presentation of youtube

YouTube Pitch Deck Template

YouTube was acquired by Google in 2006 for $1.6 billion. Like Facebook, this company doesn’t require any introduction.

In 2005, video-sharing website, YouTube, started with $3.5M in seed funding from investors. Sure, the media platform has seen exponential growth since 2005, but the YouTube original pitch deck could have been better considering their creative roots. 

The YouTube pitch deck has become a favorite reference for entrepreneurs around the world. To show how Beautiful.ai’s presentation templates can help you with your pitch deck, we gave the YouTube pitch deck a design refresh.

Breakdown of YouTube Pitch Deck Slides

A well-designed pitch deck template can seal the deal for the growth of your project or startup. It's important to craft a document worthy of attention to achieve your goals. Like we did for our YouTube pitch deck redesign, make use of visually compelling graphics like Venn diagrams, a SWOT analysis, images, and more. Here are some slides you could include:

Pro Tips for Creating Successful Pitch Decks

Along with our YouTubepitch deck refresh, we’ve taken cues from other top startups who’ve raised money from angel investors and VCs with effective pitch decks. Here are tips for customizing your own pitch deck template:

A pitch deck should be clear, compelling, and straightforward. About 10 to 20 slides should be enough to hit all the key points.

The overall layout of your slideshow is important, but each slide template also needs to make an impact. Capitalization, bolding key messages, and adding color will create attention on each individual slide.

Your presentation should support what you’re saying, not distract from it. Keep your design and text simple.

Charts, funnels, graphs, and images all add to the way your presentation is received. Visual aids make slides memorable and draw notice from your audience to important components.

More Popular Templates

Event Marketing Plan Presentation

Make your next company event a success. Use an event marketing plan template to promote, organize and evaluate your event.

Project Status Report Template

Tap into our project status report template to create weekly presentations and keep your entire team up-to-speed about your highest-priority projects.

Consultant Pitch Template

Learn how Beautiful.ai’s consultant pitch presentation template can help professionals land new clients and grow their business.

30-60-90 Presentation Template

Learn how Beautiful.ai’s 30-60-90 template can help you plan a new employee's first 3 months onboard

Press Kit Presentation Template

Beautiful.ai’s press kit template helps you compile your company information that a media contact may request if they were to cover you in their publication or news outlet.

Snapchat Pitch Deck

This Snapchat pitch deck shows how simple presentations can persuade investors into action with simple, clean design.

You’re using an older browser version. Update to the latest version of Google Chrome , Safari , Mozilla Firefox , or  Microsoft Edge for the best site experience.

• Solutions By Industry Education Transform ordinary classes into engaging online courses. Retail Train retail staff online to boost sales and create a better customer experience. Automotive Perform timely compliance training and upskill your automotive technicians. Restaurants Streamline restaurant staff onboarding across all chain locations. Healthcare Deliver quality training to your medical personnel and health care providers. By Use Case Compliance Training Induction Training Product Training Channel Partner Training Sales Training Microlearning Mobile Learning
• Company About Us Case Studies Customers Partnership Course Development Contact Us Academy Blog Webinars Guides
• Community Academy Blog Webinars Guides Experts on iSpring
• Language EN English Français Deutsch Español Italiano Nederlands Português Polski 中文 日本語 العربية 한국어
• Shopping Cart

How to Embed a YouTube Video in PowerPoint

Table of Contents

• Click on the thumbnail of the web video and click the Insert tab.

Pros and Cons

• Quick and easy
• Requires that viewers have a stable internet connection
• Playback is not customizable
• Can’t be done in PPT version 2007 and earlier

2. How to Add a Video in Presentations Using an Embed Code

A more advanced way to embed YouTube videos in PowerPoint presentations is to use the embed code. This method allows you to customize the YouTube video’s attributes by using the YouTube API parameters.

Here’s a brief guide on how to embed a YouTube video in your PowerPoint slide:

•  Click on the Insert button or Enter.

Note: Before you add the YouTube video to PowerPoint, you can add some parameters to the code to make the video play the way you need it to. For example, you can let the video start playing automatically after a user opens the PowerPoint slide it has been placed in, or you can specify how many seconds from the start the video will begin and when it will end.

You can read about all the available YouTube API parameters here .

• More control over the online video’s playback and appearance with the help of parameters
• More time consuming than inserting a link
• An internet connection is required

3. How to Insert YouTube Videos in PowerPoint as Screencasts

While all of the above tips require viewers to have an internet connection, you can make your presentation internet independent by making a screen capture of the YouTube video by using the built-in screencasting tool. This option is available in PowerPoint 2013 and later versions. 

Here is how to embed a YouTube video in PowerPoint as a Screencast:

• Open the YouTube video you want to add and click Select Area on the control menu. You’ll see a cross-haired cursor. By clicking on it and dragging it, you can select the area of the screen that you want to record. Note: It automatically records the audio and the mouse pointer. To turn off these options, deselect Audio and Record Pointer on the control dock.

• When you’ve finished, save your presentation with a video: File tab > Save . The recording is now embedded in the selected PowerPoint slide.
• Video can be played offline
• The quality of the captured video content is lower than that of the original version
• Requires more time than other techniques (the time required depends on the duration of the video you capture)
• May violate author’s rights

4. How to Put a YouTube Video in PowerPoint via iSpring Suite

This method assumes that you need to add YouTube videos in PowerPoint presentations and then turn your PPT deck to HTML5 so users can open and view them in a browser or convert the entire PowerPoint presentation to video format . This is a perfect way to go if you want to insert a YouTube video into a PowerPoint document and then share your presentation online and protect it from plagiarism and unfair use. You can do this easily with the help of iSpring Suite, one of the most robust PowerPoint add-ins.

iSpring Suite

Fully-stocked eLearning authoring toolkit for PowerPoint. No training required to start!

Here are the simple steps on how to add a YouTube video to a PowerPoint deck before publishing it to the Web:

• Download iSpring Suite and install it on your computer. 

• Click on OK to insert a video into PowerPoint.
• To see how your PowerPoint presentation looks in a browser, click on the Preview button.

• Sharing options: slides can be shared online so learners can see them in a browser from any device (PC, laptop, tablet, or smartphone) and on any OS (Windows, Mac, etc.)
• Presentation can’t be edited by external sources after conversion, so copyrights will be protected
• Slides are safe behind a wall of protections – watermarks, passwords, and time and domain restrictions
• The PowerPoint presentation can’t be opened in offline mode
• Requires downloading third-party software

More than just a converter!

With iSpring Suite, you can not only insert a YouTube video into PowerPoint and convert your presentation to an online format, but you can also create versatile eLearning content. This is a top-rated authoring toolkit that allows you to create engaging online courses, quizzes, video tutorials, role-plays, and eLearning interactions. And no experience or tech skills are required. 

Start your free iSpring Suite trial now →

How to Choose the Best Way to Embed YouTube Videos in Presentations

To simplify matters, take a look at this chart. It compares the pros and cons of all described methods in one place, so you can choose the one that’s most suitable for your needs.

FAQ on How to Embed YouTube Videos in PowerPoint

1. what video formats are supported in powerpoint presentations.

Here are the video file formats you can add to your presentations.

• Windows Video (.asf)
• Windows Video (.avi)
• MP4 Video (.mp4, .m4v, .mov)
• Movie (.mpg, .mpeg)
• Windows Media Video (.wmv)

2. How do you embed YouTube videos in PowerPoint Presentations and have them play automatically?

This method works for the “Embed It as an Online Video” option. Once you’ve added a video in PowerPoint, you can control how it will play: automatically, when clicked, or in the click sequence. 

To set this up, go to the Playback tab of the PPT ribbon. It appears when you select the video on a presentation slide.

Then click the drop-down menu next to Start and choose Automatically if you want the video to begin as soon as you open the slide.

3. Why can’t I embed YouTube videos in my PowerPoint Presentation?

There may be different reasons why you can’t embed YouTube videos in PowerPoint. To understand this issue, check out this article by Microsoft.

4. PowerPoint can’t insert a video from the selected file. How can I fix it?

There could be several reasons why PPT isn’t allowing you to insert a video from the selected file. The first possible issue is a video format compatibility — PPT may not support the format of the video you are trying to insert. One more reason is codec issues. Codecs are software used to compress or decompress a video or audio file. If your system doesn’t have the correct codec, the file will not play. Check out this article by Microsoft to find out details.

5. Can I download YouTube videos?

There are certain limitations and legal aspects that you should be aware of. YouTube’s Terms of Service specify that videos are intended for streaming, not for downloading, and unauthorized downloading can violate copyright laws. There are also third-party services — free YouTube downloader apps that allow you to download videos from YouTube. But using such services might be against YouTube’s policies, potentially leading to the suspension of your account.

YouTube offers an official way to access videos through its own app for offline viewing, which is YouTube Premium, a subscription-based service. This is legal and permitted by YouTube’s policies.

Additionally, if you are the owner of the content or have explicit permission from the owner, you can download the video directly from YouTube’s site.

There are several ways to add YouTube videos to PowerPoint. Embedding YouTube videos may require different amounts of time and have various playback options. If you want to customize video playback, the best option will be to embed video content in your slide. If your task is capturing a video and inserting it into a PowerPoint presentation that will be played offline, record a screencast. And, finally, in case you want to share your presentation online and are concerned with its security, use iSpring Suite . 

Useful Resources on PowerPoint

We hope you found our step-by-step guide helpful. Are you a PowerPoint lover? If so, here are some other helpful articles that will provide all the tips on how to get the most out of PowerPoint and grab your audience’s attention:

• How to Share a PowerPoint Presentation Online
• How to Protect PowerPoint Presentations
• How to Add Narration to a PowerPoint Presentation
• How to Structure a PowerPoint Presentation
• How to Convert PowerPoint Presentation to an eLearning Module
• How to Remove the Background From a Picture in PowerPoint

Fast course authoring toolkit

Create online courses and assessments in record time.

Content creator:

Helen Colman

She enjoys combining in-depth research with expert knowledge of the industry. If you have eLearning insights that you’d like to share, please get in touch .

You might also like this

Subscribe to our blog

Stay tuned to get our latest eLearning tips and tricks!

By clicking “Subscribe”, you agree to our Privacy Policy . All emails include an unsubscribe link, so that you can opt-out at any time.

We use cookies to give you the best possible experience on our website and also for analytics and marketing purposes. You can enable or disable optional cookies as desired. See our Cookie Policy for more details.

Manage your cookies

Essential cookies are always on. You can turn off other cookies if you wish.

Essential cookies

Analytics cookies

Social media cookies

• Add, change, or remove transitions between slides Article
• Animate text or objects Article
• Use the Morph transition in PowerPoint Article
• Insert a video from YouTube or another site Article
• Add or delete audio in your PowerPoint presentation Article
• Record your screen in PowerPoint Article

Insert a video from YouTube or another site

In PowerPoint for Microsoft 365, PowerPoint 2021, or PowerPoint 2019, you can insert an online video from YouTube or Vimeo on a slide.

In PowerPoint for Microsoft 365, version 1907 or later, you can also insert an online video from Microsoft Stream, a video service for enterprises—people in an organization can upload, view, and share videos with one another.

The video plays directly from the website, and it has the site's controls for playing, pausing, volume, and so on. The PowerPoint playback features (Fade, Bookmark, Trim, and so on) don't apply to online videos .

Because the video is stored on a web site, rather than in your presentation, you must be connected to the internet in order for the video to play successfully.

Insert a web video

In your web browser, locate the video you want.

Copy the URL of the web page from the Address bar of your browser.

Switch back to PowerPoint and select the slide where you want to place the video.

On the Insert tab of the ribbon, select Video > Online Video .

In the Online Video dialog box, paste the URL you copied in step 2.

Select Insert .

Play the video

If a video is inserted successfully, you can play it either in Normal view or Slide Show. 

A Play button appears on the video in Normal view.

In Slide Show, you can interact with videos just as you would in a web browser.

By default, videos from YouTube and Vimeo play in "click sequence." You can play the video without having to click the Play button. Just tap the spacebar to advance to the next step in your click sequence.

Troubleshooting

Not all online videos from these sites are allowed to be embedded. You should check on the video site to find out if a certain video can be embedded. 

Internet Explorer 11 is required on your computer

Note:  Microsoft 365 apps and services will not support Internet Explorer 11 starting August 17, 2021. Learn more . Please note that Internet Explorer 11 will remain a supported browser. Internet Explorer 11 is a component of the Windows operating system and follows the Lifecycle Policy for the product on which it is installed. 

For the purpose of playing videos in PowerPoint, Internet Explorer 11 is required to be on your computer. You don't have to use it to browse the web; you simply have to have it installed, because under the covers, PowerPoint needs its technology to play videos on Windows. 

If your operating system is Windows 10, then you already have Internet Explorer 11 installed. If you have an older version of Windows, you can go to this Internet Explorer Downloads page for instructions. 

Want to insert a video from your computer instead?

See Insert and play a video file from your computer for all the details.

Terms of Use and Privacy policies

Terms of Use

Privacy Policy

Microsoft Stream:

SlideShare.net:

In PowerPoint 2016, you can insert an online video with an embed code or search for a video by name. Then you can play it during your presentation.

The video plays directly from the website, and it has the site's controls for playing, pausing, volume, and so on. The PowerPoint playback features (Fade, Bookmark, Trim, and so on) don't apply to online videos.

Insert the online video with an "embed" code

On YouTube or Vimeo, find the video that you want to insert.

Below the video frame, click Share , and then click Embed . (If you neglect to click Embed , you'll end up copying the wrong code.)

Right-click the iFrame embed code, and click Copy .

If the highlighted text that you copy begins with "http", STOP. It's the wrong code to copy. Return to step 2 and click Embed :

In PowerPoint, click the slide that you want to add a video to.

On the Insert tab, click Video > Online Video .

In the From a Video Embed Code box, paste the embed code, and then click the arrow.

A video rectangle is placed on your slide, which you can move and resize as you like. To preview your video on your slide, right-click the video rectangle, select Preview , and then click the Play button on the video.

Note:  If your video doesn’t embed correctly, double-check that you have installed the required Office updates.

Search for the YouTube video by name

Click the slide that you want to add a video to.

In the Search YouTube box, type the name of the video that you want to insert, and press Enter.

Select the video from the search results, and click Insert .

Note:  If your video doesn’t insert correctly, double-check that you have installed the required Office updates.

Preview the video

Once the video rectangle is on your slide, select it, right-click it and choose Preview .

A Play button appears on the video.

Click the video's Play button.

Because the video is on a web site, rather than actually in your presentation, you must be connected to the internet in order for the video to play successfully.

Embed content from Slideshare.net

On a slide in PowerPoint, you can embed content from Slideshare.net , a sharing web site for presentations, infographics, and documents.

On Slideshare.net, any content that can be embedded elsewhere has a Share button on it. That button opens a window where you can copy an embed code like an embed for a video.

On Slideshare.net , find the content you want to embed.

Select the Share button beneath the content frame.

Sharing codes appear in the video frame.

Select the box named Embed .

All the text in the box becomes selected when you do this.

Right-click the selected text and choose Copy .

The text you've copied contains more information than you need, so it needs to be trimmed and re-copied.

Paste the copied text into a text editor such as Word or Notepad.

Select the portion of the text that begins with <iframe src ... and ends with </iframe> . Copy that text.

That's the embed code you need for inserting the content into PowerPoint.

In PowerPoint, go to the slide where you want to insert the content.

On the toolbar ribbon, select the Insert tab, select Video , and then select Online Video .

The Insert Video dialog box opens.

Paste the embed code in the box named From a Video Embed Code , and then press Enter.

It takes a moment for PowerPoint to absorb the content. When it has done so, a black box appears on your slide.

Requirements

Your use of online videos is subject to each provider web site's Terms of Use and Privacy Policy.

SlideShare.net

In PowerPoint 2013, you can insert an online video, and then play it during your presentation.

Note:  To use this feature, you must be using the desktop version of PowerPoint 2013 and have installed the April, 2014, Office updates and be using IE 9 (MS12-037) or IE10 or later (recommended). You can view a complete list of requirements and supported formats.

A video rectangle is placed on your slide, which you can move and resize as you like. To preview your video on your slide, right-click the video rectangle, select Preview , and then click the play button on the video.

Switch to the Playback tab of the ribbon to make choices about how and when the video plays:

Once the video rectangle is on your slide, select it, then select the Playback tab on the PowerPoint ribbon.

At the left end of the Playback tab, select the Preview button.

Important:  Office 2010 is no longer supported . Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support. Upgrade now

YouTube videos on PowerPoint 2010 have stopped working.     YouTube recently has discontinued support for the Adobe Flash Player, which PowerPoint 2010 uses behind the scenes to play a YouTube video embedded on a slide.

As a result of this change, you can no longer play a video in PowerPoint 2010. Instead you get an error message that says: "Flash-embedded videos are no longer supported."

There are two ways to work around this problem, described below Install an add-in that can play a video , or upgrade to a newer version of PowerPoint .

Use the LiveWeb add-in to insert and play an online video

This is a task for patient do-it-yourselfers who are comfortable with installing and setting up software on their own. We've tried to outline the necessary steps carefully.

There are three procedures below to help you     The first two only need to be done once: They install and set up the add-in. Once those are completed, you can use the third procedure to insert an online video on a slide in PowerPoint 2010.

Click a section heading below to open it and see the detailed instructions:

Install LiveWeb: Get the add-in on your computer

Close Office 2010.

Go to the home page for the LiveWeb add-in , and click the download link for PowerPoint 2007/2010/2010/2016 (32bit/64-bit) users .

A compressed file, lwsetup40.zip is downloaded to your computer. To begin, you uncompress it to be able to use the files.

In File Explorer, right-click the .zip file and choose Extract all .

In the Extract dialog box, select the Show the extracted files when complete option, and then click Extract .

The uncompressed file is copied to your computer.

Double-click lwsetup.exe to start installing the LiveWeb add-in on your computer.

Next you'll walk through a series of options before the add-in is installed on your computer.

Click Yes to allow the app to make changes to your device.

In the InstallShield Wizard dialog box, click Next .

Read the license agreement, select I accept the terms of the license agreement , and then click Next .

(You must accept the license agreement to be able to use the add-in.)

The default installation folder is C:\Program Files (x86)\Shyam Pillai\LiveWeb. Change it if you want to, and then click Next .

All the options are now configured: Click Install .

Wait until the installation is completed and then click Finish to exit the installation process. You're ready to use the add-in now.

Set up LiveWeb: Turn on the add-in in PowerPoint 2010

Open Office 2010 from your Start menu.

On the File tab of the toolbar ribbon, click Options .

In the PowerPoint Options dialog box, select the Trust center from the left pane, and then click Trust Center Settings .

In the Trust Center dialog box, in Macro Settings , select Disable all macros with notification and then click OK .

The Trust Center doesn’t disable the macros automatically this way. It makes you choose whether to enable or disable them yourself. In this case, we'll choose to enable them.

In the left panel of the dialog box, click ActiveX Settings , select Prompt me before enabling all controls with minimal restrictions , and then click OK .

Select Add-Ins from the left pane. From the Manage list, at the bottom, select PowerPoint Add-ins and then click Go .

Click Add New to add the LiveWeb add-in to your list.

Browse to the folder where you installed LiveWeb in step 9 of the previous procedure, select LiveWeb.ppam and then click OK .

The LiveWeb add-in is installed and ready to be used in PowerPoint 2010.

Sometimes the add-in doesn’t appear in the list, but it will work properly. Click Close and read the following steps to use it.

Use LiveWeb: Insert a web video in PowerPoint 2010

In your web browser, go to YouTube. Locate the video that you want to insert on a slide. Copy the https: address of the web page.

In PowerPoint 2010, on the Insert tab of the Ribbon, near the right end, click the Web Page button.

The LiveWeb dialog box opens.

In the dialog box, click Next .

In the top box, paste the address (from step 1) of the video you want to insert. Then click Add , and then Next .

Ensure that the Yes, refresh web page automatically (real-time update) box is checked, and then click Next .

In step #3, Click Next unless you first want to change any optional settings for your video.

Click Finish .

Click OK in the message box.

Save your presentation. Now you're ready to test the video in Slide Show.

Press F5 to start Slide Show. Once the video starts, press the Full-screen button to expand the video frame.

If the screen looks like this after switching to full screen, press Ctrl+Plus sign once on your keyboard to expand the video:

At this point, the video should fill the screen.

Click Play, if necessary, to begin the video.

Upgrade to a newer version of PowerPoint if you can

If you are able to upgrade, we suggest that you do so as a way to work around this problem that can't be fixed:

You can upgrade from Office 2010 to a newer version that doesn't rely on Adobe Flash Player to play YouTube videos, and therefore doesn't have the same problem that PowerPoint 2010 now has.

To make the upgrade beneficial, you need to be using a version of Windows that supports the version of Office that you've chosen. Office 2013 requires Windows 10, Windows 8.1, Windows 8, or Windows 7. Office 2016 requires Windows 10, Windows 8.1, Windows 8, or Windows 7 Service Pack 1.

If you'd like to always have the latest version of Office, you can become an Microsoft 365 subscriber. Click to try or buy and to compare a subscription versus a one-time purchase.

Your use of online videos is subject to the provider web site's Terms of Use and Privacy Policy.

• Which version of Office for Mac are you using?
• Office 365, 2021, or 2019
• Office 2016

In PowerPoint for Microsoft 365 for Mac, PowerPoint 2021 for Mac, or PowerPoint 2019 for Mac, you can insert an online video from YouTube or Vimeo on a slide.  Earlier versions of PowerPoint for macOS don't support inserting an online video.

In PowerPoint for Microsoft 365 for Mac, you can also insert an online video from Microsoft Stream, a video service for enterprises—people in an organization can upload, view, and share videos with one another. This feature requires PowerPoint for Microsoft 365 for Mac version 16.27 or later.

Switch to PowerPoint and select the slide where you want to place the video.

On the Insert tab of the ribbon, in the Media group at the right end, select Video . Then select Online Movie .

In the dialog box, paste the URL you copied in step 2.

Click Insert .

The video is added to the slide.

To preview the video, click the Play button that appears on top of video.

Inserting and playing an online video requires a recent version of macOS and PowerPoint for macOS:  

PowerPoint version 16.15.18070902 or later

macOS 10.13.4 (High Sierra) or later

A Mac manufactured in 2012 or later

While PowerPoint 2016 for Mac itself doesn't support inserting an online video, it takes just a few steps to use an add-in that lets you insert a video from YouTube or Vimeo.

Insert an online video with the Web Video Player add-in

In your presentation, open a new slide. (The video takes up the full slide, so it's best to start fresh.)

On the Insert menu, select Add-ins > Store .

In the Office Add-ins dialog box, in the Search box, type web video player and press Enter.

The Search should fine a match named Web Video Player .

Select Add .

A video frame is added to the slide.

In the text box, paste the address (URL) from the YouTube or Vimeo page of the video you want.

Select Set Video .

The video frame will refresh itself and show a still image from the video.

Select the play button on the video to test it.

Vimeo and YouTube terms of use

In PowerPoint for the web, you can insert an online video from YouTube or Vimeo on a slide. (If you have a Microsoft 365 business or education subscription, you can also insert an online video from Microsoft Stream.)

Insert an online video

On a separate tab in your web browser, locate the video you want.

Copy the address of the web page from the Address bar of your browser.

Switch to PowerPoint for the web and select the slide where you want to place the video.

On the Insert tab of the ribbon, in the Media group, select Online Video .

In the Online Video dialog box, paste the address you copied in step 2.

The video is inserted on your slide. You can move the video by dragging with the mouse, and you can resize the video frame by selecting a corner and dragging.

To play the video, you must run Slide Show. On the ribbon, switch to the View tab, and in the Start Slide Show group, select From Current Slide .

(If you've turned off the Simplified Ribbon, you don't have a Slide Show tab; instead use the View tab to start the slide show.)

Slide Show opens, and then you can click the play button to begin.

For related information, see Play a video in PowerPoint for the web .

Trimming a video

PowerPoint for the web can't trim videos, and online videos can't be trimmed. If you have a video that you want to trim, you must save it to your computer, then insert it on your slide in a desktop version of PowerPoint. 

Why can’t I embed a video in PowerPoint?

Add audio to your presentation

Add text to a video

Video and audio file formats supported in PowerPoint

Video: Insert a video from YouTube in PowerPoint 2013

How to Make an Eye-catching YouTube Thumbnail

Create a video for YouTube with a template

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

How to Upload PowerPoint Presentations to YouTube

Table of contents.

PowerPoint presentations have been a popular tool for decades, and they still hold power in the business world. From a small work meeting to a crowded TED Talk, there are many professional discussions and lectures made easier by PowerPoints.

PowerPoint presentations can be recorded and shared at a later date. By uploading PowerPoint presentations to YouTube , you can increase your reach to co-workers, clients or friends. Doing so also allows your audience to view presentations on their own time without missing any important information. Microsoft even does what it can to simplify this process, but you still have to follow a few important steps.

Here’s how to do it.

1. Record your PowerPoint presentation

The first step is to record your PowerPoint presentation so that once it’s uploaded, viewers will be able to hear and see the entire presentation. You can use the Insert menu to add individual recordings to each slide. To do this, go to Click Insert > Media > Audio > Record Audio.

To record the entire slideshow, go to the Slide Show tab, and select Record Slide Show. Then, choose whether to record from the beginning or from the current slide. This option will include all narration, animations and slide transitions in the PowerPoint video.

Click Slide Show > Record Slide Show > Start Recording

Once your presentation is fully recorded, it’s ready to be converted into a video and uploaded to YouTube.

2. Turn your PowerPoint presentation into a video

To upload a PowerPoint presentation, you must convert it into a video. That includes all of the media – narration, animation, pointer movements and slide transitions – that go with it. So, once the presentation is up on YouTube, viewers will be able to watch it as if they were viewing it in real time.

There are two main ways to convert a PowerPoint presentation into a video: saving the file in a video format and saving the presentation as a PowerPoint Show. The advantage of saving the file as a PowerPoint Show is that your presentation will automatically jump to full-screen mode when someone opens it. This is ideal for business owners who are looking to send their video presentation to certain people instead of uploading it to YouTube.

Video presentations are saved as Windows Media Video (WMV) files, while PowerPoint Show presentations are saved in their own PowerPoint Show format (PPSX).

To save the presentation as a video, select File > Export > Create a Video > Select Video Quality > Use Recorded Timings and Narrations> Create Video.

To save the presentation as a PowerPoint Show, simply save the file under a new format. Click File > Save As > Browse > Save as Type > PowerPoint Show > Save.

3. Add audio to your PowerPoint presentation

You can add audio to a PowerPoint presentation on a PC or a Mac. Audio options include sound bites, music and narration. Adding sound helps further engage viewers, especially if you’re including commentary like you would if you were actually presenting the PowerPoint slideshow.

While in edit mode for your PowerPoint presentation, follow these steps to add audio to a PowerPoint presentation on a PC:

Click Insert > Audio. Then, select Audio on my PC from the available menu options. All available audio files on your computer will come up in the dialog box. Select the file you want to add to the presentation and click Insert at the bottom of the dialog box.

Choose Audio Tools Playback to edit the options for the presentation. From here, you can edit options such as Fade, Sequence and Loop Mode.

Here’s how to add audio to a PowerPoint presentation on a Mac:

Click Insert > Audio. Select either Audio Browser or Audio from File. The former allows you to add the audio from iTunes, while the latter browses your computer for the correct file. Choose the audio file. From the Audio Format tab, you can edit options such as Loop Mode, Play Across Slides and Hide During Slideshow.

After you edit a presentation with audio, you can preview the results using the playback option. Save all progress before exiting the program.

4. Upload your PowerPoint presentation to YouTube

After converting the presentation into a video format, sign in to your YouTube account, and click Upload at the top of the page. Select the presentation video you want to upload, and then adjust the video privacy settings.

Once the video is uploaded, click Publish to make it viewable to others. Be sure to use a catchy title that best represents the topic of your presentation so the right audience can find it.

5. Share your PowerPoint presentation with co-workers

Uploading presentations to YouTube is a great way for colleagues and customers to learn about a business on their own time. It also can be a great way to advertise changes or updates to a business. Make sure your connections know where to find your presentation and encourage them to share it with their own network. Share the link on your LinkedIn page and social platforms , email it to co-workers, include it in an email marketing newsletter . There are many ways to market your presentation and increase its reach, so you can build a loyal audience and continue to post engaging content.

Turning PowerPoint presentations into YouTube videos is an easy process that can be completed in a few straightforward steps.

Tips for creating a good video

When putting together your presentation, you don’t want to do the bare minimum and hope it impacts viewers. Here are some tips for creating an engaging PowerPoint presentation video your audience will love:

• Use simple visuals: Presentations work best when the visuals are simple. Don’t clutter the screen; embrace white space for improved readability. Limit pages full of long lists of bullet points. Instead, highlight only the most important facts.
• Choose a theme that fits the topic of your presentation: PowerPoint offers templates, but you may want to customize one to avoid coming across as cookie-cutter. Remember that the use of color is important to convey messages. Cool tones, such as blue and green, work best for background colors, while warm shades, such as red and orange, are best for text and charts.
• Include video clips and audio in meaningful ways :A crashing symbol between slides is more likely to come across as cheesy than engaging. Use engaging yet professional videos and audio clips that add to the presentation, not distract the audience from the topic. This includes narration, an explainer video that is relevant to the subject or simple transitions from slide to slide.
• Remember your audience: The top tip for creating a good video is to always keep your audience in mind . Imagine the video from viewers’ perspective and allow that to shape the features you add.
• Don’t overcrowd your slides with text: Using too many words on each slide will be overwhelming to your audience following along. Instead, include one-sentence summaries or bullet points (but limit them), then add audio commentary to expand on them further.
• Tell a story: While you want to approach the presentation in a professional manner, don’t turn it into a lecture. Use anecdotes and engaging stories to communicate your message. Rather than talking to your audience, have a discussion with them — even if they can’t interact in the moment. Approach the entire presentation like a conversation rather than a lecture.

Building Better Businesses

Insights on business strategy and culture, right to your inbox. Part of the business.com network.

• Documents  /  Integration  /  ONLYOFFICE  / 

How to embed YouTube video in PowerPoint presentation

One way to enhance your presentation for the audience is to add YouTube video to PowerPoint. You can do it in any popular office solution for Windows, Linux, Mac, and even online. Read this post to learn why and how to embed a video to your slides on various platforms.

Why include YouTube video in PowerPoint presentation

Success of your speech depends on a good balance of storytelling and visual elements on the screen. Audience gets bored when sees blank slides and excessive text.

Here are some reasons why you should consider videos in your PowerPoint presentations:

• It is arguably the best way to capture attention of your audience,
• It is the most persuasive type of content,
• Videos demonstrate all details of a described item or concept.

Remember that downloading from YouTube is beyond official Google policies. Downloading and capturing content from the screen without authors’ permission can violate a copyright of other people.

Unpleasant issues can be avoided by using legitimate ways to play a YouTube clip in PowerPoint presentations available in any popular office suite.

Microsoft PowerPoint (Online / Windows / Mac)

Microsoft allows users to put a YouTube video in PowerPoint presentation by embedding a link to it. All you need is to enter the address for the online video.

Office 365 also lets you upload own files from the computer or cloud storage. As of August 2021, the individual subscription for the suite costs $69.99 per year.

Google Slides (Online)

Google offers an online presentation editor where you can insert YouTube videos or clips from Google Drive.

Keynote (Mac)

All Apple devices have the pre-installed free office software on board, including presentation editor Keynote. Here is how to embed a YouTube video in PowerPoint presentation on Mac.

ONLYOFFICE (Online / Windows / Linux / Mac)

That is how to put a YouTube video into a PowerPoint slide for free. Start now on desktop or online:

START ONLINE GET DESKTOP APP

Useful links

How to protect PowerPoint presentation with passwords. Read blog

New features in ONLYOFFICE Desktop Editors v6.3. Read blog

How to save Word documents to PDF. Read blog

Recent posts

ONLYOFFICE Desktop Editors v7.5 released: a new PDF editor, automatic hyphenation, more scaling options and more

Screen readers in ONLYOFFICE: an essential guide

ONLYOFFICE Docs 7.5 released: PDF Editor, automatic hyphenation, Page Breaks and tracer arrows in sheets, Screen Readers, and more