Office Assistant Cover Letter Example + Tips
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1 Main Street New Cityland, CA 91010 Cell: (555) 322-7337 E-Mail: [email protected]
Dear Hiring Manager,
I am writing in response to your ad seeking an Office Assistant at Point Biotech. Your job posting states that you are in search of a resourceful, flexible individual, which describes me exactly. My organized nature and personable attitude make me a great candidate for this position. I take ownership of tasks quickly, I am a creative problem solver, and am adept at problem solving. Additionally, I have expertise in: Routing correspondence, logging phone messages, and coordinating package deliveries. Assisting with diverse areas including payroll, scheduling, and billing. Providing exceptional client service in-person and on the phone. Researching unique issues and compiling reports.
I have worked in administrative support for over four years now, and have spent more than a year as an Office Assistant with BVC Maid Service assisting with functions for over 150 staff. This has provided me with valuable knowledge that I would bring to this position. Working at Point Biotech would allow me to implement my communication skills and initiative in a professional environment while providing stellar service to staff, researchers, and executives. Please take a moment to review my attached resume. I believe I have the qualifications you need and I look forward to hearing from you soon.
Sincerely, Anthony Young
Job description & responsibilities.
Office assistants keep offices organized and running smoothly. Some of their responsibilities include:
- Scheduling appointments
- Organizing files
- Forwarding information to other departments
- Placing orders
- Mailing receipts and promotions to customers
Office Assistant Cover Letter Requirements
Any high school graduate with adequate typing, computer, and communication skills can find an entry-level office assistant position. However, a one or two-year certificate program will qualify you for jobs in medical or legal offices. Despite your educational background , these are the skills you need to talk about in your office assistant cover letter in order to land a job.
- Typing speed: If you have been clocked doing a high number of words per minute, include that in your office assistant cover letter.
- Computer skills: Familiarity with computer office programs will give you an edge as you look for a job.
- Grammar: As an office assistant, you will need to write e-mails, memos, formal business letters, and notes. Employers want to see office assistant cover letters with perfect punctuation, spelling, and syntax.
- Organizational skills: Since you will be in charge of keeping the office organized, mention your disdain for clutter and disorderliness in your office assistant cover letter.
- Courtesy: Office assistants often greet customers as they walk into the office and converse with them over the phone. Employers are looking for office assistants who are pleasant and polite. So, make sure the tone of your office assistant cover letter is professional and respectful at all times.
Office Assistant Advancement Opportunities
While entry-level office assistants make between $10 and $15 per hour, those who get promoted to office administrators earn an average of $20 per hour. Since your opportunities increase as you gain more experience, be sure to update your office assistant cover letter regularly to increase your earning potential. If you need help getting started, view the sample office assistant cover letter below.
Get the Job You Want
Learning how to write the office assistant cover letter that employers want to read is the first step to landing a great job. Find out what employers are thinking when they read your cover letter.
- Microsoft Office Suite
- Medical office support expertise
- Office support (phones, faxing, filing)
- Office installations
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- Office supplies and inventory
- Inter-office mail distribution
- Undercover assignments
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Office Assistant Cover Letter Example
In order to get an edge over other candidates, avoid drafting a conventional cover letter and think of different ideas of making it creative while sustaining its logic and relevance. You must bring forth your strong points for convincing the headhunter to hire you for the open role. Your Office Assistant Cover Letter should foreground your capability to oversee supply control, client interaction, and managing clerical duties. The Office Assistant Cover Letter Sample provided below is a classic example of a rounded-off cover letter that would further raise the prospects of you getting selected.
The role of an Office Assistant is to deliver clerical support in the company. He assists in preparing reports, managing the files and documents, maintaining and updating data, conveying important details amongst the employees, welcoming the clients, etc.
- Cover Letters
- Office & Administrative
What to Include in a Office Assistant Cover Letter?
Roles and responsibilities.
A number of the job responsibilities performed by an Office Assistant are mentioned below:
- Attend the incoming phone calls.
- Welcoming and greeting clients.
- Update information in the database.
- Schedule meetings and appointments.
- Negotiate with the vendors and restock supplies.
- Scan, print, photocopy, and fax the documents.
- Perform other duties as guided by the manager.
Education & Skills
Office assistant skills :.
- Amazing verbal communication skills in order to communicate with clients and colleagues.
- Outstanding organization skills to carry out various activities simultaneously such as handling file management systems, communicating with clients, etc.
- Incredible time management skills to complete the assigned task within the set time frame.
- Attentiveness to details to ensure completion of paperwork, draft professional email with no spelling errors, accurate data entry, etc.
- Excellent problem-solving ability to understand and resolve administrative-level issues.
- Cooperative in nature to provide support to the senior executive.
Office Assistant Educational Requirements:
- High school diploma or equivalent (required).
- An associate’s degree in a pertinent stream is preferred.
- Prior work experience of at least 1 year in a similar job profile.
- Proficiency with MS Office and other software.
- Working knowledge of ERP systems and call forwarding systems.
Office Assistant Cover Letter Example (Text Version)
I would like to express my interest in the open position of Office Assistant with your firm; therefore, I am writing this job application to apply for the same. I have been working in the office support sector for 2+ years. I have excellent knowledge of inventory management, organizing meetings, etc., which makes me a suitable candidate for the job role.
Hereunder is an overview of current job duties for your review:
- Welcome the clients.
- Arrange meetings and schedule appointments.
- Distribute the incoming mails and parcels.
- Scan, photocopy, print, and fax documents.
- Perform data entry tasks.
- Restock the inventory as per the requirements.
- Conduct other duties as guided by the supervisor.
I am confident that with my remarkable customer care skills, great communication, and outstanding organizational ability, I would be able to surpass your expectations from your next Office Assistant.
Thank you for looking through my job qualifications. I request you to review my resume in order to assess my career specifics, such as prior experience and qualifications. I look forward to having further rounds of discussion.
Best Regards, [Your Name]
Touching upon your educational qualifications and aptitude in paper management and customer interaction would help you get a favorable position. Master the art of drafting a compelling and persuasive resume for yourself with the assistance of our Office Assistant Resume Sample .
Customize Office Assistant Cover Letter
Get hired faster with our free cover letter template designed to land you the perfect position.
Related Office & Administrative Cover Letters
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Free Office Assistant Cover Letter Sample
A cover letter can at best assist a job seeker to stand out from the pack. At worst, it can also make a promising candidate seem like an uncreative paster as well as a significant loser. Unfortunately, a vast number of cover letters read almost the same and mostly entail retreads of the applicants' resume letters, which ramble on while repeating the obvious. Writing your first cover letter can be challenging especially if you have no one to offer you guidance on the latter. Though there is a lot of information on the internet on the tips you can use to write a good cover letter for an assistant position, a significant number of them do not give detailed information on the crucial aspects to follow while seeking a job. Here is an outline and description of the final steps you can follow as you compose your first office assistant cover letter for a breakthrough in your career-seeking process.
- # Office Assistant Cover Letter Template
- # Office Assistant Cover Letter Sample
- # Tips for Writing Office Assistant Cover Letter
- # How to Edit Office Assistant Cover Letter Template
Free Office Assistant Cover Letter Template
This is a free cover letter template for office assistant. Free Download and customize it according to the sample text below.
Office assistant cover letter sample (text).
Lynn Cross field, 2994 Bluedrive, Illinois, MD 236789, 446-557-876, [email protected] Nov 18, 2016 Claire G. Blis Human Resource Manager, Brookville co Illinois, MD
RE: Application For Office Assistant Job Position
Dear Mrs. Blis,
I am writing in response to the advertisement that you published in Illinois, time-dated Nov 18, regarding an office assistant job position. I have attached my resume addressing the position requirements. My strong verbal and written communication skills, as well as interpersonal proficiency, render me the best person to work in your advertised office assistant job. Besides, I have a great desire to work in a fast-paced and challenging environment.
I bring considerable attention to detail, strong organization skills, and exceptional familiarity with MS Office Suite. I have always received emendations due to my IT Skills from my professors. Besides, I have received accreditations for my profound ability to solve problems and with a multifaceted approach. Being an active member of the youth club, I had an opportunity of handling a lot of office work and performing various clerical duties which gave me viable exposure to office assistant tasks. I am pleased that this background would be an asset for me in the role of an office assistant and will enable me to hit the ground running.
Besides, I possess analytical skills to directly attend the office needs and attend to maintenance activities around the office. My official training as an office assistant has helped me gain skills in office work and assistance. I also possess the expertise and in forwarding and sorting correspondence, scheduling of tasks, front office, replenishing office tasks on time. Besides, I can also assist in staff meetings as well as carrying out office operations besides maintenance and handling of office equipment.
I will be in a position to deliver exceptionally when I know my recruiter’s expectations better. I would be glad to meet you in person so that I can share and elaborate on how I intend to conduct my office work as well as how I plan to utilize my skills and office knowledge to help Brookville co achieve its business goals. I shall also call you next week to obtain a suitable interview time and date. Should need to liaise with me earlier, you can reach out to me through my digits (007) 444 5557.
Thank you for your time and consideration.
Signature, Lynn Crossfield, Enc. Resume
Tips for Writing Office Assistant Cover Letter
You can do this through the first paragraph as it gives you an opportunity to provide a good first impression. Be sure to provide a detailed description of who you are, the job position you are interested in, and you could also give the recruiter a clue of how you came to know about the specific job vacancy.
Include contact information
When beginning to write a cover letter for the application of a job, be sure to include details of you on the right-hand side of the letter. Ensure that you include your name, city of residence, phone number and email address as it makes it easy for the recruiter to contact you.
Make it readable and brief
While writing your letter, make sure that you keep it short and avoid repeating yourself a lot as it could see you lose the job opportunity due to the inability to express yourself.
While composing your cover letter, it is crucial not to include irrelevant information. Always ensure that your letter is concise with a lot of clarity.
Show knowledge of the company
While writing your cover letter, ensure that you conduct thorough research on the specific firm you are seeking a job to create a good impression on the recruiter.
Things to avoid when writing a cover letter
Avoid using abbreviations and being too creative
Ensure that you do not customize the fonts or use scented papers since it is an official business. You should instead use a standard format since you are applying for an official position.
Do not submit your cover letter as a Word
Always send your cover letter as a PDF document as this makes it easier for your recruiter to read.
Avoid discussing the desired salary in the letter
You should not consider your salary in the letter but rather wait for the recruiter to inquire about it in your interview.
Avoid negative information
Always be positive in your writing and avoid talking about negative things about you as well as the company in general.
Though cover letters may be challenging to write, it is crucial to research thoroughly on the firm's information as well as the tips for writing the cover letter. You must ensure that you only include vital information in the latter to avoid rejection.
How to Edit Office Assistant Cover Letter Template
To make it easier for your recruiter to read, you can submit your office assistant cover letter as a PDF. Wondershare PDFelement - PDF Editor is the best PDF editor to help you create and edit PDF cover letter.
Step 1. Open the Office Assistant Cover Letter Template
Step 2. Click on "Edit" and Enter Your Text as You Like
Step 3. Complete and Save Your Office Assistant Cover Letter
Posted by Elise Williams to Updated: 2023-07-31 17:04:07
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Administrative Assistant Cover Letter Example (Free Guide)
Create an administrative assistant cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..
Are you looking to apply for an administrative assistant role? Our comprehensive guide can help you write an effective cover letter that will get you noticed by potential employers. We provide tips and advice on what to include and how to structure your letter, as well as examples to help you get started.
We will cover:
- How to write a cover letter, no matter your industry or job title.
- What to put on a cover letter to stand out.
- The top skills employers from every industry want to see.
- How to build a cover letter fast with our professional Cover Letter Builder .
- What a cover letter template is, and why you should use it.
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Administrative Assistant Cover Letter Sample
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Dear Hiring Manager,
I am writing to apply for the Administrative Assistant position at your organization. I am confident that my skills and experience in this field make me an ideal candidate for the job.
I have a Bachelor's degree in Business Administration, and I have been working in an administrative capacity for the past five years. During this time, I have gained a strong knowledge of office operations and administrative procedures, as well as an understanding of the importance of providing excellent customer service. I am highly organized and detail-oriented, and I have a knack for problem solving and multitasking.
In my current role, I manage the day-to-day operations of the office, coordinate meetings and events, manage budgets, and provide administrative support to the executives. I have also developed and implemented procedures to streamline processes and increase efficiency. Additionally, I am experienced in utilizing the latest software and technology, including Microsoft Office Suite, QuickBooks, and other accounting programs.
I am confident that I have the necessary skills and qualifications to be an asset to your team. I am a highly motivated, results-oriented professional, and I am committed to providing outstanding customer service and support. I am eager to learn and grow in this role, and I am confident that I can make a positive contribution to your organization.
Thank you for your time and consideration. I look forward to hearing from you and discussing how I can be an asset to your organization.
Sincerely, [Your Name]
Why Do you Need a Administrative Assistant Cover Letter?
- A Administrative Assistant cover letter is essential to help you stand out from other job applicants and show employers why you are the right fit for the role.
- It is an opportunity to show your personality and highlight your most relevant qualifications and experience.
- It is also a chance to demonstrate your communication skills and show that you are organized and detail-oriented.
- A Administrative Assistant cover letter allows you to highlight special skills and experiences such as prior administrative experience, computer skills, and organizational abilities that may be valuable for the position.
- It also presents an opportunity to explain why you are interested in the role, and how your skills and experience match the job requirements.
- Finally, it shows employers that you are serious about the job and have taken the time to craft a thoughtful and well-written cover letter.
A Few Important Rules To Keep In Mind
- Address the letter to the hiring manager by name, if possible.
- Include the job title and posting number in the subject line.
- Express enthusiasm for the job and the organization.
- Outline your qualifications and experiences.
- Include examples of your accomplishments.
- Keep the letter concise and to the point.
- Proofread the letter for errors.
- Thank the hiring manager for their time.
What's The Best Structure For Administrative Assistant Cover Letters?
After creating an impressive Administrative Assistant resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Administrative Assistant cover letter? Let's explore the guidelines and components that will make your cover letter stand out.
Key Components For Administrative Assistant Cover Letters:
- Your contact information, including the date of writing
- The recipient's details, such as the company's name and the name of the addressee
- A professional greeting or salutation, like "Dear Mr. Levi,"
- An attention-grabbing opening statement to captivate the reader's interest
- A concise paragraph explaining why you are an excellent fit for the role
- Another paragraph highlighting why the position aligns with your career goals and aspirations
- A closing statement that reinforces your enthusiasm and suitability for the role
- A complimentary closing, such as "Regards" or "Sincerely," followed by your name
- An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.
Cover Letter Header
A header in a cover letter should typically include the following information:
- Your Full Name: Begin with your first and last name, written in a clear and legible format.
- Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
- Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.
It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.
Cover Letter Greeting / Salutation
A greeting in a cover letter should contain the following elements:
- Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
- Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
- Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.
For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.
Cover Letter Introduction
An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:
- Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
- Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
- Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
- Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
- Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.
By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.
Cover Letter Body
As an experienced Administrative Assistant, I am adept in data entry and filing, customer service, and scheduling. I am an organized and detail-oriented professional with a commitment to accuracy and excellence.
I have a proven track record of success in providing comprehensive administrative support to executives and other staff, while consistently meeting deadlines and staying within budgetary guidelines. I am confident that my skills and experience make me an ideal candidate for the position of Administrative Assistant.
My key strengths that will benefit your organization include:
- Data Entry and Filing: I have proficient computer skills and am experienced in entering data into databases accurately and efficiently. I also have experience in filing and organizing records in accordance with established procedures.
- Customer Service: I have a strong customer service background with the ability to provide excellent customer service to internal and external customers. I understand the importance of delivering prompt and courteous service.
- Scheduling: I have excellent organizational skills and am experienced in managing multiple projects simultaneously. I am also experienced in scheduling appointments and coordinating events.
I am excited about the possibility of joining your team and know that I could be a valuable asset to your organization. I would welcome the opportunity to discuss my qualifications and experience further in a personal interview.
Thank you for your time and consideration.
The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:
- Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
- Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
- Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
- Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
- Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
- Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.
Common Mistakes to Avoid When Writing an Administrative Assistant Cover Letter
When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.
- Not addressing the letter to the appropriate person or company.
- Using a generic, impersonal salutation.
- Failing to mention any relevant experience.
- Including irrelevant information.
- Not formatting the letter correctly.
- Not proofreading the letter for spelling and grammar errors.
- Using a template or copy/paste letter.
- Not including a call to action.
- Not tailoring the letter to the specific position.
Key Takeaways For an Administrative Assistant Cover Letter
- Include relevant skills and experiences that demonstrate your ability to work as an administrative assistant.
- Highlight your organizational and time management skills.
- Explain how your experience makes you an ideal candidate for an administrative assistant role.
- Include concrete examples of your accomplishments and successes in previous roles.
- Emphasize the importance of customer service and communication skills.
- Make sure to proofread and edit your letter before submitting.
Professional Office Assistant Cover Letter Example for 2023
Read for inspiration or use it as a base to improve your own Office Assistant cover letter. Just replace personal information, company application data and achievements with your own.
Tips to write an office assistant cover letter that stands out
You probably know that cover letters complement resumes and that recruiters just love asking for them. But why are cover letters important?
Well, because they are your chance of telling a story.
And let’s face it – listing different skills and achievements on your resume is essential. But connecting the dots in your cover letter and explaining what’s helped you gain expertise will make you stand out.
Read our proven Office Assistant cover letter tips and examples below.
Let’s begin by discussing the difference between a cover letter and a resume. The resume is the place where you should list all your hard skills, achievements, and talents.
The cover letter, on the other hand, is your chance to share more about yourself and show who you are.
But what’s the way to grab the reader’s attention? How can you make the hiring manager want to meet you and learn more about you?
Stand out with a strong introduction and an appropriate salutation
Addressing your cover letter to a specific person works in your favor for two reasons: it shows your attention to detail, and it proves that you’ve taken the time to research who the person might be.
However, sometimes this might be much more difficult than expected. On such occasions, we advise you to focus on salutations that go beyond the impersonal “To Whom It May Concern”.
Here’s a brief list of suitable phrases:
- To the [team you're applying for] Department,
- Dear Paul Black,
- Dear Hiring Manager,
- Dear Ms. Stone
The introduction of your cover letter is the first thing the hiring manager will read. Logically, having a strong introduction is your chance of getting their attention.
In order to do that, you need to get creative. Don’t just do what everyone else’s been doing for years, i.e. writing “I found this job opening on that website and decided to apply”.
Rather, show that you are genuinely excited about the position and the company. You could do that by mentioning your love for the industry or what you can bring to the table.
Combine your soft and hard skills for an unbeatable match!
The resume is the place to list all your hard skills. The Office Assistant cover letter, on the other hand, is the ideal place to emphasize your soft skills and link them to your achievements.
Think about times when your skills have helped you achieve certain goals that seemed too difficult. And don’t worry about admitting some of your weak sides – this is a great way to show recruiters your potential and ability to grow, both professionally and personally.
Looking at the specific job posting requirements could also give you insight on what skills should be included in your resume by all means. This will help you pass applicant tracking systems (ATS) that screen cover letters for keywords before passing them on to recruiters.
Show how passionate you are to join the company
Proving that you’re familiar with the company is a great way to win the recruiter’s heart. It shows that you’ve taken some time for research and that you’re attentive to detail.
What’s more, it will also help you find out the issues at hand. This way, you can link your own skills and qualifications to some potential challenges the company might have to deal with in the future.
Choose the right closing line
The last part of your cover letter should briefly sum up everything you’ve said so far. It should also express your gratitude for the hiring manager’s time and consideration.
The tone of the closing line depends on two things – your personal preference and the company culture. Don’t go for overly creative phrases if the company you’re applying for relies on strictly corporate language.
Traditional lines such as “Looking forward to your reply” are usually considered a safe bet. So when in doubt, stick to them.
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