How to Send a Cover Letter Email
You only get one chance to make a first impression which is why your cover letter email is so important. Emailing a cover letter is your chance to show why you’re the best candidate for the job and to demonstrate that you’re a professional who is serious about the application.
The email cover letter should provide information on your expertise, such as your qualifications, skills, and experience as well as the reasons why you’re applying for the role. You need to show the employer why you’re a good fit for the position and to grab their attention so they look at your resume.
Candidates are often too quick to send an email cover letter . This is a mistake. It is worth spending some time focusing on each aspect of the cover letter to ensure it’s up to scratch. In a competitive job market, marginal gains are everything.
Your professional resume is still the most powerful tool you have at your disposal when you’re job hunting and using a resume builder is an effective way of nailing it. Your cover letter needs to work in tandem with your resume.
How to send an email cover letter
One of the most important pieces of cover letter advice is to always follow the employer’s instructions . Failure to follow basic instructions during the application process gives the wrong impression. It seems sloppy and unprofessional.
Sending an email cover letter and resume as attachments
If the instructions in the job posting say to include your cover letter as an attachment , then do so. Either include it as a Word document or as a PDF . As you’ll include both your resume and cover letter it’s important to clearly name both files (e.g. petergreencover.pdf and petergreenresume.pdf).
Sending an email cover letter as the main email
If the job posting instructions don’t state whether to include your cover letter as an attachment , it is best to copy and paste your cover letter and include it as the main email, with just your resume attached. This way, when an employer double clicks on your application email, they will instantly see your attention-grabbing cover letter .
How to write a an email cover letter for a job application
A professional cover letter should follow a clear cover letter format . It should start with a header, an opening paragraph (why you’re applying), a second main paragraph (why you’re the best candidate), a closing paragraph (thank them for their time and state what’s attached), and an electronic signature.
Before you start writing it, you should carefully read through the job posting and identify the key job requirements . You should then analyze your own expertise and be ready to show how your skill set matches the job . Each cover letter should be tailored for each application.
You should choose some examples of when you’ve demonstrated each key requirement and include them in your cover letter. This is much more convincing than just saying you’re innovative, creative, or dynamic.
Don’t send a boring cover letter that starts with:
“My name is Maria Smith and this cover letter is intended to express my interest in the Finance Manager position as listed on Glassdoor. I believe my background in technology companies and finance experience makes me an ideal candidate for this role.”
Use the introduction to capture the attention of the reader . You can use a sentence showing that you’re aware of their company and why you’re interested in them specifically and to briefly introduce your value proposition.
In the second paragraph , explain why you’re the perfect fit. Ask yourself the following questions:
- What are some programs/initiatives you worked on that have had a big impact?
- Did you get promoted fast?
- What skills do you have that match the requirements of the job?
- Did you save time or made money for your organization?
In the last paragraph , you can tell the hiring person that you’d love to be considered for the role.
Cover letter email example
Get more cover letter examples advice in our guide with tips and information about all aspects of a good cover letter structure.
Subject: Customer Services Position: Jane Cooper
Dear Ms. Wilson,
I would like to express my interest in the position of Customer Service Representative which is advertised on LinkedIn. I believe that my four years of experience in customer services and my positive attitude make me the ideal candidate for this position.
I am used to working in a target-driven environment and have surpassed my personal targets for three consecutive years. I have also won two ‘Passion Awards’ for my approach towards delivering excellent customer service. My strong communication skills, which have been recognized through consistent positive feedback from our customers.
Thank you for taking the time to consider my application. Please find a copy of my resume attached. I look forward to having the chance to discuss what I can bring to the role in more detail.
Write your cover letter
Introduce yourself to the recruiters using one of our professional templates.
How to Send an Email Cover Letter (Examples)
By Status.net Editorial Team on November 15, 2023 — 13 minutes to read
An email cover letter is an opportunity for you to introduce yourself, highlight your qualifications, and explain why you’re the perfect fit for the job. Here are a few pointers to help you craft an effective email cover letter:
- Subject Line: Your subject line should clearly indicate the purpose of your email. Mention the job title you’re applying for and your full name, e.g., “Marketing Manager Application – Jane Doe.”
- Salutation: Address the hiring manager by their name, if possible. If you don’t know their name, a simple “Dear Hiring Manager” will suffice.
- Introduction: In the opening paragraph, you should mention the job title you’re applying for, where you found the job posting, and a brief introduction of yourself.
- Body: The body of your email cover letter should elaborate on your qualifications and experiences that are relevant to the job. Focus on showcasing your skills, achievements, and how you can contribute to the company’s success. Be sure to tailor your content to the specific job and company, demonstrating that you’ve done your research.
- Closing: Wrap up your email cover letter by thanking the hiring manager for considering your application. Express your enthusiasm for the opportunity and reiterate your interest in the position.
- Signature: Sign off with a professional closing, such as “Sincerely” or “Best regards,” followed by your full name, email address, and phone number.
One more tip: as email systems can sometimes strip out formatting or not display it consistently, it’s best to stick to simple formatting options, such as bold text, bullet points, and clear paragraph breaks. If you want to include additional information, such as your resume, consider attaching it as a PDF file to ensure consistent formatting across different devices and email platforms.
Key Elements of a Cover Letter
Subject line essentials.
Your email cover letter should start with a compelling subject line that quickly grabs the recipient’s attention, especially since it’s competing with other emails in their inbox. Keep your subject line concise, clear, and informative. For example, you could use a format like: “Marketing Coordinator Application – Jane Smith” or “Re: Job Application for Graphic Designer (Job ID: 12345)”. Tailor your subject line to the company and position, so the recipient can easily identify your message’s purpose.
Email Signature and Contact Information
An email signature is an essential part of creating a professional presence in your email cover letter. Your email signature should include your full name, phone number, and any relevant links, such as your LinkedIn profile or online portfolio. This makes it easy for the recipient to contact you regarding your application. For example:
The Importance of Professional Email Address
A professional email address sets a good first impression and shows that you’re serious about your job search. Avoid using email addresses that are unprofessional or include personal information. Stick to a simple format like [email protected] or variations that include your first initial and last name.
Selecting the Right File Name
When attaching your resume or other documents, choose a file name that clearly identifies the content and includes your name. This makes it easy for hiring managers to locate your documents among numerous other files. For example, “JaneSmith_Resume.pdf” or “CoverLetter_JohnDoe.docx” are appropriate file names.
Understanding File Types
Submitting your documents in the appropriate file format ensures that they’re easily accessible and readable by the recipient. The most commonly accepted file formats are .doc, .docx, and .pdf. It’s a good idea to stick to these formats unless the job posting specifies otherwise. In most cases, PDF files are preferred as they maintain consistent formatting across different devices and platforms.
How To Create an Effective Cover Letter
Creating the greeting.
Begin your cover letter with a formal yet friendly greeting. Address the hiring manager by name if possible; you can find this information from the job posting, company website, or LinkedIn. If the manager’s name is unattainable, go for general but professional salutations such as “Dear Hiring Manager” or “To Whom It May Concern.”
Describing Your Experience and Skills
Showcase your relevant experience in the opening paragraph of your cover letter. Briefly pinpoint the role you’re applying for and how your background aligns with the position. Avoid regurgitating your resume; instead, focus on what unique skills make you the perfect candidate for the job.
As you describe your skills, use clear and concise language. Structure this section with bullet points to make it easy for the employer to read and digest:
- Skill 1: Why it’s relevant
- Skill 2: How it’ll benefit the company
- Skill 3: Examples of how you’ve used it before
Detailing Your Achievements
Next, outline your most significant and relevant achievements. These can include promotions, academic success, or other awards. Focus on accomplishments that display your skills, strategic thinking, and leadership capabilities. Use data to back up your claims – incorporate specific numbers and percentages indicating how you made a difference in your previous positions.
Following the Employer’s Instructions
Carefully read the job posting and any instructions provided by the employer when crafting your cover letter. If they ask for specific formatting or mention certain keywords, comply with their requests. You demonstrate your attention to detail and ability to assimilate by following their instructions.
Optimizing the Closing Examples
A strong closing further supports your candidacy and invites the employer to take further action. Reiterate your enthusiasm for the role and express your desire to contribute to the company’s success:
Example 1 : “I am excited about the opportunities posed by this role and am confident that my skills will allow me to excel at [Company Name]. I look forward to the opportunity to discuss my application further.”
Example 2 : “Thank you for considering my application. I believe my expertise in [Skill/Area] will greatly benefit [Company Name]. I look forward to discussing how I can contribute to your team.”
Remember to include your contact information and sign off professionally using “Sincerely,” “Best regards,” or a similar phrase.
Formatting Your Email Cover Letter
Choosing the right font and spacing.
When writing your email cover letter, start with a clean and easy-to-read font such as Arial, Calibri, or Times New Roman. Select a font size between 11 and 12, which is generally considered standard for professional correspondence. Use single-spacing throughout the body of your email cover letter and consider adding a space between each paragraph for better readability.
Ensuring Correct Spelling and Grammar
Before sending your email cover letter, thoroughly proofread it for any spelling or grammar errors. To catch mistakes, use the built-in spell checker in your email client, or consider using third-party tools. Additionally, reading your email cover letter out loud can help spot any awkward phrases or inconsistencies.
Formatting and Structure Tips
Here are some tips to format your email cover letter effectively:
- Subject line : Make sure to include a clear and concise subject line, such as “Job Application – Your Name – Job Title.” This will make it easy for the recipient to identify the purpose of your email.
- Salutation : Address the hiring manager by their first and last name, if you can find it, or use a general greeting like “Dear Hiring Manager.”
- Introduction : Introduce yourself and mention the position you’re applying for. Briefly explain why you’re a strong fit for the role.
- Body : Highlight your relevant experience and skills in 2-3 short paragraphs. Use specific examples to support your claims.
- Call-to-action : End your email cover letter by thanking the hiring manager for their time and mentioning that you’re looking forward to their response.
- Sign off : Use a professional closing, such as “Best regards” or “Sincerely,” followed by your full name. Don’t forget to include your contact information such as your email address and phone number below your name.
Key Tips for a Successful Email Cover Letter
Tuning your email message.
When writing an email cover letter, your message should be clear and concise. Use a professional yet friendly tone to demonstrate your enthusiasm for the role. Start with a clear subject line that includes the job title and your full name. In the body of the email, briefly introduce yourself and mention the position you’re targeting. You can also add a line that highlights your skills or experience relevant to the job. Make sure to proofread your email content to avoid grammatical errors and maintain a polished appearance.
Using Cover Letter Templates
Using a cover letter template can be a helpful starting point. It provides a layout that ensures a consistent, professional presentation. Look for a template that matches the industry and job you’re applying for, while still allowing you to showcase your personality. Try to find a balance between a visually appealing design and an easy-to-read format. Always tailor the content to the specific job you’re applying for, as hiring managers can easily spot a generic, one-size-fits-all cover letter.
Sending a Test Email
Before hitting send on your cover letter and resume, send yourself a test email. This practice will ensure that the email arrives in your inbox correctly and that the formatting is intact. It will also give you a chance to review the email from the recipient’s perspective, so you can make any necessary adjustments. Check for broken links, and make sure your attachments (like your resume) are in a commonly used format, such as PDF. This step is important for ensuring your application’s success, as a poorly formatted email could impact your chances of moving forward in the hiring process.
How To Manage the Application Process
Understanding the job description.
When applying for a job, it’s important to carefully read and understand the job description. This will help you tailor your cover letter and resume to the specific requirements and needs of the position. Look for keywords and phrases that describe the responsibilities and qualifications, and be sure to highlight your relevant experience in your application materials.
Researching the Company
Before sending your email cover letter, research the company to gather useful information. This will help you demonstrate your interest and knowledge of the organization in your cover letter. Look for the company’s mission, values, and recent news. Try to find ways to relate your experience and skills to the company’s goals and culture.
Using LinkedIn in Job Search
In your job search, don’t forget to leverage LinkedIn. Connect with people in your industry, and follow companies and influencers relevant to your career objectives. You can also find job postings on LinkedIn, and even apply directly using your profile. Customize your LinkedIn URL and use it as part of your email signature to make it easy for potential employers to learn more about you.
Part-Time and Summer Jobs
If you’re looking for part-time or summer jobs, your email cover letter should reflect the specific nature of these positions. Focus on your flexibility, availability, and willingness to work irregular hours. Highlight relevant skills and experiences, even if they’re not directly related to the position. This will show your adaptability and eagerness to learn.
Managing the Follow-Up
After sending your email cover letter and resume, consider following up with the company if you haven’t heard back within a week or two. A polite email or phone call can help keep your application front of mind and demonstrate your continued interest in the position. However, be respectful and avoid being pushy or overly persistent. Remember that hiring managers are often very busy and may take some time to respond.
Advanced Cover Letter Strategies
Using a cover letter builder.
A cover letter builder can be a valuable tool in crafting an impressive cover letter. These online tools often provide customizable templates and step-by-step guidance to help you structure your content. Plus, they can save you time by automating the formatting process.
To get started, you can search for a reputable cover letter builder and follow the prompts. Make sure to choose a template that matches the tone and style of the job you’re applying for. Then, input your information and adjust the prewritten text to reflect your experiences and skills.
Emphasizing Your Qualifications
To stand out, you should highlight your relevant qualifications. To do this, carefully review the job posting and note the key requirements. Then, match your skills and experiences to those points, using specific examples to demonstrate your capabilities.
For example, if the job requires strong time-management skills, mention how you successfully managed multiple projects simultaneously in a previous role. Use numbers and metrics, where possible, to emphasize your achievements. This targeted approach can help you catch the attention of a potential employer.
Highlighting Professional Achievements
Your cover letter should showcase your professional achievements, demonstrating how your accomplishments make you the ideal candidate. To do this effectively, include specific examples that illustrate your strengths.
For example, if you’re applying for a sales position, you could mention specific sales targets you’ve met or exceeded in the past, or discuss how you broke new ground by securing a big client.
Frequently Asked Questions
What are the key steps in writing an email cover letter.
To write an effective email cover letter, follow these steps:
- Start with a concise and professional subject line.
- Address the recipient professionally and use an appropriate greeting.
- Engage the reader with a strong opening sentence or paragraph.
- Highlight your relevant skills, experience, and achievements.
- Show enthusiasm for the company and position.
- Include a call-to-action, encouraging the employer to review your attached resume.
- Close your cover letter with a professional sign-off.
How should I customize my cover letter for different job applications?
Customizing your cover letter for each job application can boost your chances of success. Focus on these areas:
- Research the company and use your insights to show genuine interest and knowledge about their business.
- Study the job requirements and emphasize your skills and experiences that match well with the position.
- Address the hiring manager by their name if you can find it, or use a generic salutation.
- Mention any connections or referrals that might be relevant to the position or company.
What are some effective tips to make my email cover letter stand out?
To make your email cover letter stand out, consider these tips:
- Keep it concise and to the point, ideally no longer than one page.
- Use a professional, easy-to-read font.
- Break up your text with bullet points, bold text, or subheadings to emphasize key messages.
- Avoid cliches and overused phrases; be genuine and use your own voice.
- Proofread your cover letter multiple times and ask someone else to review it for errors or suggestions.
- Follow any specific instructions provided by the employer in the job posting.
What examples should I include in my email cover letter?
Including real-life examples in your cover letter can help demonstrate your expertise and suitability for the position. Follow these guidelines:
- Choose examples that are relevant to the job requirements and company values.
- Describe your achievements and successes in a specific, quantifiable manner.
- Focus on instances where your actions led to positive outcomes or improvements.
- Structure your examples using the STAR method (Situation, Task, Action, Result) for clarity.
Do I attach the cover letter to the email or include it in the body?
Including your cover letter in both the email body and as an attachment is a good approach. By doing this, you ensure that the hiring manager sees your cover letter, regardless of their email settings or preferences. Save your cover letter as a PDF to preserve formatting.
What should I put in the subject line when sending my cover letter and resume via email?
A compelling and professional subject line is important for capturing the attention of the hiring manager. Consider these guidelines:
- Include your name and the job title or position you are applying for.
- Use clear, concise language.
- Make sure the subject line matches any instructions provided by the employer in the job posting.
- An example could be: “Jane Doe – Marketing Specialist Application”
- How to End an Email Professionally (Examples)
- Job Application Email (Templates, Examples)
- Administrative Assistant Cover Letter Examples (Guide)
- How to Write a Job Offer Thank-You Letter
- Job Interview Request Email Responses (Detailed Examples)
- Cover Letter vs. Letter of Interest vs. Letter of Intent
- CV Examples
- CV Templates
- Cover Letter
- Job Interview
Email Cover Letter and CV | Sending Tips and Examples
What is an email cover letter?
An email cover letter is essentially a job application email through which you apply for a job. The email must contain your cover letter, either in the body of the email or as an attachment, and your CV as a separate attachment.
Do you need to send your CV and cover letter via Email?
With the massive technological boom over the past decade, we have seen the dramatic rise in email applications. Sending an email is free, it doesn’t require a stamp, visit the post office or a trip to the company you’re applying for. It all happens within seconds and with just one click of a button.
There are two main reasons why you would send an email to a recruiter:
- When you’re applying for a job
- When you’re enquiring about job opportunities at their company
In this guide, we will mainly focus on applying for jobs that have already been advertised . However, read on as there are also tons of tips and examples for those who wish to inquire about job opportunities via email.
The format of an email cover letter + template
The format of an email cover letter slightly varies from the format of a standard cover letter. For example, there is no need to include your personal details such as name and address on the right side of the letter because your attached CV will already contain all this information. Moreover, it will take up valuable space.
Your email to the recruiter should be in the following format:
Click here to download this template.
Before you start…
1. Have your perfect CV and cover letter ready
Before working on drafting your email, make sure that you have already written and prepared your CV and cover letter. Check out How to write a Cover Letter and How to write a CV guides for more tips and examples.
2. Be formal
The job application process is a formal process. As such, you have to have a formal approach to writing your email job application.
- Don’t use contractions (e.g. I’m instead of ‘ I am ‘ or Let’s instead of ‘ Let us ‘)
- Write in complete sentences
- Write in paragraphs (not in short lines, as you would in text messaging)
- Use formal greeting (use ‘ Dear Sir/Madam ‘, ‘ Dear [Surname], ‘ or ‘ To whom it may concern ‘ rather than ‘ Hey ‘, ‘ Hi ‘, or ‘ What’s up? ‘)
- Don’t write in capitals (IT’S NOT NICE TO READ TEXT IN CAPITALS!)
You can find more information on formal writing here .
3. Use a professional email address
You must use a professional email address when contacting the recruiter.
It should be:
- It should be short in length
- It should contain your name
- It shouldn’t contain any/many numbers
- [email protected]
4. Keep it short and to the point
You only have one chance to grab the attention of the prospective employer, so keep the letter short and to the point. Employers only tend to scan CVs and cover letters for less than a minute. Anything longer than a single side of A4 will most likely not be read or considered. Why take the chance? You will have plenty more opportunities in the later stages of the recruitment process, including during the job interview, to fully impress the prospective employer.
5. Write the content of the email in a separate document first
It is highly recommended to write your letter in a separate Word document first rather than typing it up on the actual email client in one go. This is because there will be a smaller chance of losing your work because of the loss of internet connection or the software crashing in the middle of writing your letter.
It also gives you additional time to properly check your written document for grammar and spelling mistakes.
How to send a cover letter and CV via email
Let’s get started…
1. Email subject line for job application
The subject of your email should be the job position followed by the job ID or job reference number:
- IT Manager (ID: W124)
- Receptionist (Job Ref. A2014)
- Cleaner (Job ID: AFT2421)
That’s all that is required.
If you decide to add anything extra, e.g. including your name or a short message, please keep it short as there is a limit on how much of the subject line will be shown to the recruiter when they receive it in their inbox.
Do not write your subject line in capital letters
Some applicants, in a desperate attempt to make their email stand out from the rest, write the subject line of their emails in capital letters, like this:
This is not recommended for two reasons:
- It is awful to read, and;
- You come over as either too desperate or too aggressive. In the worst case scenario, you come over as both.
QUESTION: Should you write the cover letter in the body of the email or send it as an attachment?
Some employers prefer attachments, whereas others prefer the letter in the body of the email. Please check for company requirements on the job advertisement. If the company has not specified their preference, it is up to you how you’d like to send your cover letter to them.
It’s decision time!
As previously stated, there are two acceptable ways of doing this:
1. Include the cover letter as an attached file
If you decide to attach your cover letter separately to the email, always write a short message in the body of the email introducing yourself and giving the reason for emailing the recruiter – don’t leave it blank! The content of your email body should be short, informative and to the point:
Another good example:
Please find attached my CV and Cover Letter for the position of Senior Research Fellow.
I look forward to hearing from you!
Kind regards, Michael Harper.
2. Write the cover letter in the body of the email
This is the most popular way of sending an email job application.
I can already hear you ask “which one is better?” glad you asked.
Our recommendation is to write the cover letter in the body of the email. It gives the opportunity to make a strong and memorable first impression, allowing you to grab the prospective employer’s attention within seconds.
If you send it as an attachment, on the other hand, the employer has to take the additional step of finding and opening your letter in order to read it. Some recruiters will not open attachments out of fear of infecting their computers by viruses.
Warning: Don’t include the same cover letter in the body of the email and as a file attachment. That is just a weird thing to do and makes you look very indecisive.
The remainder of the guide will show you step-by-step how to write your email covering letter in the body of the email:
How to start an email
2. employer’s personal details.
The first few lines of your letter should be the personal details of the recruiter:
- Recruiter’s full name
- Recruiter’s job title
- Company name
- Company address
3. Opening salutation/greeting
The next line of your covering letter is the opening salutation, which should be written in the following format:
“Dear” followed by their honorific title (Mr, Mrs, etc.) and surname.
- Always use formal greeting (e.g. ‘ Dear Sir/Madam ‘, ‘ Dear [Surname] ‘ or ‘ To whom it may concern ‘ rather than ‘ Hey ‘, ‘ Hi ‘, or ‘ What’s up? ‘)
- It’s always best to find out the name of the employer to whom you are written the letter. This makes the letter more personal and convincing.
- If you’re addressing the employer by name, only include their surname (Dear Mr Kent) and not their full name (Dear Mr Simon Kent).
The next line should include today’s date in full ( 10 November, 2018 instead of 10/11/18 ), aligned to the right.
5. Introductory paragraph
State the reason why you are writing this covering letter.
I am writing to express my interest in the Electrical Engineer role listed in The Worcester News, 19th of March 2017. After carefully reviewing the job requirements, I feel I have all the necessary experience and technical skills to excel in this position, and I would wholly appreciate your consideration.
- These are the first few sentences that the prospective employer will be reading about you; make sure the introductory paragraph is short , to the point and is written for high impact .
6. Paragraph 2
In this paragraph, clearly outline the reasons why you would be a suitable candidate for this position. Make mention of your relevant education, qualifications, work experience, strengths, skills and abilities.
I graduated in 2014 with a first-class degree in Librarianship from the University of Essex, and I worked for a year as a Junior Librarian at Summerfield College. Both my education and work experience have given me a great insight into the purpose, function and processes of libraries. I am trained in all the standard library information and data management systems.
- Try to back up your statements with real-world examples. For instance, if you wrote that you have an “ excellent track record in sales “; back it up by tangible and verifiable performance information, e.g. by stating that you “ increased the company’s sales by 23% in six months. “
7. Paragraph 3
Following on from paragraph 2, expand on more reasons why you would be the ideal candidate for this job position.
I graduated in 2015 with a 2:1 degree in Business Management from the Queen’s University Belfast, something which kindled my passion for business and the economy. I studied a broad variety of topics ranging from Marketing Principles and Corporate Responsibilities to Leading Change and Strategic Management. I am a driven, ambitious and analytical individual with the excellent ability to analyse current business operations and offer meaningful solutions based on the findings.
8. Paragraph 4
This is going to be the final information-packed paragraph of your cover letter. Mention any other selling points that you have and state the reason why you are interested in working for this particular company.
I am especially attracted to joining your organisation because of the emphasis it puts on long-term growth and training within the company. Challenges motivate me, and I believe that I would be able to bring together my prior knowledge and skills as a competent Recruitment Officer. I am confident that my records of impressive accomplishments over the past few years prove that I will become a valuable asset to Lancefield Recruitment.
- Do research about the company you are applying for and use your findings to draft this paragraph. This will make you look interested, intelligent and resourceful in the eyes of the prospective employer.
How to end the email
9. closing statement.
The final paragraph is usually a polite call for action in which you state that you are looking forward to meeting the prospective employer. It must also contain a reference to your CV that you have attached with the application.
Useful phrases you can use:
- Please find attached my CV for your consideration.
- I have attached my CV with this email.
- For your consideration, my CV is attached with this email.
10. Closing salutation
The closing greeting should be “Yours sincerely” only if you addressed the employer by name (e.g. Dear Mrs Sanders) at the beginning of the letter.
If you used “Dear Sir/Madam” or “To whom it may concern” as the opening greeting of your letter, it should end with “Yours faithfully.”
Other alternatives that you may use instead of “Yours faithfully”:
- Best regards
- Kind regards
- Best Wishes
11. Signature & Sender’s name
Sign off the letter with a signature followed by your name.
If you do not have a scanned or electronic signature, you can write the signature in the following format:
- Email address
- Telephone number
- LinkedIn profile – optional
That is it – you should now have a perfectly written email cover letter!
- Don’t rush by writing and sending your email in one go – you will most likely forget to include important things or make many factual, grammatical or spelling mistakes. Write a draft version first, take a break, and then come back again in a few hours time to review it.
- Don’t forget to attach your files ! You only have one chance to make a good impression, make sure you don’t mess it up with clumsy mistakes.
- Send a test email to yourself first to double-check the email’s format and whether attachments can be opened.
- Give the attachments identifiable file names, for example, “ Julia_McCaree_CV.pdf ” is better than “ newhkh34.pdf “
Shall I send my documents in Word (.doc or .docx) or PDF format? Both methods are acceptable. However, we recommend you send it as a PDF file because that will preserve the format and presentation of your documents; including margins, padding, spacing and indentation.
How do I find out if my job application email has been received? Unfortunately, you can’t be sure whether the employer has opened or read your email unless they tell you so. Some email clients allow you to ask for a “Read” receipt after the sender has opened your email. However, you will only receive a “Read” receipt if the recipient decides to send you one.
After how many days shall I follow-up my application? Most job vacancies will state the timeframe in which you should hear back from them if you have been shortlisted for an interview. Many job vacancies will state: “If you do not hear back from us within 2 weeks time, please assume that your application has been unsuccessful this time.” If, however, this is not specified you should get in touch with them after a week to follow-up on your initial application.
Should I use the “ high importance ” flag when sending my application? No, not really. The high importance flag has lost its value years ago. Besides, there is a chance that you will come across as rude as why should your job application email be more important or urgent than those of other senders? More than 90% of emails are sent without one.
Working on your CV? Awesome!
- Lunchtime Supervisor CV: Examples and Best Practices 
- 50+ best examples of CV skills to put on your CV
- Health and Safety Officer CV Example + Guide & Tips 
- The Best Cleaner CV Example [2024 Guide + Tips]
Over 15,000 amazing people have connected with us - and you're amazing too!
Copyright © 2024 CV Plaza All Rights Reserved
- Skip to user menu
Writing the perfect email covering letter
- Free career review
- Cover letter advice
Written and brought to you by:
Writing a covering email to accompany your CV
If your CV is attached to the email, then use the main body of the email as your covering letter. Tell the employer how you meet their key requirements so that you can immediately make a good impression and entice them to open the attachment and look at your CV in more detail.
- In the subject line of the email, list the vacancy title, reference number and where you saw or heard about the vacancy
- Use the body of the email to convince the recruiter in three to five bullet points that you are the right person for the job
- Send the CV as an attachment clearly labelled with your name
- Spell-check before sending the email
Email covering letter template
To: Ann Brown
Subject: Project Manager, ETD, Ref No. 1234 Management Today
I am interested in applying for the above job as I believe my substantial experience in project management combined with my knowledge of the telecommunications sector will be of particular benefit to your organisation.
ABC has an excellent reputation for innovation and having worked on a number of ground-breaking technological projects from the planning to the implementation stage, I believe that I can make a significant contribution to your organisation.
In particular, I have:
- 10 years’ experience in managing teams of between 5 and 15 people on a variety of complex telecommunications projects
- An engineering background which gives me the ability to quickly grasp new technical detail and assess implications for operational planning
- Experience and qualifications in PRINCE2 project management software
- Superb relationship-building skills enabling project team members to focus on tasks even during challenging times
My CV is attached, providing further information on how my career background meets your requirements. I would welcome the opportunity to meet with you in person to discuss this further.
I look forward to hearing from you.
Tel: 07777 555 555
CV & Email Checklist
Remember, first impressions are very important. The following is a quick checklist before sending off those emails.
Your CV attachment if sending in Microsoft Word:
• Arial or Times New Roman size 10–12 for body of text and size 14 for headings
• Standard margin lengths
• Bold used sparingly, principally for headings
• No columns or boxes
• No graphics, photos or Jpegs
• No shading
CV attachment if sending as PDF:
• Checked that recipient/website can upload or view these
CV attachment sending from or to a Mac:
• Double-check format to ensure CV is compatible with recipient’s software
- Has all the spelling and grammar in the email covering letter been double-checked?
- Have you specified in the Subject Line of your email the vacancy/reference number of the job for which you are applying?
- Does the email covering letter state why you are a good candidate?
- Is the covering letter written formally, using full sentences with bullet points to reinforce key selling points?
- Have you addressed the individual by name, if known, in the covering letter?
- Have you labelled your CV attachment with your name?
- Have you created an email address just for job-searching?
- Have you included your telephone number in the main body of your email to make it easy for people to contact you?
Corinne Mills is Managing Director of Personal Career Management , an outplacement and career coaching company.
Corinne Mills is Managing Director of Personal Career Management , an outplacement and career coaching company who are the official Career Management partners for Guardian Jobs.
Elia is a Guardian Jobs reader. Hear her personal career story and find out how her Personal Career Management coaching programme helped land her ideal job at Google! Watch the video .
If you’re considering a career change, exploring your options or need effective job search support, Guardian Jobs recommends Personal Career Management , who offer Guardian Jobs readers a free career review to find out how career coaching can help you. To book: call Personal Career Management on 01753 888 995 or fill in the contact form .
Share this article
How to write a military to civilian CV
How to write an online application form
Tips to address caring for family on your CV
Latest articles, how guardian jobs will communicate with you, entry-level salary insights: a comprehensive guide to uk pay scales and variations, what are entry-level it jobs.
- Search Search Please fill out this field.
- Career Planning
- Finding a Job
- Cover Letters
Email Cover Letter Samples
Tips for Writing an Email Cover Letter
Attaching the letter to an email, pasting the letter into the email, how to send an email cover letter.
- More Email Cover Letter Messages
- Email Cover Letter Format Examples
When you're sending an email cover letter, it's important to follow the company's directions on how to submit your cover letter and resume, as well as to make sure that your email cover letters are written as well as any other professional correspondence you send.
Here are some more tips on how to craft a resume, as well as some samples you can use to start yours.
Write in paragraphs of about two to four sentences and use proper grammar and spelling, just as you would in any other letter.
Though this should be a given, avoid including emojis or images of any sort.
Perhaps more important than formatting, though, is the content of your cover letter. You can review these email cover letter samples below, but be sure to personalize them when you apply for jobs.
You should tailor these samples not just to your own experience but also to each job you’re applying for. Pay close attention to the detail of the job description, specifically the responsibilities and requirements. Make sure your cover letter reflects how you are a good fit for these requirements.
Email Cover Letter Example
Subject : Store Manager Position - Your Name
Dear Hiring Manager,
I read your job posting for the Store Manager position with interest, as the qualifications you are seeking match closely with my professional skills and experience.
I can offer XYZ Company:
- Over five years of retail management experience
- Ability to effectively hire, train, and manage staff
- Payroll management, scheduling, reports, and inventory control expertise
- Extensive work with visual standards and merchandising high-ticket items
In addition to my extensive retail experience, I have excellent communication skills. I always maintain a gracious and professional manner when communicating with people, including customers and store staff. My broad experience and range of skills make me a superior candidate for this position.
My resume, which is below, provides additional information on my background and qualifications. I look forward to hearing from you as soon as possible to arrange a time for an interview.
Thank you for your consideration.
Paul Jones Phone Email Address
Take note of how the company requests you submit your cover letter. For example, you may be instructed to attach your cover letter along with your resume . In this case, make sure your cover letter is either a Word document or a PDF file.
If you paste your cover letter into the body of your email, keep your text in the default font of your email provider. Make sure the text is readable and formatted correctly. For example, avoid long paragraphs or a series of stacked, short sentences.
When applying for employment via email, copy and paste your cover letter into the email message or write your cover letter in the body of an email message. Here's how to send an email cover letter .
More Email Cover Letter Message Samples
Here is a list of more email cover letter samples you can use to get started. This list includes examples of cover letters that target specific types of jobs (full-time, part-time, summer, and volunteer) as well as email cover letters to use at different transitional stages in your career (promotions, job transfer requests).
- Email Cover Letter Sample
- Email Cover Letter Sample With Attached Resume
- Email Inquiry Letter
- Sample Cover Letter With Salary History
- Sample Cover Letter With Salary Requirements
- Sample Email Cover Letter - Part-Time Job
- Sample Email Cover Letter - Summer Job
- Sample Email Message - Volunteer Position
- Sample Formatted Email Cover Letter Message
- Job Promotion Email Cover Letter
- Job Transfer Request Email Message
- Job Transfer Request Email Message - Relocation
Email Cover Letter Formatting Examples
For more information about how to format your cover letter, check out the following links:
- Address an Email Cover Letter
- Email Cover Letter Subject Line Examples
- Email Cover Letter Salutation Examples
- Email Cover Letter Closing Examples
Email Cover Letter Templates
- Email Cover Letter Template
- Email Cover Letter Format
7 Smart Cover Letter Tips To Get You Hired
T he job market has a reputation for favoring employers, which could make standing out from the pack a challenging task. Matched with a decline in hiring — a whopping 23.8% a year in the United States alone — you may find yourself scrambling to gain that competitive edge. However, your cover letter can help you shine.
Drafting a cover letter is often considered a cumbersome task for job seekers looking to address issues that can cause employer disinterest — from gaps in employment to lack of experience. The cover letter has become a game-changer in improving the chance of candidates securing their next role. In this article, we discuss quick and easy cover letter tips to help improve your job prospects.
An Attention-Grabbing Opener
Be direct when addressing the hiring manager or recruiter reviewing your application. Shy away from the sir/ma’am greeting. LinkedIn is a great starting point to narrow in on this information. Do your research. It’s vital to lead with achievements, discuss how they apply to the role, and maintain your reader’s attention. Remember, hiring managers are scanning and waiting for details to jump out at them.
Be confident. Have you ever heard of the phrase fake it until you make it? Apply it. Whether you’re a seasoned applicant or venturing into the unknown, you should adopt the right mindset. Know your worth and what you bring to the table. Compile a short list of examples — that apply to the job — and weave them throughout your cover letter.
Infusing your cover letter with a pinch of personality never hurts. After all, employers want a clear understanding of who you are to determine if you’re a cultural fit. Be mindful of your audience. Avoid using slang, jargon, emojis, or humor that hiring managers can misunderstand or deem inappropriate. Further, maintain respect at all times.
Flex Your Skillset
Does your ability to persuade decision-making impress your boss? Are you praised for your ability to shape top-performing teams? Share your wins. A cover letter is a perfect tool to educate a potential employer about your skill set and how it relates to the job opening.
Employers have goals and expectations and you should have a pulse on matters to you. Are you looking to learn and grow but are unsure about growth opportunities? Make it explicit. Share that you are interested in learning and growing with [company]. Detail what you love most about the [company] and how you would be a valuable asset to their culture.
Good Grammar Is Important
Always proofread your cover letter, then read it again. You can catch basic spelling, grammatical, or punctuation errors that may turn off a potential employer. Draft your cover letter in a Word document or leverage editing tools such as Grammarly.
Summarize your thoughts and extend a genuine thank you. After all, hiring managers and recruiters spend countless hours reviewing applications daily. Be mindful that the time you put into your cover letter mirrors the effort hiring managers take to evaluate your application.
The author’s content and opinions have not been pre-reviewed, approved or endorsed by Discover.
This article 7 Smart Cover Letter Tips To Get You Hired was originally published on HerAgenda.com
Man arrested for sexually extorting teen with disability, police say
GRAND ISLAND, Neb. ( KSNB /Gray News) - A Nebraska man was arrested after he was accused of sexually extorting a 17-year-old teen with a disability, according to authorities.
Grand Island Police were contacted by Pennsylvania law enforcement regarding 22-year-old Logan Bundy. When police interviewed him, he admitted to meeting her on a dating app and knowing she was underage, KSNB reported.
It was also reported that the teen and Bundy participated in multiple video calls where she performed explicit acts for him.
According to court documents, he offered the teen money in exchange for nude photos and threatened to harm himself if she didn’t send them. On top of that, he also threatened to sell the pictures he already had if she didn’t send more.
Police seized Bundy’s cell phone and found the explicit images. He was charged with possession of child pornography and sex trafficking of a minor.
His bond is set at $250,000.
A preliminary hearing has been set for March 6.
Copyright 2024 KSNB via Gray Media Group, Inc. All rights reserved.
Shot fired inside Mall St. Vincent in Shreveport
AT&T says this is what caused the nationwide network outage
DeSoto brawl leaves several teens injured
Shreveport’s Time Out Sports Bar is closing down
New Orleans style restaurant set to open at Louisiana Boardwalk in Bossier on March 4