control group plants in height. In line with expectations and previous findings, the effects of nitrogen levels on plant height were statistically significant. This study strengthens the importance of nitrogen for tomato plants.

Your lab report introduction should set the scene for your experiment. One way to write your introduction is with a funnel (an inverted triangle) structure:

  • Start with the broad, general research topic
  • Narrow your topic down your specific study focus
  • End with a clear research question

Begin by providing background information on your research topic and explaining why it’s important in a broad real-world or theoretical context. Describe relevant previous research on your topic and note how your study may confirm it or expand it, or fill a gap in the research field.

This lab experiment builds on previous research from Haque, Paul, and Sarker (2011), who demonstrated that tomato plant yield increased at higher levels of nitrogen. However, the present research focuses on plant height as a growth indicator and uses a lab-controlled setting instead.

Next, go into detail on the theoretical basis for your study and describe any directly relevant laws or equations that you’ll be using. State your main research aims and expectations by outlining your hypotheses .

Based on the importance of nitrogen for tomato plants, the primary hypothesis was that the plants with the high levels of nitrogen would grow the tallest. The secondary hypothesis was that plants with low levels of nitrogen would grow taller than plants with no nitrogen.

Your introduction doesn’t need to be long, but you may need to organize it into a few paragraphs or with subheadings such as “Research Context” or “Research Aims.”

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A lab report Method section details the steps you took to gather and analyze data. Give enough detail so that others can follow or evaluate your procedures. Write this section in the past tense. If you need to include any long lists of procedural steps or materials, place them in the Appendices section but refer to them in the text here.

You should describe your experimental design, your subjects, materials, and specific procedures used for data collection and analysis.

Experimental design

Briefly note whether your experiment is a within-subjects  or between-subjects design, and describe how your sample units were assigned to conditions if relevant.

A between-subjects design with three groups of tomato plants was used. The control group did not receive any nitrogen fertilizer. The first experimental group received a low level of nitrogen fertilizer, while the second experimental group received a high level of nitrogen fertilizer.

Describe human subjects in terms of demographic characteristics, and animal or plant subjects in terms of genetic background. Note the total number of subjects as well as the number of subjects per condition or per group. You should also state how you recruited subjects for your study.

List the equipment or materials you used to gather data and state the model names for any specialized equipment.

List of materials

35 Tomato seeds

15 plant pots (15 cm tall)

Light lamps (50,000 lux)

Nitrogen fertilizer

Measuring tape

Describe your experimental settings and conditions in detail. You can provide labelled diagrams or images of the exact set-up necessary for experimental equipment. State how extraneous variables were controlled through restriction or by fixing them at a certain level (e.g., keeping the lab at room temperature).

Light levels were fixed throughout the experiment, and the plants were exposed to 12 hours of light a day. Temperature was restricted to between 23 and 25℃. The pH and carbon levels of the soil were also held constant throughout the experiment as these variables could influence plant height. The plants were grown in rooms free of insects or other pests, and they were spaced out adequately.

Your experimental procedure should describe the exact steps you took to gather data in chronological order. You’ll need to provide enough information so that someone else can replicate your procedure, but you should also be concise. Place detailed information in the appendices where appropriate.

In a lab experiment, you’ll often closely follow a lab manual to gather data. Some instructors will allow you to simply reference the manual and state whether you changed any steps based on practical considerations. Other instructors may want you to rewrite the lab manual procedures as complete sentences in coherent paragraphs, while noting any changes to the steps that you applied in practice.

If you’re performing extensive data analysis, be sure to state your planned analysis methods as well. This includes the types of tests you’ll perform and any programs or software you’ll use for calculations (if relevant).

First, tomato seeds were sown in wooden flats containing soil about 2 cm below the surface. Each seed was kept 3-5 cm apart. The flats were covered to keep the soil moist until germination. The seedlings were removed and transplanted to pots 8 days later, with a maximum of 2 plants to a pot. Each pot was watered once a day to keep the soil moist.

The nitrogen fertilizer treatment was applied to the plant pots 12 days after transplantation. The control group received no treatment, while the first experimental group received a low concentration, and the second experimental group received a high concentration. There were 5 pots in each group, and each plant pot was labelled to indicate the group the plants belonged to.

50 days after the start of the experiment, plant height was measured for all plants. A measuring tape was used to record the length of the plant from ground level to the top of the tallest leaf.

In your results section, you should report the results of any statistical analysis procedures that you undertook. You should clearly state how the results of statistical tests support or refute your initial hypotheses.

The main results to report include:

  • any descriptive statistics
  • statistical test results
  • the significance of the test results
  • estimates of standard error or confidence intervals

The mean heights of the plants in the control group, low nitrogen group, and high nitrogen groups were 20.3, 25.1, and 29.6 cm respectively. A one-way ANOVA was applied to calculate the effect of nitrogen fertilizer level on plant height. The results demonstrated statistically significant ( p = .03) height differences between groups.

Next, post-hoc tests were performed to assess the primary and secondary hypotheses. In support of the primary hypothesis, the high nitrogen group plants were significantly taller than the low nitrogen group and the control group plants. Similarly, the results supported the secondary hypothesis: the low nitrogen plants were taller than the control group plants.

These results can be reported in the text or in tables and figures. Use text for highlighting a few key results, but present large sets of numbers in tables, or show relationships between variables with graphs.

You should also include sample calculations in the Results section for complex experiments. For each sample calculation, provide a brief description of what it does and use clear symbols. Present your raw data in the Appendices section and refer to it to highlight any outliers or trends.

The Discussion section will help demonstrate your understanding of the experimental process and your critical thinking skills.

In this section, you can:

  • Interpret your results
  • Compare your findings with your expectations
  • Identify any sources of experimental error
  • Explain any unexpected results
  • Suggest possible improvements for further studies

Interpreting your results involves clarifying how your results help you answer your main research question. Report whether your results support your hypotheses.

  • Did you measure what you sought out to measure?
  • Were your analysis procedures appropriate for this type of data?

Compare your findings with other research and explain any key differences in findings.

  • Are your results in line with those from previous studies or your classmates’ results? Why or why not?

An effective Discussion section will also highlight the strengths and limitations of a study.

  • Did you have high internal validity or reliability?
  • How did you establish these aspects of your study?

When describing limitations, use specific examples. For example, if random error contributed substantially to the measurements in your study, state the particular sources of error (e.g., imprecise apparatus) and explain ways to improve them.

The results support the hypothesis that nitrogen levels affect plant height, with increasing levels producing taller plants. These statistically significant results are taken together with previous research to support the importance of nitrogen as a nutrient for tomato plant growth.

However, unlike previous studies, this study focused on plant height as an indicator of plant growth in the present experiment. Importantly, plant height may not always reflect plant health or fruit yield, so measuring other indicators would have strengthened the study findings.

Another limitation of the study is the plant height measurement technique, as the measuring tape was not suitable for plants with extreme curvature. Future studies may focus on measuring plant height in different ways.

The main strengths of this study were the controls for extraneous variables, such as pH and carbon levels of the soil. All other factors that could affect plant height were tightly controlled to isolate the effects of nitrogen levels, resulting in high internal validity for this study.

Your conclusion should be the final section of your lab report. Here, you’ll summarize the findings of your experiment, with a brief overview of the strengths and limitations, and implications of your study for further research.

Some lab reports may omit a Conclusion section because it overlaps with the Discussion section, but you should check with your instructor before doing so.

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A lab report conveys the aim, methods, results, and conclusions of a scientific experiment . Lab reports are commonly assigned in science, technology, engineering, and mathematics (STEM) fields.

The purpose of a lab report is to demonstrate your understanding of the scientific method with a hands-on lab experiment. Course instructors will often provide you with an experimental design and procedure. Your task is to write up how you actually performed the experiment and evaluate the outcome.

In contrast, a research paper requires you to independently develop an original argument. It involves more in-depth research and interpretation of sources and data.

A lab report is usually shorter than a research paper.

The sections of a lab report can vary between scientific fields and course requirements, but it usually contains the following:

  • Abstract: summarizes your research aims, methods, results, and conclusions
  • References: list of all sources cited using a specific style (e.g. APA)
  • Appendices: contains lengthy materials, procedures, tables or figures

The results chapter or section simply and objectively reports what you found, without speculating on why you found these results. The discussion interprets the meaning of the results, puts them in context, and explains why they matter.

In qualitative research , results and discussion are sometimes combined. But in quantitative research , it’s considered important to separate the objective results from your interpretation of them.

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How To Write A Report Introduction: An Academic Guide

By Laura Brown on 27th July 2023

You are definitely here to learn how to write an introduction to a report. So let’s answer it directly!

Well, an effective introduction of a report should succinctly introduce the topic, state the purpose and scope of the report, and provide a brief overview of the key points to be discussed . A report introduction should capture the reader’s interest and set the tone for the rest of the document.

This could be the summary of what should be included in a report introduction and how you can write it. But this summary is not enough to understand completely how you are going to start your report.

Since you are here, you must have got an academic report to tackle. Well, let’s start by talking about something that’s often overlooked but absolutely crucial – the introduction! Trust us, nailing the introduction can make a world of difference to your entire report.

Your report introduction is like the friendly handshake you offer to your readers. It sets the tone, gives an overview of what’s to come, and entices them to stick around for the good stuff. A well-crafted intro not only impresses your readers but also shows off your writing chops and analytical skills.

So, let’s dive into the world of introductions and make your reports shine right from the very start! Get ready to captivate your audience and make your mark in the educational realm. Let’s go!

How To Write A Report Introduction: An Academic Guide

1. First, Understand The Purpose Of Your Report

To embark on successful academic writing , it’s crucial to grasp the essence of your report’s purpose. Reports come in various types, including essays, research papers, case studies, and many more! Each type requires a tailored approach to crafting a report introduction that captivates your readers.

Once you have identified the type of report you have got to prepare, the second most important thing is to understand why you have been given this report. What is the purpose, and what could be the possible outcome of completing this report.

2. Analyse The Target Audience

Audience engagement is a critical aspect of your report! Let’s shine a spotlight on your readers, who are the real heroes, and explore the art of tailoring your report introduction to captivate them.

It is really essential to consider the readers’ background and knowledge. Are they seasoned professors, fellow students, or professionals in a specific field? Understanding their perspectives helps you strike the perfect balance of technicality and simplicity in your introduction.

Crafting an introduction that speaks directly to your audience is the key. Inject enthusiasm, sprinkle relatable examples, and address their pain points . Use audience-savvy techniques, ensuring your introduction resonates with readers and leaves them eager to explore your entire report.

So, let’s dive in and charm your audience with an introduction they won’t forget! Let’s get started with how to write a report introduction!

3. Elements of a Strong Introduction

Before we head directly into how to start a report introduction, we need to understand some basic elements of the introduction of a report. A well-crafted introduction not only piques the interest of the readers but also sets the tone for the entire document. To achieve this, it should incorporate the following essential elements:

• Opening Hook or Attention-Grabber

The first few sentences of your introduction should captivate the reader’s attention and compel them to delve further into your report. An opening hook can take various forms, such as a thought-provoking question, a compelling statistic, a vivid anecdote, or a relevant and surprising fact.

• Contextualising the Report’s Topic

Following the attention-grabber, it is essential to provide the necessary context for your report’s topic. This contextualisation allows readers to grasp the background, relevance, and significance of the subject under investigation. Incorporate relevant historical, theoretical, or practical information to situate the report within its broader academic or real-world context.

• Thesis Statement or Main Objective

The thesis statement, often positioned at the end of the opening paragraph of the report introduction, concisely articulates the main objective or central argument of your report. It should be clear, specific, and focused, guiding readers on what they can expect to explore further in the document. A strong thesis statement sets the direction for the entire report, providing a roadmap for readers to navigate the subsequent sections with a clear understanding of the primary purpose.

• Overview of Report Structure and Sections

To facilitate navigation and comprehension, it is crucial to provide readers with an overview of the report’s structure and its key sections. This section-by-section outline acts as a guide, giving readers a glimpse of the organisation and flow of the report.

By skillfully incorporating these elements, your introduction will establish a strong groundwork for your report, fostering engagement and understanding throughout its entirety. Now we can move on with your actual question, how to write an introduction for an academic report! After reading this guide, if you still find anything difficult, you can always contact our report writing service for 24/7 assistance.

4. Crafting the Opening Hook

The art of crafting an engaging opening hook lies in its ability to seize the reader’s attention from the outset. Anecdotes and real-life examples breathe life into the report , making complex topics relatable and captivating for your readers. As you go on to illustrate the practical implications of the subject matter, your readers can immediately connect with the content. It will allow you to foster a sense of curiosity to explore further.

In addition to anecdotes, you should incorporate relevant statistics or data. It infuses credibility and significance into the introduction. Numbers possess a persuasive power, shedding light on the magnitude of an issue and underscoring the urgency of the report’s focus. Thought-provoking questions, on the other hand, spark introspection and stimulate critical thinking. Coupled with compelling quotes, they entice readers to contemplate the broader implications of the subject matter.

An effective opening hook in the report introduction, whether through anecdotes, statistics, or questions, sets the stage for an intellectually stimulating journey through the report’s core ideas. By capturing your reader’s imagination, the introduction paves the way for a rewarding exploration of the report’s findings and insights.

Since, students often search for how to write an introduction for a report example, here is one for you. The opening of the introduction could be like this:

In the age of digital interconnectedness, social media platforms have revolutionised the way we communicate, share information, and interact with others. The allure of virtual networks, however, comes hand in hand with growing concerns about their impact on mental health. As these platforms become an integral part of our daily lives, it is crucial to examine the intricate relationship between social media usage and its potential consequences on individuals’ psychological well-being, a pressing issue that forms the focal point of this academic report.

5. Providing Context for the Report

A well-contextualised introduction is paramount to the comprehension of the matter of the report. You should first delve into the background and history of the topic to provide readers with a comprehensive understanding of its evolution over time. This historical perspective lays the groundwork for appreciating the report’s relevance in the present context.

Moreover, describing the current relevance and significance of the topic bridges the gap between theory and practice. It highlights the practical implications and real-world applications, enticing readers to explore further. In addition to how to write a report introduction, it is essential to address the previous research or related studies to showcase the existing body of knowledge and identify gaps that the current report aims to fill.

By combining historical context, present-day relevance, and existing research, the introduction forges a clear pathway for readers to navigate through the report’s findings, enriching their understanding and appreciation of the subject matter.

Let’s have a look at an example from the sample report introduction:

The exponential rise of social media has transformed the dynamics of social interactions, communication, and information dissemination, transcending geographical boundaries. With billions of users actively engaging on platforms such as Facebook, Twitter, Instagram, and TikTok, the implications on mental health have garnered significant attention from researchers, health professionals, and society at large. This report endeavours to delve into the multifaceted impacts of social media on mental health, analysing its effects on emotional well-being, self-esteem, and psychological distress.

6. Formulating a Clear Thesis Statement

As we go on to learn how to write an introduction of a report, we should know about the thesis statement. A strong thesis statement is like the backbone of your whole work. It’s the core purpose and focus of what you are doing. When you define the main objective and scope in your thesis, it gives your readers a sneak peek into what you are trying to achieve.

To make it effective, keep the thesis concise and specific. Avoid any vagueness or ambiguity . This will help sharpen the direction of the report and guide your readers to understand the main argument better.

When your thesis aligns with the objectives of your report, everything flows more smoothly. It acts as a navigational tool, guiding you and your readers through all the details and helping everyone grasp the subject matter better. So, get ready to make your report shine with a killer thesis statement!

Let’s have an example of a thesis statement from the introduction of a report:

This report aims to explore the complexities of the relationship between social media usage and mental health, considering both positive and negative aspects. By synthesising existing research, psychological theories, and empirical evidence, we seek to shed light on the various mechanisms through which social media can influence mental health outcomes. Ultimately, this examination underscores the importance of promoting digital well-being and fostering responsible social media use for individuals of all ages.

7. Outlining the Report Structure

An effectively outlined report structure serves as a roadmap for readers. It gives readers a clear and organised overview of what’s inside. First off, listing the major sections or points give them a quick glimpse of how it’s all laid out.

And here’s the trick: a brief description of each section helps readers know what to expect. That way, they can read with focus and easily find what they need later.

When you highlight the logical progression of the report, it keeps everything flowing smoothly. Each section builds upon the previous ones, creating a cohesive narrative. This way, readers can get a comprehensive understanding of the topic.

Putting it all together, a well-structured report becomes a valuable guide for your readers. It leads them through all the details and ensures a rewarding and informed reading experience.

Do’s & Don’ts of How to Make a Report Introduction

Concluding on how to write a good introduction for a report.

A strong introduction forms the backbone of your report, as it plays a pivotal role in engaging readers and guiding their journey through the study’s contents. By recapitulating the significance of a well-crafted introduction, we underscore how it captivates readers from the outset, fostering their interest and curiosity.

The introduction sets the tone for the entire report, shaping readers’ perceptions and expectations. As this guide highlights the key elements for creating an effective introduction and how to start writing a report introduction, we encourage students to apply these principles to their own reports. By doing so, they can elevate the impact of their work, leaving a lasting impression on their readers.

We hope that this guide will help you through the introduction process. You can further go on to read how to write a conclusion for a report , so that you can create an excellent report for you.

Laura Brown

Laura Brown, a senior content writer who writes actionable blogs at Crowd Writer.

How to Write a Book Report

Grammarly

Writing a book report can be a daunting task, but it doesn’t have to be. In essence, a book report is a summary of a book’s content, structure, and analysis. It is a way for you to demonstrate your understanding of the book and its themes. A well-written book report can showcase your attention to detail, comprehension, and critical thinking skills.

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What is a book report?

A book report is a written summary of a book’s content and your analysis of it. It includes an introduction, plot summary, analysis, and conclusion. A book report is typically assigned to students in middle or high school, but it can also be assigned in college. Book reports are typically 250–500 words long.

What is the purpose of a book report?

The purpose of a book report is to demonstrate your understanding of the book and its themes . It is a way for you to practice critical thinking skills and develop your writing ability. Additionally, a book report can help a teacher assess a student’s reading comprehension and analytical abilities.

What are the elements of a good book report?

A good book report should include the following elements:

  • Introduction : This section should include the book’s title, its author, and any other relevant information.
  • Plot summary: This section should provide a summary of the book’s plot, including the main characters, setting, and conflict.
  • Analysis: This section should provide your analysis of the book, including its themes, symbolism , and other literary devices .
  • Conclusion : This section should summarize your thoughts on the book and its relevance.

How to write a book report

Writing a book report might feel overwhelming, but breaking it down into smaller steps can make it more manageable. Here’s a detailed guide on how to write a book report that will help you get started:

1 Read the book

Read the book thoroughly, taking note of the significant plot points, characters, themes, and tones. It’s important to read the book carefully to identify these things.

2 Take notes

As you read, take notes on the plot, characters, and themes. This will help you organize your thoughts and keep track of important information.

3 Create an outline

Use your notes to create an outline for your book report. This will help you stay organized and ensure that you cover all the major points.

4 Write the introduction

The introduction should include the book’s title, its author, and any other relevant information. It should also include a thesis statement that summarizes your overall opinion of the book.

5 Write the plot summary

The plot summary should provide a brief summary of the book’s plot, including the main characters, setting, and conflict. Be sure to include any major plot twists or events that affect the story.

6 Write the analysis

The analysis explores your insights into the book, including its themes, symbolism, and any other literary devices. Use specific examples from the book to support your analysis and provide evidence for your arguments.

7 Write the conclusion

The conclusion should summarize your overall thoughts on the book and its relevance. Be sure to restate your thesis statement and provide a final analysis of the book.

Tips for writing a book report

When writing a book report, it’s important to keep a few things in mind. First, avoid repetition by adding a new perspective about the book. Second, be concise and keep your analysis focused on the content your readers are looking for. Third, support your claims and positions with insights from the book and provide evidence for your arguments.

Remember, there are no firm requirements for what should be included in a book report. However, it’s important to pay attention to elements with specific formatting rules, such as the title page, table of contents, page numbers, headings and subheadings, citations , and the works cited page . Always refer to the assignment for specific guidelines and formatting requirements.

If you follow these steps and keep these tips in mind, you can write a thorough and thoughtful book report that will impress your readers. Don’t be afraid to share your opinion and insights into the book and remember to support your arguments with evidence from the text.

Book report vs. book review

A book report and a book review are often confused, but they are not the same thing. A book report is a summary of a book’s content and analysis, while a book review is a critical evaluation of a book’s content, style, and merit. A book review is typically written for a more advanced audience and is often published in a literary journal or newspaper.

Example book report

To provide a clear example of a book report, we’ll look at one on To Kill a Mockingbird , by Harper Lee.

Introduction: To Kill a Mockingbird is a novel written by Harper Lee and published in 1960. The book is set in the 1930s in the small town of Maycomb, Alabama, and follows the story of a young girl, Scout Finch, as she learns about the injustices of the world around her. The novel explores themes of racism, prejudice, and the loss of innocence and is a powerful commentary on the social issues of its time.

Plot summary: The book revolves around the trial of Tom Robinson, a Black man accused of raping a white woman. Scout’s father, Atticus Finch, is the defense attorney for Tom Robinson and faces opposition from the town’s residents for defending a Black man. Throughout the story, Scout and her brother Jem learn about racism and prejudice and the importance of standing up for what is right. The trial serves as a catalyst for the children’s moral growth and understanding of the world around them. The plot also features Boo Radley, a reclusive neighbor who becomes a mystery for the children to solve.

Analysis: To Kill a Mockingbird is a powerful commentary on racism and injustice in America. The book highlights the importance of empathy and understanding and shows the devastating effects of prejudice. The characters in the book, especially Atticus Finch, serve as examples of how to stand up for what is right, even in the face of opposition.

Conclusion: To Kill a Mockingbird is more than just a story; it is a window into a time and place that many of us have never experienced firsthand. It is a reminder that racism and prejudice still exist today, and it challenges people to examine their own biases and beliefs. The book’s themes of justice, equality, and empathy are as relevant today as they were when the book was first published. To Kill a Mockingbird is a timeless classic that will continue to resonate with readers for generations to come.

Book report FAQs

A book report is a written summary of a book’s content and your analysis of it.

The purpose of a book report is to demonstrate your understanding of the book and its themes. It is a way for you to practice critical thinking skills and develop your writing ability.

What should a book report include?

A book report should include an introduction, a plot summary, an analysis, and a conclusion. It should also include the book’s title, its author, and any other relevant information.

This blog post was written with the support of Grammarly generative AI.

how do you write a short report

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  2. Informal Report Example Jadegardenwi Com Analytical Business Short In

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  3. Amazing How To Write Report Writing Skills Year In Review

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  4. Types of Short Reports

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  5. Narrative Report

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  6. 😍 How to write a report for college example. How to Write a Book Report

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  1. WRITING REPORT

  2. Report writing

  3. How Do You Write ?

  4. Report Writing!! How to write a report!! How to write a good report

  5. report writing part1(2)

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  1. How to Write a Report: A Guide to Report Formats with Examples

    1 Choose a topic based on the assignment. Before you start writing, you need to pick the topic of your report. Often, the topic is assigned for you, as with most business reports, or predetermined by the nature of your work, as with scientific reports. If that's the case, you can ignore this step and move on.

  2. How to write a report (with tips and examples)

    1. Understand Your Purpose: Always start with a clear understanding of your report's objective. This clarity guides your research, the writing process, and the way you present your findings. 2. Emphasize Clarity and Precision: Your report should be written in clear, simple language.

  3. How to Write a Report (with Pictures)

    1. Scan the report to make sure everything is included and makes sense. Read the report from beginning to end, trying to imagine that you're a reader that has never heard this information before. Pay attention to whether the report is easy to follow, and whether the point you're making comes across clearly.

  4. Reports and Memos

    Evaluating a Short Memo Report. When evaluating a short memo, the writer should follow a very specific format to keep their document standard. This format includes questions that the writer should ask themselves, the different parts of the memo, headings that should be used as wells as arguments to add.

  5. Short Report

    A short report consists of significant information of a particular topic that is meant to inform a reader. A report may either be oral or written in the report form of a memo or a letter. It generally consists of a summary of the report, a brief background, a defined purpose, and a conclusion. The short report must also contain a title that ...

  6. Report Writing Format with Templates and Sample Report

    2. Follow the Right Report Writing Format: Adhere to a structured format, including a clear title, table of contents, summary, introduction, body, conclusion, recommendations, and appendices. This ensures clarity and coherence. Follow the format suggestions in this article to start off on the right foot. 3.

  7. Easy Ways to Start Writing a Report (with Pictures)

    If you want to save room for the content of your introduction, use the letter "A" to create a sub point where you'd write out your thesis. 2. Sort through your main ideas and fit them into the outline's structure. Use the report structure you decided on to format the rest of your report's outline.

  8. How to Write a Report Properly and Effectively

    4 How to Write a Report Cover Page. Now we're ready to get started on your report cover page! When you're first working on your cover page, it's a good idea to start with a template.. This helps you to spice up your report design and make it more than a black and white word document. It can also help you design your title page in an aesthetically pleasing way so it stands out to your ...

  9. PDF How To Write A Report

    Tell your reader, clearly and accurately, about something that has happened — Inform (2) Tell your reader, clearly and accurately, about a problem/situation that needs to be resolved — Recommend. Give useful and clear recommendations regarding how to resolve the issues you have raised — Trust.

  10. How to Write a Report (2023 Guide & Free Templates)

    It should also state the aims and objectives of your report and give an overview of the methodology used to gather and analyze the data. Make sure you include a powerful topic sentence. Main body. The main body of the report should be divided into subsections, each dealing with a specific aspect of the topic.

  11. How To Write a Report in 7 Steps (Plus Tips)

    Knowing how to write a successful report can make you a valuable asset in your current workplace or an appealing candidate for new employers. Here are some steps to follow when writing a report: 1. Decide on terms of reference. Many formal reports include a section that details the document's "terms of reference" (or ToR).

  12. Writing Formal Reports

    Name of the author and any necessary identifying information. Type "prepared by" on one line, followed by the name (s) of the author (s) and their organization, all on separate lines. Date of submission. This date may differ from the date the report was written. It should appear 2 inches above the bottom margin.

  13. How to Write a Short Report (Over Email)

    Make use of subheadings, bullet points, bold print, and graphics to make your report clear and easy to read. Be flexible on format according to the nature of your report. 5. Use graphs or tables to summarize data. A visual image is usually easier to understand than numbers. Don't go overboard with colors or graphics.

  14. What Is Short Report & How To Write Short Report With Examples

    Characteristics of a Short Report. 1/ Brevity: Short reports are relatively brief, typically ranging from one to a few pages. They avoid unnecessary details and get straight to the point. 2/ Purposeful: Short reports have a clear purpose, which could be to inform, summarize, analyze, or propose actions.

  15. How To Write A Report For A Formal Or Academic Occasion?

    Highlight the most important words and concepts in bold. Use numbered and bulleted lists for item lists. Divide the text into blocks to avoid an unpleasant effect that makes the text look like a single wall. Choose an effective title: A very important point of writing a report is what title to give the document.

  16. How to Write a Short Report?

    A typical outline of a short laboratory report includes: A title page (must include the title of the experiment, your name, lab partners' and instructor's names, the date you worked in the lab, and the date you submitted the report), Introduction with objectives (1 paragraph). Materials used. Methods (explained in simple words).

  17. How To Write a Report for Work (With Examples)

    4. Use concise and professional language. You should strive to use clear and concise language when writing your report. Try to get the point across as clearly and quickly as possible and use simple yet professional language. Avoid using "fluff" or wordy sentences when possible.

  18. Write a Short Report

    Author Guide. Write a Short Report. ASRT journal short reports contribute to the body of knowledge in your field and are a good way to share your experiences with others. These articles are reviewed by at least one R.T., but do not undergo the full peer-review process. Short reports may be technical or somewhat casual and can include tables ...

  19. How to Write a Summary

    When to write a summary. Step 1: Read the text. Step 2: Break the text down into sections. Step 3: Identify the key points in each section. Step 4: Write the summary. Step 5: Check the summary against the article. Other interesting articles. Frequently asked questions about summarizing.

  20. How To Write A Lab Report

    Introduction. Your lab report introduction should set the scene for your experiment. One way to write your introduction is with a funnel (an inverted triangle) structure: Start with the broad, general research topic. Narrow your topic down your specific study focus. End with a clear research question.

  21. How To Write A Report Introduction With Examples

    Well, an effective introduction of a report should succinctly introduce the topic, state the purpose and scope of the report, and provide a brief overview of the key points to be discussed. A report introduction should capture the reader's interest and set the tone for the rest of the document. This could be the summary of what should be ...

  22. Research Report

    Thesis is a type of research report. A thesis is a long-form research document that presents the findings and conclusions of an original research study conducted by a student as part of a graduate or postgraduate program. It is typically written by a student pursuing a higher degree, such as a Master's or Doctoral degree, although it can also ...

  23. How to Write a Book Report, With Examples

    When writing a book report, it's important to keep a few things in mind. First, avoid repetition by adding a new perspective about the book. Second, be concise and keep your analysis focused on the content your readers are looking for. Third, support your claims and positions with insights from the book and provide evidence for your arguments.