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The Benefits of Using a PowerPoint Presentation Creator for Your Next Meeting

In today’s fast-paced business world, effective communication is key to success. Whether you are presenting a new product to potential clients or sharing important information with your team, a well-designed and engaging presentation can make all the difference. This is where a PowerPoint presentation creator comes in. With its user-friendly interface and powerful features, it can help you create professional and impactful presentations that will captivate your audience. In this article, we will explore the benefits of using a PowerPoint presentation creator for your next meeting.

Time-saving Design Templates

One of the biggest advantages of using a PowerPoint presentation creator is the availability of design templates. These templates are pre-designed layouts that you can customize to fit your content. They come in various styles and themes, allowing you to choose one that matches the tone and purpose of your presentation. By utilizing these templates, you can save valuable time that would otherwise be spent on designing slides from scratch.

Moreover, these templates are professionally designed by graphic designers who have expertise in creating visually appealing presentations. This means that even if you do not possess advanced design skills, you can still create stunning slides that look polished and well-crafted.

Easy-to-use Interface

Another benefit of using a PowerPoint presentation creator is its user-friendly interface. The software is designed to be intuitive and straightforward, even for those who have little to no experience with graphic design or presentation software. The interface typically includes drag-and-drop functionality, making it easy to add images, videos, charts, and other visual elements to your slides.

Additionally, most presentation creators offer features such as slide transitions and animations that can help enhance the overall flow and engagement level of your presentation. These features are usually accessible through simple menu options or buttons within the software.

Collaboration Made Simple

Collaboration is an essential aspect of any successful project or meeting preparation process. A PowerPoint presentation creator allows for easy collaboration among team members or stakeholders. Multiple users can work on the same presentation simultaneously, making it easier to divide tasks and ensure that everyone’s input is incorporated.

Furthermore, many presentation creators offer cloud-based storage solutions, allowing you to store your presentations online and access them from any device with an internet connection. This means that you can work on your slides from anywhere, making collaboration even more convenient.

Engaging Multimedia Integration

Adding multimedia elements to your presentation can significantly enhance its effectiveness and engagement level. With a PowerPoint presentation creator, you can easily incorporate images, videos, audio clips, and interactive charts into your slides. These multimedia elements help break up text-heavy slides and make your content more visually appealing.

Moreover, the integration of multimedia elements allows for a more dynamic delivery of information. You can use videos to demonstrate product features or showcase customer testimonials. Audio clips can be used to add background music or narration to accompany your slides. By leveraging these multimedia options, you can create a memorable presentation that keeps your audience engaged throughout.

In conclusion, using a PowerPoint presentation creator offers numerous benefits for your next meeting or business presentation. From time-saving design templates to easy-to-use interfaces and collaborative capabilities, these tools provide the necessary features to create professional and engaging presentations. Additionally, the integration of multimedia elements helps bring your content to life and captivate your audience’s attention. So why not give it a try? Start exploring the world of PowerPoint presentation creators and take your presentations to the next level.

This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.

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Think Outside The Slide

Options for sharing a PowerPoint Presentation (1 or 2 screens, Windows or Mac) in Google Meet (including Presenter View)

If your organization uses PowerPoint and the Google Meet platform for virtual presentations, this guide will explain the options you have for sharing your presentation during a meeting. The options are the same whether you are using the Windows or Mac version of PowerPoint.

If you have only one screen, your laptop screen or a single monitor on a desktop, you have four options for sharing your PowerPoint presentation in a Google Meet meeting.

Option 1: Full-screen Slide Show

The first option is the default way of showing a PowerPoint Slide Show. Start by putting your presentation into Slide Show view, which will display the slides full-screen. Use Alt+Tab in Windows or Command+Tab on a Mac to return back to the browser where the meeting is running. Click on the Present now button and select Your entire screen.

Click on the screen icon and the Share button in the dialog to start sharing. Click on the slide on your screen to return to the Slide Show. Now you can present your slides in PowerPoint with all the features of PowerPoint’s Slide Show. When you are done, use the Google Meet Stop sharing button to stop sharing your screen.

Option 2: Share the hidden Slide Show window in Presenter View

When you display your slides full screen in Slide Show mode you can actually switch to Presenter View and share the hidden Slide Show window in the Zoom meeting. This way your attendees see high-res slides while you see your notes and have all the expert features of Presenter View. You can watch how to do this for Windows and for the Mac .

Option 3: Use Reading View and a Notes document

If you want to see your notes and share your slides on one screen, you will have to use a document for your notes and PowerPoint’s Reading View as described in Method 2 of this article . In the Google Meet sharing options, select the A window option and select the window that has the Slide Show.

Option 4: Use Google Slides Presenter View

If you only have one screen you can’t use PowerPoint’s Presenter View to see your speaking notes and show the audience just your slides. The only way to show your slides to the audience and see the speaking notes for your slides is to use the Presenter View in Google Slides. This article explains how to do this for a PowerPoint file and what some of the limitations will be. Since Google Slides does not support all the features of PowerPoint, your slides may not appear the same when using this option. This option will work if you have two screens as well but it doesn’t require the second screen to work.

Two screens

With two screens you can use PowerPoint’s Presenter View. This article lists nine options for adding a second screen . Even if you only attach the screen when you are presenting, the added flexibility can be worth it.

Option 1: Use PowerPoint Presenter View

Set up your PowerPoint file to use your second screen for the Slide Show and your primary screen with the webcam for Presenter View. Start the Slide Show. In Windows you can switch the Presenter View window from full screen to a window so you can access the browser where the Google Meet controls are. On a Mac you have to use Command+Tab to go to the browser because Presenter View only runs full screen on a Mac.

Click on the Present now button and select Your entire screen. Click on the screen icon with the Slide Show in the dialog and click on the Share button to start sharing the slides with the meeting audience.

Return to Presenter View and deliver your presentation. Because you are using PowerPoint’s Presenter View, you can use some of the expert tips in this article and video . When you are done, use the Google Meet Stop sharing button to stop sharing your screen.

Option 2: Full-screen Slide Show and notes

With two screens you can combine elements from the first two options above for one screen. You can run the Slide Show full screen on one screen. Share that entire screen with the meeting. On the other screen, use a document with your notes to guide you as you deliver your presentation. This is more effort than using Presenter View and does not offer all of the additional features of Presenter View.

Recommendations

If possible, use PowerPoint’s Presenter View with two screens. It gives you the most features and gives your audience the best experience. If you only have one screen, share the hidden Slide Show window in Presenter View. It will give you all the features of Presenter View like seeing your notes, and the slides are high-res for the attendees.

Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.

By Dave Paradi

Dave Paradi has over twenty-two years of experience delivering customized training workshops to help business professionals improve their presentations. He has written ten books and over 600 articles on the topic of effective presentations and his ideas have appeared in publications around the world . His focus is on helping corporate professionals visually communicate the messages in their data so they don't overwhelm and confuse executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting have been viewed over 4.8 million times and liked over 17,000 times on YouTube.

• Use Presenter view Video
• Set up your presentation Video
• Deliver your presentation Video

Use Presenter view

With Presenter view, the audience views your slides on a main screen, while you control the show on another screen that only you can see.

View your speaker notes as you deliver your slide show

Draw on or highlight slides during a presentation

Turn your mouse into a laser pointer

Add speaker notes to each slide in a presentation

PowerPoint is all about helping you give great presentations; and the Presenter view is all about helping you use PowerPoint.

Traditionally, the audience faces a screen showing your PowerPoint slides, and you stand in between the audience and screen, and change slides on a computer.

Unless you are a professional presenter, you may also have to juggle paper notes, or attempt to wing it by reading off your slides.

Presenter view lets you take advantage of the dual monitor capability of a computer to separate what the audience sees from the mechanics of running a slideshow.

The audience views your slides on the main screen, while you control the show with the Presenter view on another screen that only you can see.

The Presenter view is like a dashboard that contains in one window everything that you need to run your show.

You have your notes over here.

This monitor shows you what the audience sees minus transitions, effects, and videos.

And this monitor shows you what is coming up next.

You have all your tools here, which you can select out of view of the audience.

And you click here to move forward or back.

There is even a timer that starts when you begin your presentation, and a clock.

By running the Presenter view on a laptop, just below eye level, you can face the audience and never have to look back at the screen.

You can do things like select a Laser Pointer or drawing tool, or use the Slide Navigator to select a different slide.

And only you can see all this behind-the-scenes stuff, so the audience can stay focused on your message.

Presenter view also helps you stay focused.

All the controls are easy to get to in one window with big icons, and a simple design.

So, if you are interested, let's give the Presenter view a try.

In the next video, we'll set up a presentation.

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Screen sharing a PowerPoint presentation

There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. If you have dual monitors, you can share a slide show while viewing the presenter's notes on another monitor. If you have a single monitor, you can also start the slide show in a window so you have access to other meeting features while sharing your presentation. 

If you have other participants presenting portions of the PowerPoint, you can give them slide control in Zoom, so that they can control the slideshow on their end, without needing to ask you to move the slides forward. Additionally, PowerPoint slides can be shared as a Virtual Background for a more immersive sharing experience. 

This article covers:

Dual monitors with slide show and presenter's views

Single-monitor setup with slide show view in a window, single-monitor setup with slide show in full screen.

Follow these steps if you are using multiple monitors and want to present your PowerPoint in one monitor, while viewing the presenter's notes in another monitor.

• Open the PowerPoint file you want to present.
• Start or join a Zoom meeting.

• Select your primary monitor then click Share . If you are not sure which monitor is your primary, select the one that PowerPoint opens in.

• Switch back to Powerpoint and click the Slide Show tab. 

Follow these steps if you have a single monitor and want to share your PowerPoint presentation in slide show view, but have it contained in a window rather than in full screen. This is useful if you need to access meeting features, such as in-meeting chat or managing participants, while sharing your PowerPoint presentation.

• Click the Slide Show tab and then select Set Up Slide Show .
• Under Show type , select Browsed by an individual (window) and then click OK .

• In Zoom, start or join a meeting .
• Select the PowerPoint window and then click Share .

Note : Be sure you select the PowerPoint window, not the entire screen. Sharing the PowerPoint window only will allow you to use other features without interrupting the view of the presentation. 

• Select your monitor then click Share . 

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