How to Create a Research Poster

  • Poster Basics
  • Design Tips
  • Logos & Images

What is a Research Poster?

Posters are widely used in the academic community, and most conferences include poster presentations in their program.  Research posters summarize information or research concisely and attractively to help publicize it and generate discussion. 

The poster is usually a mixture of a brief text mixed with tables, graphs, pictures, and other presentation formats. At a conference, the researcher stands by the poster display while other participants can come and view the presentation and interact with the author.

What Makes a Good Poster?

  • Important information should be readable from about 10 feet away
  • Title is short and draws interest
  • Word count of about 300 to 800 words
  • Text is clear and to the point
  • Use of bullets, numbering, and headlines make it easy to read
  • Effective use of graphics, color and fonts
  • Consistent and clean layout
  • Includes acknowledgments, your name and institutional affiliation

A Sample of a Well Designed Poster

View this poster example in a web browser .  

Three column blue and white poster with graphs, data, and other information displayed.

Image credit: Poster Session Tips by [email protected], via Penn State

Where do I begin?

Answer these three questions:.

  • What is the most important/interesting/astounding finding from my research project?
  • How can I visually share my research with conference attendees? Should I use charts, graphs, photos, images?
  • What kind of information can I convey during my talk that will complement my poster?

What software can I use to make a poster?

A popular, easy-to-use option. It is part of Microsoft Office package and is available on the library computers in rooms LC337 and LC336. ( Advice for creating a poster with PowerPoint ).

Adobe Illustrator, Photoshop, and InDesign

Feature-rich professional software that is good for posters including lots of high-resolution images, but they are more complex and expensive.  NYU Faculty, Staff, and Students can access and download the Adobe Creative Suite .

Open Source Alternatives 

  • OpenOffice is the free alternative to MS Office (Impress is its PowerPoint alternative).
  • Inkscape and Gimp are alternatives to Adobe products.
  • For charts and diagrams try Gliffy or Lovely Charts .
  • A complete list of free graphics software .

A Sample of a Poorly Designed Poster

View this bad poster example in a browser.

Poster marked up pointing out errors, of which there are many.

Image Credit: Critique by Better Posters

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Poster presentation guidelines

Poster presentation in action

Preparing your poster

Poster presenters will interact with conference participants in two ways:

  • Attend and present a printed poster at the meeting (each poster presenter must bring a printed version of their poster)
  • Upload a poster PDF for publication. Poster PDFs will be available for on-demand viewing in the online program during the conference and will be published and archived after the meeting in the conference proceedings on the SPIE Digital Library.

Instructions on preparing your poster presentation and publishing your poster PDF are below.

Step-by-step guide to a successful in-person poster presentation

Create and print your poster

The most successful posters are graphically rich presentations of your research that highlight and summarize the main points, with the poster presenter filling in the details in person at the session. The least effective poster format is an enlarged copy of your manuscript.

Your poster should include:

  • The paper title and all authors at the top of the poster
  • A brief introduction, goals, experimental detail, conclusions, and references; presented in a logical and clear sequence
  • Explanations for each graph, picture, and table

Size, fonts, and color

  • The maximum poster size is 44” x 44” (112cm x 112cm). View the SPIE Poster template
  • Title: 36 point type
  • List of authors: 25 point type
  • Body copy should be double-spaced text: 15 point type
  • Choose your colors to provide strong contrast and avoid pairing red and green elements to assist those with red-green color blindness

Print a high-resolution copy of your poster to present onsite (size must not exceed 44" x 44" [112 cm x 112 cm])

Create and submit your poster PDF

Poster presentations can be created in a number of software applications but must be exported to PDF format to submit for publication in the conference proceedings in the SPIE Digital Library. The PDF file size must be less than 100 MB. Avoid uploading multiple versions of your poster PDF. When you finish creating your PDF, check the following:

  • Is your poster PDF saved with the .pdf file extension?
  • Is your file size less than 100 MB?
  • Do all your graphs, pictures, and tables include explanations?
  • Is your text color and size easy to read on screen?
  • Did you include references?

Submit your poster PDF

Your poster PDF must be received by the deadline, approximately 3 weeks before the meeting. After the submission system opens for presentations and manuscripts, using any web browser, visit and sign into your account.

  • From the account dashboard, look under "Submission and Review System" and click on the symposium link
  • Scroll down until you find your paper
  • Click on the upload poster file link to submit your poster PDF and follow the steps to upload your .pdf file

NOTE: The contact author or speaker must be registered before uploading. Only the contact author can submit the poster PDF. The contact author can assign a coauthor as the contact author via the submission system or by sending a request to [email protected] (include your paper number in the message).

Set up your poster in person

  • Bring your high-resolution printed poster with you to the meeting (size must not exceed 44" x 44" [112 cm x 112 cm])
  • Check the individual conference program to find your poster session location and timing
  • Set up your printed poster at least one hour before your session start time on the day you are scheduled to present
  • Paper numbers will be placed on the poster boards in numerical order
  • Find your paper number and put up your printed poster in the designated space
  • Push pins, tape, or Velcro will be provided to hang your poster

Present your poster in person

  • Each poster presenter is responsible for printing their poster and bringing it to the meeting. SPIE does not print the posters
  • Each poster must have a presenter
  • Poster presenters are required to stand by the poster during the scheduled duration of the poster session to answer questions from attendees
  • Presenters who have not placed their poster(s) on their assigned board at least 60 minutes prior to the start of the poster session, and attend to it for the duration of the poster session, will be considered a "no show," and their manuscript and poster PDF will not be published in the proceedings on the SPIE Digital Library
  • Presenters must remove their printed posters immediately after the poster session
  • SPIE assumes no responsibility for the printed posters and will not save posters left hanging after the end of the session.

Publication of your poster

  • SPIE will publish and archive all poster PDFs along with the manuscript in the conference proceedings in the SPIE Digital Library
  • To qualify for publication, poster PDFs must be received by the advertised due dates, and the printed poster must be presented at the meeting
  • SPIE retains rights to distribute and market the published poster PDF; the presenter retains copyright of all presented content

Contact your Program Coordinator (listed in your account )

conference poster presentation guidelines

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Poster Presentations

  • Size, Layout, and Text

Elements of a Poster

Change size in powerpoint, using the ruler, grid, and guides in powerpoint, more powerpoint training, template resources, font choice, text alignment.

  • Colors and Images

Your poster should include these elements:

  • Author(s), with affiliations and emails

If your poster is a representation of a research study, you will want to include the following sections:

  • Introduction or objective
  • Conclusions and/or discussion
  • Acknowledgements

If your poster is a representation of an event or other kind of project, you may want to forego formal abstract sections in favor of the 5 Ws:

  • Who (introduce the author, organization, or community)
  • What (what did you do? how did you do it?)
  • Where (where did you do it?)
  • When (when did it take place?)
  • Why (what are the outcomes, implications, or future possibilities?)

To change the size in Powerpoint:

  • Go to the Design tab and choose "Slide Size" (it's on the right size of the ribbon)
  • Choose "Custom Slide Size"
  • Change "Slides sized for:" to "Custom"
  • Fill in your desired width and height. 

Click the View tab to see checkboxes that will allow you to turn on the Ruler, Grid, and Guides (click the image below to see a screenshot).

Powerpoint ribbon location

Ruler : Allows you to see the dimensions of your slide. You'll see a vertical and horizontal ruler.

Grid : By default, the gridlines are 1 inch apart. Right click in white space of your poster to get more options for spacing. This enables precise alignment.

Guides : By default, you'll get one horizontal and one vertical guide placed in the center of your poster. Right click on a guide to add more guidelines, or to delete one. You can use Guides to invisibly define columns of your poster, margins, and more. This gives you manual control, alternatively, you can use Smart Guides (see below).

Smart Guides : Powerpoint has a built-in system for showing you alignment as you move objects around. The video below demonstrates what Smart Guides look like.

Once you've got your slide layout set, you'll want to start creating Shapes and Text Boxes. Here are some tips and tricks for working with objects:

  • Use Ctrl+D to duplicate any object.
  • Then you can format them all at once, identically!
  • You can also group them, for easier movement and alignment (right click to see the Group option).

Most posters are landscape (horizontal) orientation. The title/author(s) will be across the top, with 3–4 columns below that contain the rest of the poster elements. Make sure you leave plenty of white space in your design—a poster crammed full of text and images is very difficult to read.

Here is an example of a 2 column poster layout using the 5 Ws for headings (who, what, where, when, and why):

conference poster presentation guidelines

Use the links below to download this template and other similar templates in two sizes: 24x36 and 36x48. These templates include a variety of placeholder elements for photos and figures.

  • 2 column Powerpoint template, size 24x36
  • 3 column Powerpoint template, size 24x36
  • 3 column Powerpoint template, size 36x48
  • 4 column Powerpoint template, size 36x48

Below are some additional web resources where you can search for templates. Keep in mind that you may need adjust the size of a template for your own poster. Alternatively, you can use the resources on this page to design your own layout in Powerpoint.

  • David Geffen School of Medicine poster templates Although this is labeled for the sciences, the information can be used in many disciplines.
  • Penn State poster template
  • PhD Posters
  • poster templates
  • The body of your poster should have a minimum 24 point font . Viewers should be able to read your smallest text from a few feet away.
  • The title of your poster should have a 50+ font size, depending on the size of your poster and the length of the title.
  • Do not use all uppercase letters for the title or body of the poster.
  • Avoid using more than 2 or 3 different fonts in one poster.
  • Stick with basic fonts like Times New Roman or Georgia for serif, or Arial or Helvetica for sans-serif. Avoid elaborate, difficult-to-read, or cartoon-like fonts.

conference poster presentation guidelines

  • In general, left-align your text boxes (with the possible exception of your title and any image captions). Avoid centering the text on your whole poster.
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Home Blog Design How to Design a Winning Poster Presentation: Quick Guide with Examples & Templates

How to Design a Winning Poster Presentation: Quick Guide with Examples & Templates

Cover for how to design a poster presentation

How are research posters like High School science fair projects? Quite similar, in fact.

Both are visual representations of a research project shared with peers, colleagues and academic faculty. But there’s a big difference: it’s all in professionalism and attention to detail. You can be sure that the students that thrived in science fairs are now creating fantastic research posters, but what is that extra element most people miss when designing a poster presentation?

This guide will teach tips and tricks for creating poster presentations for conferences, symposia, and more. Learn in-depth poster structure and design techniques to help create academic posters that have a lasting impact.

Let’s get started.

Table of Contents

  • What is a Research Poster?

Why are Poster Presentations important?

Overall dimensions and orientation, separation into columns and sections, scientific, academic, or something else, a handout with supplemental and contact information, cohesiveness, design and readability, storytelling.

  • Font Characteristics
  • Color Pairing
  • Data Visualization Dimensions
  • Alignment, Margins, and White Space

Scientific/Academic Conference Poster Presentation

Digital research poster presentations, slidemodel poster presentation templates, how to make a research poster presentation step-by-step, considerations for printing poster presentations, how to present a research poster presentation, final words, what is a research poster .

Research posters are visual overviews of the most relevant information extracted from a research paper or analysis.   They are essential communication formats for sharing findings with peers and interested people in the field. Research posters can also effectively present material for other areas besides the sciences and STEM—for example, business and law.

You’ll be creating research posters regularly as an academic researcher, scientist, or grad student. You’ll have to present them at numerous functions and events. For example:

  • Conference presentations
  • Informational events
  • Community centers

The research poster presentation is a comprehensive way to share data, information, and research results. Before the pandemic, the majority of research events were in person. During lockdown and beyond, virtual conferences and summits became the norm. Many researchers now create poster presentations that work in printed and digital formats.

Examples of research posters using SlideModel's templates

Let’s look at why it’s crucial to spend time creating poster presentations for your research projects, research, analysis, and study papers.

Summary of why are poster presentations important

Research posters represent you and your sponsor’s research 

Research papers and accompanying poster presentations are potent tools for representation and communication in your field of study. Well-performing poster presentations help scientists, researchers, and analysts grow their careers through grants and sponsorships.

When presenting a poster presentation for a sponsored research project, you’re representing the company that sponsored you. Your professionalism, demeanor, and capacity for creating impactful poster presentations call attention to other interested sponsors, spreading your impact in the field.

Research posters demonstrate expertise and growth

Presenting research posters at conferences, summits, and graduate grading events shows your expertise and knowledge in your field of study. The way your poster presentation looks and delivers, plus your performance while presenting the work, is judged by your viewers regardless of whether it’s an officially judged panel.

Recurring visitors to research conferences and symposia will see you and your poster presentations evolve. Improve your impact by creating a great poster presentation every time by paying attention to detail in the poster design and in your oral presentation. Practice your public speaking skills alongside the design techniques for even more impact.

Poster presentations create and maintain collaborations

Every time you participate in a research poster conference, you create meaningful connections with people in your field, industry or community. Not only do research posters showcase information about current data in different areas, but they also bring people together with similar interests. Countless collaboration projects between different research teams started after discussing poster details during coffee breaks.

An effective research poster template deepens your peer’s understanding of a topic by highlighting research, data, and conclusions. This information can help other researchers and analysts with their work. As a research poster presenter, you’re given the opportunity for both teaching and learning while sharing ideas with peers and colleagues.

Anatomy of a Winning Poster Presentation

Do you want your research poster to perform well?  Following the standard layout and adding a few personal touches will help attendees know how to read your poster and get the most out of your information. 

The anatomy of a winning poster

The overall size of your research poster ultimately depends on the dimensions of the provided space at the conference or research poster gallery. The poster orientation can be horizontal or vertical, with horizontal being the most common.  In general, research posters measure 48 x 36 inches or are an A0 paper size.

A virtual poster can be the same proportions as the printed research poster, but you have more leeway regarding the dimensions. Virtual research posters should fit on a screen with no need to scroll, with 1080p resolution as a standard these days. A horizontal presentation size is ideal for that.

A research poster presentation has a standard layout of 2–5 columns with 2–3 sections each. Typical structures say to separate the content into four sections; 1. A horizontal header 2. Introduction column, 3. Research/Work/Data column, and 4. Conclusion column. Each unit includes topics that relate to your poster’s objective.  Here’s a generalized outline for a poster presentation:

  • Condensed Abstract 
  • Objectives/Purpose
  • Methodology
  • Recommendations
  • Implications
  • Acknowledgments
  • Contact Information 

The overview content you include in the units depends on your poster presentations’ theme, topic, industry, or field of research. A scientific or academic poster will include sections like hypothesis, methodology, and materials. A marketing analysis poster will include performance metrics and competitor analysis results.

There’s no way a poster can hold all the information included in your research paper or analysis report. The poster is an overview that invites the audience to want to find out more. That’s where supplement material comes in. Create a printed PDF handout or card with a QR code (created using a QR code generator ). Send the audience to the best online location for reading or downloading the complete paper.

What Makes a Poster Presentation Good and Effective? 

For your poster presentation to be effective and well-received, it needs to cover all the bases and be inviting to find out more. Stick to the standard layout suggestions and give it a unique look and feel. We’ve put together some of the most critical research poster-creation tips in the list below. Your poster presentation will perform as long as you check all the boxes.

The information you choose to include in the sections of your poster presentation needs to be cohesive. Train your editing eye and do a few revisions before presenting. The best way to look at it is to think of The Big Picture. Don’t get stuck on the details; your attendees won’t always know the background behind your research topic or why it’s important.

Be cohesive in how you word the titles, the length of the sections, the highlighting of the most important data, and how your oral presentation complements the printed—or virtual—poster.

The most important characteristic of your poster presentation is its readability and clarity. You need a poster presentation with a balanced design that’s easy to read at a distance of 1.5 meters or 4 feet. The font size and spacing must be clear and neat. All the content must suggest a visual flow for the viewer to follow.

That said, you don’t need to be a designer to add something special to your poster presentation. Once you have the standard—and recognized—columns and sections, add your special touch. These can be anything from colorful boxes for the section titles to an interesting but subtle background, images that catch the eye, and charts that inspire a more extended look. 

Storytelling is a presenting technique involving writing techniques to make information flow. Firstly, storytelling helps give your poster presentation a great introduction and an impactful conclusion. 

Think of storytelling as the invitation to listen or read more, as the glue that connects sections, making them flow from one to another. Storytelling is using stories in the oral presentation, for example, what your lab partner said when you discovered something interesting. If it makes your audience smile and nod, you’ve hit the mark. Storytelling is like giving a research presentation a dose of your personality, and it can help turning your data into opening stories .

Design Tips For Creating an Effective Research Poster Presentation

The section above briefly mentioned how important design is to your poster presentation’s effectiveness. We’ll look deeper into what you need to know when designing a poster presentation.

1. Font Characteristics

The typeface and size you choose are of great importance. Not only does the text need to be readable from two meters away, but it also needs to look and sit well on the poster. Stay away from calligraphic script typefaces, novelty typefaces, or typefaces with uniquely shaped letters.

Stick to the classics like a sans serif Helvetica, Lato, Open Sans, or Verdana. Avoid serif typefaces as they can be difficult to read from far away. Here are some standard text sizes to have on hand.

  • Title: 85 pt
  • Authors: 65 pt
  • Headings: 36 pt
  • Body Text: 24 pt
  • Captions: 18 pt

Resume of font characteristics a winning poster presentation must follow

If you feel too prone to use serif typefaces, work with a font pairing tool that helps you find a suitable solution – and intend those serif fonts for heading sections only. As a rule, never use more than 3 different typefaces in your design. To make it more dynamic, you can work with the same font using light, bold, and italic weights to put emphasis on the required areas.

2. Color Pairing

Using colors in your poster presentation design is a great way to grab the viewer’s attention. A color’s purpose is to help the viewer follow the data flow in your presentation, not distract. Don’t let the color take more importance than the information on your poster.

Effective color pairing tactics for poster presentations

Choose one main color for the title and headlines and a similar color for the data visualizations. If you want to use more than one color, don’t create too much contrast between them. Try different tonalities of the same color and keep things balanced visually. Your color palette should have at most one main color and two accent colors.

Black text over a white background is standard practice for printed poster presentations, but for virtual presentations, try a very light gray instead of white and a very dark gray instead of black. Additionally, use variations of light color backgrounds and dark color text. Make sure it’s easy to read from two meters away or on a screen, depending on the context. We recommend ditching full white or full black tone usage as it hurts eyesight in the long term due to its intense contrast difference with the light ambiance.

3. Data Visualization Dimensions

Just like the text, your charts, graphs, and data visualizations must be easy to read and understand. Generally, if a person is interested in your research and has already read some of the text from two meters away, they’ll come closer to look at the charts and graphs. 

Tips for properly arranging data visualization dimensions in poster presentations

Fit data visualizations inside columns or let them span over two columns. Remove any unnecessary borders, lines, or labels to make them easier to read at a glance. Use a flat design without shadows or 3D characteristics. The text in legends and captions should stay within the chart size and not overflow into the margins. Use a unified text size of 18px for all your data visualizations.

4. Alignment, Margins, and White Space

Finally, the last design tip for creating an impressive and memorable poster presentation is to be mindful of the layout’s alignment, margins, and white space. Create text boxes to help keep everything aligned. They allow you to resize, adapt, and align the content along a margin or grid.

Take advantage of the white space created by borders and margins between sections. Don’t crowd them with a busy background or unattractive color.

Tips on alignment, margins, and white space in poster presentation design

Calculate margins considering a print format. It is a good practice in case the poster presentation ends up becoming in physical format, as you won’t need to downscale your entire design (affecting text readability in the process) to preserve information.

There are different tools that you can use to make a poster presentation. Presenters who are familiar with Microsoft Office prefer to use PowerPoint. You can learn how to make a poster in PowerPoint here.

Poster Presentation Examples

Before you start creating a poster presentation, look at some examples of real research posters. Get inspired and get creative.

Research poster presentations printed and mounted on a board look like the one in the image below. The presenter stands to the side, ready to share the information with visitors as they walk up to the panels.

Example of the structure of a scientific/academic conference poster presentation

With more and more conferences staying virtual or hybrid, the digital poster presentation is here to stay. Take a look at examples from a poster session at the OHSU School of Medicine .

Use SlideModel templates to help you create a winning poster presentation with PowerPoint and Google Slides. These poster PPT templates will get you off on the right foot. Mix and match tables and data visualizations from other poster slide templates to create your ideal layout according to the standard guidelines.

If you need a quick method to create a presentation deck to talk about your research poster at conferences, check out our Slides AI presentation maker. A tool in which you add the topic, curate the outline, select a design, and let AI do the work for you.

1. One-pager Scientific Poster Template for PowerPoint

conference poster presentation guidelines

A PowerPoint template tailored to make your poster presentations an easy-to-craft process. Meet our One-Pager Scientific Poster Slide Template, entirely editable to your preferences and with ample room to accommodate graphs, data charts, and much more.

Use This Template

2. Eisenhower Matrix Slides Template for PowerPoint

conference poster presentation guidelines

An Eisenhower Matrix is a powerful tool to represent priorities, classifying work according to urgency and importance. Presenters can use this 2×2 matrix in poster presentations to expose the effort required for the research process, as it also helps to communicate strategy planning.

3. OSMG Framework PowerPoint Template

conference poster presentation guidelines

Finally, we recommend presenters check our OSMG Framework PowerPoint template, as it is an ideal tool for representing a business plan: its goals, strategies, and measures for success. Expose complex processes in a simplified manner by adding this template to your poster presentation.

Remember these three words when making your research poster presentation: develop, design, and present. These are the three main actions toward a successful poster presentation. 

Summary of how to make a research poster presentation

The section below will take you on a step-by-step journey to create your next poster presentation.

Step 1: Define the purpose and audience of your poster presentation

Before making a poster presentation design, you’ll need to plan first. Here are some questions to answer at this point:

  • Are they in your field? 
  • Do they know about your research topic? 
  • What can they get from your research?
  • Will you print it?
  • Is it for a virtual conference?

Step 2: Make an outline

With a clear purpose and strategy, it’s time to collect the most important information from your research paper, analysis, or documentation. Make a content dump and then select the most interesting information. Use the content to draft an outline.

Outlines help formulate the overall structure better than going straight into designing the poster. Mimic the standard poster structure in your outline using section headlines as separators. Go further and separate the content into the columns they’ll be placed in.

Step 3: Write the content

Write or rewrite the content for the sections in your poster presentation. Use the text in your research paper as a base, but summarize it to be more succinct in what you share. 

Don’t forget to write a catchy title that presents the problem and your findings in a clear way. Likewise, craft the headlines for the sections in a similar tone as the title, creating consistency in the message. Include subtle transitions between sections to help follow the flow of information in order.

Avoid copying/pasting entire sections of the research paper on which the poster is based. Opt for the storytelling approach, so the delivered message results are interesting for your audience. 

Step 4: Put it all together visually

This entire guide on how to design a research poster presentation is the perfect resource to help you with this step. Follow all the tips and guidelines and have an unforgettable poster presentation.

Moving on, here’s how to design a research poster presentation with PowerPoint Templates . Open a new project and size it to the standard 48 x 36 inches. Using the outline, map out the sections on the empty canvas. Add a text box for each title, headline, and body text. Piece by piece, add the content into their corresponding text box.

Basic structure layout of an academic poster presentation

Transform the text information visually, make bullet points, and place the content in tables and timelines. Make your text visual to avoid chunky text blocks that no one will have time to read. Make sure all text sizes are coherent for all headings, body texts, image captions, etc. Double-check for spacing and text box formatting.

Next, add or create data visualizations, images, or diagrams. Align everything into columns and sections, making sure there’s no overflow. Add captions and legends to the visualizations, and check the color contrast with colleagues and friends. Ask for feedback and progress to the last step.

Step 5: Last touches

Time to check the final touches on your poster presentation design. Here’s a checklist to help finalize your research poster before sending it to printers or the virtual summit rep.

  • Check the resolution of all visual elements in your poster design. Zoom to 100 or 200% to see if the images pixelate. Avoid this problem by using vector design elements and high-resolution images.
  • Ensure that charts and graphs are easy to read and don’t look crowded.
  • Analyze the visual hierarchy. Is there a visual flow through the title, introduction, data, and conclusion?
  • Take a step back and check if it’s legible from a distance. Is there enough white space for the content to breathe?
  • Does the design look inviting and interesting?

An often neglected topic arises when we need to print our designs for any exhibition purpose. Since A0 is a hard-to-manage format for most printers, these poster presentations result in heftier charges for the user. Instead, you can opt to work your design in two A1 sheets, which also becomes more manageable for transportation. Create seamless borders for the section on which the poster sheets should meet, or work with a white background.

Paper weight options should be over 200 gsm to avoid unwanted damage during the printing process due to heavy ink usage. If possible, laminate your print or stick it to photographic paper – this shall protect your work from spills.

Finally, always run a test print. Gray tints may not be printed as clearly as you see them on screen (this is due to the RGB to CMYK conversion process). Other differences can be appreciated when working with ink jet plotters vs. laser printers. Give yourself enough room to maneuver last-minute design changes.

Presenting a research poster is a big step in the poster presentation cycle. Your poster presentation might or might not be judged by faculty or peers. But knowing what judges look for will help you prepare for the design and oral presentation, regardless of whether you receive a grade for your work or if it’s business related. Likewise, the same principles apply when presenting at an in-person or virtual summit.

The opening statement

Part of presenting a research poster is welcoming the viewer to your small personal area in the sea of poster presentations. You’ll need an opening statement to pitch your research poster and get the viewers’ attention.

Draft a 2 to 3-sentence pitch that covers the most important points:

  • What the research is
  • Why was it conducted
  • What the results say

From that opening statement, you’re ready to continue with the oral presentation for the benefit of your attendees.

The oral presentation

During the oral presentation, share the information on the poster while conversing with the interested public. Practice many times before the event. Structure the oral presentation as conversation points, and use the poster’s visual flow as support. Make eye contact with your audience as you speak, but don’t make them uncomfortable.

Pro Tip: In a conference or summit, if people show up to your poster area after you’ve started presenting it to another group, finish and then address the new visitors.

QA Sessions 

When you’ve finished the oral presentation, offer the audience a chance to ask questions. You can tell them before starting the presentation that you’ll be holding a QA session at the end. Doing so will prevent interruptions as you’re speaking.

If presenting to one or two people, be flexible and answer questions as you review all the sections on your poster.

Supplemental Material

If your audience is interested in learning more, you can offer another content type, further imprinting the information in their minds. Some ideas include; printed copies of your research paper, links to a website, a digital experience of your poster, a thesis PDF, or data spreadsheets.

Your audience will want to contact you for further conversations; include contact details in your supplemental material. If you don’t offer anything else, at least have business cards.

Even though conferences have changed, the research poster’s importance hasn’t diminished. Now, instead of simply creating a printed poster presentation, you can also make it for digital platforms. The final output will depend on the conference and its requirements.

This guide covered all the essential information you need to know for creating impactful poster presentations, from design, structure and layout tips to oral presentation techniques to engage your audience better . 

Before your next poster session, bookmark and review this guide to help you design a winning poster presentation every time. 

conference poster presentation guidelines

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How to Delete a Text Box in Google Slides

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conference poster presentation guidelines

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Poster Presentation Guidelines

Purpose of a poster presentation.

  • Acquaint conference participants with the fundamentals of your program, project or study quickly and easily.
  • Use text, graphs, tables, charts, and pictures to present only highlights.
  • Catch your viewer’s attention.
  • Make the viewer want to learn more about your program, project or study.

Designing an Effective Poster

  • Include the abstract title and all authors at the top.
  • Keep any text brief.
  • Do not use all capital letters.
  • Use graphics (charts, tables, pictures) that can be understood in one minute or less.
  • Ideas should flow from panel to panel logically.
  • Assume the viewer will be reading your poster from approximately 3 feet away.
  • Research Design/Program Description
  • Results/Evaluation
  • Conclusion(s)
  • Future Plans
  • The viewer should gain new knowledge or insight by visiting your poster.
  • Consider providing a handout summarizing your research and include your contact information or be sure to have your business cards available for those who request your contact information.

Poster Hall Etiquette

  • Hang your poster during the assigned poster hanging times.
  • Stand by your poster for the duration of the poster session.
  • If you are comfortable doing so, bring handouts with contact information and/or business cards.

Poster Hanging/Removal Times

To ensure that all posters are hung in time for the opening of each Poster Session and not discarded afterward, AMIA asks that all presenters adhere to the poster hanging and removal times for each meeting.

All posters left after the removal period will be discarded.


AMIA Posters are hung vertically.

Your poster should fit on a board that is 4'x8'. The exact size is up to you, but it is recommended to be no bigger than 3.5'x 5'.


Sample templates:

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Poster Session Guidelines


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Attention:  All Annual Meeting presenters who submitted abstracts for oral, poster or roundtable sessions must be in Atlanta to present. There are no virtual options for presenters.

A Poster Session is a graphic presentation of an author's research. Authors illustrate their findings by displaying graphs, photos, diagrams and a small amount of text on the poster boards. Poster Sessions will take place in the Public Health Expo. Authors will hold discussions with attendees who are circulating among the poster boards.

General Information

  • Poster presenters must be individual members of APHA and they must register for the meeting.
  • Poster sessions are one hour long. During the session you will remain by your poster board and share your research with other attendees.
  • Your poster is part of a session consisting of 10 posters. Your 4-digit session number and board number can be found in the online program . When you arrive, find your session number on the sign in front of the row and then locate your board number.
  • Posters may be set up 30 minutes before the start of the session.
  • Presentations should be taken down within 30 minutes after the session ends. Display materials not removed following the conclusion of the session will be discarded.
  • No audiovisual equipment is permitted for poster presentations.
  • Push pins will be available on-site for mounting the displays. 
  • A chair will be provided for each Poster Session presenter.

Poster Development Tips

  • Posters must fit on mounted stands that are 4 feet tall by 8 feet wide. See some recommended poster sizes .
  • Keep accessibility in mind when designing your poster. Checkout our guidelines for accessible presentations .
  • The material should be well labeled and legible from a distance of 10 to 15 feet away. Lettering should be bold. Use a large sans serif font such as Veranda.
  • Consider the Better Research Poster design for an easy-to-digest poster design.

Posters Printed, Laminated and Ready for Pickup

There is no need to struggle through airport security with bulky poster carrying cases, pay for an extra carry-on or to take the chance that your hard work and research will be lost/misplaced during your travels. Send your files digitally and pick up your poster on-site at the APHA Poster Distribution Desk . Once your presentation is finished, return your poster to the pickup desk for recycling, or we can ship it anywhere in the contiguous U.S. for $40. Order from Research-Posters by Sunday, Sept. 10 for the best rates.  Use EARLYBIRD promo code.

Otherwise, order by Sunday, Oct. 29 (last day for guaranteed delivery). Use APHADISC promo code.

For orders AFTER Sunday, Oct. 29: These MAY be accepted on a case-by-case basis by sending an email to [email protected] along with your PDF file and presentation date & time for availability and pricing. The Poster Distribution Desk will be conveniently located within the APHA Expo Hall, near the poster boards.

Hours of operation are:

  • Sunday: 12:00-6:15 p.m.
  • Monday: 9:30 a.m.-4:15 p.m.
  • Tuesday: 9:30 a.m.-4:30 p.m.

For the most current information, visit ~ APHA’s trusted partner for more than 15 years.

conference poster presentation guidelines

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Poster Presentation Guidelines

Poster Abstract Sessions comprise the majority of scientific information presented at CROI. Presenters of p oster a bstracts will be assi g ned to stand at their respective boards, organized by topic, on 1 of the 3 conference days. All p ost e rs will be available for viewing throughout the conference in the poster hall and in an electronic format in the conference m obile a pp ( access is restricted to registered CROI attendees only ).    

See Also: Important Dates | Abstract Submission | Oral Abstract Guidelines | Themed Discussion Guidelines | Registration | Embargo Policy | FAQs

Poster Presenter Responsibilities and Opportunities at CROI

Eposter upload.

Poster presenters are required to upload an ePoster (PDF file) version of their poster that will be available to attendees through the CROI Mobile App. The ePoster submission is now live, presenting authors will receive an email with their login credentials on February 22, 2024 with the subject “CROI 2024 ePoster is Open.”

ePoster Upload Instructions (Required) Deadline: February 29, 2024, at 8:00 AM PT.

  • To upload your ePoster for the conference, log into your Speaker Portal using the login credentials provided in the email. The link to the speaker portal can be found here: CROI 2024 ePoster Upload Speaker Portal
  • Select your poster presentation from the “My Sessions” section. This session will be designated by your poster number and title.
  • Click on the “Documents” tab under the session information.
  • Poster files can be replaced with a newer version until February 29, 2024, at 8:00 AM PT.

conference poster presentation guidelines

Poster presenting authors illustrate their study findings by displaying graphs, figures, diagrams, and text that describe their main background, methods, findings, results, and conclusions on posters presented during assigned sessions at CROI.  

CROI Poster Format

Posters should be designed to attract interested attendees by quickly focusing them on the study’s main findings.  

Poster presenters are strongly encouraged to use the CROI poster template, which can be accessed in a PowerPoint template here: CROI Poster Template (Download) . This poster format draws attendees to a poster and allows them to easily identify the main findings, according to our attendee feedback. The notes contain poster guidelines that include formatting notes (eg, font size, use of color, poster print size) and poster content requirements (eg, the addition of the assigned poster number and the policy against the use of QR codes).  

conference poster presentation guidelines

Feedback has shown that the preferred CROI Poster Format (above) is a more effective way to communicate key findings as well as supporting data. Download the Poster Template .

Poster Walks

The CROI Program Committee will host Poster Walks to discuss key science presented in poster sessions. Program committee members lead a small group of new investigators through these “poster walk-throughs” daily during the poster sessions. The committee members curate a list of poster presentations, hold a brief introductory discussion with the group, then lead them to visit each of the curated posters and encourage discussion with poster presenters. Following a short debrief, new investigators are encouraged to visit other poster presentations independently. 

Electronic Poster Theaters

The CROI Program Committee will introduce key science presented in poster sessions each day. Presentations will take place in 1 of 3 theaters designated for Basic Science, Clinical, and Epidemiology/Public Health. After these presentations, attendees will be better prepared to engage with the poster presenters during their designated poster session. 

Poster Sessions and Displaying Your Poster at CROI

  • Posters should be on display for the entire conference and not removed before the end of the poster session on the last day of CROI
  • Posters are assigned to a session with other poster presentations that share a similar theme and assigned to a day for presentation
  • Poster presenters should stand by their poster for the full duration of their assigned session to discuss it and respond to questions from attendees

Poster presenters should make their travel plans for CROI keeping their session assignment in mind, as we cannot reassign posters to a different session. If exigent circumstances preclude the presenting author from attending the session, a replacement must be found to present the poster. As submitters agreed to in the submission process, all poster presenters must present their work at CROI. Any work that is accepted at CROI must be presented by the presenting author, or notification of replacement must be sent to [email protected] , prior to CROI. The inability of an author to present may impact all authors’ ability to present at CROI in the future.

Poster Contents

Poster Title: The poster title should be the same as the title submitted with the abstract and appear in boldface at the top in standard American Medical Association (AMA) title case. Nouns, pronouns, verbs, and other important words begin with uppercase letters; coordinating conjunctions, articles, and prepositions of 3 letters or fewer should all be in lowercase unless they are the first or last words in a title or subtitle.  

Assigned Poster Number: The assigned poster number should be displayed in the upper right corner (“0000” in the CROI Poster Format template). This is not the abstract submission number assigned during the submission of the abstract, but a number that denotes the position of the poster in the poster hall and in the conference program. This number is sent to the presenting author after late-breaking abstracts have been accepted.  

QR Codes and Links to External Materials Are Not Allowed: QR codes, bar codes, or other links to external resources are not permitted on posters displayed at CROI or on electronic versions of the posters to be uploaded to the CROI website.  

Corporate Logos and Trade Names: The use of commercial logos and trade names should not be used on posters, opening slides, title slides, or presentation slides.  

Displaying Posters at CROI

The suggested size for posters is either 54 inches (width) x 36 inches (height) or 60 inches x 40 inches (137.2 cm x 91.4 cm or 152.4 cm x 101.6 cm) based on the CROI Poster Template. The minimum size for a poster is 36 inches (width) x 24 inches (height) so attendees can see the poster at least 10 feet away. The size of the board for displaying the poster is 96 inches (width) x 48 inches (height), and the maximum size of a poster is 93 inches (width) x 45 inches (height).  

The face of the poster board is covered with Velcro-receptive fabric. Pushpins will be provided to hang posters. Posters can be set up on Sunday, March 3, between 12:00 PM and 6:00 PM local time, and on Monday, March 4, between 7:30 AM and 12:00 PM local time.  

Poster Printing

Presenting authors should print their physical poster based on the requirements listed in the sections above. CROI does not print posters on behalf of presenters. There are four FedEx Print Shops located around the Colorado Convention Center:

FedEx Office Print & Ship Center:  Open Weekends (0.6 miles; 10-minute walk)

1437 15th Street, Denver, CO 80202

+1 (303) 623-3500

Grand Hyatt Denver: Closed on Sundays (0.4 miles; 10-minute walk)

555 17th Street, Suite 190, Denver, CO 80202

+1 (303) 298-8610

FedEx Office:  Closed on Sundays (0.7 miles; 15-minute walk)

225 E 17th Avenue, Denver, CO 80203

+1 (303) 830-1981

Hyatt Regency Denver:  Closed on weekends (0.2 miles: 5-minute walk)

650 15th Street, Denver CO 80202

+1 (303) 534-2198

Guidelines for Presentation

Trade names.

Trade names for drugs should not be used in presentations. Refer to drugs and products by their nonproprietary names.  

Acknowledgments of Support and Contributors

Acknowledgments of support may be included in the poster presentation of the abstract at CROI.   

Sex Stratification and Other Demographic Variables

Presentations from randomized trials and cohorts should follow the ICMJE guidelines, including reporting of study designs (eg, prospective, observational, randomized, double-blind, STROBE, CONSORT, or others), statistical methods, and outcomes by demographic variables. For human clinical or epidemiologic studies, the presentation should provide sex-stratified results or identify who was included if it includes only a single population. Presentations of preclinical data including the use of cell lines and animal studies should include the sex of the animals or the sex of the source of the cell lines. If data are not available on sex (as assigned at birth) or gender (where gender is relevant to the study results), this should be identified as a limitation in the study.  

See: ICMJE Preparing for Submission  

Use of People-First Language and Appropriate Terminology  

See: Appropriate Terminology

Presentations Describing New Compounds  

Please be sure to include information sufficient to allow for meaningful review of compound data; this can include isolation, activity, chemical structure, mechanism of action, toxic effects, and pharmacologic data. The chemical or molecular structure must be shown in the presentation (it need not be part of the abstract or be published in the Abstract eBook).  

Publication or Presentation Prior to CROI

If study data are accepted for publication or presentation after the abstract submission to CROI, and that publication or presentation is expected to take place before CROI, the presenting author must contact CROI at [email protected] to provide details as soon as the presentation is accepted for review, presentation, or publication in another venue or outlet. Please be aware that although publication in these circumstances will not necessarily prevent presentation of the research at CROI, our strong preference is that any additional publication or presentation happen either simultaneous to or following presentation at CROI. Requests to publish or present research accepted for presentation at CROI prior to its presentation at CROI will be evaluated on a case-by-case basis. Failure to notify the conference promptly regarding plans to publish or present a CROI-accepted abstract prior to CROI may result in the removal of the study from the conference program.  


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Poster Rules and Guidelines

Ethics policy & code of conduct.

For information on the APS Code of Conduct for Conventions and Events , please review the Ethics Policy and Code of Conduct page .

Overview of Posters

Poster presenters will have the opportunity to discuss their research with interested attendees during assigned poster sessions at the APS Annual Convention.

There are 4 types of poster submissions for Convention:

  • Standard Poster: Standard Poster submissions must only report data collection and analysis that has been completed by the time the submission is finalized. Submissions that do not report collected data and analyses, or that do not have enough collected data or analysis to make an empirical claim, will not be accepted. Non-empirical research should not be submitted as a poster. Standard Posters are eligible to apply for poster awards. More information on these poster awards can be found here .
  • Research Proposal Poster : Research Proposal Posters should represent plans for a future empirical study. Data collection should not be complete. This is a chance to receive early feedback on your research study plan. Your submission should describe an empirical research study plan in detail including hypotheses, experimental design, plan for participant recruitment, procedure, plan for statistical analysis, and expected results. Research Proposal Posters are not eligible for poster awards.
  • Teaching Poster: Teaching posters should pertain to the teaching of psychological science. This includes, but is not limited to, teaching techniques, innovations, evaluation, and philosophy. Posters should focus on methods for teaching psychology, such as particularly effective or innovative courses or course organizations, strategies (including demonstrations) for promoting active learning, ways of integrating course material, helpful use of technology, and the like. These posters are presented as part of the pre-conference Teaching Institute, which takes place on Thursday. The Teaching Institute requires an additional registration fee.
  • Team Science  –  How does team science work within the current incentive structures of the field (e.g., tenure track, NIH, NSF)? What does effective team science look like in terms of organizational structure? Operations? And research output? How can team science be leveraged to generate insights and innovations? Are there ways that team science can be used to address seemingly intractable problems in psychological science?
  • The second topic is forthcoming.  

With any poster submission, you must explain the rationale, theoretical and/or applied significance of results (or predicted results), and general principles. State whether the research is exploratory or confirmatory. It is not acceptable to say, “The results will be discussed.”

The poster submission form accepts plain text only, but you should incorporate illustrative materials such as tables, graphs, photographs, large-print text, and materials in your final poster presentation at the Convention.

Sample Poster Configuration:

Sample Poster Configuration for Virtual Poster

Authors present their posters using a visual medium with key excerpts from the papers displayed in landscape/horizontal orientation on a 4′ high x 8′ wide/1.2 m high x 2.4 m wide free-standing bulletin board. Your poster can be printed in any size that fits within those dimensions. Poster presentations should incorporate illustrative materials such as tables, graphs, photographs, and large-print text, and materials should be clearly readable from a distance of three feet (primary text font should be 20 points or larger, and headings font at least 30 points). Posters are assigned a session number and bulletin board number and are organized by keyword when possible. No audio visual equipment can be used. 

You are NOT required to submit your final poster before presentation. If your poster proposal was accepted for presentation, you simply need to bring your printed poster to the Convention for presentation.

Deadlines for Submission

All poster submissions must be finalized and are due by Wednesday, December 20, 2023 at 5:00 PM ET (22:00 UTC ). Notifications of acceptance or rejection of poster submissions will be sent out in February 2024.

Review, Selection, and Notifications

  • Submissions will be reviewed by members of the APS Program Committee. Your poster will be matched with a reviewer based on the subject area.
  • Review decision notifications will be sent to the first author and presenting author on each poster submission. These notifications will be sent in February 2024.
  • With all submission formats, including posters, the Program Committee retains the right to request additional information, ask that changes be made to improve a presentation, or decline a presentation the Committee does not find relevant to the meeting or that does not follow the guidelines for submission. No changes can be made after proposals have been submitted unless the Committee has specifically requested that change. Please re-read your submission before you finalize it to ensure the submission is free of spelling or grammar errors and that all authors have been added to the submission. The deadline to request any edit to the program listing for an accepted poster is April 10, 2024 at 5:00 pm ET (21:00 UTC) .

Speaker and Submitter Responsibilities

  • Submitters do not need to be members to submit proposals or to have proposals reviewed. Please note that you must log in to your APS Member Profile or create a free APS account in order to begin a submission.
  • There is no membership requirement of any author on a submission. (Note: APS members receive discounted convention registration rates.) 
  • An individual may be a first author on only one (1) poster proposal. However, that individual may be a co-author/presenter on multiple poster proposals and may participate in multiple symposia. (Exception: An individual may be the first author on an APS Annual Convention poster proposal, as well as an APS-STP Teaching Institute poster proposal.)
  • The first author or presenting author must accept the speaker agreement if their submission is accepted for presentation. Information on how to do so will be included in your emailed acceptance notification.
  • The presenting author must register for the Convention. APS members receive discounted convention registration rates. Early-bird registration rates are available until Wednesday, April 10, 2024 at 5:00 pm ET (21:00 UTC).
  • The name of the proposal submitter will not appear in any program unless the submitter elects to be listed as an author. Submitter information is only used while submitting. After a submission has been finalized, all submission communication will be sent to the first and presenting author(s).
  • The commitment of all participants and listed co-authors must be secured in advance of proposal submission.
  • The first or presenting author is responsible for sharing submission notifications, information and certificates with co-authors.

Program Participant Registration Policy

All program participants must register and pay the appropriate registration fee.  APS members receive discounted convention registration rates. Early registrants receive a discounted rate before the Early-Bird deadline of Wednesday, April 10, 2024 at 5:00 pm ET (21:00 UTC) . All poster presenters must present on-site at the Convention in San Francisco, CA. No remote or virtual presentations can be facilitated.

Submission Guidelines

APS seeks presentations showcasing the latest findings in psychological science. Below are some guidelines that can assist in the preparation of your poster submission.

To submit a poster, you’ll need to enter the following information:

  • Submitter information: When you begin your poster submission, you’ll be prompted to log in to your APS Member Profile or create a free account with APS. Although membership is not required to submit your research, you must create an APS Profile. Once you log in or create your account, you’ll be automatically redirected to complete your submission.
  • Poster title : The title should be succinct and descriptive because it will be listed without the abstract in Convention materials. The title should indicate the important result, rather than the experimental question. Please use Title Case – e.g., Meaning in Time: We Consider Our Lives Insignificant When Viewed from the Future.
  • Poster type: Standard Poster, Research Proposal Poster, Teaching Poster or Cross-Cutting Theme Poster.
  • Abstract: A brief, high-level overview of the research that will be presented; describes the findings (50-word maximum, plain-text format).
  • Subject areas: Biological/Neuroscience, Clinical Science, Cognitive, Developmental, General, Industrial/Organizational, Methodology, Personality/Emotion, and Social.
  • Keyword: Select the keyword that best represents the poster (limit 1).
  • Standard Poster submissions should include the background/theory tested, the methods used, a summary of the major findings, and the implications for the work on the field as whole.  You must clearly state that data collection is from an empirical study and is complete.
  • Research Proposal posters should include hypotheses, experimental design, plan for participant recruitment, procedure, plan for statistical analysis, and expected results.
  • References are optional (words will count towards the 500-word maximum).
  • Emphasize the rationale, theoretical and/or applied significance of results (or projected results for a Research Proposal Poster), and general principles of the research. State whether the study is exploratory or confirmatory. It is not acceptable to say, “The results will be discussed.”
  • An individual may be a first author on only one poster proposal. Exception: An individual may be the first author on one standard poster, research proposal poster or cross-cutting theme poster submission as well as a Teaching Institute poster submission.
  • The first author is the person who contributed the most or led the research study and should be listed first (even if first author is not attending the Convention).
  • The presenting author will present the poster on-site at the Convention. The presenting author must register for the Convention.
  • No APS membership is required of any author. APS members receive discounted convention registration rates.

APS 2024 Poster Awards

Please visit the APS 2024 Poster Awards page for information on poster awards.

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Home > Cancer Research Catalyst > AACR Annual Meeting 2024: What to Know Before You Go

AACR Annual Meeting 2024: What to Know Before You Go

On April 5, the American Association for Cancer Research (AACR) will welcome what is expected to be a record number of attendees to the San Diego Convention Center for the AACR Annual Meeting 2024 . This year features more than 7,200 abstracts—another record for the meeting—along with six plenary sessions, seven focused “Advances” sessions, more than 50 major symposia, four clinical trial plenary sessions, over a dozen forums and special sessions, nearly 300 poster sessions, and much more. To help get the most out of your experience, here are a few important details to remember as you prepare for this year’s meeting. 

What’s the Theme? 

For the first time, the Program Committee has two chairs: Keith T. Flaherty, MD, FAACR , director of clinical research at Massachusetts General Hospital Cancer Center; and Christina Curtis, PhD, MSc , RZ Cao professor of medicine, genetics, and biomedical data science at Stanford University. Considering each brings a different perspective—Curtis is a data scientist whose work spans fundamental discovery through to translation, and Flaherty works at the intersection of therapeutics and cancer biology—they wanted this year’s theme of “Inspiring Science, Fueling Progress, Revolutionizing Care” to reflect the full gamut of cancer research.  

“The meeting now spans everything from the earliest scientific discoveries regarding cancer initiation, how we think about early diagnosis and interception, all the way through to therapeutic advances,” Flaherty said. “The real magic of the meeting is to provide a format and opportunity where people can begin to expose themselves to emerging areas in which they are not currently deeply expert.”  

For example, data science, artificial intelligence, and technology will be featured among several sessions during the meeting, including within the new Advances in Technologies track. The Opening Plenary Session will also feature four distinguished experts touching on those areas in relation to understanding cancer biology, recognizing biomarkers, discovering new drug candidates, and developing next-generation cancer therapies. 

AACR President Philip D. Greenberg, MD, FAACR, identified another topic he felt more researchers should know about: Strategies to Effectively Communicate Science to the Public .  

“There’s a disconnect here between our understanding of what we’re doing and why we’re doing it and how a very large fraction of the public perceives that,” Greenberg told AACR Annual Meeting News . “We need to understand how to explain that in ways that excite people, the same way we feel excited.” 

You can also catch a fireside chat with National Cancer Institute Director W. Kimryn Rathmell , learn about the role of weight loss drugs in breaking the obesity-cancer link , check out the Presidential Select Symposium on “Cancer Immunotherapy—Where Do We Go from Here?” and attend so many other exciting sessions.  

Plus, this year also offers the opportunity to celebrate the 25th Anniversary of Women in Cancer Research (WICR) , as well as see a performance from The Checkpoints—a band composed of immunology and cancer scientists—at the AACR Annual Reception (be sure to pick up your ticket for a complimentary beverage at AACR Central). 

Plan Ahead 

Given the breadth of topics that will be covered over six days, consider perusing the full program ahead of time to identify sessions that most interest you. Either browse through the online program planner or download the AACR Annual Meeting App where you can login (using your last name and the seven-digit Registration ID number found in your confirmation email) and set your itinerary.  

A PDF program guide will also be made available by April 4, which will contain the titles of all invited presentations as well as the names of the chairs and speakers for each session. Please note, there will not be a printed version of the program guide this year.  

You can also learn more about each exhibitor that will be in attendance and check out the floor plan , so you can prepare for which exhibitors you may want to meet over the course of the meeting. 

How to Follow Along Virtually    

Whether you are attending in person or opted for virtual access, you will have access to the Virtual Meeting Platform , which will be available starting April 4. All sessions held in the Convention Center will be live streamed—this includes all scientific sessions but omits ancillary events such as career development sessions and town halls. As a reminder, both in-person and virtual access to the Educational Sessions and Methods Workshops requires the purchase of an Educational Program Pass .  

All of the sessions that are live streamed will be available to view on the virtual platform within 60 minutes of concluding. The recordings will remain on the platform until July 10. 

No matter how you attend, be sure to share your experience on social media and use the hashtag #AACR24. And stay updated on what is happening by following the AACR on X ,  Facebook ,  LinkedIn , and  Instagram . Just be sure not to post anything from sessions that the presenters have marked as “DO NOT POST” (or any similar language). 

Career Advancement and Networking 

The AACR Annual Meeting 2024 is not only an opportunity to learn about the latest in cancer research, but it represents a great chance to find your next job or develop the skills needed to further your career. Professional Advancement Sessions include topics on grant writing, productive peer review, navigating the path to success, and building an effective mentorship. Additionally, two Entrepreneurship Sessions will help you better understand how to find investors for your idea and interact with regulatory agencies.  

The AACR Cancer and Biomedical Research Career Fair will take place on April 6 from 9 a.m.-3 p.m. You can register to attend at . A bonus for those who upload their CVs/resumes to prior to the fair: You will be entered to win prizes, such as an Apple iPad, a $300 American Express gift card, and a set of second generation AirPods Pro. Additional CancerCareers Hub events will be held April 7–10.  

The Victoria’s Secret Global Fund for Women’s Cancers is once again sponsoring the Women and Power Workshop: Advancing and Securing Your Career in Science in partnership with AACR-WICR and Pelotonia. Space is limited, so apply for your spot ahead of time. 

The AACR Annual Meeting 2024 also marks the 10th anniversary of the AACR NextGen Stars program, in which early-career researchers apply to give presentations in a Major Symposium or Advances Session. Be sure not to miss the presentations from the 2024 NextGen Stars .  

Fundraising Events 

The 2024 AACR Runners for Research 5K Run/Walk will bring together cancer scientists, survivors, advocates, and local runners in San Diego on April 6 to support active lifestyles while raising funds that go towards advancing cancer research. Baseball fans can also enjoy a trip to Petco Park on April 9 for Cancer Research Night With the San Diego Padres , sponsored by the AACR. A portion of the proceeds for this game against the Chicago Cubs will go to supporting cancer research. Your ticket purchase also includes a limited-edition friendship bracelet set. 

Additional Resources 

Nursing mothers will have access to two Mother’s Lounges in the Convention Center: one located in the Hall B1 Lobby and one in the Hall E Lobby. Childcare services will be administered by KiddieCorp in Room 13 of the Convention Center. Additionally, attendees can enjoy breaks in the wellness lounges , found within the exhibit hall, featuring massage stations, therapy dogs, and spa water. The exhibit hall will also have a headshot lounge , charging stations , and concession stands to help fulfill other various needs of attendees. 

Of course, attendees won’t want to miss the biggest news to come from the meeting and to read about the sessions they couldn’t make. AACR Annual Meeting News , which serves as the official news source of the meeting, will send out daily updates to all registrants as well as three post-meeting editions. Go to the  newsroom  section of the AACR website for news releases on the latest scientific studies and meeting announcements. Finally, subscribe to the official blog of the AACR, Cancer Research Catalyst , for more alerts from the meeting and updates on the latest breakthroughs in cancer research throughout the year. 

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  1. Seven Tips for Creating a Conference Poster (Open Access)

    conference poster presentation guidelines

  2. How to create an effective poster presentation

    conference poster presentation guidelines

  3. Four conference poster templates for a successful presentation

    conference poster presentation guidelines

  4. Tips to Present Your Scientific Poster Effectively

    conference poster presentation guidelines

  5. A Practical Guide to Conferences, Part II: Poster Presentations

    conference poster presentation guidelines

  6. 8+ FREE Conference Poster Templates [Customize & Download]

    conference poster presentation guidelines


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  2. IEEE conference Poster Presentation

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  1. Research Guides: How to Create a Research Poster: Poster Basics

    Research posters summarize information or research concisely and attractively to help publicize it and generate discussion. The poster is usually a mixture of a brief text mixed with tables, graphs, pictures, and other presentation formats. At a conference, the researcher stands by the poster display while other participants can come and view ...

  2. How to prepare a scientific poster

    Practice a 1- to 2-minute pitch until you feel comfortable. The poster and your pitch must be aimed at the audience that will be present. The clearer and more rational your poster layout, the easier it will then be for you to make a strong pitch. —Srinivas.

  3. PDF Effective Poster Presentations

    vii. Definition is used when a subject requires the understanding of terms, ideas, or phenomena, while Redefinition gives new understanding or new meaning to a topic. Sections to consider including in a poster. Depending on the event, sections may be predetermined, but here are examples of standard headers and the type of content for each:

  4. Poster presentation guidelines

    Your poster should include: The paper title and all authors at the top of the poster. A brief introduction, goals, experimental detail, conclusions, and references; presented in a logical and clear sequence. Explanations for each graph, picture, and table. Size, fonts, and color. The maximum poster size is 44" x 44" (112cm x 112cm).

  5. Research Guides: Poster Presentations: Size, Layout, and Text

    The body of your poster should have a minimum 24 point font. Viewers should be able to read your smallest text from a few feet away. The title of your poster should have a 50+ font size, depending on the size of your poster and the length of the title. Do not use all uppercase letters for the title or body of the poster.

  6. Poster Presenter Guidelines

    Printing Posters for In Person Presentation. Size Limitations for All Posters: no larger than 47 inches high and 95 inches wide (120 cm high by 240 cm wide). This is the size of the poster board. Do not exceed the size of the poster board. Format of poster is LANDSCAPE (horizontal).

  7. PDF International Conference Poster Guidelines

    International Conference Poster Guidelines Updated: 3/22 Page 1 of 2 . Poster presentations provide an opportunity for interchange of ideas between the presenter and audience. The poster should be outlined so the research can be understood without an oral explanation as a poster willalso be viewed when the author is not present.

  8. How to Design a Winning Poster Presentation (Examples & Templates)

    Scientific/Academic Conference Poster Presentation. ... Follow all the tips and guidelines and have an unforgettable poster presentation. Moving on, here's how to design a research poster presentation with PowerPoint Templates. Open a new project and size it to the standard 48 x 36 inches. Using the outline, map out the sections on the empty ...

  9. Creating conference posters: Structure, form and content

    When creating an academic poster, the author needs to ensure that the submission guidelines are followed. The use of a non-serif font makes the content easier to read in smaller sizes. ... Baker D 2012 Presentations: Creating Conference Posters using PowerPoint Oxford, University of Oxford/ IT learning Programme. Google Scholar. Berg J, Hicks R ...

  10. Poster Presentation Guidelines

    Purpose of a Poster Presentation. Acquaint conference participants with the fundamentals of your program, project or study quickly and easily. Use text, graphs, tables, charts, and pictures to present only highlights. Catch your viewer's attention. Make the viewer want to learn more about your program, project or study. Designing an Effective ...

  11. PDF How To Make An Effective Poster

    First Thing First: The Title and Abstract. The title of your abstract is very important. Reflect the content of the paper. Specific and Succinct. Use key words for indexing and for searches. 250 Word Max. Includes the following: The research question or problem. The methods.

  12. Poster Session Guidelines

    Checkout our guidelines for accessible presentations. The material should be well labeled and legible from a distance of 10 to 15 feet away. Lettering should be bold. Use a large sans serif font such as Veranda. Consider the Better Research Poster design for an easy-to-digest poster design.

  13. PDF Poster Presentation Guidelines

    Specifications for Poster Presentations • Poster displays will be limited to one side of a 4 foot by 8 foot tack board. The recommended poster size is 3 feet by 6.5 feet (36 inches by 78 inches). • The poster board number assigned to the poster must be placed in the upper left-hand corner of the display. A poster board number cut-out will be

  14. Poster Presenter Guidelines

    All posters will be assigned a board number for display onsite at the Meeting. Poster templates and guidelines are available (under Presentation Guidelines and Resources below). Optional Presentation Materials: In addition to uploading an electronic poster, presenters may also include a short recording (up to 5 minutes). This recording can take ...

  15. Presenting Your Poster at a Conference: Tips and Tricks

    In your presentation, you should make sure to hit some key points about your research. Resist the temptation to read your poster and instead, use the oral presentation to supplement details that are in your poster or to draw attendees' attention to specific sections. Be ready to be flexible during your presentation: some people might ask you ...

  16. PDF Guidelines for making poster presentations

    Guidelines for making poster presentations Many people (including epidemiologists) consider posters to be less important than an oral presentation. ... Poster presentations are organised in poster sessions, and poster sessions belonging thematically to the same ... in order to enable the conference participants to view their posters any time ...

  17. Poster Presentation Guidelines

    The suggested size for posters is either 54 inches (width) x 36 inches (height) or 60 inches x 40 inches (137.2 cm x 91.4 cm or 152.4 cm x 101.6 cm) based on the CROI Poster Template. The minimum size for a poster is 36 inches (width) x 24 inches (height) so attendees can see the poster at least 10 feet away.

  18. PDF GUIDELINES FOR postEr prEsENtAtioNs

    Place the title of your poster presentation at the top center of the poster. Keep your text to a minimum. Your emphasis should be on graphics, charts, graph, and photos. Poster presenter contact information should be included on the poster presentation slide for attendees to reach you for further discussion outside the session date and time.

  19. PDF The AOTA Poster Presenter's Handbook

    TBA Presentations Upload Deadline on Industry Partner Site for all didactic sessions Poster Presentation Guidelines AOTA will provide a poster board, push pins, and one chair for each presentation. The author should prepare all materials in advance. The poster board will be 4 feet tall by 8 feet wide with a cork background and mounted on stands.

  20. Poster Rules and Guidelines

    Sample Poster Configuration: Authors present their posters using a visual medium with key excerpts from the papers displayed in landscape/horizontal orientation on a 4′ high x 8′ wide/1.2 m high x 2.4 m wide free-standing bulletin board. Your poster can be printed in any size that fits within those dimensions.

  21. Presenter Guidelines

    A conference worker will be assigned to collect tickets at the door. Please do not allow people without a ticket to enter the presentation room. ... Remember to watch the video Make Your Posters Great for presentation guidelines and tips! Poster/demos will be grouped together in open exhibition-style; this is an informal event with a ...

  22. PDF Abstract Guidelines

    Poster Presentation Guidelines Poster presentations give the authors an opportunity to acquaint conference attendees with the fundamentals of their program, special project, or study analysis quickly and easily. Your poster should be designed to: 1. Catch the viewer's attention 2. Quickly acquaint the viewer with the basics of your subject 3.

  23. AACR Annual Meeting 2024: What to Know Before You Go

    The AACR Annual Meeting 2024 is not only an opportunity to learn about the latest in cancer research, but it represents a great chance to find your next job or develop the skills needed to further your career. Professional Advancement Sessions include topics on grant writing, productive peer review, navigating the path to success, and building ...

  24. PDF The AOTA Poster Presenter's Handbook

    Poster Presentation Guidelines AOTA will provide a poster board, push pins, and one chair for each presentation. The author should prepare all materials in advance. The poster board will be 4 feet tall by 8 feet wide with a cork background and mounted on stands. Poster may be set up 30 minutes before the start of the session. To locate your ...

  25. Call for Presentations: 2025 AANP National Conference

    Industry Scientific Poster Presentations. Individuals and organizations interested in sharing their industry-related findings should check back in early 2025 for details related to AANP's Industry Scientific Poster Presentations. Please do not submit Industry Scientific Poster Presentations using the processes described above.