application letter for office administration fresh graduate

Sample cover letters for fresh graduates (HR, Marketing, Sales)

We know it’s not easy to write a cover letter. You have spent almost two decades of your life in education, for some actively involved in sports, school activities, clubs, associations and others. And then there are those who have experience in internship, part-time jobs , industrial training and others. So how to cramp that much in a one-page cover letter?

What is a cover letter, you ask? As explained by the balance , a  cover letter is a document sent with your resume to provide additional information on your skills and experience. It acts like a sales pitch document that allows you to ‘sell’ to the hirer on why you are qualified for the job you are applying for.    

Cover Letter Sample 1 (HR, print version)

▪How to nail a video job interview: Tips and commonly asked questions

▪ Decoding HR talk: Things employers say and what they really mean

Cover Letter Sample 2 (Marketing, email version)

▪7 tips to help you prepare for a job interview in English

▪ Interview hacks: Top 5 topics to avoid at a job interview

Cover Letter Sample 3 (Sales, without internship experience, print version)

NOTE: These application letter samples are for reference only. All information provided should be considered as fictional.

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Office Administrator Cover Letter Examples

Use these Office Administrator cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Office administrators are responsible for the day-to-day operations of an office. They manage schedules, answer phones, file documents, and handle other administrative tasks.

To get the job, you need a well-written cover letter that showcases your skills and experience. Use these examples to write an office administrator cover letter that stands out.

Formal/Professional Writing Style Example

With over five years of experience in office administration and a strong background in managing financial and administrative tasks, I am confident in my ability to make a significant and valuable contribution to your team. I hold a Bachelor’s degree in Business Administration, which has equipped me with the necessary skills to excel in a fast-paced work environment.

Throughout my career, I have demonstrated exceptional proficiency in ensuring office processes run smoothly and efficiently. My experience includes budgeting and financial reporting, payroll administration, inventory management, and coordinating office activities. I am also well-versed in the latest admin tools and software, such as Microsoft Office Suite and QuickBooks. My attention to detail, ability to multitask and prioritize tasks, and commitment to meeting deadlines have earned me recognition in my previous roles as a reliable and proactive team member.

I am confident that my strong communication and interpersonal skills would help me to build effective relationships with colleagues and suppliers, ultimately contributing to the overall success and growth of your organization. In addition, my experience in customer service has honed my problem-solving skills, allowing me to address issues tactfully and diplomatically when they arise.

As a highly motivated and driven professional, I am eager to bring my dedication and expertise to a reputable organization. Your company’s longstanding reputation for excellence and growth has prompted me to pursue this opportunity, and I am excited to become a part of your team.

Thank you for considering my application. I look forward to the opportunity to further discuss my suitability for the Office Administrator position during an interview. Please find my resume attached for your perusal.

Yours sincerely,

[Your Name]

Entry-Level Writing Style Example

As a recent graduate with a Bachelor’s degree in Business Administration from XYZ University, I am eager to put my skills and knowledge to use in an administrative role. I am confident that my strong organizational skills, attention to detail, and passion for customer service make me an ideal candidate for the Office Administrator position at your company.

During my time at university, I had the opportunity to work as an intern in the Finance department of a medium-sized company. This experience provided me with valuable insights into effective office administration and allowed me to develop and hone essential transferable skills such as time management, multitasking, and problem-solving. In addition, my academic studies have given me a solid foundation in business processes, data analysis, and financial management.

Furthermore, my part-time employment in customer service roles has enabled me to develop excellent communication and interpersonal skills. I am adept at handling a wide range of customer inquiries and concerns, and I pride myself in maintaining professionalism and efficiency under pressure.

I am excited about the opportunity to contribute to your company’s success as an Office Administrator and believe that my background and capabilities make me a strong fit for this role. I look forward to the opportunity to further discuss my qualifications in an interview.

Thank you for considering my application for this position. I am eager to contribute my talents and make a positive impact at your esteemed organization.

Networking/Referral Writing Style Example

I was referred to this opportunity by Jane Smith, a current employee at your company, and I believe my professional background and skillset make me a strong candidate for this role.

Jane and I have worked closely together at XYZ Corporation for the past two years, and she has always praised my attention to detail, strong organizational skills, and ability to multitask. She also mentioned that your company values attention to detail and excellent time management skills, which are two areas where I excel. Jane has shared with me the positive work environment and the strong support system in your company, and I am truly excited about the prospect of contributing to and growing within such a setting.

During my tenure at XYZ Corporation, I managed a variety of administrative tasks, such as scheduling meetings, organizing office events, and maintaining efficient filing systems. In addition, I’ve cultivated strong relationships with team members and clients and demonstrated my ability to work well under pressure.

I am confident that my proven track record of professional experience and interpersonal skills make me an ideal candidate for the Office Administrator role at your company. I am excited about leveraging my expertise to contribute to the success of your team and ensuring smooth operations in your office. I look forward to the opportunity to discuss my qualifications further.

Thank you for considering my application.

Enthusiastic/Passionate Writing Style Example

From the moment I came across this opportunity, I knew that this is the perfect fit for me, as I have always admired your company’s dedication to innovation and growth. Being a part of such a driven and thriving team is incredibly motivating, and I am sure that my skills and experience align with your expectations for the ideal candidate.

My background in office administration, along with my adaptability, strong work ethic, and eagerness to learn, have molded me into an asset in any office environment. Having worked in dynamic administrative roles throughout the past five years, I have honed skills like multitasking, organization, attention to detail, and clear communication. I take pride in my ability to keep operations running smoothly and efficiently, always exhibiting my resourcefulness and problem-solving capabilities.

During my previous role as an Office Administrator in a fast-paced tech start-up, I led the charge in optimizing communication and internal processes, reducing errors by 25% and increasing overall productivity. I believe that my proven track record of supporting teams to success, as well as my steadfast resolve to go above and beyond, will be a valuable addition to your already-impressive company culture.

I am eager to contribute my passion, enthusiasm, and commitment to your organization, knowing that we will together reach new heights. Thank you for considering my application. I am excited at the prospect of joining your team and am confident that my passion for excellence will feed into the growth and continued success of your company.

Problem-Solving Writing Style Example

As a highly organized and efficient individual, I have been closely following your company’s accomplishments and growth, and I have identified some challenges in the areas of time management and operational efficiency that I believe I can contribute to solving by joining your team as the Office Administrator.

In today’s fast-paced world, ensuring that tasks are executed promptly and accurately is of the utmost importance. My extensive experience in administrative roles, along with my strong planning and multi-tasking skills, will allow me to take on the responsibilities of coordinating and overseeing the office’s daily activities while ensuring optimal performance. I am confident that my impeccable organizational skills and attention to detail will not only mitigate any challenges but also streamline processes, saving both time and resources.

Additionally, I understand that communication is a key aspect in the successful execution of any project. Therefore, I am committed to establishing and maintaining exceptional communication channels between departments, ensuring that tasks are completed efficiently and issues are resolved swiftly. As a result, the company’s overall productivity will be positively impacted.

With over five years of hands-on experience in office administration and a proven track record of implementing time-saving solutions, I believe that I am the perfect fit for your team. I am excited to contribute to your ongoing success and address the challenges your company may face head-on.

Thank you for considering my application. I am eager to further discuss my qualifications and how my expertise can benefit your company. Please do not hesitate to contact me to set up an interview at your earliest convenience.

Storytelling/Narrative Writing Style Example

As I sat in the waiting room of my dentist’s office, clutching a stack of patient intake forms, I couldn’t help but feel a sense of pride. It was in this very office, just a few years ago, that I discovered my passion for organization and efficiency that makes me the perfect candidate for this role.

The office was once a chaotic mess, with disorganized paperwork, unanswered phone calls, and frustrated patients. I had recently graduated with a degree in Business Administration and found myself in need of a job, so I offered to help turn things around. The dentist, a family friend, was initially skeptical, but he agreed to give me a chance.

I started by revamping the filing system, introducing color-coding and a digital backup. I then implemented an online scheduling system, which eliminated double bookings and reduced wait times. With my natural ability to communicate, I built rapport with patients and handled their concerns with empathy and patience. Within just a few months, the office was running like a well-oiled machine, and I knew I had found my calling.

With over five years of experience in administrative positions, I am confident in my ability to excel as your Office Administrator. I bring a strong work ethic, excellent organizational skills, and a genuine passion for helping others. I am excited about the opportunity to contribute to the success of your team and would be honored to be a part of your organization.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further and demonstrate how my unique background can contribute to your company’s success.

Business Development Manager Cover Letter Examples

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Application Letters for Fresh Graduates: See Two Samples That Work

If you’re a fresh grad looking for a job, then you know very well the challenge of writing an application letter. Together with your resume, an application letter is one of the two main documents you need to finally get a job and join the workforce.

But with no job experience, what should you include? Read these sample application letters for fresh graduates, and use them as a starting point to write yours.

Application Letters: Some Basics

What’s the difference between an application letter and a cover letter.

A cover letter is literally a cover sheet for your resume: “Here is my resume, please consider me for XXX job.” An application letter is longer and more detailed, because it can be sent on its own, without a resume or a specific job in mind: “Hello, I am XXX, interested in a job at your company. Here are my qualifications.”

That’s in theory. Here in the Philippines though, the terms are interchangeable. In this article, your “application letter” is a one-pager that introduces your resume for a specific role. It describes your skills and markets your abilities. It’s your brief, formal way to introduce yourself – and make HR teams notice your resume and offer you an interview.

Why do I need an application letter, when the information is in my resume?

Your resume follows a strict format, including keywords that you’ve pulled from the job listing. In contrast, an application letter gives you some room to express yourself, and highlight why you’re different from all your batchmates applying for the same job.

Most important, a letter identifies the job you’re applying for. Have you ever seen a resume headlined “[NAME], HR Associate”?  No.

Read more: Want To Get Hired? Follow These Sample Resume Formats For Fresh Graduates

Do resume scanning systems even read application letters?

Some job ads specify “No cover letter”, but this is rare. If the listing doesn’t mention a cover letter, or says “Cover letter optional”, then you should write one. As with your resume, you should use keywords from the job ad in your letter to raise your application’s place in the rankings.

Read about keywords and automated resume systems here: How to customize your resume and cover letter for any job

Once you’re ready to write your letter, use these samples to get started.

Application Letter Sample 1 (Hard Copy)

Use this format for a letter you will submit as a printed copy. Even if you applied online, always bring extra copies of your letter and resume to your interview. For emailed application letters, see Sample 2 below.

22 H Venture St., Diliman, Quezon City Philippines

June 15, 2021

Mr. Vincent Chua Hiring Manager Bank of the Philippine Islands (BPI) 12/F Ayala Life-FGU Center, Ayala Ave. Makati City 1226

Dear Mr. Chua,

I am writing to express my interest in the position of Recruitment Assistant in your company.

Having obtained my Bachelor’s Degree in [XXXX]  major in Human Resources in [XXX] University, I hope to bring my knowledge, skills, and commitment to excellence to BPI.

With my major in HR management, I am familiar with standard processes for recruitment, workforce organization, training, and compensation, as well as legal provisions and labor concerns.

My internship at San Miguel Corporation gave me the chance to work with top professionals in recruitment and HR. Being a trainee there developed my enthusiasm for human resources, and convinced me that HR management is my true calling.

For more details of my qualifications and expertise, please review my attached resume.

Thank you for taking the time to consider this application. I look forward to hearing from you.

(signature)

Jessica Cenadoza (email address / phone number)

Application Letter Tip: When submitting a hard copy, always follow the business letter format. Your letter and resume do not need expensive paper or flowery words, but they do need to be error-free and professional. Use an online program to check grammar, spelling and punctuation. Before printing, proofread again, then ask a friend to do so too.

Application Letter Sample 2 (Email)

This application letter sample below is tailored for email. Note the subject line and the absence of mailing addresses.

Email Subject: Alvin Marfal, Marketing Associate Position [Keep your subject line brief and straightforward.]

Dear Ms. Castañeda,

I would like to apply for your company’s recently announced position of Marketing Associate.

I am a recent graduate of [XXX], major in Marketing, from [XXX] University. My studies there have given me the skills to develop marketing campaigns and drive strategies, especially through the efficient use of social media.

During my internship at XXX Corporation’s Marketing Department, I learned how companies decide what products to sell, how to reach target customers, and how to react to competition. I also had the opportunity to work with seasoned professionals. They taught me how marketing concepts apply outside the classroom, how to blend with a group’s culture, and strive for common goals despite setbacks.

Finally, through active involvement in academics and extracurriculars, I developed communication and leadership skills that make me a valued member of any marketing team.

I attach my resume for your consideration. Thank you for taking time to review my application. I look forward to your reply so that we can further discuss it.

Yours sincerely,

Alvin C. Marfal (email address / mobile number)

Application Letter Tip: Check your subject line before pressing “Send.” A typo error in your email subject won’t reflect positively on you – and could result in your mail being ignored by the resume software. Our email subject above follows the usual format (name, position). However, some recruiters require a specific subject line or number code. Check the job ad to be sure.

Include your contact details on the email signature, so the recruiter can respond to you immediately.

To create a cover letter that stands out, customize.

Finally, remember that these are just samples to help you get started. Templates are guide that you can certainly customize. You have to change the name, position and company anyway, and of course the content of the letter as befits the job you are eyeing.

So when you follow these formats,  take time to write simply and clearly about yourself. Skip the legalese (“Attached herewith”) and the cliches (“out of the box”, “passionate”). In addition, be specific (see Alvin’s three marketing skills above) and consider the norms of your industry. Finally, don’t forget to proofread!

Your letter should prove that you’ve done your homework, understand the job requirements, and are the best person for the role. For example, this witty sample application letter for a fresh graduate is great for a content manager, but not for a technical or administrative job.

Now that you can write a good application letter, don’t let your new skills go to waste. #LetsGetToWork by finding out which companies are looking for fresh grads like you.

Sign up for or update your Jobstreet profile then search for jobs; or download the Jobstreet app via App Store or GooglePlay .  Need help writing your resume or practicing for an interview?

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Administrative Assistant Cover Letter Examples

 Bailey Mariner / The Balance

• Cover Letters
• Skills & Keywords
• Salary & Benefits
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• Job Listings
• Job Interviews
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• Work-From-Home Jobs
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What To Include in Your Cover Letter

Administrative assistant cover letter template, more cover letter examples.

When you're applying for an administrative assistant position, including a  cover letter  with your application gives you an opportunity to highlight your most useful skills and qualifications. For example, if you have a great deal of experience using a software program that’s specifically mentioned in the job listing, your cover letter is a good place to mention it.

Most employers who are hiring for  administrative assistant  roles look for candidates with strong organizational and communication skills. A solid cover letter can help you demonstrate these skills before you even have a chance to make your case in person.

Write your cover letter in  standard business letter format . Use a professional font and a font size that’s easy to read. Remember that this is your introduction to the hiring team. Be sure that your letter makes a good impression.

Try to Find a Contact Person

If you can find the name of the hiring manager responsible for filling the position, it's an excellent idea to use it. "Dear Mr. Jones" or "Dear Riley Smith" is a much more personal greeting than "Dear Hiring Manager."

A personalized greeting shows that you made the extra effort to find out to whom you are writing. Potential employers appreciate that kind of initiative.

Mention a Referral

Referrals are four times more likely to receive a job offer than other applicants. So, if someone has referred you, be sure to mention that in your opening paragraph where the hiring manager will be sure to see it.

Match Your Cover Letter to the Job

Your cover letter should be targeted to the job you are applying for. Before you start writing, it's a good idea to make a list of the qualifications, requirements, and preferences that are stated in the job posting.

Include Examples

Then you can use examples from your work experiences to highlight the skills that match what the employer is looking for in an ideal candidate.

The more closely you can match your experience to what the employer seeks in a candidate, the better your chances of getting an interview, and eventually, the job.

Carefully Proofread and Spellcheck

Before you submit your job application materials, carefully proofread your resume and cover letter. It's especially important when you're applying for an administrative position where your written communication skills will be evaluated during the hiring process.

Review sample cover letters and download the template (compatible with Google Docs and Word Online) to use as a starting point for your own letter, and see more examples below.

Basic Administrative Assistant Cover Letter

Brian Lee 300 Bayshore Road, Apt 1 Full Moon Cove, CA 94019 650-555-2424 brian.lee@email.com

January 21, 2021

Cara Sanchez Senior Manager Acme Company Full Moon Cove, CA 94019

Dear Ms. Sanchez,

I was excited to read about the administrative assistant job opening at Acme Company. I have several years of experience in a variety of fields, including insurance and finance.

In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.

Signature  (hard copy letter)

Administrative Assistant Cover Letter Example

Jennifer Grogan 123 Sundial Road Grafton, FL 33109 555-123-1234 jgrogan@youremail.com

June 1, 2022

Hiring Committee

ABC Company 10 Broadway

Grafton, FL 33109

Dear Hiring Committee,

I am responding to your posting on Indeed for an administrative assistant. I believe my experiences in the nonprofit world, as well as my passion for the goals of labor unions, make me an ideal candidate for the position.

Here is a summary of my skills:

• Communications
• Nonprofit experience
• Computer proficiency
• Organizing office procedures
• Training and supervisory experience
• Public relations
• Database maintenance

You specify that the ideal candidate will be able to take on multiple roles within the union. Since 2020, I've volunteered in a variety of capacities for Look for the Helpers, a nonprofit organization. I began as a writer/editor for their newsletter, assisted in producing various special events, and have been active in volunteer recruitment and website management. I believe all of these experiences and skills would translate well into your administrative assistant position.

Last summer, I completed a seminar at A Circle of Ten, Inc. It was an intensive workshop that explored the process of collaboration, community development, and fundraising. I now understand, more than ever, how essential unions are in ensuring a voice for employees. I am excited at the prospect of being part of the tradition that protects employee rights.

Thank you for your time and consideration. I look forward to hearing from you to arrange a time to speak further about how I can contribute to your organization.

Jennifer Grogan

Email Cover Letter With a Referral Example

Subject:  Administrative Assistant - Jane Doe

Dear Mr. Smith,

I am writing in reference to the open position of administrative assistant in the marketing department at Zenith Enterprises. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. She believed that my varied experiences and education give me the skills necessary to be a successful candidate for your organization.

I have experience in many aspects of office administration. I have been responsible for accounting, ordering stock and office supplies, maintaining records, creating and updating inventories, scheduling appointments, and greeting customers at the door.

During my time as an administrative assistant at ABC Industries, I utilized many of these skills, and also had the opportunity to work closely with the marketing department. One of my duties was maintaining communication between departments as we were undergoing a restructuring of our advertising campaign. I was excited to be a part of the 30% growth we experienced as a result of the new marketing strategy.

My experience with Swan Books provided me with the opportunity to hone my written ability, as I was responsible for proofreading and editing executive correspondence. It also helped me to develop excellent time management and prioritizing skills to complete work on a deadline.

I would appreciate the opportunity to meet with you to discuss the administrative assistant opportunity you have available. I believe that I would be a good fit at Zenith Enterprises, and I thank you for your consideration.

Jane Doe janedoe123@email.com (718)555-3344

Review more cover letter examples for many different types of jobs and get templates you can download to write your own letters.

Key Takeaways

• A cover letter allows you to highlight experience that might otherwise be buried in your resume.
• When applying for an administrative assistant position, emphasize experience and qualifications that show organizational, communication, and technology skills.
• Be sure to use business letter format for your cover letter and proofread your document carefully before sending it.

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Cover Letter Samples for Business and Administration

Alison Doyle is one of the nation’s foremost career experts.

What to Include Your Cover Letter

• Cover Letter Template
• Cover Letter Examples

Sending an Email Message

Sample email cover letter.

When you're applying for administrative and business positions, one of your most important qualifications will be your  communication skills . The first time they will be evaluated is when the hiring manager reviews your cover letter and resume.

It's important to make a good first impression, in order to increase your chances of landing an interview (and eventually, the job).

Before you start writing a cover letter, take a look at administration and business cover letter examples to get an idea of how to construct a professional and effective letter that is going to sell your credentials to the hiring manager.

Before you start writing your cover letter, review the job posting. You'll find a list of the job qualifications that the employer is looking for.

Use your cover letter to show the hiring manager that you meet the job requirements.

Match your qualifications  to the job listing by analyzing the ad and making a list of  keywords  related to the skills and experience sought by the hiring manager. You can also include the general  administrative  and business skills that employers seek in the candidates they evaluate for employment opportunities, as well as any  hard  or  soft  skills related to the role but not specifically included in the ad.

Work these keywords into your cover letter and resume, to ensure that your application materials  make it through the applicant tracking system  and get to a real person with the ability to call you for an interview.

The letter should include the following:

• Subject line , with your name and the job (if you’re sending your cover letter via email)
• Contact Information (top of the letter for a printed version, below signature for email cover letter)
• Professional greeting
• Paragraph 1: A brief introduction and why you are writing
• Paragraphs 2 and 3: Your qualifications for the job for which you're applying
• Closing Paragraph: Appreciation for being considered for the job, and how you will follow up if you have a contact person
• Professional closing

If you're not sure what to write, have a look at these cover letter samples for inspiration. You can use them as a general model as you then draft a letter reflective of the unique experience and business / administrative skills that you can offer an employer.

Cover Letter Template for Administration / Business Jobs

Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Cover Letter Examples Administration / Business Jobs

Review these cover letter examples and then write a personalized letter that explains how your skills relate to the criteria listed in the job posting. It's important that your letters are customized for each job you apply for, highlighting your relevant experience.

Sample Cover Letter #1

Justin Applicant 123 Main Street Anytown, CA 12345 555-555-5555 555-555-1234 justin.applicant@email.com

September 1, 2018

Dear Hiring Manager,

I was excited to read about the Administrative Assistant job opening at XYZ company. I have several years of experience in a variety of fields including insurance and finance.

In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.

Justin Applicant (signature hard copy letter) Justin Applicant

Sample Cover Letter #2

Bruce Applicant 123 Main Street Anytown, CA 12345 555-555-5555 bruce.applicant@email.com

Jimi Lee Manager Acme Finance 123 Business Rd. Business City, NY 54321

Dear Mr. Lee,

I am writing to apply for the position of executive assistant, as advertised on Indeed. I was excited to see the job opening due to my several years of experience in the field. I was as an administrative assistant in financial services before taking a position as an executive assistant at a luxury automobile company.

In addition to my administrative and executive assistant skills, I have strong customer service and communication skills, especially in the written form. At my last job, I rewrote much of the company's website copy, which was acknowledged by my manager’s superiors. 

I have attached my resume for your review. I look forward to hearing from you about this exciting opportunity. You can contact me by e-mail at myname@myemail.com or through my cell phone at 555-555-5555.

Bruce Applicant (signature hard copy letter) Bruce Applicant

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject: FirstName LastName – Executive Assistant Position

List your contact information in your signature, rather than in the body of the letter:

FirstName LastName Your Email Your Phone Number Your LinkedIn Profile (optional)

Here’s an example of what a complete email cover letter looks like:

Subject: Wendy Worker – Executive Assistant Position

Dear Ms. Jones,

It is with much enthusiasm that I am submitting to you my application for the executive assistant position that has recently opened with ABC Inc.

During my eight-year career with XYZ Enterprises, I have honed flawless competencies in office space planning and administration, appointment and meeting scheduling, travel coordination, data entry, and expense reporting that will allow me to “hit the ground running” as your next executive assistant. I can also offer you proven event coordination talents, having orchestrated all details of 25+ high-profile conferences and stockholder meetings that earned positive feedback from all attendees.

Eager to learn more about your administrative needs, I would welcome the opportunity for a personal interview. Thank you for your time, consideration, and forthcoming response. 

Wendy Worker wendy.worker@email.com 555-123-4567 www.linkedin.com/in/wendyworker (optional)

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