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3 Easy Ways to Create a Roadmap with Milestones in PowerPoint

Last Updated: July 28, 2023 Fact Checked

This article was co-authored by wikiHow staff writer, Kyle Smith . Kyle Smith is a wikiHow Technology Writer, learning and sharing information about the latest technology. He has presented his research at multiple engineering conferences and is the writer and editor of hundreds of online electronics repair guides. Kyle received a BS in Industrial Engineering from Cal Poly, San Luis Obispo. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 10,891 times. Learn more...

Roadmaps are a fantastic way to illustrate your project’s timeline and milestones. Making a roadmap is easy in Microsoft PowerPoint. You can use ready-to-use templates to quickly set up a roadmap. Alternatively, create a roadmap from scratch using PowerPoint’s shape tools. This wikiHow article will go over what a roadmap is, using a template, and making two types of roadmaps from scratch.

Things You Should Know

  • A roadmap is great for illustrating a business project. It provides a clear, chronological path for your team.
  • Use a template in PowerPoint if you want to quickly create and customize an existing roadmap format.
  • Create a high-level or detailed roadmap from scratch if you want complete creative freedom over the organization of your roadmap.

What Is a Roadmap?

A Roadmap is a visualization of a business process, project, or strategy.

  • High-level roadmaps feature 4 to 6 stages displayed in chronological order. This type of roadmap is a good way to provide a broad overview of a project to your audience.
  • Detailed roadmaps show many project tasks and when they’ll occur. This roadmap is great for showing every step of a project to your team and stakeholders.
  • In this wikiHow guide, we’ll walk through a few ways to make roadmaps in PowerPoint. Take a look at our intro guide to PowerPoint if you want to review the basics.

Using a Template

Step 1 Double-click the PowerPoint icon on your desktop.

  • Some PowerPoint templates will have multiple slides featuring different roadmap formats in similar styles.

Step 7 Change the text in the template.

  • For example, if the template has headers that say “Milestone,” change these headers to your project’s key stages. This could be something like Planning, Analysis, Design, and Implementation.

Step 8 Optionally, edit other aspects of the template.

  • Text and shape placement. Click and hold a text box or shape. Drag it to a new location on the slide.
  • Text font. Click the edge of a text box to select it. In the Home tab Font section, choose a new font, size, color, or highlight for the text.
  • Shape color. Click a shape to select it. In the Home tab Drawing section, change the outline or fill color for the shape.

High-Level Roadmap From Scratch

Step 1 Choose 3 to 6 milestones for your project.

  • Click Blank Presentation . This is in the top left of the PowerPoint Home screen.
  • Click New Slide . You’ll find this under the Home tab in the Slides section. A drop-down menu with new slide options will appear.
  • Select Blank . A new slide will be created with nothing on it.

Step 3 Navigate to the Insert tab.

  • Click the text box button. The button is in the Text section at the top of the screen. This will activate the text box-drawing tool.
  • Click and hold anywhere on your slide. This will be where one corner of your text box starts.
  • Drag your cursor to draw the text box. Then, let go when you’ve drawn the text box size and shape that you want. (You can always edit the text box after letting go!)
  • To resize the text box, click and drag one of the 8 nodes on the textbox.
  • To move the text box, click and drag an edge of the textbox.

Step 5 Double-click the text box and type your first milestone.

  • To change the font, click the edge of a text box to select it. In the Home tab Font section, choose a new font, size, color, or highlight for the text.
  • To change the alignment, select an option in the Paragraph section of the Home tab.
  • To change the text box colors, go to the Shape Format tab. Change the Shape Fill and Shape Outline colors in the Shape Styles menu.

Step 6 Copy and paste the text box.

  • Right-click an edge of the text box if you’re currently typing in the text box. Otherwise, you can right-click anywhere in the text box.
  • Select Copy in the drop-down menu.
  • Right-click any blank spot on your slide.
  • Select the paste option with an “a” on top of a clipboard. This will paste a copy of the text box using the theme of your presentation.

Step 7 Fill in the new text boxes with your remaining milestones.

  • To add a photo, go to the Insert tab, click Pictures in the Images section. Select a photo from your device or PowerPoint’s stock image search menu.
  • To add an icon, go to the Insert tab, click Icons in the Illustrations section. Select an icon from the Icons menu.

Detailed Roadmap From Scratch

Step 1 Gather the key tasks you want to include.

  • A brief title for each task.
  • Approximately when the task will start and end.
  • What team is working on each task.

Step 2 Open a new blank presentation.

  • The columns will represent the timeline for your project. The column headers will be equally spaced times. For example, a year-long project starting in January could list January through December as the column headers. This would be 13 columns total — 12 for the months and 1 for the row headers.
  • The rows will represent different teams (or individuals) that are responsible for different key tasks. For example, you might have 3 teams: Design, Analytics, and Marketing. This would be 4 rows total — 3 for the teams and 1 for the column headers.

Step 4 Select Insert Table in the drop-down menu.

  • Click OK to confirm your settings and make the table. It will appear on your slide.
  • Resize the table to fill the slide. Click and drag the 8 nodes until your table fills most or all of the slide.

Step 5 Type the timeline column headers in row 1.

  • Click and drag to select the cells you want to edit.
  • Navigate to the Home tab to choose a new font size, color, and alignment so that the text is easy to read and matches the style you're going for.

Step 8 Navigate to the Insert tab.

  • Arrange the text boxes as needed. Click and drag the edges of the text boxes to move them. Place each key task in the column and row that corresponds with the time and team for the task respectively.

Expert Q&A

  • If you’re having trouble finding or selecting a specific text box or shape, open the Selection Pane. This will show a list of every object on your slide. Click the object’s name in the list to select it. The Selection Pane can be opened by going to the Home tab, clicking Select in the Editing Section, and choosing Selection Pane . Thanks Helpful 0 Not Helpful 0
  • If you made a presentation roadmap from scratch and want to use it again in the future, you can make it a template . Thanks Helpful 0 Not Helpful 0

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How to Create a Professional Roadmap in PowerPoint

Professional roadmaps are great: it shows everyone what to expect with a project. Here's how you can make one quickly on Microsoft PowerPoint.

A professional roadmap is an indispensable project management tool that helps you to create a visual timeline for projects, goals, or assignments. It helps to track progress and ensure that all project participants are on the same page at every stage.

You can create a professional roadmap using different tools. However, today we'll show you how to create a professional roadmap in PowerPoint. It's free, simple, and easy to do once you follow all the steps. And once finished, you can easily share it with other team members or showcase it in your weekly meetings.

Creating a Professional Roadmap in PowerPoint

There are two major ways to create a professional roadmap in PowerPoint. You can either use ready-to-use templates or create one from scratch. If you want to use a template, you can check out this list of sites where you can get free animated PowerPoint templates .

The beauty of using templates is that it saves you time and contemplation, so you can hit the ground running. All you have to do is simply edit as you see fit by removing or adding stuff.

Starting afresh, on the other hand, gives you creative freedom and complete control. This is great if you're already experienced with creating roadmaps or skilled at creating engaging PowerPoint presentations .

At the end of the day, whichever path you choose, you'll still end up with a professional roadmap. Let's now go over both methods.

How to Create a Professional Roadmap in PowerPoint Using Templates

To create a professional roadmap using PowerPoint-provided templates:

  • Launch PowerPoint on your desktop.

Library showing PowerPoint Roadmap templates

  • Go to the search box, enter Roadmap , and hit the search button. After a few seconds, the PowerPoint templates library will populate.

Creating PowerPoint Roadmap template

  • Once the roadmap is loaded onto the work area, you can start customizing it to your taste by adding text and other media.

When done, you can easily share your professional roadmap with other team members either as a PowerPoint presentation or as a PDF attachment.

How to Create a Professional Roadmap in PowerPoint From Scratch Using SmartArt

You can create a professional roadmap in PowerPoint from scratch using SmartArt. Here's how it's done.

  • Open a new PowerPoint document on your desktop.
  • Click on the Insert tab, followed by SmartArt . There are hundreds of SmartArt graphics to choose from.

PowerPoint Roadmap SmartArt being inserted

  • When you select a particular SmartArt graphic, a preview will be shown in the right pane.

PowerPoint Roadmap SmartArt added to window

  • With the SmartArt graphic added, it's now up to you to create a professional roadmap. You can enrich your roadmap by adding relevant text, images, infographics, audio clips, and even videos.

Start Creating Professional Roadmaps in PowerPoint

Creating a professional roadmap in PowerPoint is so easy that it will only take you minutes to get started. How long you spend creating yours will depend on your project's complexity and skill level.

Another cool benefit of creating roadmaps in PowerPoint instead of paper is that you can always return to the drawing board and make edits as new information becomes available.

Also, creating and distributing digital copies of your roadmap with PowerPoint will ensure that all team members get updates whenever changes are made to the original document. This way, no one is left behind.

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5 Steps to Create an Engaging Roadmap PowerPoint

This article provides an easy-to-follow guide for creating an engaging roadmap PowerPoint presentation. Learn how to make an impactful roadmap with these 5 simple steps. Create a professional presentation that will capture your audience's attention and help you reach your goals.

  • PURPOSE. The roadmap should start with a clear purpose. Creating a roadmap is a great way to provide clarity and direction for your project or organization. Do you clearly know where you want to be in the near future? Write it down!
  • STRUCTURE. A well-designed roadmap presentation should include captivating slides that illustrate the project's progress. It should also include key elements such as milestones, objectives, and timeline in an easy-to-understand format.
  • VISUALS. The visuals should include relevant images, charts, and graphs that illustrate the project's progress. The visuals should be bold and colorful to grab the viewers' attention and draw them into the presentation.
  • CONTENT. Constructing a roadmap slideshow should also include relevant content that focuses on the project's purpose and objectives. The content should be concise and organized in a logical manner.
  • TIMING. Additionally, the presentation should include information on the project's timeline and milestones. This will help the audience understand the project's progress and give them a better understanding of the project's goals.

Designing an attention-grabbing roadmap presentation requires careful planning and preparation. By using the right visuals and content, creating a roadmap presentation can help project managers effectively communicate the project's progress and objectives. Having a high-quality roadmap PowerPoint presentation can help ensure the project's success and ensure that the audience is informed and engaged.

What type of roadmap do you want to create?

An entrepreneur should think about answering this question by emphasizing the importance of clear vision, direction, and priorities. This roadmap should be flexible and adaptable to the changing needs of the business. Entrepreneurs should also be prepared to address any potential challenges that may arise along the way.

What is the purpose of the roadmap?

A roadmap should serve as a guide, outlining the journey and helping you navigate along the way. The roadmap should be a dynamic tool, not a static one "' meaning, the purpose of the roadmap should be to help you understand where you are and where you want to go.

How can you ensure the roadmap is visually appealing?

To make the roadmap more visually appealing, you can use different charts and graphs. For example, you can use a radar chart to show market share. You can also use a scatter plot to show the relationship between two variables.

What elements should be included in the roadmap?

The elements of the roadmap will depend on the type of business. For example, a tech company will need to include dates for product launches, while a service business will need to plan out when it will reach new markets. Every type of business will need to include dates for financial milestones, such as when they expect to break even or reach profitability.

What resources are available to help you create the roadmap?

The best place to start is with your own expertise, and then you can use that to identify the experts you need to collaborate with. You can find people who have already achieved similar goals to yours through your own personal networks, and then you can see what kind of resources they have available to offer you. You can do this with both individuals and organizations. You can also look for other entrepreneurs in your community and see what resources they have available to them to come up with a roadmap.

What are the best design practices for a roadmap PowerPoint?

A roadmap needs to be clear, visual, and engaging. It helps to place the key milestones in the landscape of the roadmap so that the audience can fully understand and visualize the steps taken to date, where you are now and where you are going.

The design of the roadmap should be visually appealing with colors, images, and logos. It should be clear and easy to understand. The roadmap should be engaging and interesting.

How can you make sure the roadmap is easy to read and understand?

To make sure that your roadmap is easy to read and understand, you should always make it as simple as possible. Avoid unnecessary details and information that isn't actually that important. You want to keep your roadmap short and sweet so that it's easy for your readers to understand and follow along with your plans.

How can you make sure the roadmap is useful and informative?

The roadmap should guide your target audience down a path that's beneficial to them and your business. The key is to make sure you're crafting it in a way that's easy to understand and navigate. You should also make sure you're including milestones that are relevant to your audience. For example, if you're creating a roadmap for investors, you'll want to include more in-depth financial information, whereas if you're creating a roadmap for customers, you'll want to focus more on progress updates and milestones related to product launches.

How to utilize graphics and animations to enhance the roadmap?

One of the best ways to utilize graphics and animations for a roadmap is to keep the focus on the end goal. You want to be able to highlight the reason for your roadmap, what you hope it will achieve, and how it will reach those goals.

You can do this by keeping the timeline short and concise, highlighting the most important milestones, and cutting out all the extra information that may distract from your goal. You can add interest with graphics and animations that help demonstrate your point or make it more visually appealing, but always keep the focus on the end goal.

How can you balance visual design with content?

There are very few answers to the question how that is impactful and memorable. The answer you choose should deeply reflect your personality and business.

The most important thing to remember is that the content is still king. Visuals are there to support the content and enhance the user experience, not detract from it. Too many times people forget the importance of what they are saying and spend all of their time creating the perfect image. You want to make sure your content is readable and easily understood before getting too creative with your visuals.

How can you make sure the roadmap is consistent with your organization's branding?

As a startup, it is crucial to stay aligned with your brand's mission. Your brand is what will set you apart from the rest, and brand alignment will help you stay consistent with your mission and goals.

Keeping the mission at the forefront of your mind will help you make the right decisions, even if they aren't always popular.

What strategies can you use to ensure the roadmap is up-to-date?

As an entrepreneur, you should always be looking for ways to improve your business, and a roadmap is a great way to do that. By regularly updating the roadmap, you can ensure that you're always on track and headed in the right direction.

To do this, first make sure that you're regularly reviewing your goals and objectives. Then, once you've updated these, you can update your roadmap to match. This way, you'll always know where you're going and how to get there.

What tips and tricks can you use to make the roadmap more engaging for your audience?

Entrepreneurs should think about using the power of persuasive language to convince the audience that the roadmap is a game-changer. It's important to use persuasive words and phrases to make the audience "feel" how the roadmap will benefit them.

For instance, you can start off with an attention-grabbing statement, followed by "how", "what", and "will" statements. This way, you can show the audience how your roadmap will help them achieve their goals and make them feel confident about it.

What is the best way to evaluate the success of the roadmap?

The best way to evaluate the success of your roadmap is to look at the financials. Have you met your revenue goals for the year? Are you on track to meet them? What about your other metrics, like your net profit? How are you trending? These are all good indications of how your business is doing.

Creating a roadmap is a great way to provide clarity and direction for your project or organization. The roadmap should start with a clear purpose and then include all the necessary elements to ensure it is visually appealing, easy to read and understand, useful and informative, and consistent with your organization's branding. When creating the roadmap, make sure to use best design practices, such as utilizing graphics and animations, to enhance the visual design and content. Additionally, it is important to stay up-to-date with the roadmap's timeline, as well as use strategies to make it more engaging for your audience. There are a variety of resources available to help you create the roadmap, and it is always important to evaluate the success of the roadmap. With the right amount of planning and consideration, you can create an effective roadmap that will help your organization achieve its goals.

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How to Create Roadmaps in PowerPoint and How to Use Them

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It’s one thing to have to sit through a boring presentation.  It’s quite another to give a boring presentation.

As a viewer, you don’t have much to say in the way that a presentation is delivered.

As a presenter, you are in complete control.  You decide whether your presentation will be like 95% of all other presentations, meaning “boring”, or you can elevate your presentation to the 5% level… engaging and memorable.

how to present a roadmap in powerpoint

Watch video tutorial

In this tutorial:

  • Causes of a “Bad” Presentation
  • Utilizing Roadmaps
  • Roadmaps without Roads
  • Discussing Project Timelines
  • Slide Design
  • Bettering Our Presentations
  • PowerPoint Productivity Tip
  • Using Simple Slides
  • So, Remember

It can be argued that if you look back on anything you created, no matter the discipline: painting, music, woodworking, presenting, etc… and are not completely embarrassed by your creation, then you haven’t grown in that discipline.

If you still see your creations in the same light and from the same perspective as when they were made, then you haven’t improved.

It’s difficult to be critical of one’s creations, but an honest critique that identifies the faults and failings is the only thing that will force you to better yourself, to improve one’s craft.

Think back to some of your earliest presentations.  At the time you may have thought it was flawless and the best presentation ever was given.  If you could have videoed the presentation, it’s likely that watching the presentation years later would arouse feelings of embarrassment and make you feel like hiding from society.

But that’s okay.  You’re supposed to be bad at things when you’re new to them.  Very few people have natural talent, and even those with talent take years of practice to make it look effortless.   The learning never stops, even for the experts.

Several factors can contribute to a bad presentation.  Some common elements are:

  • Presentation delivery
  • Flow of the presentation
  • Design of the slides

When it comes to presentation delivery, that topic is quite varied and unique from person to person.  It could easily become a video Web-series unto itself.

Let’s focus on the other two: flow and design.

Think of a roadmap as a more interactive form of a table of contents.

Instead of displaying your table of contents like this…

how to present a roadmap in powerpoint

…wouldn’t it be more engaging to present it like this?

how to present a roadmap in powerpoint

It’s clear that with each step your audience is progressing and learning more.  They’re moving “up the road” to a certain outcome or destination.

The term “roadmap” is generic; it doesn’t mean that you must have a literal road on your slide.  It’s more figurative.

The type of infographic you use to represent progression is dependent on the topic and your audience.

If you were to present to a group of students, you may wish to represent progression like the following.

The presentation will contain many slides detailing your content, but each time you transition to a new section, you revisit the introductory slide to show where in the progression you have traveled.

how to present a roadmap in powerpoint

This way the audience knows several things:

  • Where they currently are in the story
  • Where they’ve come from
  • Where’ they’re going
  • And most importantly to some, where the end ( goal ) is located

If you are presenting the timeline of a project, you can graphically represent the milestones of the project.

how to present a roadmap in powerpoint

A nice touch would be to utilize PowerPoint’s  Slide Zoom  feature to “jump” to detail slides behind each milestone, then returning to the timeline to move on to the next milestone.

For more information about PowerPoint’s amazing  Slide Zoom  feature,  click here .

Designing your slides in this way makes your presentations more interesting and easier to follow.  But… every benefit comes at a cost.

Anyone who’s ever put together a visually interesting and dynamic presentation knows that it can take quite a bit of time to put together a polished presentation.  And if you’re one who’s not very artistically inclined, this can be daunting.

Luckily for all of us, there is a solution.   Simple Slides .*

The folks at  Simple Slides  create some of the most effective and visually interesting infographics and slides you will find on the Web.

how to present a roadmap in powerpoint

Before  Simple Slides , I created all my infographics from scratch.

Inserting shapes, adding connectors, merging shapes, controlling layers, adding animation… it took a LOT of time, patience, and creativity.  Three things that are in short supply these days for most people.

The idea of a roadmap slide was not new to me, I had used them in earlier courses to showcase to the students wherein the learning process we had traveled.

how to present a roadmap in powerpoint

As you can see, compared with roadmap slides from  Simple Slides , my old roadmap slides left a lot to be desired.

The slide doesn’t seem like it took much effort to create, but this was easily a day’s worth of work.  Much of this work was spent researching other presentation ideas, then through trial and error, cobbling together my version of a roadmap.

Formatting, aligning, animating… these things take time.  For many of us, a LOT of time.  We often spend more time creating the visuals than we do on the topic material.

Had I known at the time of  Simple Slides , I would have browsed their library of existing slides, found one that was the closest fit to my own, then plugged in the data and changed the icons to fit my needs.

how to present a roadmap in powerpoint

If you have worked in a corporate environment, you’ve likely seen slides that look like this:

how to present a roadmap in powerpoint

As a presenter, it’s easy to pack your speech onto your slide.  This acts as a safety net in case you forget what you were going to say.

The problem (among many) is that many presenters end up reading the slides to their audience.  This is what is often referred to as a “slideument”.

If you are going to read your presentation, you may as well just print your presentation, give it to the audience, and let them read it for themselves.

Also, while you’re reading one part of the slide, audience members are looking at other parts of your slide.  Once they do this, they are no longer listening to you.

Reduce the slide to only display core words for each main point, then include icons or infographics to visually enhance the words.

Here’s an alternative to the “slideument” from before.

how to present a roadmap in powerpoint

The slide contains the following elements:

  • Main message or title at the top
  • Infographic to visualize the required steps
  • Stripped-down text to only show the essentials

This way it is immediately understood what the message is and the attention remains on you, the presenter.

Suppose you’re working on a new presentation and you discover that you can save development time by reusing slides from an existing presentation.

The old way of reusing slides involves:

  • Browse to the old presentation
  • Open the old presentation
  • Scroll through the slides
  • Find the applicable slide
  • Copy the slide
  • Switch to the current presentation
  • Paste the slide
  • Decide on old formatting or current formatting

The better way to reuse slides is by using the  Reuse Slides  feature located on the  Home  ribbon in the  Slides  group.

how to present a roadmap in powerpoint

In the  Reuse Slides  panel that appears on the right, you are presented with recommended files based on past presentations.

how to present a roadmap in powerpoint

If the desired presentation isn’t listed, you can either perform a keyword search for the slideshow or click  Browse  to manually select the presentation.

how to present a roadmap in powerpoint

Once you have discovered your presentation, select  Choose Slides  to open the presentation in a thumbnail view.

how to present a roadmap in powerpoint

Clicking on a thumbnail of a slide will insert the slide into your current presentation.

how to present a roadmap in powerpoint

If you wish to retain the formatting (colors, fonts, layout, etc…) of the source presentation, make sure the  Use Source Formatting  feature is checked.

how to present a roadmap in powerpoint

If you want the inserted slide to take on the formatting of the new presentation, clear the  Use Source Formatting  option before slide insertion.

how to present a roadmap in powerpoint

If you forgot to set this option before slide insertion, you can change the behavior after the fact by selecting the  Paste Options  button to alternate between  Source Formatting  and  Destination Formatting .

how to present a roadmap in powerpoint

The Advantage to the Reuse Slides Feature

There are countless times when copying slides from an older presentation where I accidentally changed the slides in the OLD slide deck instead of the NEW slide deck and didn’t realize it until I had already saved the presentation, effectively corrupting my old slides.

The  Reuse Slides  feature prevents this from happening since it’s a read-only feature.

By using  Simple Slides , you have access to…

  • Over 70 slide packs
  • Over 10,000 slides
  • More than 3,000 icons

The slides are neatly organized and cover over 40 different organizations/industries.

Because there are so many slide options, you can easily adjust the slides and the icons to fit your topic and audience.

how to present a roadmap in powerpoint

If you purchase the  Premium Package  you will receive  Lifetime Updates .  This means you will receive any new slides, designs, and icons added to the library for free.

If you are unsure if this service is right for you, you can request a free sample to try before you make your final decision.

how to present a roadmap in powerpoint

  • Use roadmaps to give your audience orientation during the presentation
  • Use as little text on the slides as possible
  • Use supporting images and/or infographics in place of text
  • Reuse slides safely by using the  Reuse Slides  feature in PowerPoint

* Kindly note: The article contains affiliate links, which means at no additional cost to you, we will receive a small commission if you make a purchase using the links. This helps support our website and  YouTube channel  and allows us to continue to make videos & articles like this. Thank you for your support!

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Leila Gharani

I'm a 6x Microsoft MVP with over 15 years of experience implementing and professionals on Management Information Systems of different sizes and nature.

My background is Masters in Economics, Economist, Consultant, Oracle HFM Accounting Systems Expert, SAP BW Project Manager. My passion is teaching, experimenting and sharing. I am also addicted to learning and enjoy taking online courses on a variety of topics.

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Home » Microsoft Powerpoint » How to Create a Project Roadmap in PowerPoint

How to Create a Project Roadmap in PowerPoint

3 ways to create project roadmap using powerpoint.

  • Using a pre-designed roadmap template from Microsoft
  • Creating a roadmap using SmartArt Graphic
  • Using basic shapes

We will show you all the above in simple, step-wise instructions.

Let us begin.

Method #1: Create a Project Roadmap using a Template

Step #1: open powerpoint file menu.

Open PowerPoint.

Click on the File tab in the top menu bar to changeover to the File menu.

how to present a roadmap in powerpoint

Step #2: Select a Roadmap Template

In the left pane, click on the New tab.

how to present a roadmap in powerpoint

In the right pane, type r oadmap inside the search bar.

Click on the search icon on the right.

PowerPoint will display an array of roadmaps.

Click on the one most suitable to your application.

how to present a roadmap in powerpoint

Click on the Create button in the next screen.

how to present a roadmap in powerpoint

The chosen roadmap will appear in the presentation.

how to present a roadmap in powerpoint

Step #3: Customize the Roadmap

Click on and select the text you want to modify.

Change the text appropriately.

how to present a roadmap in powerpoint

Change the other texts according to your requirement.

how to present a roadmap in powerpoint

Method #2: Create a Roadmap using SmartArt Graphic

Step #1: open powerpoint.

Open a new or an existing presentation in PowerPoint.

Navigate to the slide where you want the roadmap to appear.

Click on and delete any text boxes appearing in the slide.

Step #2: Insert a SmartArt Gaphic

Click on the Insert tab in the top menu bar to change the ribbon.

how to present a roadmap in powerpoint

In the section Illustrations , click on the SmartArt icon.

how to present a roadmap in powerpoint

A Choose a SmartArt Graphic dialog box will open.

Click on the Process tab in the left pane.

In the central pane, click on the Upward Arrow icon.

Note: You can select any other graphic to suit your specific roadmap.

The right pane will show details of the Upward Arrow.

Click on the OK button at the bottom.

how to present a roadmap in powerpoint

The chosen graphic appears in the slide.

how to present a roadmap in powerpoint

Click on one of the circles and copy it with CTRL+C.

Paste it with CTRL+V.

Repeat the copy-paste until you have as many circles as you want.

Use the handles to resize and position the circles.

how to present a roadmap in powerpoint

Click on one of the [Text] .

Copy it with CTRL+C.

Paste a copy with CTRL+V.

how to present a roadmap in powerpoint

Use the handles to position the text.

how to present a roadmap in powerpoint

Step #4: Fill in the Roadmap

Click on each [Text] and replace appropriately.

how to present a roadmap in powerpoint

Method #3: Create a Roadmap using Basic Shapes

Step #2: insert a basic shape.

how to present a roadmap in powerpoint

In the section Illustrations , click on the Shapes icon.

how to present a roadmap in powerpoint

A drop-down menu will open.

Click on the Arrow: Chevron icon under Block Arrows .

how to present a roadmap in powerpoint

Note: You can select any other shape to suit your specific roadmap.

The cursor will change to a cross.

Position the cross suitably in the slide.

Click and hold the mouse button.

Drag the cursor to a diagonally opposite corner to create the shape.

how to present a roadmap in powerpoint

Use the handles on the shape to resize and position it.

Repeat to create as many shapes as necessary.

how to present a roadmap in powerpoint

Step #3: Fill in the Roadmap

Right-click on the first shape.

In the menu that opens, click on Edit Text .

how to present a roadmap in powerpoint

Type in the required text.

Resize the shape to fit the text.

how to present a roadmap in powerpoint

Repeat for all the shapes.

how to present a roadmap in powerpoint

We have shown you three methods of creating a project roadmap in PowerPoint. Use the one you find most suitable.

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How to Create A Roadmap With Milestones in PowerPoint

Home > All PowerPoint Tutorials > Roadmap in PowerPoint

Create 3D milestones and Roadmap with PowerPoint. Follow our simple step by step instructions to create the useful diagram template from the scratch.

The Roadmap in PowerPoint with 3D Milestone you’ll learn today is:

how to present a roadmap in powerpoint

The diagram is as useful as it is beautiful. You can use the diagram to:

  • Represent milestones of your Project
  • To show section titles for your timeline based presentation
  • To present significant events in your company history

Let us learn to create the diagram step by step:

Step 1: Create the base shape

Go to Auto shapes menu and choose ‘Round Same Side Corner Rectangle’ tool to draw the stone. Pull the yellow diamond handles to the centre to give full curvature to the top edge. Use the regular ‘Rectangle’ tool to create the base:

rounded corner for mileston

Shade the stone in Grey and the base in Red for visual appeal. Select both the shapes and group them using ‘Ctrl+G’ shortcut.

basic milestone for roadmap

Step 2: Apply 3D perspective

Right click on the group; go to Format Shape -> 3D Rotation ->Select ‘Off Axis 1 Right’ option.

3d rotation to mileston

This will create the angle needed for the milestone.

Step 3: Add thickness to the stone

To add thickness to the stone, go to 3D Format in the ‘Format Shape’ menu and increase the depth to 45. When you click on ‘Material’ tab – a drop down menu appears. Choose ‘Dark Edge’ under Special effects. The result will be as follows:

bevel for stone shap

Go to Shape effects option and under ‘Shadow’, choose ‘Perspective Diagonal Upper Left’. This completes the milestone diagram.

shadow for roadmap mileston

Related: Creative uses of Inner Shadow effect

Step 4: Add text and give the final touches

Draw a road at the background and place three milestones on the road. Make sure that the milestones are progressively smaller in size to indicate distance. Write your desired text using ‘Text box’ option in Auto shapes menu. After you finish writing the text, click on the text -> Format -> Text Effects -> 3D Rotation -> Parallel ->Off Axis 1 Target.

text effect with 3d rotatio

Related: Add curved effect to text

This will give the necessary angle for the text. Place the text on the milestones. The final roadmap in PowerPoint with 3D milestones will be as follows:

how to present a roadmap in powerpoint

You can add more milestones by making copies of the shape.

Related: Draw PowerPoint Roadmap Easily

Smart option for Business Presenters:

While insightful diagrams make your presentations memorable, they are not always easy to create from the scratch. If you are a busy business presenter, we recommend you take a look at our Comprehensive All In One PowerPoint Bundle 2.0 . The comprehensive bundle has over 4200+ templates for PowerPoint including charts, graphs, graphics, concepts, backgrounds, hand drawn graphics and more.

Roadmap in PowerPoint Template from All In One Bundle

PowerPoint Timeline Template from All In One Bundle

Infographic Template from All In One Bundle

PowerPoint Title Template from All In One Bundle

The bundle is all you need to take your business presentations to the next level. All the samples above were from the Comprehensive All In One Bundle. You can browse and download the templates in the Comprehensive All In One Bundle 2.0 here >>

Why waste time creating diagrams from the scratch, when you have such useful solution available off the shelf?

Related: Create a Timeline Filmstrip

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7 Tips to Create a Roadmap in PowerPoint (Easy Guide)

Published on: 02/05/2024

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By Scott Winstead

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As an eLearning professional, I’ve found that one of the most versatile tools in my arsenal isn’t a fancy software or an expensive app—it’s PowerPoint . Yes, you heard that right. Beyond its capabilities for creating engaging presentations , PowerPoint has become my go-to for designing clear, impactful roadmaps for my projects.

Whether it’s mapping out a new course development , planning content updates, or setting milestones for team collaboration, roadmaps allow me and my clients to visualize the journey in a way that’s both accessible and actionable. A roadmap is a high-level, visual overview of a project or process that outlines the key steps or milestones that need to be achieved. No matter what industry you’re in, roadmaps can be incredibly useful for managing your projects.

In this article, I’ll share some of my top tips to create a roadmap in PowerPoint that not only guides your project from conception to completion but also communicates your vision effectively to stakeholders.

How to Make a Great PowerPoint Roadmap

1. use office timeline to easily design your roadmap.

Office Timeline

With Office Timeline, you can create stylish timelines and roadmaps in no time at all with just a few clicks. It's super easy to use and powerful enough to handle all your timeline design needs.

Before you start working on your roadmap, you want to make sure you have the right tool to make things as easy as possible on yourself.

Instead of trying to create a roadmap from scratch on your own, use a tool like Office Timeline to do it for you.

Office Timeline is an easy-to-use tool that makes it simple to create professional roadmaps in PowerPoint, even if you don’t have any design experience. You can use Office Timeline directly in PowerPoint or use their online tool.

There are a number of built-in templates and design options to choose from, so you can customize your roadmap to match your brand or style.

Plus, it only takes a few minutes to create a roadmap with Office Timeline, so you’ll save yourself a lot of time and effort. All you have to do is plug in your data and let Office Timeline do the rest.

You can try Office Timeline for free today.

2. Determine the purpose of your roadmap

Before you start designing your roadmap, it’s important to take a step back and think about what its purpose will be.

Are you trying to communicate your project timeline to stakeholders? Show how different tasks are interconnected? Or simply give an overview of what’s to come?

Your roadmap should be designed with its purpose in mind.

For example, if you’re trying to communicate a project timeline, you’ll want to include specific dates and milestones.

If you’re trying to show how different tasks are interconnected, you’ll want to use a swimlane diagram.

And if you’re just giving an overview of what’s to come, a simple roadmap with high-level milestones will suffice.

3. Choose the right level of detail

Once you know the purpose of your roadmap, you can start determining how much detail to include.

If your roadmap is for high-level planning purposes, you might not need to include too many details.

But if your roadmap is for presentation purposes, you’ll want to make sure you include enough information to give your audience a clear understanding of what’s to come.

It’s important to strike a balance here. Too much detail can make your roadmap crowded and hard to follow, but not enough detail won’t give your audience the information they need.

4. Use color coding to make your roadmap easy to follow

Once you’ve determined the level of detail you want to include in your roadmap, it’s time to start thinking about how to make it visually appealing and easy to follow.

One way I like to do this is with color coding.

You can use different colors to differentiate between different types of tasks, milestones, teams, or anything else.

I’ve found that this helps your audience quickly and easily identify the information they’re looking for.

5. Add visuals to make your roadmap more engaging

In addition to color coding, another way to make your roadmap more visually appealing is to add visuals.

Instead of just cramming your roadmap with tons of text, try incorporating images, charts, and other visuals to help tell your story.

This will make your roadmap more engaging and easier to understand.

6. Customize your roadmap based on your audience

You might have multiple audiences you need to communicate your project plan to. Instead of trying to reach all audiences with the same roadmap, customize your roadmap based on who you’re presenting to.

For example, if you’re presenting to upper management, you might want to focus on high-level milestones and deliverables.

But if you’re presenting to project team members, you’ll want to include more detailed information about tasks and dependencies.

This way, you can make sure you’re providing the right amount of detail and information for each group.

With a tool like Office Timeline that offers multiple roadmap templates and customization options, you can easily create different versions of your roadmap to suit different audiences.

7. Revisit and revise as needed

Over time, your project will evolve and change. And as it does, your roadmap will need to change with it.

Be sure to revisit your roadmap on a regular basis and revise as needed. You may even want to solicit feedback from other stakeholders to see if there are any changes or updates that need to be made as the project progresses.

By regularly updating your roadmap, you can ensure that it always accurately reflects the current state of your project.

Final Thoughts

If you need to create a roadmap in PowerPoint, it doesn’t have to be a daunting task.

By following the tips in this guide, you can easily create a roadmap that’s both visually appealing and easy to understand.

And with the right tools, you can quickly and easily create professional-looking roadmaps with just a few clicks.

Have any questions about how to create a roadmap in PowerPoint? Comment below to let me know.

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SlideUpLift

What Is A Roadmap? How To Create A Roadmap Presentation?

This blog will help you understand roadmaps and why they are crucial in business presentations. Acquire a thorough understanding of various roadmap categories, their goals, essential elements to include, and the process for creating roadmaps. This blog will enhance your ability to manage projects efficiently.

What Is A Roadmap? How To Create A Roadmap Presentation?

Have to present a roadmap in an upcoming meeting but don’t know what is a roadmap? Wondering how to conduct more effective roadmap presentations in your meetings? Well, we have the answers for you. A roadmap is a dynamic visual representation of your plan, which provides insight into current, upcoming, and future events. A crucial point of reference for maintaining alignment between product strategy, business goals, and execution is the roadmap. 

A well-executed and widely disseminated product roadmap can inspire, unite, and align cross-functional teams to accomplish more. Moreover, publicizing your roadmap is the first step toward sharing it throughout your organization. This blog will cover what is a roadmap and road mapping, why they are important, their benefits and examples, alongside how to create a roadmap presentation.

What Is A Roadmap?

Before jumping onto how to create a roadmap, let’s first understand what is a roadmap: 

A visually illustrated strategic plan is called a roadmap. Perhaps you are leading an interdisciplinary project, launching a new company, or developing a new product. To transform your dreams into reality, you need a well-thought-out plan that outlines your goals and objectives in an efficient order.

You can attach goals to specific tasks and indicate their completion deadlines based on your resources and ability. A roadmap helps track progress toward your goals and share plans with stakeholders. You can construct a visual timeline for projects, goals, or tasks with a professional roadmap, an essential tool for project management . It facilitates monitoring development and guarantees that your vision aligns with all project members. 

There are various types of roadmaps , including product, career, strategic, agile, and other most commonly used roadmaps. Using different kinds of roadmaps for different purposes, teams can see their project progress and what changes will occur over time. Therefore, a roadmap is an excellent and versatile tool for business professionals to bring all stakeholders together around a single, high-level business strategy since it is a visual plan that looks impressive in a presentation.

A strong roadmap should ideally be able to convey the following key points:

  • Sources: How a group will accomplish the given objectives and what materials they need, including the tools and other resources.
  • Expected time: Feel free to set dates according to your delivery needs and use the relevant tool to identify deadlines for significant deliverables.
  • Collaboration with different teams: You must define which team members will be involved in the project and why.

Customer Journey Roadmap PowerPoint Template

What Is Road Mapping?

Now that you understand what is a roadmap, let’s explore the concept of road mapping to delve deeper into the subject:

The creation and implementation of strategy and innovation are made possible by the flexible strategic planning method known as roadmapping. It is widely employed by governmental, corporate, and academic institutions to promote goal alignment and clarify complicated issues because of its adaptability and usefulness. Road mapping is a powerful strategic planning method. Hence, many organizations use it to enhance development, innovation, and strategy implementation. 

Recommended: Strategic Plan Templates

While many define road mapping as a visualization of a product’s timeline, it can extend beyond that depending on the specific ambitions of a company’s product portfolio. For example, a chemical company’s roadmap could emphasize more the factors like regulatory considerations that will affect the product and its development process rather than technology. In contrast, a car manufacturer will employ road mapping to comprehend a complicated, connected collection of technology and product elements.

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Why do you need a roadmap?

Now that you know about road mapping and what is a roadmap, another vital thing to understand is why you need a roadmap to utilize it correctly: 

A project roadmap aids in setting clear objectives, managing team resources, and controlling stakeholder expectations. Teams can use roadmaps to track and manage the various factors in every project, including ideas, tasks assigned, and resources. Project managers use project roadmaps to inform stakeholders about the project and update them on its status. They offer a high-level overview of the project instead of in-detail information. Project roadmaps can be helpful in additional ways as well. They are as follows:

1. Setting Objectives:

Well-crafted project roadmaps spell out every objective you intend to accomplish during the undertaking. Your team will be better able to comprehend their goals and concentrate on working more productively to finish their jobs. Setting targets can also help you anticipate the team’s time requirements for each project stage more precisely. 

2. Establishing Priorities:

You can link each task in your project to your overarching goals with the use of project roadmaps. They can also determine the level of complexity or potential work involved in a task. It might help you better identify the jobs that need to be completed in a certain amount of time or with additional resources. The roadmap ensures that each step you take contributes effectively towards achieving your objectives.

3. Interacting With Interested Parties

A project roadmap can help prevent misunderstandings with your stakeholders by ensuring all parties know your team’s actions to accomplish project objectives. It can also guarantee that you give them only the most relevant details regarding the project, including the expected completion date, the milestones you’ve reached, and the required budget. It will enable you to set trustworthy and transparent expectations with each party.

What should you include in a roadmap?

Let’s discuss the essential things you should include in your project roadmap. They are as follows: 

1. A clear depiction of dependencies: Projects typically involve many stakeholder teams. Early in the road mapping process, it’s critical to specify project dependencies as they have different vital stages.

2. The right amount of detail:  You need to use the correct dates and milestones to build a linear visualization in the roadmap for stakeholders to keep track of everything happening in the organization.

3. Make good use of color and templates:   A well-designed roadmap should use color to build connections between its elements to tell a story. Utilize color schemes to link categories on the roadmap visually.

Create a Roadmap PowerPoint Template

How to create a roadmap & a roadmap presentation? 

Even if you know what is a roadmap, it is of no use if you don’t know how to create one. You can create a roadmap in PowerPoint presentations using one of two methods:

  • Make use of a Microsoft Pre-designed Roadmap template.
  • With SmartArt Graphic, start from the beginning when creating a roadmap.

Let’s examine these techniques in more detail!

1. Utilize A Microsoft Pre-designed Roadmap Template:

Using a Microsoft pre-designed template is the simplest and fastest way to create a roadmap. The online PowerPoint collection contains numerous roadmap templates you can import and utilize in your presentation. You can later alter the roadmap to suit your needs.

Follow the below steps to create a roadmap using a template from Microsoft.

  • Start PowerPoint first, then select “File” from the menu. Select the “New” option now, and then type “roadmap” into the search bar before hitting Enter. There will be a variety of roadmap timeline templates available for selection.
  • After making your choice, click the “Create” button. It will include a roadmap in your PowerPoint presentation.
  • Now that the tools are accessible, you can edit the roadmap’s text, milestones, and overall design.

2. Use SmartArt Graphic to start from scratch and create a roadmap:

With SmartArt Graphic , you can also start from zero when creating a new roadmap. SmartArt Graphics enables you to generate numerous diagrams within PowerPoint or any other Office module. Together with a roadmap, it allows you to generate a variety of diagrams, including process, hierarchy, matrix, relationship, and pyramid diagrams.

The main stages to start from scratch when creating a roadmap are:

  • Open a presentation in PowerPoint.
  • Include an arrow or timeline SmartArt graphic.
  • Add text and icons to the SmartArt design that has been inserted, such as timelines and milestones.
  • Personalize the roadmap’s appearance and feel.
  • Save the presentation.

Let’s discuss these actions in more depth!

First, open Microsoft PowerPoint and either make a new presentation or open an old one. After that, select Illustration > SmartArt from the Insert tab.

You can add different SmartArt diagrams that you see. Proceed to the Process tab to view a variety of workflow diagrams. Any similar diagram template might be utilized, such as an Upward Arrow Process, Circle Accent Timeline, Continuous Arrow Process, or Basic Timeline.

The selected SmartArt graphic will then have a basic blueprint added to the slide, and you can edit the roadmap by viewing the SmartArt Design tab on the ribbon. Add text to the diagram to display project phases and milestones in your roadmap. Use the Text pane and add bullets to text fields to accomplish that. To include more milestones in a roadmap, you can also add shapes. By adding relevant icons from the Insert > Icons menu, you may further customize your roadmap.

You can further rotate the arrow shape, format shape, tweak its size and location, change theme color, customize diagram style, etc. From the Illustrations > Shapes menu, you can add more shapes to the roadmap. The Animations option also allows you to animate the roadmap.

All you have to do is save the prepared roadmap as a picture and save the presentation. Right-click on the roadmap and choose “Save as Picture” from the context menu.

Types of Roadmap

Now that you know how to create a roadmap, let us see different kinds of roadmaps below: 

1. Business Roadmap

Business roadmaps complement the business strategy in creating a startup program, as the business plan does not provide specific guidance or context. The roadmap outlines the tasks and timelines and assigns responsibility for their execution. It is clear how using a business roadmap fits together with various roles, responsibilities, and functions.

Business Roadmap PowerPoint Template

2. Project Roadmap

Project roadmaps provide a strategic overview of the main elements of a project, such as objectives, benchmarks, resources, deliverables, and a predicted timeline. Project managers use roadmaps as a helpful tool to inform stakeholders about their projects’ state and strategic goals. Similar to how a product roadmap describes the reasoning behind products, a project roadmap explains the strategic justification for building a project.

Use this Editable Project Roadmap PowerPoint Template

3. Product Roadmap:

A Product roadmap outlines the product’s long-term goals, objectives, priorities, and development. It is a tactic that brings the organization together around the project’s short- and long-term objectives and how teams and individuals intend to meet them. You need to closely tie the items on the roadmap to your company’s approach to product development, competitive environment, and consumer feedback.

Product Roadmap Journey PowerPoint Template

4. Agile Roadmap:

An agile roadmap is a flexible action plan for achieving product vision, alerting consumers to upcoming releases, and showcasing the importance of each epic and feature to the overall product strategy. Teams create the agile roadmap to visualize the cross-functional work required to develop and market a product or enhancement. Depending on how much information you want to include in a project calendar, an agile roadmap can show high-level product goals and activities or a more immediate plan for the next task.

Use this template to build  Agile Roadmap PowerPoint Presentation

Who needs a Roadmap?

In the above sections, we have already discussed what is a roadmap and how to create a roadmap, so now let’s see who needs a roadmap: 

  • Project Managers use roadmaps for strategic planning, task coordination, and project oversight.
  • Team members use it to gain full knowledge of project objectives, schedules, and individual duties.
  • Stakeholders use roadmaps to stay current on project status, significant milestones, and strategic direction.
  • Executives use them when making strategic decisions to align with the company objectives using roadmaps.
  • Customers obtain insight into project schedules and objectives to manage expectations efficiently.

Components of a Roadmap

To completely understand how to create a roadmap, you must know what components to include in it: 

A roadmap’s elements are the same for every team. The fundamentals don’t change, but the specifics might. Your roadmap can give you the clarity to proceed by incorporating time frames, strategic information, and prioritized tasks. These are some typical components:

  • Objectives and initiatives : Demonstrate the benefits your work provides and how it helps the company achieve its goals.
  • Releases and Milestones: Answer the questions about when work will commence and be made accessible to the public.
  • Epics and features: Share dedicated work ranked according to total value.
  • Dependencies and risk: Show how related tasks could affect delivery and other risks.

Benefits & Drawbacks of a Roadmap 

Here are some common advantages of using a roadmap:

  • Customer-Centric Approach: You can ensure your product stays relevant and helpful to your customers by emphasizing the value of its features using a roadmap.
  • Flexibility and Adaptability: The roadmaps quickly adjust to changes, so your product can shift course when necessary.
  • Alignment: Roadmaps help concentrate on broad value themes rather than specific features or activities and promote alignment among teams and stakeholders.
  • Visibility and Transparency: Value roadmaps clearly show the team’s priorities and motivations to the stakeholders.

Just like the benefits, there are also some drawbacks of a roadmap that you must know of: 

  • Overemphasis on Planning: Excessive focus on roadmap details can slow down execution, particularly in fast-paced industries requiring agility.
  • Risk of Obsolescence: Static roadmaps may become outdated, leading to pursuing irrelevant goals or missing out on new opportunities.
  • Communication Challenges: Roadmaps may not convey complexities effectively, leading to misunderstandings among stakeholders if not communicated and updated appropriately and regularly.
  • Resource Allocation Issues: Inaccurate resource estimates or failure to adapt to changing priorities can lead to inefficient resource allocation, causing bottlenecks or project failures.

How does a Roadmap affect a Business?

Roadmaps help you visualize and act on a strategic plan, showcasing the “why” behind the process. A well-executed roadmap positively impacts the business and proves useful because:

  • Make your company plan clear.
  • Inform internal teams about company-wide objectives and initiatives.
  • Connect departmental objectives to corporate objectives.
  • Communicate time-bound plans (quarterly, annual, monthly, etc.) to outside parties like partners and advisory boards.
  • Monitor company performance and provide KPI reports.

Best Practices for a Roadmap

Here are some best practices for a roadmap:

  • Inclusivity: Include various stakeholders while creating the roadmap to guarantee a comprehensive viewpoint and support from all relevant parties.
  • Progressive Detailing: As the project progresses, start with a high-level overview and gradually add additional information to provide clarity without becoming overpowering.
  • Data-Based Perspectives: To help with decision-making and progress monitoring, incorporate data-driven insights, measurements, and KPIs into the roadmap.
  • Engaging Components: Include interactive components, such as hyperlinks or clickable portions, so interested parties can smoothly examine particular facts.
  • Planning Scenarios: Incorporate scenario planning components to handle possible hazards or different routes, encouraging proactive problem-solving.
  • Interdepartmental Cooperation: Encourage cooperation amongst several teams or departments to ensure the roadmap accurately captures the interconnectedness of the project.

What is the difference between a project roadmap and a product roadmap?

A product is an item or service for end users or clients. Anything from a tangible item to a computer program could qualify as a product. A project is an accumulation of work finished in a predetermined time. Thus, it stands to reason that their roadmaps will differ. 

image highlighting the difference between project roadmap and product roadmap, what is a roadmap

The Roadmaps’ Overarching Goals Are Distinct

A product roadmap will cover the entire process of developing and releasing the product. It will also provide the optimal strategic course for accomplishing organizational objectives. 

On the other hand, a project roadmap will outline the actions a team must take to complete a project on schedule. 

The Elements & Objectives Differ

Project managers and product managers have different objectives while they work. Hence, the roadmaps’ components differ from one another. Reaching product goals that align with business goals is the main focus of a product roadmap. On the other hand, a project roadmap’s primary focal area is the schedule for the tasks that must be completed. 

The Method of Creation is Distinctive

Product managers collaborate with cross-functional teams to develop product roadmaps. The core engineering, marketing, or sales teams are examples of these cross-functional teams. On the other hand, project managers draft roadmaps to guarantee that the projects are completed on schedule and with well-managed activities. The team’s capability, resources, and desired outcomes are considered when creating the roadmaps. 

Different Roles for Internal & External Organizational Aspects

Project roadmaps assist the organization in understanding the product’s strategy. The group is also skilled at adding the necessary functionality to a product. Additionally, the group knows how to explain the special qualities to clients. Thus, the team is also aware of how the component modifications would affect the input from the consumers. 

Examples of a Project Roadmap

Let’s see some examples of a project roadmap:

Strategic Plan roadmap examples:

High-level objectives and projects are visualized through a strategic roadmap. The relevant goal of a project strategy is highlighted in this roadmap, along with the deliverables and timelines.

Marketing roadmap examples:

A marketing roadmap outlines marketing objectives and associated initiatives that complement company goals. Depending on the organization’s complexity, you can have a marketing roadmap that shows the primary campaigns associated with particular goods or divides work by function.

Business plan roadmap examples:

A business roadmap displays the company’s top strategic initiatives. Usually, CEOs draft these and provide them to functional teams so they can use the information to shape their roadmaps. Business roadmaps align with an organization’s quarterly or biannual strategic planning process.

IT project roadmap examples:

An IT project roadmap integrates releases, features, and strategy into a single timeline view. It is evident how every release and feature contributes to the overarching IT objectives of enhancing business process automation, internal mobilization, and business data aggregation.

how to present a roadmap in powerpoint

Examples of a Product Roadmap

Example 1: release plan.

Release plans are your high-level blueprint for how you’ll carry out the work you’ve determined to perform and when you’ll do it. A release plan gives senior executives, stakeholders, cross-functional teams, and customers a high-level overview of impending product releases. It’s perfect for scheduling milestones that aren’t time-bound but have a set scope or for releasing fresh updates of your product regularly, like mobile apps. It does not bind your team to a specific launch date; instead, it notifies other teams when the features are coming.

Build Release Plan Roadmap Presentation with this template

Example 2: Roadmap for a sprint plan

Roadmaps for sprint plans are naturally delivery-oriented and helpful for sprint planning. To keep their development teams informed and in sync with forthcoming work, product teams utilize sprint plans to align them. To monitor your team’s workload, you can schedule delivery across several sprints and display the owners and effort for each feature. Swimlanes can even be used for further context or grouping. Your sprint plan can be as detailed as necessary. The only people who can see this roadmap are your product and development team.

What is a Sprint Plan Roadmap PowerPoint Presentation

Example 3: The path from now to later

With a focus on the short term, now-next-later roadmaps convey your priorities throughout extended periods. As you work on them, features in the “later” bucket will be more high-level and represent your long-term approach, while features in the “now” slot will have more depth. These are ideal for teams working in dynamic contexts where release dates are subject to change. You can convey detailed ideas to clients without adhering to strict timelines. Now-next-later roadmaps work well when presenting your product strategy and priorities to large groups of people, such as in a Town Hall or All-Hands meeting.

Now-Next-Later PowerPoint Template

Best roadmap templates by SlideUpLift 

Providing a wide range of expertly created PowerPoint templates and tools, SlideUpLift is your go-to option for professionally designed pre-made templates. It delivers visually stunning and productive presentations for various disciplines, focusing on simplicity and creativity. SlideUpLift serves professionals, educators, and individuals by offering a one-stop shop for improving presentation content. The templates below will help you know how to create a roadmap presentation

1. Customer Journey Roadmap PowerPoint template

The Customer Journey Roadmap PowerPoint template is an eye-catching tool that uses the road metaphor to illustrate the various stages of a customer’s journey. This template helps organizations analyze and optimize each step of the customer journey for a more engaging and fulfilling customer experience by clearly communicating the customer’s journey.

Customer Journey PowerPoint Template

2. Business Strategy PowerPoint template

For businesses looking to create and present their strategic plans, the Business Strategy 1 PowerPoint template is perfect. It offers an organized and aesthetically pleasing way to convey important business plan components, facilitating efficient coordination and communication across stakeholders and teams.

Present your Business Strategy with this Roadmap PowerPoint Template

3. Vision Roadmap PowerPoint Template

Organizations may effectively express their long-term vision and strategic goals using the Vision Roadmap PowerPoint Template. This template allows you to present the organization’s vision in a visually appealing roadmap manner. This PowerPoint template will help you clearly communicate your company’s mission and strategic direction.

What is a Vision Roadmap PowerPoint Presentation?

4. Product Roadmap PowerPoint Template

A product roadmap is a detailed chronological plan that outlines the goals for the product’s success and market penetration. Professionals can use this product roadmap execution plan PowerPoint Template for their team members and stakeholders to ensure that the ideas of the contributing employees are in line with the product strategy and expected outcomes.

Product Roadmap PowerPoint Template

Use the top-notch roadmap templates from SlideUpLift to elevate your presentations. SlideUpLift provides the ideal template for managing agile projects, presenting thorough schedules, or summarizing strategic ideas. Enhance your presentations with polished layouts and clear, concise messaging. If you want presentation resources to improve your storytelling and enthrall your audience, visit SlideUpLift’s website now!

We discussed what is a Roadmap in this detailed blog. You can quickly create a professional-looking roadmap in PowerPoint—the process just takes a few minutes. The complexity and skill level of your project will dictate the time required for its creation. Creating roadmaps in PowerPoint instead of on paper has the added advantage of allowing you to go back and make changes whenever new information becomes available.

By applying the tips and methods outlined in this article, you can craft efficient digital versions of your roadmap. It ensures that all team members stay informed in case revisions are made to the original version, leaving no one behind.

How to Create a Roadmap Presentation in PowerPoint?

Use PowerPoint’s SmartArt or shapes to visually represent project milestones, adding text and visuals for clarity.

How to Make a Roadmap Presentation Efficiently?

Efficiently create a roadmap presentation by structuring content logically, emphasizing key points, and leveraging templates for streamlined design.

What is a Roadmap in Project Management?

A roadmap in project management is a visual guide outlining strategic plans, milestones, and timelines for effective project communication.

How to Present a Roadmap Presentation?

Present a roadmap by clearly articulating goals, using visuals for impact, explaining key milestones, and encouraging engagement through Q&A sessions.

Where to Find the Best Roadmap Templates?

Explore online platforms like SlideUpLift for professionally designed roadmap templates tailored to various topics and presentation needs.

Table Of Content

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Roadmap Templates Collection

Roadmap Templates Collection

Roadmap PowerPoint Templates

Roadmap PowerPoint Templates

Product Roadmap PowerPoint Template

Product Roadmap PowerPoint Template

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how to present a roadmap in powerpoint

Small Business Trends

How to create a roadmap in powerpoint.

how-to-create-a-roadmap-in-powerpoint

MS PowerPoint is a great tool. And its usages go beyond just making beautiful PowerPoint presentations. From creating a poster to turning your presentation ideas into a video, you can do a lot more with this tool. In this tutorial, we will discuss how to create a roadmap in PowerPoint.

Let’s dive in:

What Is a Roadmap?

A roadmap is a high-level overview of a project vision and direction over time. A typical roadmap includes:

  • Key deliverables

Though roadmaps visually show the overall strategy and work required to reach certain milestones, roadmaps are sometimes also used to present timelines of how companies have grown over time.

Can You Add a Roadmap to a PowerPoint Presentation?

Yes, you can add a roadmap to a PowerPoint presentation. Microsoft has a rich library of timeline templates , including product roadmap timeline template, growth timeline, and more.

However, you may require a subscription to Microsoft 365 to download a premium template.

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How to create a roadmap on powerpoint.

There are multiple design elements you can play with when creating a roadmap in PowerPoint. Depending on the theme of the presentation, you can incorporate different icons, shapes, and other elements in your roadmap presentation.

The following is a step-by-step process to make a roadmap in PowerPoint:

Click on the New tab and then select Blank Presentation to open the blank PowerPoint presentation slide.

create a roadmap-image one

After opening the blank slide, you will see two text boxes where you can add the title and subtitle of a presentation. Remove both text boxes to have a clear blank white presentation slide.

how to present a roadmap in powerpoint

Click on the Insert tab and go to the Shapes menu. Insert the line shape in your slide. Adjust it to place it horizontally.

how to present a roadmap in powerpoint

Select the line and click on the Shape Format tab. Go to the Shape Outline menu to change the color of the line. You can also increase the weight of the line and make it thicker by selecting the Weight option from the same drop-down section.

how to present a roadmap in powerpoint

Click on the Insert menu again and pick the oval shape. Holding the ctrl and shift button together, make a small circle and place it at the one end of the line.

how to present a roadmap in powerpoint

Select the circle and Go to Shape Format. Click on the Shape Fill tab and change the color of the circle as you want.

how to present a roadmap in powerpoint

Go to the Shape menu again and insert the hollow circle. Make the hollow circle thinner and place it around the circle you just made. After selecting the hollow circle, you can change the color of the hollow circle from the Shape Fill tab.

how to present a roadmap in powerpoint

Select the hollow circle and make a duplicate of it (by clicking ctrl+D). Change its color and place it over the previously created hollow circle design. Holding the ctrl and shift keys together, make the second hollow circle slightly bigger.

Select the straight line and make a duplicate of it. Go to the Shape Format tab and click on Rotate. Select Rotate Right 90°. Place the vertical line in the exact middle of the hollow circle. Holding the shift key, you can resize the line.

how to present a roadmap in powerpoint

Pick the arc shape from the Shapes menu under the Insert tab. Moving the yellow dot, make it a circle shape and place it around the hollow circle design we made so far.

Drag the yellow dot and change the direction of the arc so that it fits this roadmap design presented below. You can change the outline color and weight of the arc shape from the Shape Format menu.

how to present a roadmap in powerpoint

Select the oval circle. Holding ctrl and shift, drag it to the other end of vertical line as shown in the picture.

Click on the Text Box tab from the Insert menu to add a text box. You can add as many text boxes as your roadmap template design demands.

how to present a roadmap in powerpoint

Once text boxes are added to the roadmap, you can change the size, color, and type of fonts.

how to present a roadmap in powerpoint

Select the whole design. Holding ctrl and shift drag the entire thing to the right and it will be duplicated. Adjust the text boxes and horizontal line as per the design requirement.

how to present a roadmap in powerpoint

Once you are done with duplicating and adjusting all elements, change the color of the lines and shapes. Click on the Shape Format menu. Go to Shape Fill, choose the appropriate color, and fill the shapes with that. Change the color of the lines from the Shape Outline tab.

how to present a roadmap in powerpoint

Your roadmap template design will look like the below:

how to present a roadmap in powerpoint

Once your roadmap is ready, create a file name and save it for future use. There are multiple options to save the file.

Choose .pptm format to save the file so that you can easily edit it in the future.

To print the file, save it in .jpg or .pdf format.

how to present a roadmap in powerpoint

How to Create a Curved Roadmap on PowerPoint

Here is an easy-to-follow process to create curved roadmaps in PowerPoint:

Step. 1 – Create a New Blank Presentation Slide

Click on the New tab and select the Blank Presentation to open a new blank slide.

how to present a roadmap in powerpoint

Step. 2 – Create the Shape of a Road

Go to the Insert menu and click on the Shapes tab. Select the Block Arc shape and add it to the slide.

how to present a roadmap in powerpoint

Once you are done adjusting the shape of the block arc, select the arc shape from the Shapes menu.

how to present a roadmap in powerpoint

Place the arc over the block arc shape and create a semicircle. Select both the arc and block arc, click on the Arrange menu, and select Align center. Then again go to the Arrange menu and select Align Middle.

how to present a roadmap in powerpoint

Select the arc shape and go to the Shape Format menu. Click on the Shape Outline tab and choose a color of the arc from the Theme Colors option. You can change the weight of the arc from the Weight menu. From the Dashes menu, change the nature of the arc by choosing the square dot option.

how to present a roadmap in powerpoint

Select the entire diagram, press ctrl+G to group, and then ctrl+D to duplicate it. Go to Arrange tab, click on Rotate and then choose the Flip Vertical option. Place the flipped road shape right next to the previous one.

how to present a roadmap in powerpoint

Make adjustments to keep the curvature properly aligned. After that, make a copy of it and place the copied one right next to the previous one.

Step. 3 – Add Shape Elements

Pick a line shape from the Shapes menu under the Insert tab and draw a straight line.

how to present a roadmap in powerpoint

Then from the same Shapes menu, pick the Flowchart: Punched Tape shape. Place it next to the straight line and create a flag shape. Select both the shapes and click ctrl+G to group the shapes together. Your flag is ready.

how to present a roadmap in powerpoint

Step. 4 – Insert Icon

Add an icon from the Insert menu.

how to present a roadmap in powerpoint

We have made three copies of the icon and the flag here to give a complete look to the roadmap.

how to present a roadmap in powerpoint

Step. 5 – Add Text Elements

Click on the Text Box tab from the Insert menu to add a text box.

how to present a roadmap in powerpoint

You can add as many text boxes as your roadmap requires. Once all the required text boxes are added, you can add text and change the font type, size, and color.

how to present a roadmap in powerpoint

Step. 6 – Save Your Final Curved Roadmap Design

Don’t forget to save the roadmap in .pptm to easily edit the file in the future. To print the file, save it in .pdf or .jpg format.

how to present a roadmap in powerpoint

Roadmap Design

Roadmaps are not just timeline presentations, including graphics, icons, shapes, etc. They represent your business as well. Using random fonts, colors, and graphics in your roadmap diagram will not create a lasting impression on your audience.

Whether you are using a roadmap slide for your employees or customers, make sure that design elements are in line with your brand. Doing so will help them connect with your brand.

PowerPoint Roadmap Templates

If you don’t have time to create a roadmap from scratch using this tutorial, you can use a roadmap template to save time. A good template comes with a beautiful design that you can easily customize.

From creating a simple timeline of progress to showing different phases of complex project management, you can use a fully editable roadmap PowerPoint template design in multiple ways.

You can download popular templates here, here , and here for free.

Project Roadmap Uses in Business

Here are the key benefits of using a project roadmap in your business:

  • You can present your vision and goals for a product/overall business in a visually appealing way
  • You can document how you are going to deliver against your vision and goals
  • A roadmap helps you convey all the necessary information to stakeholders
  • It can help you set priorities to keep your focus on key tasks

Also, a roadmap can help you keep everyone on the same page when launching a new product or implementing a new process.

Final Thoughts

Now that you know how to create a roadmap in PowerPoint from scratch. It is time to explore other uses of PowerPoint, such as how to make a PowerPoint into a video , how to embed a video in PowerPoint , how to make a Venn diagram in PowerPoint , and how to do a voiceover on PowerPoint . And if you want to shine your presentation skills, avoiding these PowerPoint mistakes can help.

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How to ace your roadmap presentation

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Roadmapping doesn’t end once you’ve built your roadmap. The purpose of your roadmap is to visualize a transparent plan across your organization .

To ensure your roadmap is effective (and actually, you know, executed), you’ll need to align each team in a roadmap presentation.

Basically, your roadmap is just words on a page (or screen or whiteboard or wall) until it’s been validated in some form of roadmap presentation or meeting. During a well-executed roadmap presentation, you have the chance to show stakeholders that you understand their motivations — and they have a chance to publicly affirm their alignment. But if your presentation flops, so might your product or marketing strategy.

Wanna learn about the entire roadmapping process from beginning to end? Check out our roadmap guide here to learn the definition, why roadmaps are important and how you can use them to ✨shine in front of your decision-makers

What is a roadmap presentation.

The most important point to remember before your roadmap presentation: this is not the place to get buy-in for your plans. That might seem contradictory. (After all, we just described roadmap presentations as an opportunity for stakeholders to “publicly affirm their alignment.”) But it should be just that: an affirmation of alignment that was already established prior to the meeting.

(If you’re butting heads over the alignment process itself, we’ve written about how to get roadmap buy-in from each department in our product roadmapping guide. And, more specifically, how to get buy-in from executives .)

A roadmap presentation is far more than the words you actually say. Think of it as an alignment exercise whose success depends on what happens before, during and after you take the stage.

This is an essential chance to understand stakeholder motivations and forge consensus before moving forward with your plans.

To get nuts-and-bolts-y, we’ve found that roadmap presentations generally fall into one of two categories:

Short-term updates

Taking place weekly or biweekly, these frequent syncs tend to get in the weeds, covering the particularities of what’s getting built and how that affects other departments. This type of sit-down would be more common on smaller teams. And because these catch-ups happen regularly, formal buy-in before the presentation is not imperative. But the roadmap still needs to be communicated prior to the meeting to avoid any major surprises or backlash.

Long-term updates

For bigger organizations and teams, the roadmap presentation will likely happen monthly, bimonthly or even quarterly. For these conversations, buy-in before the meeting is critical. These meetings can often involve high-stakes projects that rely on massive alignment and dependencies . Show up to your presentation without everyone on board, and you’ll probably leave feeling pretty beat-up.

Before your roadmap presentation: How to prepare

When it comes to roadmap presentations, the pre-game is just as important as the main event. There are three areas you should learn inside-out to ensure a productive meeting:

Know the high-level strategy

Let’s use a product roadmap as an example. You’re going to build feature X, Y and Z — but what’s the big-picture goal those features address? Without being able to speak to the high-level strategy — and the tradeoffs that must be made to prioritize within that strategy — everyone will just start asking for whatever is most advantageous to them. Be able to speak to product vision and company vision — and how your roadmap aligns with both targets.

Check out Roadmunk's free, ready-to-use product roadmap template and make it your own.

Know the stakeholders

We mean actually get to know them: their motivations, their deadlines, their pressures, what’s keeping them up at night. Again, trust is crucial . For example, marketing and sales needs to feel that product decisions are sound — otherwise they might go rogue. This won’t happen overnight. But it’s important to invest the time.

Know the resource constraints

One of the most common (inevitable?) pushbacks you’re going to get is related to time. “Why can’t we move faster?” To counter this complaint, it’s absolutely crucial that you have an inside-out knowledge of your resources at any given time. You must be able to clearly articulate the resources required to execute a given task — and the tradeoffs that will be made if you swap in something else. It can also be useful to discuss historical timelines, reminding the room of how long things have taken in the past.

During your roadmap presentation: What to actually present

There’s no one way to slice your roadmap. So what should you actually show during your roadmap presentation? We can’t tell you exactly how to build a roadmap that suits your particular organization ( that’s where our template library comes in handy ), but we do recommend that you aim to meet at least a few of the following criteria:

1. Flexibility: Does your roadmap distinguish between what’s planned and what’s still TBD?

2. Personalization: Does it address the individual needs of each department and/or stakeholder?

3. Collaboration: Can you iterate on the roadmap during the presentation itself?

4. Clarity + Attractiveness: Does it look good? Is the plan visualized in a clear manner? Don’t underestimate the power of good design .

Below, we’ve included some options for structuring your roadmap for your presentation. With a dedicated roadmapping tool like Roadmunk , you can easily create and present multiple pivots of the same data.

1. Flexibility

It’s helpful to communicate which initiatives are actually in the pipeline, and which are still subject to change. One of our favourite ways to structure a roadmap is to organize items by In Progress , Scheduled and Proposed . If your organization works on a timeline, you can simply colour code the items on your roadmap.

If your organization prefers to avoid timelines, you could also create a Swimlane View with the headers In Progress, Scheduled or Proposed.

Like the way this roadmap looks? It's a Roadmunk template. Check our library of 25+ templates .

We’ve found this roadmap structure very effective for reducing backlash during a roadmap presentation. Stakeholders get a clear and immediate visual indication of which features are actually committed, and which are still being decided. Overall, it means you’re less likely to hear knee-jerk peanut gallery protestations.

2. Personalization

As we mentioned above, it can also be effective to visualize ownership during your roadmap presentation. A great way to do this is to organize your roadmap by department or even by the individual responsible for each task.

The roadmap below includes the same data as the roadmaps above, but we’ve included subheaders indicating individual ownership over each project.

If you really want to get granular with ownership, you could create a Swimlane View roadmap that highlights department , resource or individual owner . This puts the focus on who’s doing what for which department — not the timeline.

3. Collaboration

There’s a reason why the sticky-notes-on-a-wall method is such an enduring way to make a roadmap: it’s easy to change things up on the fly. Although you’d ideally have buy-in for your roadmap before the presentation, your meeting will go much smoother if you are also able to update your roadmap during the conversation.

With a tool like Roadmunk, you can easily add comments or adjust your roadmap directly within the app during the meeting. This makes for a much more dynamic and participatory presentation.

4. Clarity + Attractiveness

The core purpose of your roadmap is to visualize your strategy and make it crystal-clear to everyone in your organization. “Make something pretty!” may sound trite, but you’ll undermine your end-goal if your roadmap is unattractive or unclear.

Start building beautiful + collaborative roadmaps with Roadmunk. Signup for a free trial here.

Obviously, the content of your roadmap is more important than the appearance of your roadmap. But it will be a lot easier to highlight key information — no matter how complicated — if your visualization is easy on the eyes. Also recommended: custom branding .

What pushback should you prep for?

No matter how much you prepare, there are some common points of friction that come up again and again in roadmap meetings. A great way to ace your presentation: prepare for the pushback before it starts pushing. Here are some common questions to expect.

Are you actually going to achieve this timeline?

You’ll most frequently hear this from sales or execs. They want to confirm that your roadmap is realistic so they can plan accordingly. If you have a history of late delivery, be prepared to address why this time will be different. (Then make sure you deliver.)

How can we scope this down?

Just because stakeholders are skeptical that you can hit your deadlines doesn’t mean they don’t want things to go faster. One way to ship features quicker: scope them down. Especially at startups, executives might push the “M” in MSP when they see scope creep getting out of hand. Be prepared to answer why you’ve scoped each feature to its current specs — and be flexible when it’s possible to scope things down.

What’s the value of this roadmap?

Don’t just speak to the qualitative value of each new feature. Be prepared with hard numbers. How will this roadmap help achieve your revenue targets? What specific clients or market segment does it address? You should be able to tie items on your roadmap to specific dollar-sign potential, and articulate value vs. effort.

What are the maintenance costs going to be?

The cost of maintenance is one of the things most commonly neglected on the roadmap — even though it’s one of the most important and resource-draining aspects of any organization. Expect more technically inclined team members to pipe up with maintenance questions, or simply visualize maintenance initiatives directly on your roadmap.

Where are the risks or dependencies?

Sure, the roadmap looks great. But what factors could derail its execution? What risks does each stakeholder need to be aware of, and how will that affect their department’s ability to reach their targets? Also, what steps can stakeholders take to pitch in and mitigate those dangers? The more honest you are about the realities facing your roadmap, the more likely you’ll build trust — and get buy-in for your plan.

What happens after the presentation?

Alignment is a continuous process . It doesn’t just end when your meeting is finished. Make sure you follow up your roadmap presentation with thorough meeting notes and the updated roadmap. Create a concrete space — whether it’s within an email, a shared document, or your roadmap itself — where stakeholders can share feedback.

Reminder! The Number 1 way to fail your roadmap presentation is to not talk to anyone beforehand. Your presentation is all about alignment. Set the tone before your presentation by talking to — and, more importantly listening to — each stakeholder.

With Roadmunk, you can centralize customer feedback, prioritize what to build next and build beautiful customer-driven roadmaps. Signup for a free trial here .

Continue exploring this guide

Design tips to create a roadmap that is boardroom-ready, managing executives in the roadmapping process, you might also like these, try roadmunk for free.

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how to present a roadmap in powerpoint

VEGA SLIDE

How to Create a Project Roadmap in PowerPoint

how to present a roadmap in powerpoint

A project roadmap is a valuable tool for planning, managing, and communicating the key stages, milestones, and deliverables of a project. Creating an effective roadmap in PowerPoint ensures alignment across teams and stakeholders by mapping out the vision, major objectives, and overall timeline.

In this comprehensive guide, we will walk through the step-by-step process for building a professional project roadmap in PowerPoint.

Why Create a Project Roadmap?

Before jumping into the how-to steps, let’s first understand the purpose and benefits of creating a roadmap:

  • Visualize the big picture: A roadmap provides a high-level overview of the key stages and timeline for achieving the project vision. This bird’s-eye view ensures everyone understands how their work fits into the broader objectives.
  • Plan and strategize: Breaking down a complex project into phases with milestones and deliverables makes it more manageable. Roadmaps facilitate planning and strategy.
  • Track progress: Roadmaps include timeframes and milestones which act as progress indicators to track if the project is on schedule. Teams can take corrective actions if the project goes off-track.
  • Improve communication: An at-a-glance view of the project sequence, priorities, and interdependencies significantly improves communication across teams and executives.
  • Adapt to change: Roadmaps are flexible and can be adjusted if priorities or market conditions change. This agility helps teams quickly respond to changing dynamics.

Step 1 – Select a Roadmap Layout

The first step is choosing a roadmap layout that aligns with your project needs. PowerPoint offers several built-in templates to kickstart your roadmap.

Navigate to the File tab and click New . Type “roadmap” in the search bar and press enter. PowerPoint will display various roadmap layouts.

Browse through the options and select a template that best matches the overview you want to depict. Consider aspects like:

  • Level of detail
  • Number of phases
  • Milestones to highlight
  • Graphics style

The selected slide will open with a pre-designed roadmap layout. Now you can customize it for your project.

Step 2 – Add Phases

In this step, we will add the key phases of work required to take your project from start to finish.

The roadmap template would already contain generic phases like “Plan”, “Develop”, “Test” etc. Replace these with the actual stages and activities involved in your project.

Clearly name each phase so everyone understands the high-level process. For example, if you are mapping a website redesign project, the phases could be:

  • Stakeholder Interviews
  • Requirements Gathering
  • Information Architecture
  • Visual Design
  • Development & Testing

Ensure you sequence the phases chronologically from left to right in order of occurrence.

Step 3 – Include Milestones

Milestones indicate the completion of a major deliverable or achievement. They are helpful for monitoring progress so include 3-5 major milestones in your roadmap.

To add a milestone, simply insert a shape like a star or hexagon (available in the Insert tab) and place it along the timeline. You can include text inside the shape to describe the milestone e.g. “Website Architecture Finalized”, “High Fidelity Prototypes Approved” etc.

Ensure the relative spacing between milestones is proportional to the actual time duration. This gives viewers a sense of the timeline.

Step 4 – Add Deliverables

Optionally, you can also layer in key deliverables within each phase to provide more detail.

Deliverables are tangible outcomes that move the project forward e.g. requirement documents, prototypes, application builds, testing reports etc. Include brief deliverable descriptions under each phase.

Too many deliverables clutter the slide so be selective of the ones most relevant to the audience. The goal is to summarize rather than provide exhaustive details.

Step 5 – Establish Timeline

The next step is plotting time durations so stakeholders understand the pace and sequence of activities.

PowerPoint provides a timeline toolbar that lets you easily assign start and end dates to phases and milestones. Access it through:

Insert > SmartArt > Select any visual > Create Graphic > Click Add Timeline in toolbar

This displays a timeline ruler. Adjust the major and minor units as needed. For example, you may want to plot your roadmap timeline in quarters, months, or weeks.

Next, add duration labels across the timeline like Q1, Q2 etc. Stretch or compress the phases to represent the approximate time each stage will take.

The timeline provides context around the sequence, allowing viewers to grasp task prioritization and dependencies.

Step 6 – Format and Finalize

With the structure and content of the roadmap complete, the last stage is applying formatting to polish the visual.

Here are some formatting tips:

  • Use color coding – Apply colors to phases to color-code workstreams or stages
  • Add icons and graphics – Use icons, images, and illustrations that relate to each phase
  • Spotlight milestones – Emphasize milestones using brighter colors, larger size, or graphics
  • Include dates – Add a start and/or end date for each phase below the label
  • Clean up text – Use concise phrases for phases, edit font sizes, and styles for clarity

Finally, ensure the slide fits with the theme and branding of your presentation or organization. A clean, professional design aligns better with executives.

Presenting Your PowerPoint Roadmap

Once complete, your PowerPoint project roadmap is ready to present!

Roadmaps are versatile – you can use them in multiple scenarios:

  • Project Planning Meetings : Present the roadmap to internal teams for alignment
  • Leadership Updates : Provide regular status updates to executives using the roadmap
  • External Stakeholders : Share an overview of launch plans including key milestones
  • Project Proposals : Include a roadmap in proposals to depict work plans

The visual nature of roadmaps makes them more engaging than text-heavy project plans. The at-a-glance view ensures improved understanding of the key activities and strategic direction required to accomplish goals successfully.

So next time you kickstart a new project, take the effort to map it out visually using the step-by-step guide for creating professional roadmaps in PowerPoint. Align your teams and stakeholders for winning project outcomes!

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Celebrate Slidesgo’s big 5! Five years of great presentations, faster

Roadmap Infographics

Free google slides theme and powerpoint template.

Infographics are great visual aids to present complex pieces of information or data. Do you need a helping hand? Get the show on the road with these roadmap infographics for your presentations!

Roadmap diagrams are great for projects and organizations. They are powerful tools that create a linear visualization of your data, timelines or steps. As their name suggests, they look like roads or paths. Use them to talk about your history, goals, where you want to be, future projects or the different stages of your work.

Our infographics have three, four, five, seven or nine elements in different shapes and styles: curved or straight roads, paths with and without trees or traffic circles. We have also added icons, speech bubbles and other shapes to depict your information. Colors are varied as well, including red, yellow, green, blue and gray. All these resources are completely editable and fairly easy to personalize. Use them for personal or commercial projects, business, health, education… You choose!

Features of these infographics

  • Infographic templates with a lot of roads and paths
  • 100% editable and easy to modify
  • 30 different infographics to boost your presentations
  • Include icons and Flaticon’s extension for further customization
  • Designed to be used in Google Slides, Microsoft PowerPoint and Keynote
  • 16:9 widescreen format suitable for all types of screens
  • Include information about how to edit and customize your infographics

How can I use the infographics?

Am I free to use the templates?

How to attribute the infographics?

Attribution required

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Home PowerPoint Templates Process Diagrams 5-Step Semicircle Process Diagram for PowerPoint

5-Step Semicircle Process Diagram for PowerPoint

how to present a roadmap in powerpoint

Use our engaging 5-Step Semicircle Process Diagram for PowerPoint to present various steps of a business process or a project cycle. Professionals always require creative presentations to demonstrate the steps of the business procedures. We have designed this interactive PPT template for professionals to showcase the company’s organizational processes in business meetings. Project managers can utilize this template to describe the relationship between different milestones and illustrate the sequence of events in the project cycle. HR managers can leverage this slide diagram to display the company’s selection process. Operational managers can use this creative diagram to present the stages of change management, marketing, onboarding, procurement, and sales. Marketers can quickly overview their step-wise campaigns using the process diagram slide . 

Made out of six creative slides, the 5-Step Semicircle Process Diagram for PowerPoint is represented as a diagram showing a rectangular shape with round edges. At one end is a circle containing the placeholder text for the title or description. On the right side is a segmented semi-circle with five sections. An arrowhead is used within the parts of the semi-circle to display the orientation of different phases of the process cycle. Next, a line pointer indicates the editable textboxes for mentioning the details of each process step. Furthermore, in the following slides, each process step can be displayed separately using the spotlight effect, i.e., the focused key point is highlighted in color. At the same time, other parts are greyed to highlight the topic under discussion.

Users can also change the template features according to their choices and preferences. Grab this template for your educational, training, or business presentations . Edit it now!

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how to present a roadmap in powerpoint

IMAGES

  1. Powerpoint Roadmap Template

    how to present a roadmap in powerpoint

  2. PowerPoint Roadmap Tutorial + Free Template

    how to present a roadmap in powerpoint

  3. roadmap powerpoint slide

    how to present a roadmap in powerpoint

  4. How to Create a Roadmap in PowerPoint? Tutorial

    how to present a roadmap in powerpoint

  5. 4 Effective Ways to Use Roadmap Analogy in PowerPoint

    how to present a roadmap in powerpoint

  6. Implementation Roadmap PowerPoint Template

    how to present a roadmap in powerpoint

VIDEO

  1. Quick Presentation Skills Tips That Everyone Can Use: Tip 1- Use a Roadmap

  2. Animated PowerPoint Roadmap Presentation Template like never before!

  3. How to create a #roadmap in #powerpoint #presentation #powerpointtemplates #tutorials #tips #hacks

  4. How to make roadmap timeline in PowerPoint... #roadmap #powerpoint #shorts #finallychamka

  5. Roadmap the Chorepoem

  6. How To Create A Roadmap In PowerPoint? #powerpoint

COMMENTS

  1. PowerPoint Roadmap Tutorial + Free Template

    Home / Make Roadmaps / Powerpoint How to make a roadmap in PowerPoint This step-by-step PowerPoint roadmap tutorial explains how to create professional-looking roadmaps both manually and automatically using the popular presentation tool. Options for making a PowerPoint roadmap

  2. How to create a Roadmap in PowerPoint

    There are two methods to create a roadmap in PowerPoint presentations including: Use a Pre-designed Roadmap template from Microsoft. Create a Roadmap from scratch using SmartArt Graphic....

  3. How to Create a Project Roadmap in PowerPoint: Easy Tutorial

    [1] High-level roadmaps feature 4 to 6 stages displayed in chronological order. This type of roadmap is a good way to provide a broad overview of a project to your audience. Detailed roadmaps show many project tasks and when they'll occur. This roadmap is great for showing every step of a project to your team and stakeholders.

  4. A Manager's Guide to Roadmaps Creation and Presentation

    Where should you begin? What timelines are realistic? How can I break down my vision for the team? These are the common questions managers have, and a roadmap is a tool many choose to turn the project pre-planning chaos into clarity. Table of Contents What is a Roadmap? What should a roadmap include? Types of Roadmaps Product Roadmap

  5. How to Create a Professional Roadmap in PowerPoint

    On the start screen, go to the left sidebar and click on New, just below the Home button. Go to the search box, enter Roadmap, and hit the search button. After a few seconds, the PowerPoint templates library will populate. Select a template from the library and click on Create.

  6. How To Create A Project Roadmap In PowerPoint

    Wondering how to create a Project Roadmap in PowerPoint? My step-by-step project roadmap tutorial will show you exactly what you need to do.🚀 Get your pre-b...

  7. 5 Steps to Create an Engaging Roadmap PowerPoint

    5 Steps to Create an Engaging Roadmap PowerPoint This article provides an easy-to-follow guide for creating an engaging roadmap PowerPoint presentation. Learn how to make an impactful roadmap with these 5 simple steps. Create a that will capture your audience's attention and help you reach your goals. PURPOSE.

  8. How to Create a Sleek-Looking Roadmap on PowerPoint

    • Intro How to Create a Sleek-Looking Roadmap on PowerPoint Slide Cow 22.1K subscribers Subscribe Subscribed 197 27K views 6 years ago MORE TUTORIALS? CLICK HERE: https://goo.gl/TBZibY So this...

  9. Master PowerPoint Roadmaps (EASY tutorial)

    Download the powerpoint templates at https://www.patreon.com/slideskills Create a modern and effective 4-step roadmap slide for your presentation! In this tu...

  10. How to Create Roadmaps in PowerPoint and How to Use Them

    Paste the slide. Decide on old formatting or current formatting. The better way to reuse slides is by using the Reuse Slides feature located on the Home ribbon in the Slides group. In the Reuse Slides panel that appears on the right, you are presented with recommended files based on past presentations.

  11. How to Create a Roadmap in PowerPoint? Tutorial

    Step 1: Open PowerPoint on your desktop. Step 2: Navigate to the left sidebar on the start screen and click 'New' right below the 'Home' icon. Step 3: Enter 'Roadmap' in the search box and press the search button. The PowerPoint templates collection will load after a few seconds.

  12. How to Create a Roadmap in PowerPoint

    Step 1: Select a PowerPoint Roadmap Template PowerPoint offers pre-designed templates to instantly create roadmaps. Using a template accelerates the process so you can focus on customizing the content. To find roadmap templates: Open PowerPoint and select New. Search for "roadmap" in the template search bar.

  13. How to Create a Project Roadmap in PowerPoint

    Step #1: Open PowerPoint Open a new or an existing presentation in PowerPoint. Navigate to the slide where you want the roadmap to appear. Click on and delete any text boxes appearing in the slide. Step #2: Insert a SmartArt Gaphic Click on the Insert tab in the top menu bar to change the ribbon.

  14. Create Roadmap in PowerPoint with Milestones

    How to Create A Roadmap With Milestones in PowerPoint Home > All PowerPoint Tutorials > Roadmap in PowerPoint Create 3D milestones and Roadmap with PowerPoint. Follow our simple step by step instructions to create the useful diagram template from the scratch. The Roadmap in PowerPoint with 3D Milestone you'll learn today is:

  15. 7 Tips to Create a Roadmap in PowerPoint (Easy Guide)

    How to Make a Great PowerPoint Roadmap 1. Use Office Timeline to easily design your roadmap Office Timeline With Office Timeline, you can create stylish timelines and roadmaps in no time at all with just a few clicks. It's super easy to use and powerful enough to handle all your timeline design needs. Try It Now

  16. What Is A Roadmap? How To Create A Roadmap Presentation?

    Well, we have the answers for you. A roadmap is a dynamic visual representation of your plan, which provides insight into current, upcoming, and future events. A crucial point of reference for maintaining alignment between product strategy, business goals, and execution is the roadmap.

  17. Draw a Roadmap in 3 Minutes

    [Advanced PowerPoint Tutorial]A roadmap can do a good job at depicting your project plan and milestones. This video shows how drawing a road in PowerPoint ca...

  18. How to Create a Roadmap in PowerPoint

    Step. 3 - Add Shape Elements. Pick a line shape from the Shapes menu under the Insert tab and draw a straight line. Then from the same Shapes menu, pick the Flowchart: Punched Tape shape. Place it next to the straight line and create a flag shape. Select both the shapes and click ctrl+G to group the shapes together.

  19. How To Ace Your Roadmap Presentation

    Resources / Basics / Chapter 3 Previous Next Roadmapping doesn't end once you've built your roadmap. The purpose of your roadmap is to visualize a transparent plan across your organization. To ensure your roadmap is effective (and actually, you know, executed), you'll need to align each team in a roadmap presentation.

  20. How to Create a Project Roadmap in PowerPoint

    Step 1 - Select a Roadmap Layout The first step is choosing a roadmap layout that aligns with your project needs. PowerPoint offers several built-in templates to kickstart your roadmap. Navigate to the File tab and click New. Type "roadmap" in the search bar and press enter. PowerPoint will display various roadmap layouts.

  21. 55+ Editable Roadmap PowerPoint Templates & Slides for ...

    The Corporate Roadmap PowerPoint Template presents a single-slide view of project performance. Timelines & Planning Latest Templates 4-Stage Roadmap to Future PowerPoint Template Diagrams 3-Lane Roadmap Timeline Concept PowerPoint Template Timelines & Planning 3-Item Futuristic Concept PowerPoint Template Timelines & Planning

  22. Free Roadmap infographics for Google Slides and PowerPoint

    Get the show on the road with these roadmap infographics for your presentations! Roadmap diagrams are great for projects and organizations. They are powerful tools that create a linear visualization of your data, timelines or steps. As their name suggests, they look like roads or paths. Use them to talk about your history, goals, where you want ...

  23. Roadmap Infographics. Free PPT & Google Slides Template

    Brace yourself, marketing professionals! Our playful, minimal Roadmap Infographics template is just the tool you need. With its dominant beige tone, this PowerPoint and Google Slides template is perfect for mapping out your marketing strategies or presenting project timelines in a visually appealing way.

  24. 5-Step Semicircle Process Diagram for PowerPoint

    Use our engaging 5-Step Semicircle Process Diagram for PowerPoint to present various steps of a business process or a project cycle. Professionals always require creative presentations to demonstrate the steps of the business procedures. We have designed this interactive PPT template for professionals to showcase the company's organizational processes in business meetings.