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Using the Standard Solitaire Game to Sharpen Your Problem-Solving Abilities
In today’s fast-paced world, problem-solving skills are more important than ever. Whether it’s in your personal life or professional career, the ability to think critically and find solutions is highly valued. One way to enhance these skills is by playing the standard solitaire game. While many people may see solitaire as a simple card game, it actually offers numerous benefits for improving problem-solving abilities. In this article, we will explore how playing the standard solitaire game can help sharpen your problem-solving skills.
Enhancing Strategic Thinking
Playing the standard solitaire game requires strategic thinking and planning ahead. As you lay out your cards and make moves, you must consider various possibilities and anticipate future moves. This process encourages you to analyze different scenarios and make decisions based on potential outcomes.
Furthermore, solitaire also teaches you the importance of prioritization. You need to prioritize which cards to move first and which ones to leave behind. This skill translates directly into real-life situations where you must prioritize tasks or actions based on their importance or urgency.
By regularly engaging in strategic thinking while playing solitaire, you can develop a more analytical mindset that will benefit you in all areas of life.
Patience is a virtue that can greatly contribute to effective problem-solving. In the standard solitaire game, patience is key as success often requires multiple rounds of trial and error before finding the right solution.
The process of patiently trying different moves and experimenting with various strategies teaches valuable lessons about persistence and resilience. It trains your mind not to give up easily when faced with challenges but instead motivates you to keep trying until you find a solution.
Developing patience through playing solitaire can be a valuable asset when faced with complex problems that require time and perseverance to solve effectively.
In solitaire, every move you make is a decision that can impact the outcome of the game. The ability to make informed decisions quickly is crucial for success. By playing the standard solitaire game regularly, you can improve your decision-making skills.
As you become more experienced in solitaire, you will start recognizing patterns and developing strategies that maximize your chances of winning. This process trains your brain to analyze information efficiently and make decisions based on logical reasoning.
Moreover, solitaire also teaches you to evaluate risks and rewards. Some moves may seem appealing in the short term but could lead to unfavorable outcomes later on. Learning to assess potential risks and rewards helps you make better decisions not only in the game but also in real-life situations where critical thinking is required.
Enhancing Concentration and Focus
Playing solitaire requires concentration and focus as you need to pay attention to every card on the table and track their movements. Distractions can lead to mistakes that could cost you the game.
Regularly engaging in solitaire can help improve your ability to concentrate for extended periods. This skill is transferable to various areas of life where focus is necessary, such as work tasks or studying.
Additionally, solitaire can serve as a form of meditation by providing a momentary escape from daily stressors. It allows you to clear your mind, focus solely on the game at hand, and recharge your mental energy.
The standard solitaire game offers more than just entertainment; it provides an opportunity to enhance problem-solving abilities through strategic thinking, patience development, improved decision-making skills, and enhanced concentration/focus.
By incorporating regular sessions of solitaire into your routine, you can sharpen these essential skills that are valuable in both personal and professional settings. So next time you find yourself with some free time or need a break from work-related tasks, consider playing a round of solitaire – it might just give your problem-solving abilities a boost.
This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.
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10 Everyday uses for Problem Solving Skills
- Problem Solving & Decision Making Real world training delivers real world results. Learn More
Many employers are recognizing the value and placing significant investments in developing the problem solving skills of their employees. While we often think about these skills in the work context, problem solving isn’t just helpful in the workplace. Here are 10 everyday uses for problem solving skills that can you may not have thought about
1. Stuck in traffic and late for work, again
With busy schedules and competing demands for your time, getting where you need to be on time can be a real challenge. When traffic backs up, problem solving skills can help you figure out alternatives to avoid congestion, resolve the immediate situation and develop a solution to avoid encountering the situation in the future.
2. What is that stain on the living room carpet?
Parents, pet owners and spouses face this situation all the time. The living room carpet was clean yesterday but somehow a mysterious stain has appeared and nobody is claiming it. In order to clean it effectively, first you need to figure out what it is. Problem solving can help you track down the culprit, diagnose the cause of the stain and develop an action plan to get your home clean and fresh again.
3. What is that smell coming from my garden shed?
Drawing from past experiences, the seasoned problem solver in you suspects that the source of the peculiar odor likely lurks somewhere within the depths of the shed. Your challenge now lies in uncovering the origin of this scent, managing its effects, and formulating a practical plan to prevent such occurrences in the future.
4. I don’t think the car is supposed to make that thumping noise
As with many problems in the workplace, this may be a situation to bring in problem solving experts in the form of your trusted mechanic. If that isn’t an option, problem solving skills can be helpful to diagnose and assess the impact of the situation to ensure you can get where you need to be.
5. Creating a budget
Tap into your problem-solving prowess as you embark on the journey of budgeting. Begin by determining what expenses to include in your budget, and strategize how to account for unexpected financial surprises. The challenge lies in crafting a comprehensive budget that not only covers your known expenses but also prepares you for the uncertainties that may arise.
6. My daughter has a science project – due tomorrow
Sometimes the challenge isn’t impact, its urgency. Problem solving skills can help you quickly assess the situation and develop an action plan to get that science project done and turned in on time.
7. What should I get my spouse for his/her birthday?
As with many problems, this one may not have a “right answer” or apparent solution. Its time to apply those problem solving skills to evaluate the effects of past decisions combined with current environmental signals and available resources to select the perfect gift to put a smile on your significant other’s face.
8. The office printer suddenly stopped working, and there are important documents that need to be printed urgently.
Uh oh, time to think quickly. There is an urgent situation that must be addressed to get things back to normal, a cause to be identified (what’s causing the printer issue), and an action plan to resolve it. Problem solving skills can help you avoid stress and ensure that your documents are printed on time.
9. I’m torn between two cars! Which one should I choose?
In a world brimming with countless choices, employ decision analysis as your trusty tool to navigate the sea of options. Whether you’re selecting a car (or any other product), the challenge is to methodically identify and evaluate the best choices that align with your unique needs and preferences.
10. What’s for dinner?
Whether you are planning to eat alone, with family or entertaining friends and colleagues, meal planning can be a cause of daily stress. Applying problem solving skills can put the dinner dilemma into perspective and help get the food on the table and keep everyone happy.
Problem Solving skills aren’t just for the workplace – they can be applied in your everyday life. Kepner-Tregoe can help you and your team develop your problem solving skills through a combination of training and consulting with our problem solving experts.
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Comprehensive Interview Guide: 60+ Professions Explored in Detail
26 Good Examples of Problem Solving (Interview Answers)
By Biron Clark
Published: October 31, 2023
Employers like to hire people who can solve problems and work well under pressure. A job rarely goes 100% according to plan, so hiring managers will be more likely to hire you if you seem like you can handle unexpected challenges while staying calm and logical in your approach.
But how do they measure this?
They’re going to ask you interview questions about these problem solving skills, and they might also look for examples of problem solving on your resume and cover letter. So coming up, I’m going to share a list of examples of problem solving, whether you’re an experienced job seeker or recent graduate.
Then I’ll share sample interview answers to, “Give an example of a time you used logic to solve a problem?”
It is the ability to identify the problem, prioritize based on gravity and urgency, analyze the root cause, gather relevant information, develop and evaluate viable solutions, decide on the most effective and logical solution, and plan and execute implementation.
Problem-solving also involves critical thinking, communication , listening, creativity, research, data gathering, risk assessment, continuous learning, decision-making, and other soft and technical skills.
Solving problems not only prevent losses or damages but also boosts self-confidence and reputation when you successfully execute it. The spotlight shines on you when people see you handle issues with ease and savvy despite the challenges. Your ability and potential to be a future leader that can take on more significant roles and tackle bigger setbacks shine through. Problem-solving is a skill you can master by learning from others and acquiring wisdom from their and your own experiences.
It takes a village to come up with solutions, but a good problem solver can steer the team towards the best choice and implement it to achieve the desired result.
Watch: 26 Good Examples of Problem Solving
Examples of problem solving scenarios in the workplace.
- Correcting a mistake at work, whether it was made by you or someone else
- Overcoming a delay at work through problem solving and communication
- Resolving an issue with a difficult or upset customer
- Overcoming issues related to a limited budget, and still delivering good work through the use of creative problem solving
- Overcoming a scheduling/staffing shortage in the department to still deliver excellent work
- Troubleshooting and resolving technical issues
- Handling and resolving a conflict with a coworker
- Solving any problems related to money, customer billing, accounting and bookkeeping, etc.
- Taking initiative when another team member overlooked or missed something important
- Taking initiative to meet with your superior to discuss a problem before it became potentially worse
- Solving a safety issue at work or reporting the issue to those who could solve it
- Using problem solving abilities to reduce/eliminate a company expense
- Finding a way to make the company more profitable through new service or product offerings, new pricing ideas, promotion and sale ideas, etc.
- Changing how a process, team, or task is organized to make it more efficient
- Using creative thinking to come up with a solution that the company hasn’t used before
- Performing research to collect data and information to find a new solution to a problem
- Boosting a company or team’s performance by improving some aspect of communication among employees
- Finding a new piece of data that can guide a company’s decisions or strategy better in a certain area
Problem Solving Examples for Recent Grads/Entry Level Job Seekers
- Coordinating work between team members in a class project
- Reassigning a missing team member’s work to other group members in a class project
- Adjusting your workflow on a project to accommodate a tight deadline
- Speaking to your professor to get help when you were struggling or unsure about a project
- Asking classmates, peers, or professors for help in an area of struggle
- Talking to your academic advisor to brainstorm solutions to a problem you were facing
- Researching solutions to an academic problem online, via Google or other methods
- Using problem solving and creative thinking to obtain an internship or other work opportunity during school after struggling at first
You can share all of the examples above when you’re asked questions about problem solving in your interview. As you can see, even if you have no professional work experience, it’s possible to think back to problems and unexpected challenges that you faced in your studies and discuss how you solved them.
Interview Answers to “Give an Example of an Occasion When You Used Logic to Solve a Problem”
Now, let’s look at some sample interview answers to, “Give me an example of a time you used logic to solve a problem,” since you’re likely to hear this interview question in all sorts of industries.
Example Answer 1:
At my current job, I recently solved a problem where a client was upset about our software pricing. They had misunderstood the sales representative who explained pricing originally, and when their package renewed for its second month, they called to complain about the invoice. I apologized for the confusion and then spoke to our billing team to see what type of solution we could come up with. We decided that the best course of action was to offer a long-term pricing package that would provide a discount. This not only solved the problem but got the customer to agree to a longer-term contract, which means we’ll keep their business for at least one year now, and they’re happy with the pricing. I feel I got the best possible outcome and the way I chose to solve the problem was effective.
Example Answer 2:
In my last job, I had to do quite a bit of problem solving related to our shift scheduling. We had four people quit within a week and the department was severely understaffed. I coordinated a ramp-up of our hiring efforts, I got approval from the department head to offer bonuses for overtime work, and then I found eight employees who were willing to do overtime this month. I think the key problem solving skills here were taking initiative, communicating clearly, and reacting quickly to solve this problem before it became an even bigger issue.
Example Answer 3:
In my current marketing role, my manager asked me to come up with a solution to our declining social media engagement. I assessed our current strategy and recent results, analyzed what some of our top competitors were doing, and then came up with an exact blueprint we could follow this year to emulate our best competitors but also stand out and develop a unique voice as a brand. I feel this is a good example of using logic to solve a problem because it was based on analysis and observation of competitors, rather than guessing or quickly reacting to the situation without reliable data. I always use logic and data to solve problems when possible. The project turned out to be a success and we increased our social media engagement by an average of 82% by the end of the year.
Answering Questions About Problem Solving with the STAR Method
When you answer interview questions about problem solving scenarios, or if you decide to demonstrate your problem solving skills in a cover letter (which is a good idea any time the job description mention problem solving as a necessary skill), I recommend using the STAR method to tell your story.
STAR stands for:
It’s a simple way of walking the listener or reader through the story in a way that will make sense to them. So before jumping in and talking about the problem that needed solving, make sure to describe the general situation. What job/company were you working at? When was this? Then, you can describe the task at hand and the problem that needed solving. After this, describe the course of action you chose and why. Ideally, show that you evaluated all the information you could given the time you had, and made a decision based on logic and fact.
Finally, describe a positive result you got.
Whether you’re answering interview questions about problem solving or writing a cover letter, you should only choose examples where you got a positive result and successfully solved the issue.
Situation : We had an irate client who was a social media influencer and had impossible delivery time demands we could not meet. She spoke negatively about us in her vlog and asked her followers to boycott our products. (Task : To develop an official statement to explain our company’s side, clarify the issue, and prevent it from getting out of hand). Action : I drafted a statement that balanced empathy, understanding, and utmost customer service with facts, logic, and fairness. It was direct, simple, succinct, and phrased to highlight our brand values while addressing the issue in a logical yet sensitive way. We also tapped our influencer partners to subtly and indirectly share their positive experiences with our brand so we could counter the negative content being shared online. Result : We got the results we worked for through proper communication and a positive and strategic campaign. The irate client agreed to have a dialogue with us. She apologized to us, and we reaffirmed our commitment to delivering quality service to all. We assured her that she can reach out to us anytime regarding her purchases and that we’d gladly accommodate her requests whenever possible. She also retracted her negative statements in her vlog and urged her followers to keep supporting our brand.
What Are Good Outcomes of Problem Solving?
Whenever you answer interview questions about problem solving or share examples of problem solving in a cover letter, you want to be sure you’re sharing a positive outcome.
Below are good outcomes of problem solving:
- Saving the company time or money
- Making the company money
- Pleasing/keeping a customer
- Obtaining new customers
- Solving a safety issue
- Solving a staffing/scheduling issue
- Solving a logistical issue
- Solving a company hiring issue
- Solving a technical/software issue
- Making a process more efficient and faster for the company
- Creating a new business process to make the company more profitable
- Improving the company’s brand/image/reputation
- Getting the company positive reviews from customers/clients
Every employer wants to make more money, save money, and save time. If you can assess your problem solving experience and think about how you’ve helped past employers in those three areas, then that’s a great start. That’s where I recommend you begin looking for stories of times you had to solve problems.
Tips to Improve Your Problem Solving Skills
Throughout your career, you’re going to get hired for better jobs and earn more money if you can show employers that you’re a problem solver. So to improve your problem solving skills, I recommend always analyzing a problem and situation before acting. When discussing problem solving with employers, you never want to sound like you rush or make impulsive decisions. They want to see fact-based or data-based decisions when you solve problems.
Next, to get better at solving problems, analyze the outcomes of past solutions you came up with. You can recognize what works and what doesn’t. Think about how you can get better at researching and analyzing a situation, but also how you can get better at communicating, deciding the right people in the organization to talk to and “pull in” to help you if needed, etc.
Finally, practice staying calm even in stressful situations. Take a few minutes to walk outside if needed. Step away from your phone and computer to clear your head. A work problem is rarely so urgent that you cannot take five minutes to think (with the possible exception of safety problems), and you’ll get better outcomes if you solve problems by acting logically instead of rushing to react in a panic.
You can use all of the ideas above to describe your problem solving skills when asked interview questions about the topic. If you say that you do the things above, employers will be impressed when they assess your problem solving ability.
If you practice the tips above, you’ll be ready to share detailed, impressive stories and problem solving examples that will make hiring managers want to offer you the job. Every employer appreciates a problem solver, whether solving problems is a requirement listed on the job description or not. And you never know which hiring manager or interviewer will ask you about a time you solved a problem, so you should always be ready to discuss this when applying for a job.
Related interview questions & answers:
- How do you handle stress?
- How do you handle conflict?
- Tell me about a time when you failed
About the Author
Read more articles by Biron Clark
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39 Best Problem-Solving Examples
Problem-solving is a process where you’re tasked with identifying an issue and coming up with the most practical and effective solution.
This indispensable skill is necessary in several aspects of life, from personal relationships to education to business decisions.
Problem-solving aptitude boosts rational thinking, creativity, and the ability to cooperate with others. It’s also considered essential in 21st Century workplaces.
If explaining your problem-solving skills in an interview, remember that the employer is trying to determine your ability to handle difficulties. Focus on explaining exactly how you solve problems, including by introducing your thoughts on some of the following frameworks and how you’ve applied them in the past.
1. divergent thinking.
Divergent thinking refers to the process of coming up with multiple different answers to a single problem. It’s the opposite of convergent thinking, which would involve coming up with a singular answer .
The benefit of a divergent thinking approach is that it can help us achieve blue skies thinking – it lets us generate several possible solutions that we can then critique and analyze .
In the realm of problem-solving, divergent thinking acts as the initial spark. You’re working to create an array of potential solutions, even those that seem outwardly unrelated or unconventional, to get your brain turning and unlock out-of-the-box ideas.
This process paves the way for the decision-making stage, where the most promising ideas are selected and refined.
Go Deeper: Divervent Thinking Examples
2. Convergent Thinking
Next comes convergent thinking, the process of narrowing down multiple possibilities to arrive at a single solution.
This involves using your analytical skills to identify the best, most practical, or most economical solution from the pool of ideas that you generated in the divergent thinking stage.
In a way, convergent thinking shapes the “roadmap” to solve a problem after divergent thinking has supplied the “destinations.”
Have a think about which of these problem-solving skills you’re more adept at: divergent or convergent thinking?
Go Deeper: Convergent Thinking Examples
Brainstorming is a group activity designed to generate a multitude of ideas regarding a specific problem. It’s divergent thinking as a group , which helps unlock even more possibilities.
A typical brainstorming session involves uninhibited and spontaneous ideation, encouraging participants to voice any possible solutions, no matter how unconventional they might appear.
It’s important in a brainstorming session to suspend judgment and be as inclusive as possible, allowing all participants to get involved.
By widening the scope of potential solutions, brainstorming allows better problem definition, more creative solutions, and helps to avoid thinking “traps” that might limit your perspective.
Go Deeper: Brainstorming Examples
4. Thinking Outside the Box
The concept of “thinking outside the box” encourages a shift in perspective, urging you to approach problems from an entirely new angle.
Rather than sticking to traditional methods and processes, it involves breaking away from conventional norms to cultivate unique solutions.
In problem-solving, this mindset can bypass established hurdles and bring you to fresh ideas that might otherwise remain undiscovered.
Think of it as going off the beaten track when regular routes present roadblocks to effective resolution.
5. Case Study Analysis
Analyzing case studies involves a detailed examination of real-life situations that bear relevance to the current problem at hand.
For example, if you’re facing a problem, you could go to another environment that has faced a similar problem and examine how they solved it. You’d then bring the insights from that case study back to your own problem.
This approach provides a practical backdrop against which theories and assumptions can be tested, offering valuable insights into how similar problems have been approached and resolved in the past.
See a Broader Range of Analysis Examples Here
6. Action Research
Action research involves a repetitive process of identifying a problem, formulating a plan to address it, implementing the plan, and then analyzing the results. It’s common in educational research contexts.
The objective is to promote continuous learning and improvement through reflection and action. You conduct research into your problem, attempt to apply a solution, then assess how well the solution worked. This becomes an iterative process of continual improvement over time.
For problem-solving, this method offers a way to test solutions in real-time and allows for changes and refinements along the way, based on feedback or observed outcomes. It’s a form of active problem-solving that integrates lessons learned into the next cycle of action.
Go Deeper: Action Research Examples
7. Information Gathering
Fundamental to solving any problem is the process of information gathering.
This involves collecting relevant data , facts, and details about the issue at hand, significantly aiding in the understanding and conceptualization of the problem.
In problem-solving, information gathering underpins every decision you make.
This process ensures your actions are based on concrete information and evidence, allowing for an informed approach to tackle the problem effectively.
8. Seeking Advice
Seeking advice implies turning to knowledgeable and experienced individuals or entities to gain insights on problem-solving.
It could include mentors, industry experts, peers, or even specialized literature.
The value in this process lies in leveraging different perspectives and proven strategies when dealing with a problem. Moreover, it aids you in avoiding pitfalls, saving time, and learning from others’ experiences.
9. Creative Thinking
Creative thinking refers to the ability to perceive a problem in a new way, identify unconventional patterns, or produce original solutions.
It encourages innovation and uniqueness, often leading to the most effective results.
When applied to problem-solving, creative thinking can help you break free from traditional constraints, ideal for potentially complex or unusual problems.
Go Deeper: Creative Thinking Examples
10. Conflict Resolution
Conflict resolution is a strategy developed to resolve disagreements and arguments, often involving communication, negotiation, and compromise.
When employed as a problem-solving technique, it can diffuse tension, clear bottlenecks, and create a collaborative environment.
Effective conflict resolution ensures that differing views or disagreements do not become roadblocks in the process of problem-solving.
Go Deeper: Conflict Resolution Examples
11. Addressing Bottlenecks
Bottlenecks refer to obstacles or hindrances that slow down or even halt a process.
In problem-solving, addressing bottlenecks involves identifying these impediments and finding ways to eliminate them.
This effort not only smooths the path to resolution but also enhances the overall efficiency of the problem-solving process.
For example, if your workflow is not working well, you’d go to the bottleneck – that one point that is most time consuming – and focus on that. Once you ‘break’ this bottleneck, the entire process will run more smoothly.
12. Market Research
Market research involves gathering and analyzing information about target markets, consumers, and competitors.
In sales and marketing, this is one of the most effective problem-solving methods. The research collected from your market (e.g. from consumer surveys) generates data that can help identify market trends, customer preferences, and competitor strategies.
In this sense, it allows a company to make informed decisions, solve existing problems, and even predict and prevent future ones.
13. Root Cause Analysis
Root cause analysis is a method used to identify the origin or the fundamental reason for a problem.
Once the root cause is determined, you can implement corrective actions to prevent the problem from recurring.
As a problem-solving procedure, root cause analysis helps you to tackle the problem at its source, rather than dealing with its surface symptoms.
Go Deeper: Root Cause Analysis Examples
14. Mind Mapping
Mind mapping is a visual tool used to structure information, helping you better analyze, comprehend and generate new ideas.
By laying out your thoughts visually, it can lead you to solutions that might not have been apparent with linear thinking.
In problem-solving, mind mapping helps in organizing ideas and identifying connections between them, providing a holistic view of the situation and potential solutions.
15. Trial and Error
The trial and error method involves attempting various solutions until you find one that resolves the problem.
It’s an empirical technique that relies on practical actions instead of theories or rules.
In the context of problem-solving, trial and error allows you the flexibility to test different strategies in real situations, gaining insights about what works and what doesn’t.
16. SWOT Analysis
SWOT is an acronym standing for Strengths, Weaknesses, Opportunities, and Threats.
It’s an analytic framework used to evaluate these aspects in relation to a particular objective or problem.
In problem-solving, SWOT Analysis helps you to identify favorable and unfavorable internal and external factors. It helps to craft strategies that make best use of your strengths and opportunities, whilst addressing weaknesses and threats.
Go Deeper: SWOT Analysis Examples
17. Scenario Planning
Scenario planning is a strategic planning method used to make flexible long-term plans.
It involves imagining, and then planning for, multiple likely future scenarios.
By forecasting various directions a problem could take, scenario planning helps manage uncertainty and is an effective tool for problem-solving in volatile conditions.
18. Six Thinking Hats
The Six Thinking Hats is a concept devised by Edward de Bono that proposes six different directions or modes of thinking, symbolized by six different hat colors.
Each hat signifies a different perspective, encouraging you to switch ‘thinking modes’ as you switch hats. This method can help remove bias and broaden perspectives when dealing with a problem.
19. Decision Matrix Analysis
Decision Matrix Analysis is a technique that allows you to weigh different factors when faced with several possible solutions.
After listing down the options and determining the factors of importance, each option is scored based on each factor.
Revealing a clear winner that both serves your objectives and reflects your values, Decision Matrix Analysis grounds your problem-solving process in objectivity and comprehensiveness.
20. Pareto Analysis
Also known as the 80/20 rule, Pareto Analysis is a decision-making technique.
It’s based on the principle that 80% of problems are typically caused by 20% of the causes, making it a handy tool for identifying the most significant issues in a situation.
Using this analysis, you’re likely to direct your problem-solving efforts more effectively, tackling the root causes producing most of the problem’s impact.
21. Critical Thinking
Critical thinking refers to the ability to analyze facts to form a judgment objectively.
It involves logical, disciplined thinking that is clear, rational, open-minded, and informed by evidence.
For problem-solving, critical thinking helps evaluate options and decide the most effective solution. It ensures your decisions are grounded in reason and facts, and not biased or irrational assumptions.
Go Deeper: Critical Thinking Examples
22. Hypothesis Testing
Hypothesis testing usually involves formulating a claim, testing it against actual data, and deciding whether to accept or reject the claim based on the results.
In problem-solving, hypotheses often represent potential solutions. Hypothesis testing provides verification, giving a statistical basis for decision-making and problem resolution.
Usually, this will require research methods and a scientific approach to see whether the hypothesis stands up or not.
Go Deeper: Types of Hypothesis Testing
23. Cost-Benefit Analysis
A cost-benefit analysis (CBA) is a systematic process of weighing the pros and cons of different solutions in terms of their potential costs and benefits.
It allows you to measure the positive effects against the negatives and informs your problem-solving strategy.
By using CBA, you can identify which solution offers the greatest benefit for the least cost, significantly improving efficacy and efficiency in your problem-solving process.
Go Deeper: Cost-Benefit Analysis Examples
24. Simulation and Modeling
Simulations and models allow you to create a simplified replica of real-world systems to test outcomes under controlled conditions.
In problem-solving, you can broadly understand potential repercussions of different solutions before implementation.
It offers a cost-effective way to predict the impacts of your decisions, minimizing potential risks associated with various solutions.
25. Delphi Method
The Delphi Method is a structured communication technique used to gather expert opinions.
The method involves a group of experts who respond to questionnaires about a problem. The responses are aggregated and shared with the group, and the process repeats until a consensus is reached.
This method of problem solving can provide a diverse range of insights and solutions, shaped by the wisdom of a collective expert group.
26. Cross-functional Team Collaboration
Cross-functional team collaboration involves individuals from different departments or areas of expertise coming together to solve a common problem or achieve a shared goal.
When you bring diverse skills, knowledge, and perspectives to a problem, it can lead to a more comprehensive and innovative solution.
In problem-solving, this promotes communal thinking and ensures that solutions are inclusive and holistic, with various aspects of the problem being addressed.
Benchmarking involves comparing one’s business processes and performance metrics to the best practices from other companies or industries.
In problem-solving, it allows you to identify gaps in your own processes, determine how others have solved similar problems, and apply those solutions that have proven to be successful.
It also allows you to compare yourself to the best (the benchmark) and assess where you’re not as good.
28. Pros-Cons Lists
A pro-con analysis aids in problem-solving by weighing the advantages (pros) and disadvantages (cons) of various possible solutions.
This simple but powerful tool helps in making a balanced, informed decision.
When confronted with a problem, a pro-con analysis can guide you through the decision-making process, ensuring all possible outcomes and implications are scrutinized before arriving at the optimal solution. Thus, it helps to make the problem-solving process both methodical and comprehensive.
29. 5 Whys Analysis
The 5 Whys Analysis involves repeatedly asking the question ‘why’ (around five times) to peel away the layers of an issue and discover the root cause of a problem.
As a problem-solving technique, it enables you to delve into details that you might otherwise overlook and offers a simple, yet powerful, approach to uncover the origin of a problem.
For example, if your task is to find out why a product isn’t selling your first answer might be: “because customers don’t want it”, then you ask why again – “they don’t want it because it doesn’t solve their problem”, then why again – “because the product is missing a certain feature” … and so on, until you get to the root “why”.
30. Gap Analysis
Gap analysis entails comparing current performance with potential or desired performance.
You’re identifying the ‘gaps’, or the differences, between where you are and where you want to be.
In terms of problem-solving, a Gap Analysis can help identify key areas for improvement and design a roadmap of how to get from the current state to the desired one.
31. Design Thinking
Design thinking is a problem-solving approach that involves empathy, experimentation, and iteration.
The process focuses on understanding user needs, challenging assumptions , and redefining problems from a user-centric perspective.
In problem-solving, design thinking uncovers innovative solutions that may not have been initially apparent and ensures the solution is tailored to the needs of those affected by the issue.
32. Analogical Thinking
Analogical thinking involves the transfer of information from a particular subject (the analogue or source) to another particular subject (the target).
In problem-solving, you’re drawing parallels between similar situations and applying the problem-solving techniques used in one situation to the other.
Thus, it allows you to apply proven strategies to new, but related problems.
33. Lateral Thinking
Lateral thinking requires looking at a situation or problem from a unique, sometimes abstract, often non-sequential viewpoint.
Unlike traditional logical thinking methods, lateral thinking encourages you to employ creative and out-of-the-box techniques.
In solving problems, this type of thinking boosts ingenuity and drives innovation, often leading to novel and effective solutions.
Go Deeper: Lateral Thinking Examples
Flowcharting is the process of visually mapping a process or procedure.
This form of diagram can show every step of a system, process, or workflow, enabling an easy tracking of the progress.
As a problem-solving tool, flowcharts help identify bottlenecks or inefficiencies in a process, guiding improved strategies and providing clarity on task ownership and process outcomes.
Multivoting, or N/3 voting, is a method where participants reduce a large list of ideas to a prioritized shortlist by casting multiple votes.
This voting system elevates the most preferred options for further consideration and decision-making.
As a problem-solving technique, multivoting allows a group to narrow options and focus on the most promising solutions, ensuring more effective and democratic decision-making.
36. Force Field Analysis
Force Field Analysis is a decision-making technique that identifies the forces for and against change when contemplating a decision.
The ‘forces’ represent the differing factors that can drive or hinder change.
In problem-solving, Force Field Analysis allows you to understand the entirety of the context, favoring a balanced view over a one-sided perspective. A comprehensive view of all the forces at play can lead to better-informed problem-solving decisions.
TRIZ, which stands for “The Theory of Inventive Problem Solving,” is a problem-solving, analysis, and forecasting methodology.
It focuses on finding contradictions inherent in a scenario. Then, you work toward eliminating the contraditions through finding innovative solutions.
So, when you’re tackling a problem, TRIZ provides a disciplined, systematic approach that aims for ideal solutions and not just acceptable ones. Using TRIZ, you can leverage patterns of problem-solving that have proven effective in different cases, pivoting them to solve the problem at hand.
38. A3 Problem Solving
A3 Problem Solving, derived from Lean Management, is a structured method that uses a single sheet of A3-sized paper to document knowledge from a problem-solving process.
Named after the international paper size standard of A3 (or 11-inch by 17-inch paper), it succinctly records all key details of the problem-solving process from problem description to the root cause and corrective actions.
Used in problem-solving, this provides a straightforward and logical structure for addressing the problem, facilitating communication between team members, ensuring all critical details are included, and providing a record of decisions made.
39. Scenario Analysis
Scenario Analysis is all about predicting different possible future events depending upon your decision.
To do this, you look at each course of action and try to identify the most likely outcomes or scenarios down the track if you take that course of action.
This technique helps forecast the impacts of various strategies, playing each out to their (logical or potential) end. It’s a good strategy for project managers who need to keep a firm eye on the horizon at all times.
When solving problems, Scenario Analysis assists in preparing for uncertainties, making sure your solution remains viable, regardless of changes in circumstances.
How to Answer “Demonstrate Problem-Solving Skills” in an Interview
When asked to demonstrate your problem-solving skills in an interview, the STAR method often proves useful. STAR stands for Situation, Task, Action, and Result.
Situation: Begin by describing a specific circumstance or challenge you encountered. Make sure to provide enough detail to allow the interviewer a clear understanding. You should select an event that adequately showcases your problem-solving abilities.
For instance, “In my previous role as a project manager, we faced a significant issue when our key supplier abruptly went out of business.”
Task: Explain what your responsibilities were in that situation. This serves to provide context, allowing the interviewer to understand your role and the expectations placed upon you.
For instance, “It was my task to ensure the project remained on track despite this setback. Alternative suppliers needed to be found without sacrificing quality or significantly increasing costs.”
Action: Describe the steps you took to manage the problem. Highlight your problem-solving process. Mention any creative approaches or techniques that you used.
For instance, “I conducted thorough research to identify potential new suppliers. After creating a shortlist, I initiated contact, negotiated terms, assessed samples for quality and made a selection. I also worked closely with the team to re-adjust the project timeline.”
Result: Share the outcomes of your actions. How did the situation end? Did your actions lead to success? It’s particularly effective if you can quantify these results.
For instance, “As a result of my active problem solving, we were able to secure a new supplier whose costs were actually 10% cheaper and whose quality was comparable. We adjusted the project plan and managed to complete the project just two weeks later than originally planned, despite the major vendor setback.”
Remember, when you’re explaining your problem-solving skills to an interviewer, what they’re really interested in is your approach to handling difficulties, your creativity and persistence in seeking a resolution, and your ability to carry your solution through to fruition. Tailoring your story to highlight these aspects will help exemplify your problem-solving prowess.
Go Deeper: STAR Interview Method Examples
Benefits of Problem-Solving
Problem-solving is beneficial for the following reasons (among others):
- It can help you to overcome challenges, roadblocks, and bottlenecks in your life.
- It can save a company money.
- It can help you to achieve clarity in your thinking.
- It can make procedures more efficient and save time.
- It can strengthen your decision-making capacities.
- It can lead to better risk management.
Whether for a job interview or school, problem-solving helps you to become a better thinking, solve your problems more effectively, and achieve your goals. Build up your problem-solving frameworks (I presented over 40 in this piece for you!) and work on applying them in real-life situations.
Chris Drew (PhD)
Dr. Chris Drew is the founder of the Helpful Professor. He holds a PhD in education and has published over 20 articles in scholarly journals. He is the former editor of the Journal of Learning Development in Higher Education. [Image Descriptor: Photo of Chris]
- Chris Drew (PhD) https://helpfulprofessor.com/author/admin/ 102 Examples of Social Norms (List)
- Chris Drew (PhD) https://helpfulprofessor.com/author/admin/ 15 Social Environment Examples
- Chris Drew (PhD) https://helpfulprofessor.com/author/admin/ 15 Selective Perception Examples
- Chris Drew (PhD) https://helpfulprofessor.com/author/admin/ Field Observation (Research Method): Definition and Examples
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Introduction to Problem Solving Skills
What is problem solving and why is it important.
The ability to solve problems is a basic life skill and is essential to our day-to-day lives, at home, at school, and at work. We solve problems every day without really thinking about how we solve them. For example: it’s raining and you need to go to the store. What do you do? There are lots of possible solutions. Take your umbrella and walk. If you don't want to get wet, you can drive, or take the bus. You might decide to call a friend for a ride, or you might decide to go to the store another day. There is no right way to solve this problem and different people will solve it differently.
Problem solving is the process of identifying a problem, developing possible solution paths, and taking the appropriate course of action.
Why is problem solving important? Good problem solving skills empower you not only in your personal life but are critical in your professional life. In the current fast-changing global economy, employers often identify everyday problem solving as crucial to the success of their organizations. For employees, problem solving can be used to develop practical and creative solutions, and to show independence and initiative to employers.
Throughout this case study you will be asked to jot down your thoughts in idea logs. These idea logs are used for reflection on concepts and for answering short questions. When you click on the "Next" button, your responses will be saved for that page. If you happen to close the webpage, you will lose your work on the page you were on, but previous pages will be saved. At the end of the case study, click on the "Finish and Export to PDF" button to acknowledge completion of the case study and receive a PDF document of your idea logs.
What Does Problem Solving Look Like?
The ability to solve problems is a skill, and just like any other skill, the more you practice, the better you get. So how exactly do you practice problem solving? Learning about different problem solving strategies and when to use them will give you a good start. Problem solving is a process. Most strategies provide steps that help you identify the problem and choose the best solution. There are two basic types of strategies: algorithmic and heuristic.
Algorithmic strategies are traditional step-by-step guides to solving problems. They are great for solving math problems (in algebra: multiply and divide, then add or subtract) or for helping us remember the correct order of things (a mnemonic such as “Spring Forward, Fall Back” to remember which way the clock changes for daylight saving time, or “Righty Tighty, Lefty Loosey” to remember what direction to turn bolts and screws). Algorithms are best when there is a single path to the correct solution.
But what do you do when there is no single solution for your problem? Heuristic methods are general guides used to identify possible solutions. A popular one that is easy to remember is IDEAL [ Bransford & Stein, 1993 ] :
- I dentify the problem
- D efine the context of the problem
- E xplore possible strategies
- A ct on best solution
IDEAL is just one problem solving strategy. Building a toolbox of problem solving strategies will improve your problem solving skills. With practice, you will be able to recognize and use multiple strategies to solve complex problems.
Watch the video
What is the best way to get a peanut out of a tube that cannot be moved? Watch a chimpanzee solve this problem in the video below [ Geert Stienissen, 2010 ].
Describe the series of steps you think the chimpanzee used to solve this problem.
- [Page 2: What does Problem Solving Look Like?] Describe the series of steps you think the chimpanzee used to solve this problem.
Think of an everyday problem you've encountered recently and describe your steps for solving it.
- [Page 2: What does Problem Solving Look Like?] Think of an everyday problem you've encountered recently and describe your steps for solving it.
Developing Problem Solving Processes
Problem solving is a process that uses steps to solve problems. But what does that really mean? Let's break it down and start building our toolbox of problem solving strategies.
What is the first step of solving any problem? The first step is to recognize that there is a problem and identify the right cause of the problem. This may sound obvious, but similar problems can arise from different events, and the real issue may not always be apparent. To really solve the problem, it's important to find out what started it all. This is called identifying the root cause .
Example: You and your classmates have been working long hours on a project in the school's workshop. The next afternoon, you try to use your student ID card to access the workshop, but discover that your magnetic strip has been demagnetized. Since the card was a couple of years old, you chalk it up to wear and tear and get a new ID card. Later that same week you learn that several of your classmates had the same problem! After a little investigation, you discover that a strong magnet was stored underneath a workbench in the workshop. The magnet was the root cause of the demagnetized student ID cards.
The best way to identify the root cause of the problem is to ask questions and gather information. If you have a vague problem, investigating facts is more productive than guessing a solution. Ask yourself questions about the problem. What do you know about the problem? What do you not know? When was the last time it worked correctly? What has changed since then? Can you diagram the process into separate steps? Where in the process is the problem occurring? Be curious, ask questions, gather facts, and make logical deductions rather than assumptions.
Watch Adam Savage from Mythbusters, describe his problem solving process [ ForaTv, 2010 ]. As you watch this section of the video, try to identify the questions he asks and the different strategies he uses.
Adam Savage shared many of his problem solving processes. List the ones you think are the five most important. Your list may be different from other people in your class—that's ok!
- [Page 3: Developing Problem Solving Processes] Adam Savage shared many of his problem solving processes. List the ones you think are the five most important.
“The ability to ask the right question is more than half the battle of finding the answer.” — Thomas J. Watson , founder of IBM
Voices From the Field: Solving Problems
In manufacturing facilities and machine shops, everyone on the floor is expected to know how to identify problems and find solutions. Today's employers look for the following skills in new employees: to analyze a problem logically, formulate a solution, and effectively communicate with others.
In this video, industry professionals share their own problem solving processes, the problem solving expectations of their employees, and an example of how a problem was solved.
Meet the Partners:
- Taconic High School in Pittsfield, Massachusetts, is a comprehensive, fully accredited high school with special programs in Health Technology, Manufacturing Technology, and Work-Based Learning.
- Berkshire Community College in Pittsfield, Massachusetts, prepares its students with applied manufacturing technical skills, providing hands-on experience at industrial laboratories and manufacturing facilities, and instructing them in current technologies.
- H.C. Starck in Newton, Massachusetts, specializes in processing and manufacturing technology metals, such as tungsten, niobium, and tantalum. In almost 100 years of experience, they hold over 900 patents, and continue to innovate and develop new products.
- Nypro Healthcare in Devens, Massachusetts, specializes in precision injection-molded healthcare products. They are committed to good manufacturing processes including lean manufacturing and process validation.
Now that you have a couple problem solving strategies in your toolbox, let's practice. In this exercise, you are given a scenario and you will be asked to decide what steps you would take to identify and solve the problem.
Scenario: You are a new employee and have just finished your training. As your first project, you have been assigned the milling of several additional components for a regular customer. Together, you and your trainer, Bill, set up for the first run. Checking your paperwork, you gather the tools and materials on the list. As you are mounting the materials on the table, you notice that you didn't grab everything and hurriedly grab a few more items from one of the bins. Once the material is secured on the CNC table, you load tools into the tool carousel in the order listed on the tool list and set the fixture offsets.
Bill tells you that since this is a rerun of a job several weeks ago, the CAD/CAM model has already been converted to CNC G-code. Bill helps you download the code to the CNC machine. He gives you the go-ahead and leaves to check on another employee. You decide to start your first run.
What problems did you observe in the video?
- [Page 5: Making Decisions] What problems did you observe in the video?
- What do you do next?
- Try to fix it yourself.
- Ask your trainer for help.
As you are cleaning up, you think about what happened and wonder why it happened. You try to create a mental picture of what happened. You are not exactly sure what the end mill hit, but it looked like it might have hit the dowel pin. You wonder if you grabbed the correct dowel pins from the bins earlier.
You can think of two possible next steps. You can recheck the dowel pin length to make sure it is the correct length, or do a dry run using the CNC single step or single block function with the spindle empty to determine what actually happened.
- Check the dowel pins.
- Use the single step/single block function to determine what happened.
You notice that your trainer, Bill, is still on the floor and decide to ask him for help. You describe the problem to him. Bill asks if you know what the end mill ran into. You explain that you are not sure but you think it was the dowel pin. Bill reminds you that it is important to understand what happened so you can fix the correct problem. He suggests that you start all over again and begin with a dry run using the single step/single block function, with the spindle empty, to determine what it hit. Or, since it happened at the end, he mentions that you can also check the G-code to make sure the Z-axis is raised before returning to the home position.
- Run the single step/single block function.
- Edit the G-code to raise the Z-axis.
You finish cleaning up and check the CNC for any damage. Luckily, everything looks good. You check your paperwork and gather the components and materials again. You look at the dowel pins you used earlier, and discover that they are not the right length. As you go to grab the correct dowel pins, you have to search though several bins. For the first time, you are aware of the mess - it looks like the dowel pins and other items have not been put into the correctly labeled bins. You spend 30 minutes straightening up the bins and looking for the correct dowel pins.
Finally finding them, you finish setting up. You load tools into the tool carousel in the order listed on the tool list and set the fixture offsets. Just to make sure, you use the CNC single step/single block function, to do a dry run of the part. Everything looks good! You are ready to create your first part. The first component is done, and, as you admire your success, you notice that the part feels hotter than it should.
You wonder why? You go over the steps of the process to mentally figure out what could be causing the residual heat. You wonder if there is a problem with the CNC's coolant system or if the problem is in the G-code.
- Look at the G-code.
After thinking about the problem, you decide that maybe there's something wrong with the setup. First, you clean up the damaged materials and remove the broken tool. You check the CNC machine carefully for any damage. Luckily, everything looks good. It is time to start over again from the beginning.
You again check your paperwork and gather the tools and materials on the setup sheet. After securing the new materials, you use the CNC single step/single block function with the spindle empty, to do a dry run of the part. You watch carefully to see if you can figure out what happened. It looks to you like the spindle barely misses hitting the dowel pin. You determine that the end mill was broken when it hit the dowel pin while returning to the start position.
After conducting a dry run using the single step/single block function, you determine that the end mill was damaged when it hit the dowel pin on its return to the home position. You discuss your options with Bill. Together, you decide the best thing to do would be to edit the G-code and raise the Z-axis before returning to home. You open the CNC control program and edit the G-code. Just to make sure, you use the CNC single step/single block function, to do another dry run of the part. You are ready to create your first part. It works. You first part is completed. Only four more to go.
As you are cleaning up, you notice that the components are hotter than you expect and the end mill looks more worn than it should be. It dawns on you that while you were milling the component, the coolant didn't turn on. You wonder if it is a software problem in the G-code or hardware problem with the CNC machine.
It's the end of the day and you decide to finish the rest of the components in the morning.
- You decide to look at the G-code in the morning.
- You leave a note on the machine, just in case.
You decide that the best thing to do would be to edit the G-code and raise the Z-axis of the spindle before it returns to home. You open the CNC control program and edit the G-code.
While editing the G-code to raise the Z-axis, you notice that the coolant is turned off at the beginning of the code and at the end of the code. The coolant command error caught your attention because your coworker, Mark, mentioned having a similar issue during lunch. You change the coolant command to turn the mist on.
- You decide to talk with your supervisor.
- You discuss what happened with a coworker over lunch.
As you reflect on the residual heat problem, you think about the machining process and the factors that could have caused the issue. You try to think of anything and everything that could be causing the issue. Are you using the correct tool for the specified material? Are you using the specified material? Is it running at the correct speed? Is there enough coolant? Are there chips getting in the way?
Wait, was the coolant turned on? As you replay what happened in your mind, you wonder why the coolant wasn't turned on. You decide to look at the G-code to find out what is going on.
From the milling machine computer, you open the CNC G-code. You notice that there are no coolant commands. You add them in and on the next run, the coolant mist turns on and the residual heat issues is gone. Now, its on to creating the rest of the parts.
Have you ever used brainstorming to solve a problem? Chances are, you've probably have, even if you didn't realize it.
You notice that your trainer, Bill, is on the floor and decide to ask him for help. You describe the problem with the end mill breaking, and how you discovered that items are not being returned to the correctly labeled bins. You think this caused you to grab the incorrect length dowel pins on your first run. You have sorted the bins and hope that the mess problem is fixed. You then go on to tell Bill about the residual heat issue with the completed part.
Together, you go to the milling machine. Bill shows you how to check the oil and coolant levels. Everything looks good at the machine level. Next, on the CNC computer, you open the CNC G-code. While looking at the code, Bill points out that there are no coolant commands. Bill adds them in and when you rerun the program, it works.
Bill is glad you mentioned the problem to him. You are the third worker to mention G-code issues over the last week. You noticed the coolant problems in your G-code, John noticed a Z-axis issue in his G-code, and Sam had issues with both the Z-axis and the coolant. Chances are, there is a bigger problem and Bill will need to investigate the root cause .
Talking with Bill, you discuss the best way to fix the problem. Bill suggests editing the G-code to raise the Z-axis of the spindle before it returns to its home position. You open the CNC control program and edit the G-code. Following the setup sheet, you re-setup the job and use the CNC single step/single block function, to do another dry run of the part. Everything looks good, so you run the job again and create the first part. It works. Since you need four of each component, you move on to creating the rest of them before cleaning up and leaving for the day.
It's a new day and you have new components to create. As you are setting up, you go in search of some short dowel pins. You discover that the bins are a mess and components have not been put away in the correctly labeled bins. You wonder if this was the cause of yesterday's problem. As you reorganize the bins and straighten up the mess, you decide to mention the mess issue to Bill in your afternoon meeting.
You describe the bin mess and using the incorrect length dowels to Bill. He is glad you mentioned the problem to him. You are not the first person to mention similar issues with tools and parts not being put away correctly. Chances are there is a bigger safety issue here that needs to be addressed in the next staff meeting.
In any workplace, following proper safety and cleanup procedures is always important. This is especially crucial in manufacturing where people are constantly working with heavy, costly and sometimes dangerous equipment. When issues and problems arise, it is important that they are addressed in an efficient and timely manner. Effective communication is an important tool because it can prevent problems from recurring, avoid injury to personnel, reduce rework and scrap, and ultimately, reduce cost, and save money.
You now know that the end mill was damaged when it hit the dowel pin. It seems to you that the easiest thing to do would be to edit the G-code and raise the Z-axis position of the spindle before it returns to the home position. You open the CNC control program and edit the G-code, raising the Z-axis. Starting over, you follow the setup sheet and re-setup the job. This time, you use the CNC single step/single block function, to do another dry run of the part. Everything looks good, so you run the job again and create the first part.
At the end of the day, you are reviewing your progress with your trainer, Bill. After you describe the day's events, he reminds you to always think about safety and the importance of following work procedures. He decides to bring the issue up in the next morning meeting as a reminder to everyone.
In any workplace, following proper procedures (especially those that involve safety) is always important. This is especially crucial in manufacturing where people are constantly working with heavy, costly, and sometimes dangerous equipment. When issues and problems arise, it is important that they are addressed in an efficient and timely manner. Effective communication is an important tool because it can prevent problems from recurring, avoid injury to personnel, reduce rework and scrap, and ultimately, reduce cost, and save money. One tool to improve communication is the morning meeting or huddle.
The next morning, you check the G-code to determine what is wrong with the coolant. You notice that the coolant is turned off at the beginning of the code and also at the end of the code. This is strange. You change the G-code to turn the coolant on at the beginning of the run and off at the end. This works and you create the rest of the parts.
Throughout the day, you keep wondering what caused the G-code error. At lunch, you mention the G-code error to your coworker, John. John is not surprised. He said that he encountered a similar problem earlier this week. You decide to talk with your supervisor the next time you see him.
You are in luck. You see your supervisor by the door getting ready to leave. You hurry over to talk with him. You start off by telling him about how you asked Bill for help. Then you tell him there was a problem and the end mill was damaged. You describe the coolant problem in the G-code. Oh, and by the way, John has seen a similar problem before.
Your supervisor doesn't seem overly concerned, errors happen. He tells you "Good job, I am glad you were able to fix the issue." You are not sure whether your supervisor understood your explanation of what happened or that it had happened before.
The challenge of communicating in the workplace is learning how to share your ideas and concerns. If you need to tell your supervisor that something is not going well, it is important to remember that timing, preparation, and attitude are extremely important.
It is the end of your shift, but you want to let the next shift know that the coolant didn't turn on. You do not see your trainer or supervisor around. You decide to leave a note for the next shift so they are aware of the possible coolant problem. You write a sticky note and leave it on the monitor of the CNC control system.
How effective do you think this solution was? Did it address the problem?
In this scenario, you discovered several problems with the G-code that need to be addressed. When issues and problems arise, it is important that they are addressed in an efficient and timely manner. Effective communication is an important tool because it can prevent problems from recurring and avoid injury to personnel. The challenge of communicating in the workplace is learning how and when to share your ideas and concerns. If you need to tell your co-workers or supervisor that there is a problem, it is important to remember that timing and the method of communication are extremely important.
You are able to fix the coolant problem in the G-code. While you are glad that the problem is fixed, you are worried about why it happened in the first place. It is important to remember that if a problem keeps reappearing, you may not be fixing the right problem. You may only be addressing the symptoms.
You decide to talk to your trainer. Bill is glad you mentioned the problem to him. You are the third worker to mention G-code issues over the last week. You noticed the coolant problems in your G-code, John noticed a Z-axis issue in his G-code, and Sam had issues with both the Z-axis and the coolant. Chances are, there is a bigger problem and Bill will need to investigate the root cause .
Over lunch, you ask your coworkers about the G-code problem and what may be causing the error. Several people mention having similar problems but do not know the cause.
You have now talked to three coworkers who have all experienced similar coolant G-code problems. You make a list of who had the problem, when they had the problem, and what each person told you.
When you see your supervisor later that afternoon, you are ready to talk with him. You describe the problem you had with your component and the damaged bit. You then go on to tell him about talking with Bill and discovering the G-code issue. You show him your notes on your coworkers' coolant issues, and explain that you think there might be a bigger problem.
You supervisor thanks you for your initiative in identifying this problem. It sounds like there is a bigger problem and he will need to investigate the root cause. He decides to call a team huddle to discuss the issue, gather more information, and talk with the team about the importance of communication.
Root Cause Analysis
Root cause analysis ( RCA ) is a method of problem solving that identifies the underlying causes of an issue. Root cause analysis helps people answer the question of why the problem occurred in the first place. RCA uses clear cut steps in its associated tools, like the "5 Whys Analysis" and the "Cause and Effect Diagram," to identify the origin of the problem, so that you can:
- Determine what happened.
- Determine why it happened.
- Fix the problem so it won’t happen again.
RCA works under the idea that systems and events are connected. An action in one area triggers an action in another, and another, and so on. By tracing back these actions, you can discover where the problem started and how it developed into the problem you're now facing. Root cause analysis can prevent problems from recurring, reduce injury to personnel, reduce rework and scrap, and ultimately, reduce cost and save money. There are many different RCA techniques available to determine the root cause of a problem. These are just a few:
- Root Cause Analysis Tools
- 5 Whys Analysis
- Fishbone or Cause and Effect Diagram
- Pareto Analysis
How Huddles Work
Communication is a vital part of any setting where people work together. Effective communication helps employees and managers form efficient teams. It builds trusts between employees and management, and reduces unnecessary competition because each employee knows how their part fits in the larger goal.
One tool that management can use to promote communication in the workplace is the huddle . Just like football players on the field, a huddle is a short meeting where everyone is standing in a circle. A daily team huddle ensures that team members are aware of changes to the schedule, reiterated problems and safety issues, and how their work impacts one another. When done right, huddles create collaboration, communication, and accountability to results. Impromptu huddles can be used to gather information on a specific issue and get each team member's input.
The most important thing to remember about huddles is that they are short, lasting no more than 10 minutes, and their purpose is to communicate and identify. In essence, a huddle’s purpose is to identify priorities, communicate essential information, and discover roadblocks to productivity.
Who uses huddles? Many industries and companies use daily huddles. At first thought, most people probably think of hospitals and their daily patient update meetings, but lots of managers use daily meetings to engage their employees. Here are a few examples:
- Brian Scudamore, CEO of 1-800-Got-Junk? , uses the daily huddle as an operational tool to take the pulse of his employees and as a motivational tool. Watch a morning huddle meeting .
- Fusion OEM, an outsourced manufacturing and production company. What do employees take away from the daily huddle meeting .
- Biz-Group, a performance consulting group. Tips for a successful huddle .
One tool that can be useful in problem solving is brainstorming . Brainstorming is a creativity technique designed to generate a large number of ideas for the solution to a problem. The method was first popularized in 1953 by Alex Faickney Osborn in the book Applied Imagination . The goal is to come up with as many ideas as you can in a fixed amount of time. Although brainstorming is best done in a group, it can be done individually. Like most problem solving techniques, brainstorming is a process.
- Define a clear objective.
- Have an agreed a time limit.
- During the brainstorming session, write down everything that comes to mind, even if the idea sounds crazy.
- If one idea leads to another, write down that idea too.
- Combine and refine ideas into categories of solutions.
- Assess and analyze each idea as a potential solution.
When used during problem solving, brainstorming can offer companies new ways of encouraging staff to think creatively and improve production. Brainstorming relies on team members' diverse experiences, adding to the richness of ideas explored. This means that you often find better solutions to the problems. Team members often welcome the opportunity to contribute ideas and can provide buy-in for the solution chosen—after all, they are more likely to be committed to an approach if they were involved in its development. What's more, because brainstorming is fun, it helps team members bond.
- Watch Peggy Morgan Collins, a marketing executive at Power Curve Communications discuss How to Stimulate Effective Brainstorming .
- Watch Kim Obbink, CEO of Filter Digital, a digital content company, and her team share their top five rules for How to Effectively Generate Ideas .
Importance of Good Communication and Problem Description
Communication is one of the most frequent activities we engage in on a day-to-day basis. At some point, we have all felt that we did not effectively communicate an idea as we would have liked. The key to effective communication is preparation. Rather than attempting to haphazardly improvise something, take a few minutes and think about what you want say and how you will say it. If necessary, write yourself a note with the key points or ideas in the order you want to discuss them. The notes can act as a reminder or guide when you talk to your supervisor.
Tips for clear communication of an issue:
- Provide a clear summary of your problem. Start at the beginning, give relevant facts, timelines, and examples.
- Avoid including your opinion or personal attacks in your explanation.
- Avoid using words like "always" or "never," which can give the impression that you are exaggerating the problem.
- If this is an ongoing problem and you have collected documentation, give it to your supervisor once you have finished describing the problem.
- Remember to listen to what's said in return; communication is a two-way process.
Not all communication is spoken. Body language is nonverbal communication that includes your posture, your hands and whether you make eye contact. These gestures can be subtle or overt, but most importantly they communicate meaning beyond what is said. When having a conversation, pay attention to how you stand. A stiff position with arms crossed over your chest may imply that you are being defensive even if your words state otherwise. Shoving your hands in your pockets when speaking could imply that you have something to hide. Be wary of using too many hand gestures because this could distract listeners from your message.
The challenge of communicating in the workplace is learning how and when to share your ideas or concerns. If you need to tell your supervisor or co-worker about something that is not going well, keep in mind that good timing and good attitude will go a long way toward helping your case.
Like all skills, effective communication needs to be practiced. Toastmasters International is perhaps the best known public speaking organization in the world. Toastmasters is open to anyone who wish to improve their speaking skills and is willing to put in the time and effort to do so. To learn more, visit Toastmasters International .
Methods of Communication
Communication of problems and issues in any workplace is important, particularly when safety is involved. It is therefore crucial in manufacturing where people are constantly working with heavy, costly, and sometimes dangerous equipment. As issues and problems arise, they need to be addressed in an efficient and timely manner. Effective communication is an important skill because it can prevent problems from recurring, avoid injury to personnel, reduce rework and scrap, and ultimately, reduce cost and save money.
There are many different ways to communicate: in person, by phone, via email, or written. There is no single method that fits all communication needs, each one has its time and place.
In person: In the workplace, face-to-face meetings should be utilized whenever possible. Being able to see the person you need to speak to face-to-face gives you instant feedback and helps you gauge their response through their body language. Be careful of getting sidetracked in conversation when you need to communicate a problem.
Email: Email has become the communication standard for most businesses. It can be accessed from almost anywhere and is great for things that don’t require an immediate response. Email is a great way to communicate non-urgent items to large amounts of people or just your team members. One thing to remember is that most people's inboxes are flooded with emails every day and unless they are hyper vigilant about checking everything, important items could be missed. For issues that are urgent, especially those around safety, email is not always be the best solution.
Phone: Phone calls are more personal and direct than email. They allow us to communicate in real time with another person, no matter where they are. Not only can talking prevent miscommunication, it promotes a two-way dialogue. You don’t have to worry about your words being altered or the message arriving on time. However, mobile phone use and the workplace don't always mix. In particular, using mobile phones in a manufacturing setting can lead to a variety of problems, cause distractions, and lead to serious injury.
Written: Written communication is appropriate when detailed instructions are required, when something needs to be documented, or when the person is too far away to easily speak with over the phone or in person.
There is no "right" way to communicate, but you should be aware of how and when to use the appropriate form of communication for your situation. When deciding the best way to communicate with a co-worker or manager, put yourself in their shoes, and think about how you would want to learn about the issue. Also, consider what information you would need to know to better understand the issue. Use your good judgment of the situation and be considerate of your listener's viewpoint.
Did you notice any other potential problems in the previous exercise?
- [Page 6:] Did you notice any other potential problems in the previous exercise?
Summary of Strategies
In this exercise, you were given a scenario in which there was a problem with a component you were creating on a CNC machine. You were then asked how you wanted to proceed. Depending on your path through this exercise, you might have found an easy solution and fixed it yourself, asked for help and worked with your trainer, or discovered an ongoing G-code problem that was bigger than you initially thought.
When issues and problems arise, it is important that they are addressed in an efficient and timely manner. Communication is an important tool because it can prevent problems from recurring, avoid injury to personnel, reduce rework and scrap, and ultimately, reduce cost, and save money. Although, each path in this exercise ended with a description of a problem solving tool for your toolbox, the first step is always to identify the problem and define the context in which it happened.
There are several strategies that can be used to identify the root cause of a problem. Root cause analysis (RCA) is a method of problem solving that helps people answer the question of why the problem occurred. RCA uses a specific set of steps, with associated tools like the “5 Why Analysis" or the “Cause and Effect Diagram,” to identify the origin of the problem, so that you can:
Once the underlying cause is identified and the scope of the issue defined, the next step is to explore possible strategies to fix the problem.
If you are not sure how to fix the problem, it is okay to ask for help. Problem solving is a process and a skill that is learned with practice. It is important to remember that everyone makes mistakes and that no one knows everything. Life is about learning. It is okay to ask for help when you don’t have the answer. When you collaborate to solve problems you improve workplace communication and accelerates finding solutions as similar problems arise.
One tool that can be useful for generating possible solutions is brainstorming . Brainstorming is a technique designed to generate a large number of ideas for the solution to a problem. The method was first popularized in 1953 by Alex Faickney Osborn in the book Applied Imagination. The goal is to come up with as many ideas as you can, in a fixed amount of time. Although brainstorming is best done in a group, it can be done individually.
Depending on your path through the exercise, you may have discovered that a couple of your coworkers had experienced similar problems. This should have been an indicator that there was a larger problem that needed to be addressed.
In any workplace, communication of problems and issues (especially those that involve safety) is always important. This is especially crucial in manufacturing where people are constantly working with heavy, costly, and sometimes dangerous equipment. When issues and problems arise, it is important that they be addressed in an efficient and timely manner. Effective communication is an important tool because it can prevent problems from recurring, avoid injury to personnel, reduce rework and scrap, and ultimately, reduce cost and save money.
One strategy for improving communication is the huddle . Just like football players on the field, a huddle is a short meeting with everyone standing in a circle. A daily team huddle is a great way to ensure that team members are aware of changes to the schedule, any problems or safety issues are identified and that team members are aware of how their work impacts one another. When done right, huddles create collaboration, communication, and accountability to results. Impromptu huddles can be used to gather information on a specific issue and get each team member's input.
To learn more about different problem solving strategies, choose an option below. These strategies accompany the outcomes of different decision paths in the problem solving exercise.
- View Problem Solving Strategies Select a strategy below... Root Cause Analysis How Huddles Work Brainstorming Importance of Good Problem Description Methods of Communication
Communication is one of the most frequent activities we engage in on a day-to-day basis. At some point, we have all felt that we did not effectively communicate an idea as we would have liked. The key to effective communication is preparation. Rather than attempting to haphazardly improvise something, take a few minutes and think about what you want say and how you will say it. If necessary, write yourself a note with the key points or ideas in the order you want to discuss them. The notes can act as a reminder or guide during your meeting.
- Provide a clear summary of the problem. Start at the beginning, give relevant facts, timelines, and examples.
In person: In the workplace, face-to-face meetings should be utilized whenever possible. Being able to see the person you need to speak to face-to-face gives you instant feedback and helps you gauge their response in their body language. Be careful of getting sidetracked in conversation when you need to communicate a problem.
There is no "right" way to communicate, but you should be aware of how and when to use the appropriate form of communication for the situation. When deciding the best way to communicate with a co-worker or manager, put yourself in their shoes, and think about how you would want to learn about the issue. Also, consider what information you would need to know to better understand the issue. Use your good judgment of the situation and be considerate of your listener's viewpoint.
"Never try to solve all the problems at once — make them line up for you one-by-one.” — Richard Sloma
Problem Solving: An Important Job Skill
Problem solving improves efficiency and communication on the shop floor. It increases a company's efficiency and profitability, so it's one of the top skills employers look for when hiring new employees. Recent industry surveys show that employers consider soft skills, such as problem solving, as critical to their business’s success.
The 2011 survey, "Boiling Point? The skills gap in U.S. manufacturing ," polled over a thousand manufacturing executives who reported that the number one skill deficiency among their current employees is problem solving, which makes it difficult for their companies to adapt to the changing needs of the industry.
In this video, industry professionals discuss their expectations and present tips for new employees joining the manufacturing workforce.
- [Quick Summary: Question1] What are two things you learned in this case study?
- What question(s) do you still have about the case study?
- [Quick Summary: Question2] What question(s) do you still have about the case study?
- Is there anything you would like to learn more about with respect to this case study?
- [Quick Summary: Question3] Is there anything you would like to learn more about with respect to this case study?
How to Nail your next Technical Interview
You may be missing out on a 66.5% salary hike*, nick camilleri, how many years of coding experience do you have, free course on 'sorting algorithms' by omkar deshpande (stanford phd, head of curriculum, ik).
What are problem-solving skills? (Examples included!)
Life in the 21st century is all about efficiency and development. The unending quench of discovering the unknown, materializing one dream after another, has helped push the limits through the sky. But have you ever thought what the key to all of these astronomical successes is?
It is the zeal to solve a problem with the resources available to generate the best possible results.
Here's what this article will cover:
What are problem-solving skills , how do problem-solving skills help or act as your pillars of success, how do employers assess your problem-solving skills , steps to execute problem-solving skills, skills to hone for an apt solution-finder, examples of problem-solving techniques.
Dos and Don'ts in interviews
How to improve your problem-solving skills ?
How to highlight problem-solving skills .
Problem-solving is hunting; it is a savage pleasure, and we are born to it." –Thomas Harris .
The truth is, problem-solving skills are acquirable for some people while others adapt to it like fish in the water. Working in IT, web development, coding, machine learning, and the likes demand the ability to make decisions at a moment's notice.
So, do you want to back off when the time comes or take it up as a challenge?
Brush up your problem-solving skills or better, enhance them, and make them your forte by reading this article. No technical interview preparation guide is complete without tips to improve such problem-solving skills.
Also read: Why do FAANG companies test for problem-solving skills in their interviews.
Larry and his team suddenly face a major crisis. Not a single developer in his team who is good with String is coming to the office, but there is an urgent client requirement. Larry asks his team if anybody is confident enough to pull it through, and surprisingly, he sees one solitary hand of Jim in the mix. But it is a 4-men job, at least. Realizing that there is no way out other than working with another team(s), he wastes no time. He sends out emails to other teams asking for at least two more developers, counting himself and Jim. 4 more fellow coders came to the rescue and delivered the project before the deadline!
Problem-solving skills enable you to observe the situation and determine the contributing factors of the issue. Identifying the root cause and the ability to take necessary steps with available resources are integral in finessing your problem-solving ability.
All technical interview preparation courses , therefore, cover this crucial aspect.
Employers seek problem-solving skills in their employees . And why not?
Who wouldn't want to have an efficient employee like Larry? The knack of not backing down from a challenge is the perfect catalyst for business expansion.
Problem-solving skills help you attain insight into the source of the problem and figuring out an ideal solution. However, several skills and their correct implementation are essential, which are listed below.
- Patient listener : To identify a problem, you must first be all ears to gain information about the situation.
- Eye for detail : Once you start listening minutely, you now need to identify the data's discrepancies and have an intuitive eye for detail.
- Thorough research : Background research and data verification is bread and butter for efficient problem-solvers.
- Innovative approach : It is not just about getting it done. It's about taking a challenging approach in a mission to maximize results.
- Communication skills: Flawless communication skills are necessary to negate any misunderstanding and ensure conveying the message with clarity. You can indeed consider this as a great time saver!
- Composure : Your ability to remain calm even in a demanding situation will always earn you dividends in the path to success. It is not a quality that you can imbibe easily, but rigorous practice can do the trick for you.
- Decision-making ability : Having a knack for making the right decisions under pressure is a highly sought-after attribute by employers when hiring people. Taking quick decisions in dire straits is the reason why the company is paying you the big bucks.
- Team player : Understanding the strengths and weaknesses of your team is instrumental in maintaining team spirit. Higher the team spirit, the better the performance!
Employers today prioritize hiring people with soft skills like problem-solving abilities to maximize business output even when the going gets tough. Your problem-solving ability is judged based on:
- If you have accomplished any remarkable feat in a taxing situation. This gives an insight into the upper benchmark of your performance.
- Presenting hypothetical problems for the interviewee to solve is another commonly used trick to ascertain your productivity metrics and creative problem-solving techniques in tough conditions.
- Some organizations may even line up some challenging tests and exercises to have a firsthand look at the execution and effectiveness of your technical skills in the approach to problem-solving.
"We cannot solve a problem with the same level of thinking that created them." – Albert Einstein
- Analyze contributing factors
James was getting an error code during the execution of specific UI updates. He started analyzing the code and rechecking the repository for any possible mistake. To his delight, his hunch turned out to be accurate. He immediately made the necessary changes, and the updates were successfully executed.
Analysis of contributing factors and its repercussions in the ebb and flow of the task is a preliminary attribute of an able problem-solver. To acquire perfection in analysis and problem-solving skills, you must ensure a thorough:
- Gathering of data
- Diligent study of the collected data
- Scrutiny to filter relevant data
- Historical analysis
- Generate interventions
Working at a software development firm, Donald is perturbed by the lack of advancement in the deep learning project. Lack of idea and innovation is leading to nowhere. He decided that enough is enough. He asked for a group session to brainstorm in the hope of generating some leads. The session was a huge success, and Donald was finally able to catch a breather.
It is not an unknown fact that 'we' is always more productive than 'I' under any circumstance.
Utilizing the versatility of your available resources with the help of various sessions can work miracles. Such sessions can be for:
- Creative thinking
- Planning a project
- Forecasting future trends
- Prediction of possible outcomes
- Designing your project with originality, etc.
- Evaluate solutions
This is more up the alley for managers and team leads. To become adept at evaluating solutions, one must gain prolonged experience in corporate decision-making. The evaluation process needs to consider potential costs, available resources, and possible hurdles of project completion.
Yes, he is a team lead, and therefore, he had the authority to initiate a brainstorming session with multiple teams to bring in new ideas.
The secret to evaluating solutions?
- Identifying change in trends
- Implement a plan
Choosing the right course of action is the preliminary step to solve the problems. The success of the execution is streamlined with the help of quality benchmarks to indicate its effectiveness.
"A problem is a chance for you to do the best!" – Duke Ellington .
Knowing the right people to do it for you is essential for successful implementation. It is also crucial that you are accustomed to your organization's operating procedures before you formulate the best possible strategy.
Skills you need are:
- Project management
- Implementation of project strategy
- Time management
- Developing appropriate quality benchmark
- Assess the solution's effectiveness
An ideal way to detect whether a solution is effective or not is to check if the problem still exists after applying the solution. Benchmarks need to be set as per organizational standards to help them assess the situation and if any further changes are required in the interim.
- Data analysis
- Close follow-ups
"A problem well stated is a problem half solved." –John Dewey
- Research: Problem-solving is not complete without extensive research. It is otherwise impossible to identify the problem without gathering enough data on the errors and their analysis. Consulting with your team gives you an edge to find the solution quicker.
- Analysis: Analysis of the situation is a must. Analytical skills further assist you in identifying the discrepancies and the possible actions which can resolve the issue.
- Decision-making: The ability to make decisions in hours of need defines your mettle. The onus is on you to be proactive and choose the right course of action.
- Communication: Are you great at conversations? If so, communication skills can help you garner much-required assistance for the project. Communication of the issues and how you want the project done are critical for the problem-solving process's smooth flow.
- Dependability: Having dependable members boosts the morale of the team. If you are a problem-solver, taking responsibility and taking it on the chin to solve the issues needs to be your forte.
- Select an example or situation that you can handle without any issue.
- Do not stray off topic and stay on track.
- Do not use jargon in your interview. So, choose your example and words wisely.
- Do not choose a redundant issue.
Sam has come to an interview for a team-lead profile. The recruiter asks a situation-based problem in regards to machine learning software. Though tricky, Sam knew the exact way around for the problem and answered it precisely to the point. The recruiter is delighted and hires Sam for the position.
- Thirst for knowledge : An insatiable thirst for knowledge is the secret door to success in problem-solving skills. If Sam was unaware of the tweaks needed to solve the problem, do you think the manager would have been impressed? No, managers at companies like Google and Facebook are looking for people who can act independently with their available resources. The question is, are you the problem solver who can be a catch to any company?
- An intuition for challenge : You need to be intuitive and have a sharp nose for challenges. The more you take up difficult situations and handle them with panache and ease, the more you can hone your problem-solving skills .
- Practice and more practice: Practice makes a man perfect – truer words have never been said. Effective problem solving is achieved not by slacking off but by acquainting yourself with various situations and applying your skills to resolve them. Remember, experience can never be substituted, and you have to take the long route to success!
- Keen and observant eyes : Do you have an eye for detail, and are you quick to point out discrepancies in data analysis? If yes, you are already one step towards becoming a valued problem solver in your company. Also, if you are a person who observes closely what is being done and why others do it, it helps develop your decision-making skills in future. Don't forget to mention this in your resume.
Tom has been applying frantically for a job since he moved to Arizona but seemed unable to find just the right one. When he sees his attempts are futile, he decides to add some of his previous company's achievements, thinking it might help. Oh, boy, did it help! Tom writes about when he was asked to handle a team of 12 single-handedly while his manager suddenly went on a sabbatical. Tom had no prior experience of leading a team but appeared to come out of this fix with flying colors.
Megan is currently looking for a step up in her career. She carefully drafts a cover letter that entails her achievements with clarity. The cover letter explained her contributions in reviving team spirit in the office after her predecessor, with his poor man-management, had successfully built a wall of distrust among the employees.
- Problem-solving skills for resume : You can convey your achievements or even your hobbies to the person sitting in front of you, or not, depending on his/her nature. But you cannot afford to miss the chance to showcase your best achievement. It is in your best interest to build your CV around the achievements to give it maximum traction and attention. Mention the problem you faced and jot down the course of action you took to nullify the situation. Nobody can stop you if this is done right!
- Problem-solving skills for cover letter : Use it as an opportunity to let the company delve into your success story so far and the factors leading to it. If you have done your research on the organization you're applying for, it will not hurt your chances of identifying some challenges of the company and suggesting some solutions. It goes down a long way if you indeed join forces!
If you are adequately seasoned with problem-solving skills with dedication and practice, you're already almost there. Proper interview preparation tips can further help you in this regard.
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