Rasmussen University: FAQS banner

How do I format my paper in APA style using Microsoft Word for MAC?

Apa style in microsoft word for mac.


The guidelines for formatting a research paper in APA style are set forth in the Publication Manual of the American Psychological Association, 7th edition. For consistency, these requirements will be followed in all classes and your grade may depend on the requirements listed below. Please remember to save your work often!

GENERAL FORMATTING GUIDELINES For detailed information about APA formatting at Rasmussen University, see the APA 7th Ed. Sample Paper that can be viewed or downloaded from http://guides.rasmussen.edu/apa .


This section contains a step-by-step example of creating a custom APA Word style.

Be sure you have selected Print Layout View. 

In the Home tab, the Styles group -  Manage the styles that are used i n the document in the Styles dialog box, click the New Style button.

Select the Print Layout view

Step 3: Click New Style (green plus button)

Click New Style

In the New Style dialog box, in the  Properties section

In the New Style dialog box, find the area titled Propeties

  • Type a Name for your style, i.e. APA Style .
  • For Style type use Paragraph
  • For Style based on select Normal
  • For Style for following paragraph , use APA Style so that style continues in ensuing paragraphs

In the New Style dialog box, in the  Formatting section

  • Change font to Times New Roman
  • Change font size to 12

Activate the checkboxes near the bottom of the dialog box if you would like to include the style in new documents (Add to template) and/or add to the Quick Style list in the Ribbon (Add to Quick Style list)

Click on Format and then choose Paragraph from the drop-down list.

At the bottom of the dialog box, in the Format dropdown menu, select Paragraph

In the Paragraph dialog box, set the following options:

Alignment, Left. Indentation: Special, First line. Spacing: Before and After, 0 (zero). Spacing: Line spacing, Double

  • Alignment , Left
  • Indentation : Special ,  First line
  • Spacing: Before and After, 0 (zero)
  • Spacing: Line spacing, Double

Click OK in each of the dialog boxes.

To use the style you created, merely select it from the list in the Styles group on the Home tab.

  • Technology (Help)
  • Last Updated Jul 06, 2020
  • Views 21040
  • Answered By Kerry Louvier

FAQ Actions

  • Share on Facebook

Comments (0)

Looks like no one’s replied in a while. To start the conversation again, simply ask a new question.


how do you get Apa format on pages

I am just wondering how you can get the Apa format to work on pages for my mac book. If anyone could help that would be awesome!

MacBook Pro, Mac OS X (10.7.4)

Posted on Nov 11, 2012 3:52 PM

Loading page content

Page content loaded


Nov 11, 2012 8:02 PM in response to tiffy14

I believe there is at least one user-contributed APA template for Pages available at iWork Community . Also, any document or template made for Word can be opened in Pages.

User uploaded file

Nov 13, 2012 7:37 AM in response to tiffy14

Here is a link to an APA 6th edition template for Pages and Word. Apparently, it is preferred over the iWork Community site versions, as posted back to the linked site.

Hope this helps.


Jul 10, 2017 5:56 PM in response to tiffy14

Here is a link to a video that demonstrates a clear and simple way to formate papers in accordance with APA, hope it helps.

site header image

APA Style (7th ed.)

  • Cite: Why? When?
  • Book, eBook, Dissertation
  • Article or Report
  • Business Sources
  • Artificial Intelligence (AI) Tools
  • In-Text Citation
  • Format Your Paper

Format Your Paper

Download and use the editable templates for student papers below: .

  • APA 7th ed. Template Document This is an APA format template document in Google Docs. Click on the link -- it will ask for you to make a new copy of the document, which you can save in your own Google Drive with your preferred privacy settings.
  • APA 7th ed. Template Document A Microsoft Word document formatted correctly according to APA 7th edition.
  • APA 7th ed. Annotated Bibliography template A Microsoft Word document formatted correctly for an annotated bibliography.

Or, view the directions for specific sections below:

Order of sections (section 2.17).

  • Title page including Title, Author, University and Department, Class, Instructor, and Date
  • Body (including introduction, literature review or background, discussion, and conclusion)
  • Appendices (including tables & figures)

Margins & Page Numbers (sections 2.22-2.24)

  • 1 inch at top, bottom, and both sides
  • Left aligned paragraphs and leave the right edge ragged (not "right justified")
  • Indent first line of each paragraph 1/2 inch from left margin
  • Use page numbers, including on the title page, 1/2 inch from top and flush with right margin

Text Format (section 2.19)

  • Times New Roman, 12 point
  • Calibri, 11 point
  • Arial, 11 point
  • Lucinda Sans Unicode, 10 point
  • Georgia, 11 point
  • Double-space and align text to the left
  • Use active voice
  • Don't overuse technical jargon
  • No periods after a web address or DOI in the References list.

Tables and Figures In-Text (chapter 7)

  • Label tables and figures numerically (ex. Table 1)
  • Give each table column a heading and use separating lines only when necessary
  • Design the table and figure so that it can be understood on its own, i.e. it does not require reference to the surrounding text to understand it
  • Notes go below tables and figures

Title Page (section 2.3)

  • Include the title, your name,  the class name , and  the college's name
  • Title should be 12 words or less and summarize the paper's main idea
  • No periods or abbreviations
  • Do not italicize or underline
  • No quotation marks, all capital letters, or bold
  • Center horizontally in upper half of the page

Body (section 2.11)

  • Align the text to the left with a 1/2-inch left indent on the first line
  • Double-space
  • As long as there is no Abstract, at the top of the first page, type the title of the paper, centered, in bold , and in Sentence Case Capitalization
  • Usually, include sections like these:  introduction, literature review or background,  discussion, and conclusion -- but the specific organization will depend on the paper type
  • Spell out long organization names and add the abbreviation in parenthesis, then just use the abbreviation
  • Spell out numbers one through nine and use a number for 10 or more
  • Use a number for units of measurement, in tables, to represent statistical or math functions, and dates or times

Headings (section 2.26-2.27)

  • Level 1: Center, bold , Title Case 
  • Level 2: Align left, bold , Title Case
  • Level 3: Alight left, bold italics , Title Case
  • Level 4: Indented 1/2", bold , Title Case, end with a period. Follow with text. 
  • Level 5: Indented 1/2", bold italics , Title Case, end with a period. Follow with text. 

an illustration of the headings -- same detail as is given directly above this image

Quotations (sections 8.26-8.33)

  • Include short quotations (40 words or less) in-text with quotation marks
  • For quotes more than 40 words, indent the entire quote a half inch from the left margin and double-space it with no quotation marks
  • When quoting two or more paragraphs from an original source, indent the first line of each paragraph a half inch from the left margin
  • Use ellipsis (...) when omitting sections from a quote and use four periods (....) if omitting the end section of a quote

References (section 2.12)

Begins on a new page following the text of your paper and includes complete citations for the resources you've used in your writing.

  • References should be centered and bolded at the top of a new page
  • Double-space and use hanging indents (where the first line is on the left margin and the following lines are indented a half inch from the left)
  • List authors' last name first followed by the first and middle initials (ex. Skinner, B. F.)
  • Alphabetize the list by the first author's last name of of each citation (see sections 9.44-9.49)
  • Capitalize only the first word, the first after a colon or em dash, and proper nouns
  • Don't capitalize the second word of a hyphenated compound
  • No quotation marks around titles of articles

Appendices with Tables, Figures, & Illustrations (section 2.14, and chapter 7)

  • Include appendices only to help the reader understand, evaluate, or replicate the study or argument
  • Put each appendix on a separate page and align left
  • For text, do not indent the first paragraph, but do indent the rest
  • If you have only one appendix, label it "Appendix"
  • If you have two or more appendices, label them "Appendix A", "Appendix B" and so forth as they appear in the body of your paper
  • Label tables and figures numerically (ex. Table 1, or Table B1 and Table B2 if Appendix B has two tables) and describe them within the text of the appendix
  • Notes go below tables and figures (see samples on p. 210-226)

Annotated Bibliography

Double-space the entire bibliography. give each entry a hanging indent. in the following annotation, indent the entire paragraph a half inch from the left margin and give the first line of each paragraph a half inch indent. see the template document at the top of this page..

  • Check with your professor for the length of the annotation and which elements you should evaluate.

These elements are optional, if your professor or field requires them, but they are  not required for student papers: 

Abstract (section 2.9).

  • Abstract gets its own page
  • Center "Abstract" heading and do not indent the first line of the text
  • Summarize the main points and purpose of the paper in 150-250 words maximum
  • Define abbreviations and acronyms used in the paper

Running Head (section 2.8 )

  • Shorten title to 50 characters or less (counting spaces and punctuation) for the running head
  • In the top margin, the running head is aligned left, with the page number aligned on the right
  • On every page, put (without the brackets): [SHORTENED TITLE OF YOUR PAPER IN ALL CAPS] [page number] 

More questions? Check out the authoritative source: APA style blog

  • << Previous: In-Text Citation
  • Last Updated: Nov 10, 2023 9:56 AM
  • URL: https://libguides.uww.edu/apa

IRSC Libraries Home

APA 7th Edition Style Guide: Formatting Your Paper

  • About In-text Citations
  • In-Text Examples
  • What to Include
  • Volume/Issue
  • Bracketed Descriptions
  • URLs and DOIs
  • Book with Editor(s)
  • Book with No Author
  • Book with Organization as Author
  • Book with Personal Author(s)
  • Chapters and Parts of Books
  • Classical Works
  • Course Materials
  • Journal Article
  • Magazine Article
  • Multi-Volume Works
  • Newspaper Article
  • Patents & Laws
  • Personal Communication
  • Physicians' Desk Reference
  • Social Media
  • Unpublished Manuscripts/Informal Publications (i.e. course packets and dissertations)
  • Formatting Your Paper
  • Formatting Your References
  • Annotated Bibliography
  • Headings in APA
  • APA Quick Guide
  • NEW!* Submit your Paper for APA Review

APA recommends using the same font throughout your paper. IRSC Librarians recommend using 12-point Times New Roman font. If not using Times New Roman, then another serif  or  sans serif typeface should be used for its readability. Only use different typeface in figure descriptions, in that case, use a font between 8 and 14 points.

Line Spacing & Margins

Use double-spacing throughout the entire paper.To add double-spacing in Microsoft Word, highlight all the text you want double-spaced, then click on Page Layout . Next to the word Paragraph click on the arrow. Under Spacing , Line Spacing , select Double and then click OK .

Leave 1 in. margins from top to bottom and side to side. Microsoft Word usually is set to 1 in. margins. You can check this by clicking on Page Layout , then click on Margins. The margin you are using is highlighted, select Normal if it is not already selected. 

Number of Spaces after a Period

APA style recommends placing one space  after a period

  • that ends a sentence, 
  • when the period separates parts of a reference entry, 
  • and after author name abbreviations (i.e. Lander, F. K.).

Do not put a space after a period

  • for internal abbreviations (i.e., U.S., p.m.).

Video How-To Set-Up an APA Paper for a Mac

APA Research Paper Template

  • APA Research Paper Template for Word 2016 This template was created and saved as a Word template for Microsoft Word 2016.

You can save this template in Microsoft Word (IRSC students, download Office for free, see a librarian if you need help). Above is a template you can use every time you need to set-up a research paper using APA style format. Simply open the template and type your own information every time you need to write an APA style research paper. 

Sample Paper

Example Title Page

The new APA 7th edition has a format for writing a professional paper as well as one for a student paper. These directions are a set-up for student papers. In the header, on the right, is the page number, starting with 1. Centered on the page is the full title of the paper in boldface type. Place one extra space after the title of the paper. Following is the author (or authors if this is a group paper), the department and institution to which the paper is affiliated, the course number and course name, the professor's name, and the due date of the paper.

Example Page Two

The text of your paper begins on the second page. The full title starts it off at the top center of a new page, in boldface font. For the rest of the paper, you only need page numbers in the header. Remember to cite!


Your References start on its own page and goes at the end of your paper. Title it References, centered, and bold-faced at the top. The references are alphabetized and have a hanging indent.

  • << Previous: Websites
  • Next: Formatting Your References >>
  • Last Updated: Sep 13, 2023 11:01 AM
  • URL: https://irsc.libguides.com/APA

how to do apa format on mac


  1. APA Formatting and Citation (7th Ed.)

    how to do apa format on mac

  2. Teaching APA Style: An APA Template Paper

    how to do apa format on mac

  3. 😀 Proper heading for apa format. APA Outline Format Examples. 2019-02-25

    how to do apa format on mac

  4. Apa format on mac

    how to do apa format on mac

  5. How do I format a paper in APA style?

    how to do apa format on mac

  6. 🌈 Apa style format template. 8+ APA Format Examples. 2019-01-15

    how to do apa format on mac


  1. Format Mac ล้างเครื่อง Mac

  2. APA Format Header on WORD for Mac

  3. APA headings using the APA format template

  4. Basic APA Page Formatting

  5. APA Formatting : How to Create a Reference List in APA Style

  6. Posting in APA Format


  1. A Comprehensive Guide to APA Formatting Help

    APA formatting is a common style of writing used in academic and professional settings. It is often used for research papers, journal articles, and other documents. The first step in getting started with APA formatting is to familiarize you...

  2. Quick Tips and Tricks for APA Formatting a Website

    Are you struggling to properly format a website in APA style? Don’t worry, you’re not alone. With the ever-increasing reliance on digital sources, it’s essential to know how to cite websites correctly in academic writing.

  3. How Do You Write an Article Review in APA Format?

    To write an article review in APA format, start by formatting the citation of the article. Read through the article and identify the standard APA sections, such as the abstract, introduction, method, study and results. An APA article ends w...

  4. Step Guide for Setting up APA Formatting on a Mac Created and

    On the Home tab, set font to Times New Roman, 12 pt. Running Head/Header. 1. You are now going to create what is called a running head. Do this by selecting.

  5. How do I format my paper in APA style using Microsoft Word for MAC?

    APA Style in Microsoft Word for MAC · Step 1: Select print layout view · Step 2: Home>Styles>Manage... · Step 3: Click New Style (green plus

  6. APA Format in Word for Mac

    Tutorial for formatting a manuscript for APA style rules using Word 2011 for Mac. The video continues to be relevant for later versions of

  7. APA 7th Edition Mac

    How to format an Assignment in APA Style | Learn APA Style | Format with APA Style ... How to write the introduction of a college paper: Academic

  8. APA Formatting in Word for Apple Products

    ... files and applications an Apple computer has. 2. In the Finder window, make sure the “Search” criteria is set for “This Mac,” and type. “Microsoft Word” in

  9. Format your APA Reference List on a Mac

    Format your APA Reference List on a Mac. 24K views · 3 years ago ...more. Try YouTube Kids. An app made just for kids.

  10. Creating an APA 7th Edition template using Mac Pages

    This video will guide Mac Pages viewers through the process of creating an APA 7th Edition template. All sections will be created and a

  11. how do you get Apa format on pages

    ... Apa format to work on pages for my mac book. If anyone could help that would be awesome! Show more Less. MacBook Pro, Mac OS X (10.7.4).

  12. Format Your Paper

    This is an APA format template document in Google Docs. Click on the link ... For text, do not indent the first paragraph, but do indent the rest

  13. Quick Basic APA 6th Edition Formatting in Word on a Mac (3 Minutes)

    Word 2016 - APA Format - How To Do an APA Style Paper in 2017 -APA Tutorial Set Up on Microsoft Word. Professor Adam Morgan•723K views · 2:56.

  14. APA 7th Edition Style Guide: Formatting Your Paper

    for internal abbreviations (i.e., U.S., p.m.). Video How-To Set-Up an APA Paper for a Mac.