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Writing a Winning Job Application Letter: Tips and Examples

examples of application letter for a job

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

examples of application letter for a job

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

examples of application letter for a job

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

  • The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
  • The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
  • The candidate demonstrates their adaptability and ability to implement innovative strategies.
  • The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

  • Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
  • Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
  • Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
  • Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

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How to Write a Job Application Letter (With Examples)

examples of application letter for a job

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

  • Writing Guidelines
  • What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

  •   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

  • Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

  • Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

  • Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
  • Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
  • Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

  • Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
  • Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
  • Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

How to Write a Cover Letter [Full Guide & Examples for 2024]

Background Image

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

  • How to Write the Perfect Cover Letter, Step by Step
  • 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

structure of a cover letter

  • Header. Add all the necessary contact information at the top of your cover letter.
  • Formal greeting. Choose an appropriate way to greet your target audience.
  • Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
  • Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
  • Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

How to Write a Cover Letter

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

cover letter templates for 2024

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

cover letter templates

#2. Put Contact Information in the Header

As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Contact Information on Cover Letter

Here, you want to include all the essential contact information , including:

  • Full Name. Your first and last name should stand out at the top.
  • Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
  • Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
  • Phone Number. Add a number where the hiring manager can easily reach you.
  • Location. Add your city and state/country, no need for more details.
  • Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

  • Hiring Manager's Name. If you can find the name of the hiring manager, add it.
  • Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
  • Company Name. Make sure to write the name of the company you're applying to.
  • Location. The city and state/country are usually enough information here, too.
  • Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

matching resume and cover letter

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

linkedin search cco

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

  • Dear Mr. Kurtuy,
  • Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

  • Dear [Department] Hiring Manager
  • Dear Hiring Manager
  • Dear [Department] Team
  • Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

  • My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

  • Experience managing a Facebook ad budget of $10,000+ / month
  • Some skills in advertising on other platforms (Google Search + Twitter)
  • Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

  • Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

  • What’s the company’s business model?
  • What’s the company’s product or service? Have you used it?
  • What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

  • Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
  • Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
  • Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
  • Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

  • Best Regards,
  • Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

  • Professional Email
  • Phone Number
  • Relevant Links

Do you address the right person? 

  • The hiring manager in the company
  • Your future direct supervisor
  • The company/department in general

Does your introductory paragraph grab the reader's attention?

  • Did you mention some of your top achievements?
  • Did you use numbers and facts to back up your experience?
  • Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

  • Did you identify the core requirements for the role?
  • Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

  • Did you identify the top 3 things that you like about the company?
  • Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

  • Did you recap your key selling points in the conclusion?
  • Did you end your cover letter with a call to action?
  • Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

  • Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
  • Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
  • Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
  • Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
  • Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
  • Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
  • Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
  • Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
  • Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
  • Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
  • Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
  • Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
  • Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
  • Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
  • Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

college or student cover letter example

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Middle Management Cover Letter

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Career Change Cover Letter

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

IT Cover Letter Example

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

  • Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
  • Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
  • Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

resume examples for cover letters

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

  • A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
  • Your job application should always include a cover letter alongside your resume.
  • To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
  • Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
  • Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
  • Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

  • How to Make a Resume in 2024 | Beginner's Guide
  • How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
  • 35+ Job Interview Questions and Answers [Full List]

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Jobscan > 30+ Cover Letter Examples That Will Help You Land a Job in 2024

30+ Cover Letter Examples That Will Help You Land a Job in 2024

Plus, expert tips and proven strategies for crafting the perfect cover letter that gets noticed.

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Customers interviewed with:

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Welcome to our cover letter examples page!

Crafting a standout cover letter is essential for making a strong impression on potential employers. Here, you’ll find a variety of examples tailored to different positions, industries, and career stages.

Browse our collection by job title or industry to find the perfect template. With our expert tips and practical advice, you’ll be equipped to write a successful cover letter that complements your resume and sets you apart from the competition.

Let’s get started on making your job application truly remarkable!

Table of Contents

Get your personalized cover letter in seconds

Generate a cover letter that's personalized based on your work experience and skills using Jobscan's AI tools.

Computer with resume

Entry-level cover letter examples

An entry-level cover letter is important for new graduates or those with little work experience. It highlights your skills, education, and achievements that match the job. Showing your enthusiasm and alignment with the company’s values can help you stand out and get an interview.

Recent graduate cover letter example

Why this cover letter works:

  • The first paragraph introduces the applicant as a new grad and includes a referral from a current employee.
  • Highlights key skills and practical internship experience that align with the job requirements.
  • Expresses excitement for the company’s work and values, showing a strong fit.

Recent graduate cover letter example

Internship cover letter example

  • Clearly states the position applied for and the applicant’s academic background in Environmental Engineering.
  • Emphasizes relevant coursework and projects, such as water quality analysis and a recycling initiative.
  • Demonstrates enthusiasm for GreenTech’s innovative solutions and community involvement, aligning with the company culture.

Internship cover letter example

Career change cover letter examples

A career change cover letter is essential for transitioning into a new industry. It highlights your transferable skills and relevant achievements, explains why you’re making the switch, and shows enthusiasm for the new role.

By clearly demonstrating how your past experience is valuable in the new field, this cover letter helps convince employers that you’re a great fit, even without direct experience.

Switching industries cover letter example

  • States the exact position and relevant background in project management.
  • Demonstrates knowledge of Innovative Tech Solutions’ mission and aligns it with the applicant’s interests.
  • Connects project management successes and recent technical training to the software developer role.

Switching industries cover letter example

Transitioning from the military to civilian life cover letter example

  • Clearly states the applicant’s name, the position applied for, and aligns military experience with the company’s needs.
  • Highlights transferable skills like logistics management and strategic planning with a concrete example of reducing inefficiencies by 20%.
  • Shows genuine excitement for the company’s mission and values, demonstrating thorough research and a strong fit.

Transitioning from the military to civilian life cover letter example

Accounting cover letter examples

An accounting cover letter is your chance to highlight your financial skills and professional achievements. It showcases your abilities in financial reporting, budget management, and audit preparation.

A well-crafted cover letter can set you apart by demonstrating your attention to detail and analytical skills.

Accountant cover letter example

  • Demonstrates technical skills and specific successes, like reducing discrepancies by 15% with a new expense tracking system.
  • Showcases attention to detail, problem-solving, and communication skills, crucial for accounting roles.
  • Expresses enthusiasm for the company and aligns personal values with BrightFuture Financial Services’ mission.

Accountant cover letter example

Staff accountant cover letter example

  • Demonstrates technical expertise and specific successes, such as implementing an automated invoicing system that reduced processing time by 30%.
  • Emphasizes proficiency with accounting software, CPA certification, and crucial soft skills like communication and teamwork.
  • Conveys genuine interest in Evergreen Financial Solutions and aligns personal values with the company’s mission of providing innovative and sustainable financial solutions.

Staff accountant cover letter example

Administrative and office support cover letters

An administrative assistant and office support cover letter highlights your organizational, communication, and multitasking skills. This type of cover letter should demonstrate your ability to manage office operations, support team members, and handle administrative tasks efficiently.

Executive assistant cover letter example

  • Highlights over five years of executive support and a 40% reduction in appointment conflicts.
  • Demonstrates proficiency with essential software and strong organizational and communication abilities.
  • Shows genuine interest in TechWorld Innovations and aligns with the company’s mission of driving technological advancement.

Executive assistant cover letter example

Office manager cover letter example

  • Emphasizes over six years of office management experience and specific accomplishments like reducing supply costs by 20% through implementing a new inventory management system.
  • Demonstrates proficiency with essential office software, budget management, and strong organizational skills, along with excellent communication and interpersonal abilities.
  • Shows genuine interest in Citywide Solutions and aligns personal professional values with the company’s commitment to innovation and client satisfaction.

Office manager cover letter example

Business and data analyst cover letter examples

A business and data analyst cover letter highlights your skills in analyzing and improving business processes, proficiency with data analysis tools, and ability to translate complex data into actionable insights.

It should emphasize your experience in understanding business needs, communicating with stakeholders, and delivering solutions that align with organizational goals.

Business analyst cover letter example

  • Highlights four years of data analysis experience and a specific achievement in reducing reporting time by 25%.
  • Demonstrates proficiency in SQL, Python, and Tableau, matching the job’s requirements.
  • Shows genuine interest in the company’s innovation and AI initiatives, indicating a strong fit.

Business analyst cover letter example

Data engineer cover letter example

  • Highlights over five years of data engineering experience and a key achievement improving data accuracy and reducing latency by 40%.
  • Demonstrates excellent analytical skills and proficiency in SQL, Python, Apache Spark, AWS, and Google Cloud.
  • Shows genuine interest in Tech Innovators Inc.’s focus on cutting-edge technology and aligns with the company’s values.

Data engineer cover letter example

Technology and engineering cover letter examples

Technology and engineering cover letters showcase your technical skills, problem-solving abilities, and innovative mindset. These cover letters should also highlight your experience with specific technologies, projects, and methodologies, as well as your ability to collaborate effectively with cross-functional teams.

Engineer cover letter example

  • Highlights over six years of mechanical engineering experience and a specific achievement of improving energy efficiency by 25%.
  • Demonstrates proficiency in essential engineering software like AutoCAD, SolidWorks, and ANSYS, aligning with job requirements.
  • Shows genuine interest in Innovative Engineering Solutions’ commitment to sustainable engineering and cutting-edge technology, indicating a strong fit with the company’s values.

Engineer cover letter example

Web developer cover letter example

  • Highlights over four years of web development experience and a specific achievement of increasing a client’s sales by 30% through an e-commerce platform.
  • Demonstrates proficiency in essential web development technologies like HTML, CSS, JavaScript, React, Angular, Node.js, Express, and MongoDB, aligning with job requirements.
  • Shows genuine interest in TechWave Solutions’ innovative approach and commitment to using the latest technologies, indicating a strong fit with the company’s values.

Web developer cover letter example

Customer service cover letter examples

Customer service cover letters should discuss your communication skills, problem-solving abilities, and dedication to customer satisfaction. These letters should also highlight your experience in handling customer inquiries, resolving issues, and maintaining a positive company image.

Customer service cover letter example

  • Highlights the ability to handle high volumes of inquiries and resolve complaints effectively, showing a proactive approach to addressing customer needs.
  • Emphasizes proficiency in CRM software and the ability to maintain accurate records and follow up on issues, demonstrating organizational skills.
  • Expresses admiration for CustomerFirst Solutions’ training programs and commitment to employee development.

Customer service cover letter example

Customer service manager cover letter example

  • Highlights over eight years of experience and specific achievements in improving response times by 30% and customer satisfaction scores by 20%.
  • Emphasizes skills in CRM software like Salesforce and Zendesk, along with data analysis abilities.
  • Expresses genuine interest in Customer Excellence Inc.’s innovative approach, particularly in leveraging AI for customer support.

Customer service manager cover letter example

Education cover letter examples

An education cover letter should focus on your teaching skills, educational background, and passion for fostering student growth. They should also highlight your experience in classroom management, curriculum development, and student engagement.

High school teacher cover letter example

  • Highlights over five years of teaching experience and specific successes, such as a 15% increase in student performance on standardized tests and launching a successful literacy program.
  • Demonstrates the use of interactive, student-centered teaching methods and technology integration, aligning with modern educational practices.
  • Shows genuine interest in Greenwood High School’s commitment to academic excellence and holistic student development.

High school teacher cover letter example

Principal cover letter example

  • Highlights over 10 years of experience in educational leadership, including successful implementation of professional development programs and a 20% increase in teacher retention rates.
  • Showcases initiatives like the restorative justice program that reduced disciplinary incidents by 30%.
  • Shows genuine interest in Lincoln High School’s commitment to academic excellence and community engagement, particularly in STEM education and holistic student development.

Principal cover letter example

Finance cover letter examples

A finance cover letter should highlight your expertise in financial analysis, budgeting, and strategic planning. They should also discuss your experience in managing financial operations, your proficiency with financial software, and your ability to interpret and analyze complex financial data.

Financial advisor cover letter example

  • Highlights over six years of experience in financial planning and investment management, with a specific achievement of growing the client portfolio by 25% through client referrals and effective financial planning.
  • Demonstrates proficiency in using financial planning software such as eMoney Advisor and MoneyGuidePro.
  • Shows genuine interest in BrightFuture Financial Group’s commitment to personalized financial solutions and client satisfaction.

Financial advisor cover letter example

Financial analyst cover letter example

  • Highlights over five years of financial analysis experience and a specific achievement of identifying undervalued stocks that led to a 20% increase in portfolio returns.
  • Demonstrates proficiency with essential financial tools such as Bloomberg Terminal, Excel, and Python.
  • Shows genuine interest in Global Investments Inc.’s innovative strategies and focus on sustainable investing.

Financial analyst cover letter example

Healthcare cover letter examples

Healthcare cover letters highlight your clinical skills, medical knowledge, and dedication to patient care. These letters should also emphasize your experience in the healthcare industry, including your ability to work in fast-paced environments, collaborate with medical teams, and provide compassionate care to patients.

Medical assistant cover letter example

  • Highlights over four years of hands-on experience in patient care, with a specific achievement of improving appointment efficiency by 20% through implementing a new scheduling system.
  • Demonstrates proficiency in using electronic health records (EHR) software and emphasizes strong interpersonal skills that build rapport with patients and enhance the quality of care.
  • Shows genuine interest in Sunrise Health Clinic’s commitment to comprehensive and patient-centered care, particularly their community outreach programs and focus on preventative health.

Medical assistant cover letter example

Nurse cover letter example

  • Highlights over five years of nursing experience and a specific achievement in implementing a new patient care protocol that reduced recovery times by 15%.
  • Demonstrates proficiency in using electronic health records (EHR) systems and emphasizes strong communication and interpersonal skills.
  • Shows genuine interest in Peachtree Hospital’s commitment to compassionate, patient-centered care and community health initiatives.

Nurse cover letter example

Human resources cover letter examples

Human resources cover letters showcase your expertise in managing employee relations, recruitment, and organizational development. These letters should also highlight your experience in handling HR functions, such as talent acquisition, benefits administration, and conflict resolution.

  • Highlights over eight years of HR management experience and specific successes such as increasing employee satisfaction by 25% and reducing turnover by 15%.
  • Demonstrates proficiency with HR software like Workday and ADP, and emphasizes strong communication and problem-solving skills.
  • Shows genuine interest in XYZ Corporation’s commitment to innovation and employee development.

Human resources cover letter examples

Recruiter cover letter example

  • Highlights over six years of talent acquisition experience and specific successes, such as reducing time-to-fill by 20% and increasing the quality of hires.
  • Demonstrates proficiency with applicant tracking systems and recruitment tools, and emphasizes strong communication and negotiation skills.
  • Shows genuine interest in TalentFirst Solutions’ commitment to diversity and inclusion.

Recruiter cover letter example

Legal cover letter examples

Legal cover letters are crucial for showcasing your analytical skills, legal knowledge, and commitment to the field. These letters should highlight your experience with legal research, case management, and client interactions.

Attorney cover letter example

  • Highlights over four years of litigation experience and a specific achievement of securing a favorable verdict in a complex civil litigation case.
  • Demonstrates proficiency in legal research tools such as Westlaw and LexisNexis, along with strong communication and attention to detail.
  • Shows genuine interest in the Law Offices of Smith & Brown’s commitment to high-quality legal services and community involvement.

Attorney cover letter example

Paralegal cover letter example

  • Highlights over three years of paralegal experience and a specific achievement of streamlining the document management system, which increased efficiency and reduced retrieval times by 30%.
  • Demonstrates proficiency with legal research tools like Westlaw and LexisNexis, and emphasizes strong organizational and communication skills.
  • Shows genuine interest in Hamilton & Associates’ dedication to high-quality legal services and professional development.

Paralegal cover letter example

Marketing cover letter examples

Marketing cover letters should highlight your creativity, strategic thinking, and ability to drive results. These letters should emphasize your experience with marketing campaigns, digital marketing tools, and data analysis.

Digital marketing cover letter example

  • Highlights over four years of digital marketing experience and specific successes, such as increasing web traffic by 40% and online sales by 25%, demonstrating effective campaign management and results.
  • Demonstrates proficiency with digital marketing tools like Google Analytics, HubSpot, and SEMrush, and emphasizes a creative approach to content creation.
  • Shows genuine interest in DigitalWave Marketing’s innovative approach and recent successful campaigns.

Digital marketing cover letter example

Social media manager cover letter example

  • Highlights over five years of experience in social media management and specific successes, such as increasing follower growth by 50% and boosting engagement rates by 35%.
  • Demonstrates proficiency with social media management tools like Hootsuite, Buffer, and Sprout Social, and emphasizes creative skills in content creation.
  • Shows genuine interest in BrightLight Media’s innovative approach and recent successful campaigns.

Social media manager cover letter example

Pharmacist cover letter examples

Pharmacist cover letters should focus on your expertise in medication management, patient care, and pharmaceutical regulations. These letters should emphasize your experience in clinical settings, your ability to communicate effectively with healthcare providers and patients, and your commitment to ensuring safe and effective medication use.

Pharmacist cover letter example

  • Highlights over six years of pharmacy experience and a specific achievement of improving patient adherence by 20% through a medication synchronization program.
  • Demonstrates proficiency with pharmacy management software such as Epic and PioneerRx, and emphasizes strong communication and interpersonal skills.
  • Shows genuine interest in Peachtree Pharmacy’s dedication to community health and patient-centered care.

Pharmacist cover letter example

Pharmacy technician cover letter example

  • Highlights over four years of pharmacy technician experience and a specific achievement of implementing an inventory tracking system that reduced medication shortages by 15%, demonstrating effective operational management.
  • Demonstrates proficiency with pharmacy management software like PioneerRx and Rx30, and emphasizes strong communication skills.
  • Shows genuine interest in Peachtree Pharmacy’s dedication to personalized patient care and community outreach.

Pharmacy technician cover letter example

Project management cover letter examples

Project management cover letters should showcase your ability to lead teams, manage budgets, and deliver projects on time and within scope. These letters should emphasize your experience with project planning, risk management, and stakeholder communication.

Project manager cover letter example

  • Highlights over seven years of project management experience and a specific success in delivering a software development project three months ahead of schedule, resulting in a 20% increase in customer satisfaction.
  • Demonstrates proficiency with project management tools like Microsoft Project, Trello, and Asana, and emphasizes strong analytical skills and attention to detail.
  • Shows genuine interest in Innovative Solutions Inc.’s commitment to leveraging technology for innovative solutions, with a focus on sustainability and community impact.

Project manager cover letter example

Construction project manager cover letter example

  • Highlights over eight years of construction project management experience and a specific achievement of completing a $10 million office complex project ahead of schedule and under budget.
  • Demonstrates proficiency with construction management software like Procore, Buildertrend, and AutoCAD, and emphasizes strong leadership skills essential for coordinating with subcontractors, suppliers, and regulatory agencies.
  • Shows genuine interest in Rocky Mountain Builders’ commitment to sustainable building practices and community development.

Construction project manager cover letter example

Sales cover letter examples

Sales cover letters should focus on your ability to drive revenue, build relationships, and exceed targets. They should also emphasize your experience in sales strategies, client management, and achieving sales goals.

Sales cover letter example

  • Highlights over five years of sales experience and a specific achievement of increasing sales by 30% within a year.
  • Demonstrates proficiency with CRM software like Salesforce and HubSpot, and emphasizes strong negotiation and communication skills essential for closing deals and maintaining client relationships.
  • Shows genuine interest in BrightStar Sales Inc.’s commitment to innovation and customer-centric sales strategies.

Sales cover letter example

Sales manager cover letter example

  • Highlights over eight years of sales and management experience and a specific achievement of developing a sales training program that increased the team’s closing rate by 25%.
  • Demonstrates proficiency with CRM software like Salesforce and HubSpot, and emphasizes strong analytical skills essential for developing data-driven strategies that optimize sales processes and improve efficiency.
  • Shows genuine interest in GlobalTech Solutions’ innovative approach to technology and commitment to sustainable solutions and community impact.

Sales manager cover letter example

Writing and content creation cover letter examples

Writing and content creation cover letters should emphasize your creativity, writing skills, and ability to craft compelling content. These letters should talk about your experience in various writing styles, such as creative writing, technical writing, or copywriting, and showcase your ability to meet deadlines and engage readers.

Copywriter cover letter example

  • Highlights over five years of experience in professional writing and a specific achievement of creating a campaign that increased client engagement by 40%.
  • Demonstrates proficiency with content management systems like WordPress and marketing tools such as Hootsuite and Mailchimp, along with strong research skills.
  • Shows genuine interest in Creative Solutions Agency’s innovative approach and commitment to delivering exceptional client results.

Copywriter cover letter example

Technical writer sample cover letter

  • Highlights over six years of experience in technical writing and a specific achievement of reducing support calls by 30% through clear and concise documentation.
  • Demonstrates proficiency with documentation tools like MadCap Flare, Adobe FrameMaker, and content management systems like Confluence and SharePoint.
  • Shows genuine interest in TechDocs Inc.’s commitment to high-quality documentation and innovative approaches, such as integrating multimedia elements.

Technical writer sample cover letter

Are cover letters necessary?

Although not always necessary, cover letters can highlight your qualifications and enthusiasm for a job, giving you an edge.

According to a recent survey , 83% of hiring managers say cover letters play an important role in their decision-making process.

In fact, 83% of the respondents to the survey said that a great cover letter can get you an interview , even if your resume isn’t good enough!

Amazingly, only 38% of candidates send a cover letter, even when it’s required .

What 5 things should your cover letter include?

  • Your name and contact information: At the top of the cover letter, include your full name, phone number, email address, and possibly your LinkedIn profile or other professional social media links.
  • Engaging opening: Start with a strong opening paragraph that grabs the reader’s attention. Mention the position you’re applying for and where you found the job listing. Introduce yourself and briefly explain why you’re excited about this opportunity.
  • Main body with measurable achievements: In the second paragraph, highlight your relevant experience and accomplishments. Use specific examples with measurable outcomes to demonstrate your skills and successes. For instance, mention how you increased sales by a certain percentage or successfully managed a significant project.
  • What you can do for the employer: In the third paragraph, explain how your skills and experiences make you a perfect fit for the company and the role. Focus on what you can bring to the organization, addressing their needs and how you can help them achieve their goals.
  • Strong closing: Conclude with a strong closing paragraph. Reiterate your enthusiasm for the role and the company, and express your desire for an interview. Thank the reader for their time and consideration, and mention that you have attached your resume for further details.

cover-letter-examples

Tailor your cover letters to get more job interviews

Don’t send the same cover letter with each application!

Why? Because most companies today use Applicant Tracking Systems (ATS). This is computer software that sorts and filters the hundreds of applications companies receive for each open position.

When you submit your application, it goes directly into an ATS database. Hiring managers then look through the database for suitable job candidates. They do this by typing keywords into the ATS search bar.

These keywords are job titles and skills. If your resume or cover letter does NOT include these keywords they won’t be found by the hiring manager.

cover-letter-examples

To avoid this, make sure that your cover letter contains the exact same job title and skills that are in the job posting.

If you’re not sure whether your cover letter is properly tailored to the job you’re applying to, run it through Jobcan’s cover letter checker .

This innovative software tool analyzes your cover letter and compares it to the job description. It checks to see if your cover letter includes the skills and qualifications that hiring managers are looking for.

You’ll then get cover letter tips and personalized feedback on how to improve your cover letter and make it more compelling to employers.

5 tips for writing a cover letter

  • Tailor your cover letter to the job. Highlight the skills and experiences that are most relevant to the position.
  • Keep your cover letter brief and to the point . Aim for one page, with three to five paragraphs that clearly convey your qualifications and enthusiasm.
  • Quantify your achievements with numbers and percentages whenever possible. Use bullet points to break up blocks of text.
  • Maintain a professional and positive tone . To make a good impression, avoid overly casual language, slang, or overly formal phrasing.
  • Proofread your cover letter for any spelling, grammar, or formatting errors.

What is a good opening sentence for my cover letter?

A good opening sentence for your cover letter should grab the hiring manager’s attention and state your interest in the position.

For example: “I am excited to apply for the Marketing Manager position at XYZ Company as my background in digital marketing align perfectly with the dynamic and innovative environment your company fosters.”

How to end your cover letter?

End your cover letter with a brief, confident, and polite final paragraph. For example:

“Thank you for considering my application. I am eager to bring my skills and experiences to XYZ Company and contribute to your team’s success. I look forward to the opportunity to discuss how I can be an asset to your organization. Please feel free to contact me at your convenience to schedule an interview. Thank you for your time and consideration.”

Is it OK to write a short cover letter?

Yes, it is perfectly fine to write a short cover letter as long as it is well-written and focused on the most important points.

How do you start off your cover letter?

To start your cover letter, address the hiring manager by name (if you know it), mention the position you’re applying for, express enthusiasm for the role, and briefly highlight a relevant achievement.

What 3 things are in a cover letter?

A good cover letter should include:

  • Introduction: State the position you’re applying for and express enthusiasm.
  • Body: Highlight your relevant skills and achievements.
  • Closing: Reiterate your interest and request an interview.

What should be avoided in my cover letter?

To write your best cover letter, avoid using generic language, as this can make it seem impersonal. Steer clear of repeating your resume verbatim. Avoid using uncommon words, negative language, or focusing on what you lack in qualifications. Make sure your cover letter isn’t a sea of platitudes. If you use a cover letter template to write your letter, personalize it with your own voice. Also, make sure to proofread to avoid rampant grammatical errors or spelling mistakes.

Explore more cover letter resources

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Cover Letter Writing Guide

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Cover Letter Formats

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How to Write ATS Cover Letter

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Cover Letter Templates

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How to write a great cover letter in 2024: tips and structure

young-woman-checking-her-cover-lette

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

excited-woman-in-her-office-how-to-write-a-cover-letter

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

  • Pronouns (optional)
  • Location (optional)
  • Email address
  • Phone number (optional)
  • Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

man-using-his-laptop-while-smiling-how-to-write-a-cover-letter

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

  • They want someone who can write social media posts and blog content on tight deadlines
  • They value collaboration and input from every team member
  • They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

man-reading-carefully-how-to-write-a-cover-letter

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

  • Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
  • Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
  • Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
  • Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
  • Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
  • Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
  • Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
  • Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
  • Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
  • Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
  • Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
  • Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
  • Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
  • Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
  • Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

woman-writing-on-her-notebook-how-to-write-a-cover-letter

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

Chatgpt cover letters: how to use this tool the right way, how to write an impactful cover letter for a career change, write thank you letters after interviews to stand out as job applicant, send a thank you email after an internship to boost your career, character references: 4 tips for a successful recommendation letter, tips and tricks for writing a letter of interest (with examples), use professional reference templates to make hiring smoother, what is a letter of intent examples on how to write one, how to ask for a letter of recommendation (with examples), how to write a resume summary that works + examples, how to quit a part-time job: 5 tips to leave on good terms, how to create a resume with chatgpt, how to write a follow-up email 2 weeks after an interview, cv versus resume demystify the differences once and for all, how and when to write a functional resume (with examples), how to cancel an interview but keep your job outlook bright, how to give two weeks’ notice without burning bridges, stay connected with betterup, get our newsletter, event invites, plus product insights and research..

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Examples

Simple Cover Letter

Cover letter maker.

examples of application letter for a job

Looking for an effective way to make a strong impression on potential employers? Our guide to Simple Cover Letter Examples provides you with clear and concise templates that you can easily adapt to fit your needs. Whether you’re a seasoned professional or just starting out, these examples will guide you through crafting a cover letter that showcases your skills and experiences. Learn how to use these simple examples to open doors to new career opportunities!

What is the Best Example of Simple Cover Letter?

A simple cover letter should be clear, concise, and targeted towards the specific job you’re applying for. Here’s a universally applicable example:

Dear [Employer’s Name],

I am writing to apply for the [Job Title] position at [Company Name] as advertised. With my strong background in [Relevant Field or Skills], I am confident that I would be a strong fit for this role.

At [Previous Company or Role], I [describe a key achievement or responsibility that showcases relevant skills]. I am keen to bring this level of commitment and drive to [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing this opportunity further.

Sincerely, [Your Name]

This cover letter is succinct, direct, and focuses on relevant experience and skills. Remember, the best simple cover letter is one that is tailored to the job description and highlights your unique qualifications.

Simple Cover Letter

Size: 24 KB

Free Simple Cover Letters to Copy & Paste

1. simple cover letter for beginners example.

Navigate the job market with ease using our beginner-focused cover letter, designed to highlight foundational skills and an eagerness to learn.

As a motivated individual stepping into the professional world, I am interested in the [Job Title] role at [Company Name]. My academic experiences and enthusiasm for [Industry or Field] make me a strong candidate.

I am eager to apply my knowledge in a practical setting, learn from experienced professionals, and contribute to your team. I appreciate your consideration and look forward to discussing this opportunity further.

Simple Cover Letter for Beginners Example

2. Simple Cover Letter for a Company Example

Tailor your application to the company of your dreams with our succinct cover letter, emphasizing alignment with corporate values and goals.

I am excited to apply for the open position at [Company Name], a company I have long admired for its [mention something you appreciate about the company]. I believe that my [mention relevant skills or experiences] align well with your team’s needs.

I am confident that I can contribute positively to your company, and I am eager to bring my skills to your team.

Simple Cover Letter for a Company Example

Size: 23 KB

3. Simple Cover Letter for any position Example

Display your versatility with our universal job cover letter  example, crafted to showcase skills relevant across various roles.

I am eager to bring my unique set of skills and experiences to any role within your organization. Having worked in diverse roles, I have developed a versatile skillset and an adaptable mindset.

My passion for excellence, combined with my ability to collaborate and adapt, would make me a valuable addition to your team.

Simple Cover Letter for any position Example

4. Simple Cover Letter for Students Example

Dive into the professional realm with our student-centric cover letter , emphasizing academic achievements and extracurricular involvement.

As a dedicated student studying [Your Major], I am excited to apply for the [Job Title] position at [Company Name]. I am keen to apply the knowledge I have gained in my coursework to a real-world setting.

My academic achievements, coupled with my involvement in [mention any relevant clubs, organizations or jobs], have prepared me well for this role.

Simple Cover Letter for Students Example

Size: 25 KB

5. Simple Cover Letter for Internship Example

Propel your learning journey with our internship cover letter , underscoring a keen desire for hands-on experience and growth.

I am writing to express my interest in the internship opportunity at [Company Name]. I am currently pursuing a [Your Degree] in [Your Major], and I believe this internship aligns perfectly with my academic and career goals.

I am excited about the opportunity to learn from experienced professionals and contribute to your team.

Simple Cover Letter for Internship Example

6. Simple Cover Letter for General Worker Example

Highlight your adaptability and dedication with our general worker cover letter, tailored for those with diverse skill sets.

I am interested in the General Worker position at [Company Name]. With my diverse skill set, physical stamina, and dedication to quality work, I am confident in my ability to perform tasks efficiently and meet your team’s standards.

My experiences in similar roles have honed my ability to follow instructions, work as part of a team, and complete tasks to a high standard.

Simple Cover Letter for General Worker Example

7. Simple Cover Letter for Data Entry Example

Showcase your precision and efficiency with our data entry cover letter, emphasizing attention to detail and proficiency in various software.

I am applying for the Data Entry position at [Company Name]. I possess excellent typing skills, attention to detail, and the ability to maintain high levels of accuracy, all crucial for successful data entry.

In my previous role, I consistently met and exceeded productivity goals while maintaining data integrity. I am eager to bring this dedication to your team.

Simple Cover Letter for Data Entry Example

8. Simple Cover Letter for Job Application Example

Apply with confidence using our basic job application cover letter , spotlighting core competencies and professional dedication.

I am writing to apply for the [Job Title] position at [Company Name]. My [mention number of years of experience or relevant skills] make me an excellent fit for this position.

I believe that my unique experiences and passion for [mention something related to the job or industry] would make a positive impact on your team.

Simple Cover Letter for Job Application Example

9. Short & Simple Cover Letter Example

Convey your credentials swiftly with our  short cover letter , perfect for making a lasting impression in seconds.

I am interested in the [Job Title] position at [Company Name]. With my [mention key skills or experience], I am confident in my ability to contribute to your team.

I look forward to potentially discussing this opportunity further.

Short & Simple Cover Letter Example

10. Simple Cover Letter for Job Vacancy Example

Elevate your candidacy for any open role with our job vacancy cover letter, stressing alignment with the specific position’s needs.

Upon learning of the job vacancy for the [Job Title] role at [Company Name], I was eager to submit my application. I am confident that my [mention key skills or experiences] align with the requirements of this role.

I am excited about the possibility of contributing to your team and achieving your company’s goals.

Simple Cover Letter for Job Vacancy Example

Size: 188 KB

11. Simple Cover Letter for Customer Service Example

Engage potential employers with our customer service cover letter , highlighting your commitment to stellar client interactions and problem-solving.

I am writing to apply for the Customer Service role at [Company Name]. My experience in customer-facing roles, combined with my communication skills and problem-solving abilities, makes me a strong candidate for this position.

In my previous role, I consistently provided high-quality service, resolving customer issues effectively and building strong customer relationships.

Simple Cover Letter for Customer Service Example

12. Simple Cover Letter for First Job Example

Jumpstart your career with our first job cover letter, focusing on enthusiasm, potential, and readiness to contribute.

As a highly motivated individual, I am eager to apply for the [Job Title] role at [Company Name] as my first formal employment. Although I lack formal work experience, I have developed strong [mention relevant skills] through [mention relevant academic or extracurricular activities].

I am excited about the possibility of contributing to your team and gaining practical experience in the workforce.

Simple Cover Letter for First Job Example

13. Simple Cover Letter for Fresh Graduate Example

Stand out as a recent graduate with our fresh graduate cover letter , spotlighting academic accomplishments and readiness for the professional sphere.

As a recent graduate from [Your University Name] with a degree in [Your Major], I am excited to apply for the [Job Title] position at [Company Name]. My academic background, combined with my enthusiasm for [mention something related to the job or industry], makes me a strong candidate for this role.

I am keen to bring my knowledge, skills, and passion to your team.

Simple Cover Letter for Fresh Graduate Example

14. Simple Cover Letter for Entry Level Example

Begin your career trajectory with our entry-level cover letter, emphasizing transferable skills and a growth mindset.

I am writing to apply for the Entry Level [Job Title] role at [Company Name]. Although I am new to the field, I have a strong academic background in [relevant field], and I am eager to apply what I have learned in a practical setting.

My ability to learn quickly, adapt, and contribute would make me a valuable addition to your team.

Simple Cover Letter for Entry Level Example

15. Simple Cover Letter for Teacher Example

Illuminate your passion for education with our teacher-focused cover letter , underscoring pedagogical strategies and classroom management prowess.

I am applying for the Teacher position at [School Name]. With my educational background in [mention your major or teaching area] and my experience in teaching [mention grade levels or subjects you’ve taught], I am confident in my ability to contribute positively to your school.

I am passionate about education and dedicated to fostering a positive learning environment for students.

Simple Cover Letter for Teacher Example

16. Simple Cover Letter for Nursing Example

Highlight your compassion and medical knowledge with our nursing cover letter , tailored to showcase care delivery and patient rapport.

I am interested in the Nursing position at [Healthcare Facility Name]. With my nursing degree and experience in providing compassionate care, I am confident in my ability to contribute to your healthcare team.

I am committed to delivering high-quality patient care and look forward to the possibility of working at your esteemed facility.

Simple Cover Letter for Nursing Example

17. Simple Cover Letter Format Example

Navigate the basics of cover letter writing with our format guide, offering a clear structure that can be adapted for various roles.

I am writing to apply for the [Job Title] role at [Company Name]. My unique blend of experiences and skills makes me a suitable candidate for this position.

In my previous role at [Previous Company], I [mention a significant achievement or responsibility]. I am eager to bring this dedication and professionalism to your team.

Simple Cover Letter Format Example

How to Use Simple Cover Letter?

Step 1: choose the appropriate example.

Based on the type of job you’re applying for, the industry, your experience level, and other specific circumstances, select the cover letter example that best fits your situation. The key is to choose a template that allows you to highlight your strengths and personal experiences.

Step 2: Personalize the Content

Once you’ve chosen a example, replace the placeholders with your information. This includes the employer’s name, your name, the company name, job title, your educational background, previous work experiences, and any relevant skills or achievements. The goal is to make the cover letter as personalized and specific as possible.

Step 3: Tailor to the Job Description

Review the job description carefully and tailor your cover letter to match the requirements. Highlight how your skills and experiences make you a suitable candidate for the position. Use keywords from the job description to show the hiring manager that you’re a perfect fit for the role.

Step 4: Proofread and Edit

Before sending the cover letter, take the time to proofread it for any spelling or grammatical errors. Also, make sure the letter flows well and is free of any awkward phrasing. Consider having a friend or mentor review it for a fresh perspective.

Step 5: Send Your Cover Letter

Finally, attach your cover letter to your job application as instructed in the job posting. This could mean attaching it as a separate document, or pasting it into the body of an email or a form on the company’s website. Always follow the employer’s instructions for submitting your cover letter to ensure it reaches the right person and isn’t overlooked.

Remember, a cover letter is your opportunity to make a strong first impression on a potential employer. By selecting the right template, personalizing it, tailoring it to the job description, and carefully proofreading it, you can make your application stand out from the rest.

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  • Career Advice
  • What to Say When Emailing a...

What to Say When Emailing a Resume (with Examples)

10 min read · Updated on June 12, 2024

Jen David

Introduce yourself professionally when you email your resume

You've written the perfect resume and tailored it to the role you're aspiring to. What should you do next? A few years back, you'd have printed it off on some quality paper, addressed an envelope in your best handwriting, posted it off, and settled in to wait for a response. These days, though, it's more common to email your resume. It's faster, it's more professional, and it's easier to share a file than a printout.

But if you're going to email your resume, what should you say? Should you attach a cover letter? How much detail should you include? 

So many questions! 

But fear not, TopResume is here to help you decide what to say when emailing a resume, and we have answers to all these questions and more. Settle in as we guide you through it.

Should I email my resume?

Yes! It's absolutely fine to email your resume when you apply for a job. In fact, it's usually preferred to printed correspondence these days. Of course, the most important point is that you should follow the instructions on the job posting. If it requests a printed resume or a resume uploaded via an online portal, you should definitely apply in line with those instructions. However, if there are no specific instructions, an email application is advisable. Just make sure you're addressing it to the right person!

General rules for emailing your resume

Before we get into the specifics, let's refresh on some general guidelines for emailing your resume to a company. After all, first impressions count, so using proper email etiquette is important.

Use a professional email address. “ HotLips69@...” may have seemed cool and funny when you set up the account, but does it really convey that you're a credible professional? If necessary, set up a new email account to use for job applications – and remember to check it regularly for responses!

Add a clear subject line. Make the point of your email clear with a logical  subject line – you could include the job title of the vacancy you're applying for, for example, or refer to the fact that the email is a job application or resume.

Choose a professional greeting. Think “Dear [name],” or even just “[name],” rather than “Hiya” or “Greetings.” While email is less formal than a letter, you still need to keep the tone professional.

Be concise. Short,  snappy paragraphs are easier to read on a screen, and no one wants to trudge through pages of waffle to find the information they need. Respect the reader's time by keeping it simple.

Add a formal sign-off. A version of “thank you” and your name is sufficient – you may also want to add your professional title, a contact number, and a link to your portfolio if you have one.

Don't forget the attachments! Make sure that you've actually attached your resume (and your cover letter, if required). Ensure they have sensible file names, too: “Jay Miller – Resume” or “J Miller – Sales Executive Resume” is more professional and easier to retrieve than something like “JM 010224 v3” or simply “Resume.” Also, double-check the file type that you're sending – check out our article  Word vs PDF  if you're not sure.

What to say when emailing your resume – the detail

So now we've reviewed the basics of email etiquette, let's get down to business. You need to know what to say when emailing a resume. Well, the exact wording will vary depending on the situation, the role, and your personality, but you'll certainly need to include the following:

Why you're emailing

Your reader may have a ton of open vacancies and is likely to receive many resumes for each one. Make their life easier by clearly stating the role you're interested in applying for. If you have a reference number for the vacancy, you can include that too.

Your elevator pitch

Briefly explain who you are , what you do, and why you're the right person for the open role. This doesn't need to take up a lot of space or be very detailed – the key thing here is to be convincing enough for them to want to open your resume document to find out more. Include whatever information is most pertinent to the role – that could be your academic qualifications, your industry experience, awards and accolades, or particular skills. Refer to the job posting to find out what the company wants to see in a successful candidate and ensure the requirements are reflected in your email.

A call to action

Encourage the reader to open your resume, reach out with further questions, or schedule an interview. This one little line can show your enthusiasm for the role, emphasize your professionalism, and prompt your reader to take the next step in progressing your application.

What to say when emailing a resume – sample messages

Do you need a bit more inspiration to craft your message? Take a look at these sample emails and use them as a frame for your own resume email. Remember, the job advert is your cheat sheet when it comes to deciding what details to prioritize here.

What to say when cold emailing a resume

To: Katie French

From: Matthew Cole

Subject: Sales resume

I've long admired XYZ Inc. as a leading supplier of home tech solutions and have heard many positive reviews about your company as an employer. To that end, I am attaching my resume in the event that a sales vacancy may soon arise.

As you can see, I have enjoyed a successful 10-year career in technology sales and am a committed user and advocate of your products. This year, I am on track to exceed my sales target by 46%. I would bring an extensive network of industry contacts and a proven ability to motivate sales teams to surpass expectations.

If there are no suitable vacancies at the moment, please feel free to keep my resume on file for future reference. I look forward to hearing from you soon.

Matthew Cole

Sales Manager, Acme Products

What to say when emailing a resume in response to a job posting

Subject: Sales Executive vacancy (Ref: ABC123)

In response to your advertisement for a Sales Executive, I am attaching my resume. As you can see, I combine eight years of sales experience with a degree in Marketing and three awards for excellence in sales roles. 

The advertised role is particularly interesting to me, as it will allow me to leverage my expertise in technical sales, provide the opportunity for international growth, and establish trusted relationships with your clients to open new avenues for revenue and increased sales.

Please don't hesitate to reach out to me if you have any questions; I look forward to discussing my suitability further with you at an interview.Thank you for your consideration,

Sales Executive, Acme Products

What to say when emailing a resume to a recruiter

Subject: Healthcare Roles

Dear Katie,

I saw on JobBoard.com that you are recruiting for several healthcare roles, and would like to submit my resume for your consideration. I combine 10 years' experience as a Healthcare Assistant with numerous industry certifications and consistently receive positive patient feedback.

I look forward to hearing from you,

What to say when emailing a resume to follow up on a conversation

Subject: Finance Manager follow-up

Following our phone discussion earlier today, I would like to reiterate my interest in the Finance Manager position and attach my resume for your consideration.

As you can see, I am currently fulfilling the Finance Manager role at XYZ Company and am looking forward to developing my career within a global organization. I have a master's degree in Business Administration, as well as extensive experience in managing the finance function within a security business. I look forward to bringing my leadership skills to your team of finance experts.

Please reach out to me at 555-555-5555 when you have had a chance to review my attached resume.Regards,

Finance Manager, XYZ Company

What to say when emailing a resume following a referral

Subject: Events Manager vacancy

Dear Ms French,

Please find attached my resume. I have been referred to the Events Manager position by one of your colleagues, John Day, who I previously worked with at ABC Inc. Having delivered many successful events with John as my manager, I'm flattered that he has now asked me to apply for your open role. 

I've recently delivered a conference for 800 international delegates and a team building event for 5 national teams, both of which were very well received and were completed within challenging budgets. I am confident that I can bring a similar level of client satisfaction to DEF Inc. and look forward to discussing the position further with you.

Please don't hesitate to get in touch to schedule an interview at your convenience,

555-555-5555

Should you attach a cover letter when emailing a resume?

Now we've covered what to say when emailing a resume, it's time to consider the cover letter. As you can see, we recommend that the body of the email be kept short and concise. If you feel the need to include more detail, you can consider attaching a cover letter as well as a resume. There's no obligation to do this unless a letter is specifically requested as part of the application instructions, but it does give you the opportunity to expand on key points of interest.

Top tip: You may like to read our article on  how to write a cover letter to make sure you get this part of your application bang on!

How long does it take to hear back after emailing a resume?

Don't panic if you don't hear back immediately! While email is a speedy way to apply, recruiters and hiring managers receive many resumes for every open role and need time to sift through them, create shortlists, and schedule interviews. That said, certain recruiters have a reputation for ghosting unsuitable candidates, or your application may simply have been overlooked, so there's no harm in following up after a week or two if you haven't heard anything.  

What to write in a follow-up email

Subject: Communications Assistant vacancy (ref: 12345)

I emailed my resume to you last week in response to your advertisement for a Communications Assistant. I just wanted to check that you'd received it, and to reiterate that I remain very interested in the role.

If you didn't receive the resume or have further questions regarding my application, please do get in touch with me either via email or by phone at 555-555-5555.

Email with confidence

Now you know what to say when emailing your resume in any situation, you're ready to apply for your dream job! Use this checklist to make sure you've nailed it before you hit the send button:

Correct email address and personalized greeting

Appropriate subject line

Clarification of the role you're applying for

Elevator pitch

Call to action

Professional sign-off

Attachments attached

Final proofread

If you feel that your resume isn't quite ready to be unleashed upon the world, why not get an expert opinion? Our free resume review will explain which areas need further work before you submit your application.

Recommended reading:

How to Write the Perfect Goodbye Email to Co-Workers & Clients

The Networking Email That Works Every Time

How To Use AI To Prepare For A Job Interview

Related Articles:

Guide to Writing a Great Resume with No Work Experience

How To Write a Sick Leave Letter (with Template and Example)

Business Analyst Skills: Add to Improve Your Resume!

See how your resume stacks up.

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Status.net

5 Smart Examples: How To Write a Job Inquiry Email

By Status.net Editorial Team on July 5, 2024 — 7 minutes to read

A job inquiry email is a great way to get on an employer’s radar, even if they haven’t posted any job openings. By reaching out, you introduce yourself and highlight your qualifications, making a case for why you’d be a great fit for their team.

In this article, we’ll go over several examples of how to write a job inquiry email that stands out. We’ll cover everything from how to introduce yourself to how to showcase your skills and express your enthusiasm for the company.

Difference Between Job Inquiry and Cover Letters

Job inquiries and cover letters may seem similar but serve different purposes. An inquiry email is sent to explore potential opportunities, while a cover letter is specific to a known job opening.

Cover letters often accompany a resume during the application process. They detail how your experience matches the job requirements. In contrast, a job inquiry email doesn’t refer to a specific opening but highlights your skills and interest in working with the company.

I’ve found that using a job inquiry email can sometimes uncover hidden opportunities within a company. Job inquiry emails show your initiative and genuine interest in being part of their team.

Examples of Job Inquiry Emails

Example 1: simple and direct.

Hi […],

I came across your job posting for the […] role on LinkedIn and was very interested. I have a background in […] and feel that my skills align well with this position.

Could we schedule a call to discuss this opportunity further?

Best, [Your Full Name]

Example 2: Emphasizing Experience

Dear […],

My name is […], and I am reaching out to inquire about potential opportunities in your […] team. I have […] years of experience in […] and have worked on numerous projects using […].

I would love to chat about any current or upcoming roles that might match my skill set.

Kind regards, [Your Full Name]

Example 3: Networking Reference

Hello […],

I was referred to you by [Referrer’s Name], who mentioned that your company might be looking for a [Position Name]. With […] years of experience in […], I believe I can add value to your team.

Please let me know if there’s an appropriate time to discuss potential opportunities.

Sincerely, [Your Full Name]

Example 4: New Graduate

I recently graduated with a degree in […] from [University] and am seeking entry-level roles. Your company’s innovative approach to […] caught my attention, and I would love to contribute as a [Junior Position Name].

Could we arrange a meeting to discuss this possibility?

Thank you, [Your Full Name]

Example 5: Industry Switch

My name is […], and I’m interested in exploring opportunities in your […] team. Having worked in [Previous Area of Expertise] for the past […] years, I have developed strong communication and […] skills that I believe would be beneficial in [New Area of Expertise].

Would it be possible to set up a time to talk?

Best regards, [Your Full Name]

Crafting Your Job Inquiry Email

Creating an effective subject line.

Your subject line is the first thing the recipient sees and it should grab their attention. Make sure it reflects your intent, such as inquiring about job opportunities. (Avoid vague phrases.)

For example, “Inquiry About Open Positions in Marketing” or “Experienced Sales Manager Seeking Opportunities”.

Including specifics like the department or role you’re interested in can make it more relevant. (Avoid using all caps or overly promotional language.)

Writing a Personal Introduction

Start your email with a friendly greeting and your name. Mention how you found out about the company or the job opening. Personal touches can make a big difference.

For example, “My name is John Smith, and I recently came across your company profile on LinkedIn.”

Establishing a connection right away shows your genuine interest. (If you’ve met someone from the company before, mention that as well.)

Describing Your Skills and Experience

Briefly outline your relevant skills and experience. Highlight achievements that align with the job opportunity you’re seeking. Keep it focused and relevant:

“With over 5 years of experience in digital marketing, I have successfully led multiple campaigns that increased client engagement by 30%.”

Be sure to tie your experience back to what the company might be looking for. You can attach your resume for more detailed information.

Articulating Your Interest in the Company

Explain why you are interested in the company specifically. Mention aspects of the company that appeal to you, like its culture, mission, or products: show that you’ve done your research!

“I’ve always admired (…) Corp’s commitment to innovation and sustainability.”

This demonstrates your genuine interest and helps you stand out from generic applications. It also shows that you are truly engaged with the company’s values.

Requesting Information or a Meeting

End your email with a clear call to action. Politely request additional information or mention your availability for a meeting.

“I would love the opportunity to discuss how my background in sales can benefit your team. Could we arrange a meeting next week?”

Make sure to thank them for their time and consideration. Providing a timeframe for follow-up gives your email a professional touch without being pushy.

The Main Body of the Email

Expressing interest in future positions.

For example, you might say:

“I have long admired how [Company] innovates in sustainable technology. The recent project on renewable energy solutions particularly caught my interest.”

(Share what excites you about potentially working there, and express willingness to take on future roles.)

Mentioning a Mutual Connection

If you have a mutual connection, mention it early in the email. This can add credibility and increase the chances of your email being read. Include the person’s name and how you know them.

For instance, you might write:

“I recently spoke with [Name], who highlighted the inspiring work culture at [Company]. We have worked together on several projects at [Previous Company], and they thought I would be a great fit for your team.”

If applicable, make clear how this connection enhances your suitability for the company.

Demonstrating Your Qualifications

Use this part to clearly outline your skills and experiences. Focus on how your background aligns with the company’s needs; mention specific roles, responsibilities, and achievements relevant to future positions.

For example:

“With over five years of experience in digital marketing and a proven track record of increasing online engagement by 30%, I am confident in my ability to contribute to [Company]’s marketing objectives.”

This is your chance to match your qualifications with the company’s goals and highlight what makes you a great candidate. Use bullet points if necessary to make key qualifications stand out.

Finalizing Your Email

To leave a positive lasting impression with your job inquiry email, you need three key elements: a professional email signature, attaching all essential documents, and thorough proofreading before sending.

Including a Professional Email Signature

Your email signature provides a polished closing to your correspondence. A professional email signature typically includes your full name, job title, and contact information.

Jane Smith Marketing Specialist +1-234-567-8901 [email protected]

Adding links to your LinkedIn profile or portfolio can also be beneficial: it ensures the recipient can easily access your professional information and contact details.

Attaching Essential Documents

When sending a job inquiry, make sure to attach necessary documents such as your resume, cover letter, and any other required materials.

One tip I’ve found useful is to name your files clearly and professionally. For instance, JaneSmith_Resume.pdf or JaneSmith_CoverLetter.pdf .

Double-check that all attachments are included before sending the email: this attention to detail shows you are organized and thorough!

Proofreading Before Sending

Before hitting send, proofread your email carefully: ensuring your email is error-free demonstrates professionalism and attention to detail.

What should I include in a subject line when sending a job inquiry email?

Your can use phrases like “Job Inquiry: [Position] – [Your Name]” or “Interest in [Department/Team] Opportunities.” Try to avoid vague or overly lengthy subject lines.

How do I compose a polite email to inquire about job opportunities?

Start with a cordial greeting, introduce yourself, and explain how you learned about the company. Then state your interest in potential job opportunities. Then thank them for their time.

What are some important tips for writing a job-seeking email to a potential employer?

Use a professional email address, proofread your email, and attach your resume. Mention any mutual contacts if applicable, and be clear about your intentions.

Can you provide a blueprint for a job inquiry email for someone who’s recently graduated?

Begin with a greeting, introduce yourself as a recent graduate, and mention your field of study. Briefly describe your skills and express your enthusiasm to contribute to the company.

I am […], a recent graduate in […] from [University]. I am excited about possible opportunities at […]. My coursework and internship experience have prepared me well for a role in […].

Thank you for considering my application.

Best regards, [Your Name]

How can I follow up on a job application with an inquiry email?

Wait about one to two weeks before following up. Reference your previous application, reaffirm your interest in the role, and politely ask for an update on your application status. Related: 5 Examples: Follow Up on Job Applications (Get More Interviews)

  • 9 Examples - How to Write a Formal Email (and Formatting Tips)
  • 3 Detailed Examples: Job Interview Request Email Responses
  • 3 Examples: How to Write an Email with an Attachment
  • 9 Smart Examples: How To Answer a Recruiter Email
  • 3 Examples: Job Application Email (with Tips)
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Reply To Job Application Acknowledgement Letter

Reply To Job Application Acknowledgement Letter

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By Mubashir

July 16, 2024

A reply to job application acknowledgement letter is a letter that is sent to a job applicant to acknowledge that their job application has been received. It is a way to let the applicant know that their application is being considered.

In this article, we will provide you with some templates, examples, and samples of reply to job application acknowledgement letters. These letters will help you to write a professional and effective acknowledgement letter to your job applicants.

Acknowledgement of Job Application

Dear Hiring Manager,

Thank you for acknowledging the receipt of my job application for the [Position Name] position at [Company Name]. I am grateful for the opportunity to be considered for this role.

I am eager to learn more about the position and how my skills and experience align with your company’s needs. I am confident that I possess the necessary qualifications to excel in this role and contribute to the success of your organization.

I am available for an interview at your earliest convenience. Please feel free to contact me to schedule a time that works best for you.

Thank you again for your time and consideration. I look forward to hearing from you soon.

Sincerely, [Your Name]

Reply To Job Application Acknowledgement Letter

How to Write a Reply to Job Application Acknowledgement Letter

Receiving an acknowledgment letter for your job application is a positive sign that your application has been received and is being considered. It is important to respond to this letter promptly and professionally to show your continued interest in the position.

1. Express Gratitude

Begin your reply letter by expressing your gratitude for the acknowledgment. Thank the hiring manager for taking the time to review your application and for keeping you informed of the hiring process.

2. Reiterate Your Interest

Reiterate your interest in the position and the company. Briefly summarize your qualifications and skills that make you a suitable candidate for the role.

3. Address Any Questions

If the acknowledgment letter included any questions or requests for additional information, be sure to address them in your reply. Provide clear and concise answers to any questions.

4. Inquire About Next Steps

Inquire about the next steps in the hiring process. Ask when you can expect to hear back from the company or if there are any additional steps you need to complete.

5. Proofread Carefully

Before sending your reply letter, proofread it carefully for any errors in grammar, spelling, or punctuation. A well-written letter will make a positive impression on the hiring manager.

6. Send Promptly

Send your reply letter promptly after receiving the acknowledgment. This shows that you are eager to continue the hiring process and that you are serious about the position.

7. Follow Up

If you do not hear back from the company within the expected timeframe, it is acceptable to follow up with a brief email or phone call. Be polite and professional in your follow-up, and avoid being pushy.

FAQs about Reply To Job Application Acknowledgement Letter

What is a reply to job application acknowledgment letter.

A reply to job application acknowledgment letter is a letter that is sent by an employer to a job applicant to acknowledge receipt of their job application. This letter typically includes information about the next steps in the hiring process, such as when the applicant can expect to hear back from the employer or when they will be scheduled for an interview.

Why is it important to send a reply to job application acknowledgment letter?

Sending a reply to job application acknowledgment letter is important because it shows the applicant that you have received their application and that you are interested in their candidacy. It also helps to build a positive relationship between the employer and the applicant.

What should be included in a reply to job application acknowledgment letter?

A reply to job application acknowledgment letter should include the following information:

  • The applicant’s name
  • The position that the applicant is applying for
  • A statement acknowledging receipt of the applicant’s job application
  • Information about the next steps in the hiring process
  • A closing statement

How long does it take to receive a reply to job application acknowledgment letter?

The time it takes to receive a reply to job application acknowledgment letter can vary depending on the employer. However, most employers will send an acknowledgment letter within a few days of receiving the application.

What should I do if I don’t receive a reply to job application acknowledgment letter?

If you don’t receive a reply to job application acknowledgment letter within a few weeks, you can follow up with the employer by sending an email or calling the HR department. However, it is important to be patient, as the employer may be busy with other tasks.

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Home » Employer Resources » HR Resources » Offer Letter Format

Job Offer Letter Format [Steps, Sample & Tips]

Crafting the perfect offer letter is a crucial step in the hiring process. An offer letter is a formal document that outlines the terms of employment, including job role, salary, benefits, and conditions. It’s essential for setting clear expectations and providing a positive first impression to your new hires. By mastering the art of writing offer letters, you can ensure a smooth onboarding process and foster a positive employer-employee relationship. In this blog, we’ll guide you through the steps to craft a comprehensive offer letter. We will also share sample offer letter formats for various roles and highlight common mistakes that you should avoid. 

Table of Contents

How to Write a Job Offer Letter?

Drafting an offer letter is a crucial step in the hiring process. It formalizes the employment relationship between you and the employer. Additionally, it outlines the terms of employment, it establishes clear expectations and responsibilities for the new hire. As an employer, you want to ensure that your offer letter format is professional and comprehensive. Here’s a step-by-step guide to help you draft an effective job offer letter format:

Step 1: Start with a Professional Header

Begin your offer letter with a professional header that includes your company’s name, address, and date. This gives the document a formal appearance and ensures that all essential details are clearly presented.

[Company Name]
[Company Address]
[City, State, ZIP Code]

[Date]

Post job Banner

Step 2: Include Candidate’s Information

This section of the offer letter format includes the candidate’s full name, complete address, and contact details. These details ensure that the letter is personalized and directed specifically to the intended recipient.

[Candidate’s Name]
[Candidate’s Address]
[City, State, ZIP Code]

Step 3: Write a Warm Opening

Once you have addressed the candidate, you can begin the letter with a warm and welcoming opening. Express your enthusiasm for offering them the job position and convey a positive tone that reflects your company’s culture.

We are thrilled to offer you the position of [Job Title] at [Your Company Name]. After a thorough review of your qualifications and a series of insightful interviews, we are confident that you will be a valuable addition to our team.

Step 4: Detail the Job Position

When composing the job offer letter, it’s important to ensure that the position is clearly outlined. You must incorporate details, such as the job title, department, reporting structure, and a succinct summary of the primary responsibilities. These details provide the candidate with a comprehensive understanding of their role in the organization. 

As a [Job Title], you will be joining our [Department Name] team and will report directly to [Supervisor’s Name]. Your primary responsibilities will include [brief description of key responsibilities].

Step 5: Outline Compensation and Benefits

This section of the offer letter format showcases the comprehensive compensation package. These details include the base salary, payment schedule, and any supplemental financial incentives like bonuses or commissions. Furthermore, it highlights the employee benefits , such as health insurance, retirement plans, paid time off, and other perks.

Your starting salary will be [Salary Amount] per [hour/year], paid on a bi-weekly basis. You will also be eligible for our company benefits plan, which includes health insurance, retirement savings plans, and paid time off.

Step 6: Specify Employment Terms and Conditions

The job offer letter should clearly outline the key terms and conditions of employment. This includes specifying the start date, employment status (whether full-time, part-time, or temporary), and the expected work schedule. Additionally, this section also covers information regarding the probationary period. 

Your expected start date is [Start Date]. Your regular working hours will be from [Start Time] to [End Time], Monday through Friday. This offer is contingent upon the successful completion of a [number of months] probationary period.

Step 7: Mention Additional Clauses

This section of the offer letter format includes any additional clauses relevant to the employment agreement. These clauses cover confidentiality agreements, non-compete clauses, or intellectual property rights. It’s essential to clearly state any policies that the new hire needs to be informed about.  

As part of your employment, you will be required to sign a confidentiality agreement and a non-compete agreement.

Step 8: Close with Instructions for Acceptance

To conclude, it’s essential to include clear instructions for acceptance. This concludes the formal offer and solidifies a record of acceptance for both parties. Additionally, you should provide signature lines for both the employer and the candidate, along with spaces for the date. 

Please sign and return a copy of this offer letter by [Acceptance Deadline] to indicate your acceptance. You can email it to [HR Contact’s Email] or return it by mail to the above address.

Best Regards,

[Your Name]
[Your Title]
[Company Name]

Accepted by: _______________________
[Candidate’s Name]
Date: _______________________

Sample Job Offer Letter Templates

Writing an offer letter is a crucial step in the hiring process. An effective offer letter not only extends a formal job offer but also clearly communicates the terms of employment, ensuring both parties are on the same page. To streamline this process, we’ve compiled a collection of sample offer letter format templates. These templates cater to various job roles and employment types that can be customized to meet your specific needs. 

i. Standard Offer Letter Template

Here’s a template for a standard offer letter format that you can utilize to hire candidates for your organization:

[Company Name]
[Company Address]
[City, State, ZIP Code]

[Date]

[Candidate’s Name]
[Candidate’s Address]
[City, State, ZIP Code]

Dear [Candidate’s Name],

We are pleased to offer you the position of [Job Title] at [Company Name]. Your position will be [Job Title] in the [Department Name], reporting to [Supervisor’s Name]. Your starting salary will be [CTC Amount] per year, paid on a monthly basis. You will also be eligible for our company benefits plan, which includes health insurance, retirement savings plans, and paid time off.

Your expected start date is [Start Date]. Your regular working hours will be from [Start Time] to [End Time], Monday through Friday. This offer is contingent upon the successful completion of a [number of months] probationary period.

As part of your employment, you will be required to sign a confidentiality agreement and a non-compete agreement.

Please sign and return a copy of this offer letter by [Acceptance Deadline] to confirm your acceptance. You can send it via email to [HR Contact’s Email] or mail it to the address above.

Sincerely,
[Your Name]
[Your Title]
[Company Name]

Accepted by: _______________________
[Candidate’s Name]
Date: _______________________

ii. Executive Offer Letter Template

Here’s a comprehensive offer letter format tailored specifically for executive job positions:

[Company Name]
[Company Address]
[City, State, ZIP Code]

[Date]

[Candidate’s Name]
[Candidate’s Address]
[City, State, ZIP Code]

Dear [Candidate’s Name],

We are excited to extend an offer for the position of [Executive Job Title] at [Company Name]. In this leadership role, you will be reporting directly to [Supervisor’s Name] and will be responsible for [key responsibilities].

Your starting base salary will be [CTC Amount] per year, paid on a monthly basis. In addition, you will be eligible for the following executive benefits: [list of executive benefits, such as bonuses, stock options, car allowance, etc.]Your expected start date is [Start Date]. Your working hours will typically be from [Start Time] to [End Time], Monday through Friday. This offer is contingent upon the successful completion of a [number of months] probationary period.

You will be required to sign our standard confidentiality agreement and a non-compete agreement as part of your employment. Additionally, we will need you to complete a background check and drug screening.

Please sign and return a copy of this offer letter by [Acceptance Deadline] to confirm your acceptance. You can send it via email to [HR Contact’s Email] or mail it to the address above.

We are looking forward to having you join our team and contribute to the growth and success of [Company Name].

Sincerely,
[Your Name]
[Your Title]
[Company Name]

Accepted by: _______________________
[Candidate’s Name]Date: _______________________

iii. Part-Time Offer Letter Template

Here’s  a comprehensive offer letter format that you can use to hire part-time candidates for your organization: 

[Company Name]
[Company Address]
[City, State, ZIP Code]

[Date]

[Candidate’s Name]
[Candidate’s Address]
[City, State, ZIP Code]

Dear [Candidate’s Name],

We are pleased to offer you the position of [Part-Time Job Title] at [Company Name]. Your position will be [Job Title] in the [Department Name], reporting to [Supervisor’s Name]. Your starting compensation will be [Compensation Amount], and you will be paid on [hourly, weekly, bi-weekly, monthly basis].

You are expected to work [number of hours] hours per week, from [Start Time] to [End Time] on [workdays]. This offer is contingent upon the successful completion of a [number of months] probationary period.

As part of your employment, you may be required to sign a confidentiality agreement. Please review the attached document and return a signed copy with your acceptance.

Please sign and return a copy of this offer letter by [Acceptance Deadline] to confirm your acceptance. You can send it via email to [HR Contact’s Email] or mail it to the address above.

We are excited to welcome you to our team and look forward to your contributions.

Sincerely,
[Your Name]
[Your Title]
[Company Name]

Accepted by: _______________________
[Candidate’s Name]Date: _______________________

iv. Internship Offer Letter Format

Here’s a comprehensive offer letter format that you can utilize to hire interns for your organization: 

[Company Name]
[Company Address]
[City, State, ZIP Code]

[Date]

[Candidate’s Name]
[Candidate’s Address]
[City, State, ZIP Code]

Dear [Candidate’s Name],

We are thrilled to offer you an internship position at [Company Name]. You will be working as an [Internship Title] in the [Department Name], reporting to [Supervisor’s Name]. This internship will commence on [Start Date] and will end on [End Date].

You will receive a stipend of [Stipend Amount] per [week/month], paid on a monthly basis. During your internship, you will be expected to work [number of hours] hours per week, from [Start Time] to [End Time] on [workdays].

Please note that this internship is designed to provide you with valuable work experience and is not a guarantee of future employment. However, we believe you will gain significant skills and knowledge during your time with us.

As part of your internship, you may be required to sign a confidentiality agreement. Please review the attached document and return a signed copy with your acceptance.

Please sign and return a copy of this offer letter by [Acceptance Deadline] to confirm your acceptance. You can send it via email to [HR Contact’s Email] or mail it to the address above.

We are excited to have you join our team and look forward to a productive and educational internship experience.

Sincerely,
[Your Name]
[Your Title]
[Company Name]

Accepted by: _______________________
[Candidate’s Name]Date: _______________________

Common Mistakes to Avoid in Job Offer Letters

When drafting an offer letter, it’s crucial to get the details right to avoid misunderstandings and legal issues. Even small errors can lead to significant problems, from miscommunications with new hires to potential legal disputes. Here are some common mistakes that you should avoid in your offer letter: 

1. Ambiguities in Job Description

One of the most common mistakes is having vague or unclear job descriptions . Ensure the role’s responsibilities, reporting structure, and expectations are clearly outlined. Ambiguities can lead to misunderstandings about job duties, which may result in dissatisfaction or turnover. Take the time to craft a detailed and precise job description to set clear expectations.



You will work in the marketing department



You will be responsible for creating and managing digital marketing campaigns, including social media, email marketing, and SEO strategies. Furthermore, you will report directly to the Marketing Manager.

2. Incorrect Compensation Details

Errors in detailing compensation, such as misstating salary, bonuses, or benefits, can cause significant issues. Double-check all figures and clearly specify the salary structure, payment frequency, and any other compensation components. Miscommunication about salary can lead to mistrust and legal disputes, so accuracy is essential.



Your salary will be Rs. 6,00,000.



Your starting salary will be ₹6,00,000 per annum, paid on a monthly basis. You shall also be entitled to receive an annual performance bonus of up to 10% of the base salary, based upon individual and company performance, at the sole discretion of the company. In addition, you will be eligible for our company’s benefits plan, which includes health insurance, provident fund contributions, and an annual performance bonus.

3. Lack of Clear Terms and Conditions

Failing to outline the terms and conditions of employment can create confusion and potential legal problems. Clearly state the employment type (full-time, part-time, temporary), working hours, probation period, and any other relevant conditions. This transparency helps the new hire understand their commitments and the company’s expectations.



The start date is ASAP.



You would be expected to start work on 1 August 2024. Working hours will be 9:00 AM to 5:00 PM, Monday through Friday. This offer is made subject to satisfactory completion of a three-month probationary period.

4. Not Including a Deadline for Acceptance

An offer letter without a specified acceptance deadline can leave the hiring process in uncertainty. Clearly state a reasonable deadline for the candidate to accept the offer. This encourages prompt decision-making and helps you manage your hiring timeline efficiently. Providing a deadline ensures both parties are aligned and the onboarding process can proceed smoothly.



Please confirm your acceptance.



Please sign and return a copy of this offer letter no later than July 20, 2024, to confirm your acceptance.

In this blog, we’ve outlined the steps to create a comprehensive offer letter. We have also provided sample offer letter formats for various job roles that you can utilize in your hiring process. By following these guidelines, you can ensure your offer letters are clear, professional, and effective. This attention to detail not only sets a positive tone for the employment relationship but also helps in attracting and retaining top talent. You can check out our blog on how to post a job on Internshala to hire candidates for your organization. 

Answer: An offer letter should include the following: – Job Title – Responsibilities  – Compensation Details – Benefits – Employment Terms  – Conditions – Start Date – Reporting Structure

Answer: An offer letter should typically give the candidate a deadline of 5 to 7 days to accept the offer. However, the acceptance time depends upon the company’s policies.

Answer: Yes, an offer letter can be rescinded if the candidate fails background checks, does not meet employment contingencies, or if the company’s circumstances change significantly.

Answer: An offer letter can be legally binding if it contains clear terms and conditions that are agreed upon by both parties, but it often includes clauses stating that it is not an employment contract.

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examples of application letter for a job

Shobha Saini, the Head of Human Resources at Internshala, has maintained a stellar track record in employee relations and talent acquisition. With eight exceptional years of experience, she specializes in strategic planning, policy-making, and performance management. A multi-talented individual, she has played a major role in strategizing HR practices in the organization.

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  30. Job Offer Letter Formats (Steps and Templates Included)

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