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How to Write a Job Application Cover Letter
Writing a cover letter is essential when applying for jobs. This is the perfect way to express how your specific skills are relevant to the open position. Wow your future employer with this simple cover letter example format.
Write a First Draft
Writing a first draft makes your letter concise and professional, states The Balance Careers. Organize your thoughts by making a list of what you’re trying to convey. Make sure you prioritize certain aspects like your previous job experience and why you would be a good fit for the position. Clearly state what position you’re interested in and why. Think about why you’re applying and what caught your eye about this specific position. Your cover letter will be easier to write after your thoughts are collected and organized.
Customize Your Salutation
When writing a salutation, make sure you know who you are writing to. Is this person the owner of the company or a Human Resources administrator? If you’re not sure, research the company to find out. Addressing your cover letter to a specific person shows initiative and attention to detail. After your salutation, start your letter with a short introduction of yourself. This gives future employers insight into who you are and the purpose of your cover letter.
Your cover letter should be no more than one page, so keep your points brief. Clearly state what position you are interested in and why. Explain why you are a good fit for the company because of your past job experience. If you have no similar job experience, let the employer know why you are changing career paths. Expand on your skills and give specific examples of how that skill set helped you at your last position. Name projects you’ve worked on and show results.
Close Your Letter
End your cover letter with a brief sentence and sign off. Thank the employer for their time and express your interest towards the job again. Let them know you’ll follow up with them if you do not hear back within a week and leave your contact information. Sign off with a professional farewell and leave room for a signature if sending a hard copy.
Edit and Proofread
As you finish writing your cover letter, make sure you take time to edit and proofread your document. Make sure it’s structured in a professional format with the company’s information, the salutation and introduction, the body of the letter, a brief closing sentence and farewell. Check for spelling and grammar mistakes to ensure a formal result. Make sure all names are spelled correctly, as well.
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How to Write a Cover Letter for an Internal Position
A cover letter can help give you a competitive edge as a candidate, even when you're applying for an internal position.
Whether you are vying for a promotion on your team or angling to move into an entirely different role within your company, writing a cover letter reminding internal stakeholders of your contributions can help secure the support you’ll need to transition into a new position.
What to include in your cover letter
Your internal cover letter will be structurally similar to a cover letter you’d write for any job application and should include an introduction, one or two paragraphs detailing your experience, and a conclusion.
However, you’ll have a few distinct advantages over any external applicants because you are already employed within the company. As a current employee, you have first-hand knowledge of the company culture, experience embodying the company values, and access to specific company goals and data that may not be public information. Additionally—and perhaps most crucially—you have direct contacts within your company who can speak to the quality of your work.
Let’s take a closer look at how you can infuse your cover letter with each of those advantages.
Part 1: Introduction
Like a typical cover letter, you’ll want to open by formally greeting the hiring manager for the position and introducing yourself. However, your introduction should reflect your familiarity with the hiring manager. For example, if you’re writing to your current manager about a promotion, you wouldn’t need to introduce the position you already have.
Instead, use your introduction to position how you envision your journey within the company. Set yourself up to tell the story of your growth throughout your time with the company so far and into the future, and align your narrative with company culture and values.
Tip: Because you are already working within the company, you can likely find an opportunity to personally connect with the hiring manager for this position before you introduce yourself in your cover letter. Whether it’s your current manager or another team lead, preview your interest in this new role before submitting your cover letter. Request a meeting or an informational interview with the hiring manager to better understand their needs and further tailor your cover letter.
Part 2: Relevant experience
In the body of your letter, highlight how your efforts have directly impacted key company results. Recall the goals and metrics that your organization’s leaders have pointed to as measures of success throughout your time with the company, and connect those to your individual responsibilities and contributions.
There are three main points to include in the body of your letter:
Share your accomplishments as they relate to larger company goals, using data to support your claims as much as possible.
Demonstrate growth throughout your time with the company, pointing to role expansions or added responsibilities.
Express how you hope to help continue company progress in this new role, specifically establishing how you’ll use your skills to fulfill the department’s needs in service to greater company goals.
With these three points, you can establish the narrative of your growth from when you started at the company and into the future.
Part 3: Closing
As with any cover letter, conclude by restating your request for consideration and asking for the next steps you’re hoping to achieve.
If you haven’t been in direct contact with the person you’re submitting this letter to, you can also include an invitation to contact a reference within the company who can speak to the quality of your work, such as your direct manager. Alternatively, you can ask your reference to proactively reach out to the hiring manager on your behalf, letting them know to expect your application and that they support your application.
Cover letter for internal position example
To help you think about your internal cover letter, here is an example:
Dear Ms. Moore,
Thank you for talking with me about the open project manager position on your team. I’ve enjoyed watching your team’s collaborative approach from my viewpoint as an executive assistant this past year and am excited about the potential to merge my administrative experience with the forward-moving project management perspective here at Company A.
As the Executive Assistant to Mr. Curtis, Chief Marketing Officer, I’ve had the opportunity to support logistics on key launches such as our national commercial campaign for Product X. After zero missed deadlines, consistent and clear communication, and a successful launch, I was able to continue that momentum by coordinating with our social media team on Instagram and Facebook campaigns. The social media campaigns amplified our reach to a global market and resulted in a 20 percent increase in website traffic on days of the posts and a 50 percent increase in Product X sales.
I’ve so enjoyed working with various internal and external stakeholders throughout my time at Company A thus far and witnessing the impact of our organized collaborative approach. In fact, it has inspired me to earn a Professional Certificate in Project Management from Google.
I would love to continue my growth in the project management role on your team. Should you have any questions about my work, Mr. Curtis is willing to affirm my commitment to the company. Otherwise, I look forward to hearing about next steps from you in the process.
Get additional guidance as you prepare your resume and cover letter with the Guided Project Create a Resume and Cover Letter with Google Docs on Coursera. Further demonstrate your skills in a variety of areas like data analysis, social media marketing, and UX design with a Professional Certificate from industry leaders like Google, Meta, and IBM. Sign up for Coursera today and begin a 7-day, full-access free trial to browse more personal development courses.
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Cover Letters for an Internal Position or Promotion
Promotion Cover Letter Writing Tips and Examples
Alison Doyle is one of the nation’s foremost career experts.
What to Include in Your Cover Letter
- Sample Cover Letter for Promotion
- Email Job Promotion Letter
Applying for a Transfer
More about getting promoted.
When you're being considered for an internal position or a promotion, you may need to write a cover letter to officially apply for the new position within your company.
What should you write in a cover letter for a job at a company where you already work? What's the best way to frame your credentials to secure a promotion?
A job promotion cover letter should clearly explain your interest in the job and delineate how you are qualified for the position . The letter should also recap the experience you have had, your knowledge of your employer’s current mission and needs, and the progressive growth you have enjoyed within the company.
Don't presume that the hiring manager or department manager reviewing your qualifications will know your background just because you work for the company.
Sharing the specific details of your history with the organization will help earn your resume a closer look and ensure that your qualifications get noticed.
This is especially true when applying for a position at a large company. Also be prepared to discuss these qualifications during job interviews .
See below for a general cover letter for a job promotion, as well as an email cover letter written for a retail position.
Sample Cover Letter for an Internal Position or Promotion
This is a cover letter example for an internal position. Download the internal position cover letter template (compatible with Google Docs and Word Online) or see below for more examples.
Lewis Applicant 123 Main Street Anytown, CA 12345 555-555-5555 firstname.lastname@example.org
August 4, 2021
Julia Lee Director, Communications ACME Retail 123 Business Rd. Business City, NY 54321
Dear Ms. Lee,
I would like to formally apply for the Assistant Communications Manager position in the Corporate Communications Department. As you are aware, I have had extensive experience with Acme Retail starting when I participated in your summer editorial intern program while I was still in college.
Since then I have been advanced through progressively more responsible positions in both the Human Resources and Marketing Departments. During my tenure, I have developed exceptional writing and editing skills and have designed and implemented highly successful communications strategies at the departmental level.
I have also demonstrated my ability to work with leaders across business units and multiple lines of business, consistently earning exemplary scores on my annual performance evaluations by my supervisors.
In addition, I have been responsible for benefits communications and employee relations, as well as liaising with the company's clients and vendors to ensure that all projects are completed by established milestones.
These are just a few examples of my accomplishments and contributions to our company. I hope that you will find that this brief view, in combination with the attached resume, describes a dedicated employee of Acme Retail with the experience and skills to meet or exceed the requirements of the position of Assistant Communications Manager.
I appreciate your consideration and look forward to discussing this opportunity for promotion with you at your convenience. Please let me know if there is any other information I can provide that will support my candidacy for this promotion.
Signature (hard copy letter)
Email Job Promotion Cover Letter
Here's an example of a letter or email message used to apply for a job promotion to a management position at a retail store:
Subject: Application for Manager - Shoe Department
It was with great interest that I read that Human Resources is seeking applications for a new Manager in the Shoe Department. Please accept my resume for review and consideration for this role.
I have been with Casey's for a total of four years, two in my current position of Assistant Manager in the Children's Department, and two as a Sales Associate in the Junior Department. Before coming to Casy's, I worked for Mears as a Sales Associate in the Shoe Department as well as in the Men's Department.
With my experience in varied departments, I feel that I would be an asset as a Manager here at Casy's. In my capacity as an Assistant Manager, I successfully took on many of the managerial duties in the Children's Department last year when Suzy Smith was out on maternity leave, and I would welcome the opportunity to bring that same stability, energy, and dedication to the Shoe Department within the vacancy created by Amy Jenner's sudden departure.
I appreciate your consideration for this position. It has been a real pleasure to come to work every day since you hired me, and I thus look forward to continuing to grow in my career at Casy's.
Caroline Xao Assistant Manager, Shoes email@example.com 555-555-1212
If you're seeking a transfer instead of a promotion, here's a transfer request letter example , a letter to use when you're relocating , and tips for requesting a transfer to a new job with your current employer.
When you're working on getting a promotion, it may take some effort to get noticed by management. There are ways you can enhance your promotability and lay a strong groundwork for a successful move up the career ladder.
Take the time to ensure you're in a perfect position to make the best impression at work and to get that promotion you're seeking .
PROVIDE DETAILS: Remind your employer of your history with their company, of your contributions to their success, and of your dedication to their corporate mission and goals.
BE GRATEFUL: Express your appreciation for the opportunities the employer has given you to grow within your current job with them. This will also serve as a reminder to them that you have taken good advantage of the training and increased responsibilities they have offered you.
ENHANCE YOUR PROMOTABILITY: From the moment you accept an entry-level position with an employer you respect, look for opportunities to gain the skills that will position you to assume promotions to roles of greater responsibility in the future.
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How to Write a Cover Letter for an Internal Position
What is a cover letter for an internal position?
- How to create a cover letter for an in-house position
- Cover letter for an internal position template
- Cover letter for an internal promotion example
When applying for an internal job at your current company, you should create a cover letter to accompany your resume. A cover letter distinguishes you as a strong candidate for a promotion. It should outline your experience, qualifications and interest in the new role. In this article, you’ll learn how to write a cover letter for an internal position and provide a template and an example to help you write your own.
A cover letter for an internal position is a written statement that accompanies your application for a new role within your current organization. Similar to a standard cover letter, this type of message should discuss your professional accomplishments and your work experience to establish you as a strong candidate for the promotion.
How to create a cover letter for an internal position
Follow these steps to create a cover letter for an internal position:
1. Follow a standard cover letter length
Cover letters should average 250-350 words that span three to four paragraphs. If you submit a paper application, ensure that your cover letter is less than a page long using 12-point font. A shorter cover letter may not take full advantage of the potential that this introductory message offers, while a longer letter may need a more simplified narrative.
2. Begin the cover letter with the most important information
Start your cover letter by listing your contact information. State the date that you are submitting your application, and then list your company’s contact information, including the hiring manager’s name. Use a professional salutation like “Dear” before writing the body of the letter.
3. Write about your experience as a story or narrative for the hiring manager
Discuss your previous professional experience and the new skills and qualifications you developed in your current role. Even if you are already familiar with the hiring manager or you have discussed your experience in your initial interview, include this information in your cover letter as a reminder and to show your serious interest in the position as well as your readiness. Incorporate these elements into a narrative that explains why you are qualified for the promotion and how your experience will enable you to contribute in a unique way.
4. Discuss how you have improved your qualifications and skills in your current role
Use examples to discuss how you have learned and advanced in your current role. Consider mentioning training programs you have completed, certifications you have earned or objectives you have achieved. Mentioning the ways you have improved allows you to position yourself as an employee who can continually impact the company in a positive way.
5. Mention specific contributions and accomplishments you’ve made in your current role
Add data and figures to quantify the contributions you have made to the company. Consider mentioning additional revenue you generated or cost-saving initiatives you established. Adding these specifics helps the hiring team understand the value you have added to the company and assess what you could provide in the new role.
6. Thank the hiring manager for considering your application
Conclude your cover letter by thanking the hiring manager for their consideration. Prompt them to take the next step in the process, which may be interviewing you or having a formal discussion about the job opening. Finish the letter with a formal closing like “Sincerely” before adding your signature.
Internal position cover letter template
Use this internal position cover letter template to write your cover letter:
Your Name Your Address | Your City, State, and ZIP Code | Your Phone Number | Your Email Address
Hiring Manager’s Name Business Name Business Address Business City, State, and ZIP Code
The first paragraph should begin with a statement of your interest in the open position. Briefly summarize your career goals and unique qualifications.
The second paragraph should discuss your qualifications for the job opening. Mention accomplishments and specific figures and data when possible.
The third paragraph should expand on areas where you have improved since joining the company. Connect your achievements and skills to the job opening.
The final paragraph should include a reminder of your interest and a prompt to take the next step in the hiring process. End by expressing gratitude.
Formal Closing, Your Signature
Internal position cover letter example
Consider this cover letter a model for how to tell the story of your qualifications, goals and contributions. Use this example to help you write your cover letter for an internal position:
Hannah Lee 123 Main Way | New York, NY 11110 | 555-555-5555 | [email protected]
July 1, 2019
Pat Smith ABC Business 123 Business Pkwy New York, NY 11101
Dear Ms. Smith,
I am writing to apply formally for the Assistant Sales Manager position in the Sales and Marketing department. I was excited to learn about this newly created role, as I am eager to apply my leadership skills and extensive experience to a management role within the company.
When I joined ABC Business three years ago as an Account Coordinator, I brought five years of experience in the sales field. Since then, I have gained experience managing sales teams and devising strategies, even leading my current team to exceed our quarterly goal by 15%. My initiatives have also increased team-wide efficiency by 10%, further adding to increased revenue for the sales department.
In my three years in this Account Coordinator position, I have developed strong communication, problem-solving and management skills. I believe these skills, combined with my past experience and deep knowledge of the company, would allow me to contribute substantially to the Assistant Sales Manager role and the sales department’s objectives.
I would appreciate the opportunity to discuss this Assistant Sales Manager position with you in person. Thank you in advance for your consideration, and I look forward to talking with you further.
Sincerely, Hannah Lee
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How To Write A Cover Letter For An Internal Position Or Promotion (with Examples)
- Cover Letter Examples
- Best Cover Letters
- Cover Letter For Internship
- General Cover Letter Templates
- Career Change Cover Letter
- Promotion Cover Letter
- College Student Cover Letter
- Entry Level Cover Letter
- Legal Cover Letter
- Creative Cover Letter
- Cover Letter For Government Job
- Cover Letter With No Experience
- Short Cover Letter Examples
- How To Send An Email Cover Letter
- How To Write A Cover Letter For A Job With No Experience In That Field
Find a Job You Really Want In
When you find a position you’re interested in, you’ll likely still need to apply just like everyone else, which means you shouldn’t neglect your cover letter. This is why knowing how to write a cover letter for an internal position is important.
Whether you’re going for an internal position or a promotion, we’ve got you covered. In this article, we’ll go over how to write a cover letter for an internal position or promotion, provide a sample cover letter, and give you some tips to keep in mind when writing yours.
When writing a cover letter for promotion, you should put just as much effort into it as you would when applying to an external position — don’t assume you’ll automatically get any favor just because you already work at the company.
Be specific about why you’re the right candidate for this role and how you’d help the company by working in that new capacity.
Your cover letter for internal promotion should only be one page long, so include only the necessary details.
How to write a cover letter for an internal position or promotion
Cover letter example for an internal position or promotion, cover letter for an internal position or promotion template, tips for writing a promotion or internal cover letter, how an internal cover letter differs from a standard cover letter, cover letter for internal position faq.
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In order to craft a stand-out cover letter that will stand out among the pile of other applications, it will be crucial to understand the specific elements that should be included. Those include (in order of appearance):
Date and contact formation. This should include your contact information and the date of submission.
Be sure to also include the employer, hiring manager, or recruiter’s name (whoever will be reading the cover letter) and professional information.
Opening paragraph. Explain how your current role prepared you for the new position. Include information regarding the specific role and department that you’re applying for.
Body paragraph. This should be a detailed (but brief) explanation of your current role, previous experience, and notable achievements at your employer’s company. Be sure to highlight both “hard skills” (technical skills) as well as “soft skills” (interpersonal communication skills).
This explanation of how you’re uniquely well-suited to the demands and requirements of the role you’re applying to (given your previous experience with the company).
Closing paragraph. This paragraph should show your expression of gratitude to your employer for your previous experience with the company up to this point, and for the opportunity to be considered for the role you’re now applying for.
You can also include information regarding how the recipient – i.e., the hiring manager or your employer – can get in touch with a trusted referral (be sure to confirm with that referral beforehand that he or she is willing to have their information included in your cover letter).
Closing and sign off. End with an appropriate closing and your signature if you’ll be handing in a physical copy of the cover letter.
Keeping in mind all of the themes that we’ve already outlined above, here’s a cover letter sample for an internal position or promotion:
August 10, 2023 Marissa Swarts Human Resources Manager Swarts & Sons Enterprises [email protected] Dear Mrs. Swarts, I’m excited to submit my candidacy for the role of Content Strategist in the company’s Marketing department. I began my employment with Swarts amp; Sons in August 2018 as an Assistant Copywriter. I have spent the last two years honing and broadening my abilities and learning a great deal from my managers within the department. I believe that the job requirements of the Content Strategist role that you’ve outlined on the company website match the skill set I have developed during my tenure with the company. I’ve contributed to a wide range of valuable projects for the company. Beginning in February of 2019, I spearheaded the new blog strategy which has become the primary format for blog post drafting and publishing across the entire Marketing department. Additionally, I helped launch a department-wide training program on basic SEO practices in May 2019. This program has boosted our company’s website traffic by as much as 25%. If you’re interested in learning more about my experience and accomplishments within the company, I encourage you to reach out to my supervisor , Edwin James ([email protected]). I have worked closely with Mr. James over the course of the last two years, and he would be glad to answer any questions that you might have about my suitability for the Content Strategist role. Thank you very much for your time and for the opportunity to be considered for this position. It’s been a great privilege working with Swarts amp; Sons, and I look forward to continuing to grow within the company. Sincerely, Andy Axelrod
Here is a template to help you get started on your cover letter. Be sure you tailor it to your specific needs before sending it to your hiring manager or recuiter.
August 10, 2023 Dear, Mr. Smith, I am writing to express my strong interest in the [position name] within [department name], as advertised on the company’s internal job posting. Having been part of the [current department name] team for [years on the team], I am excited to have the opportunity to contribute my skills to a new role that aligns closely with my career aspirations and the goals of the company. Throughout my time with [company name], I have consistently demonstrated a deep commitment to the company’s success, such as [mention specific achievements, projects, or initiatives you’ve been involved with]. In my current position as [current position title], I have developed a foundation in [mention specific skills, responsibilities, or accomplishments], which I believe puts me in a position for success in [position you’re applying for]. I am particularly excited about [mention specific aspects that intrigue you]. This opportunity aligns perfectly with my long-term career goals, and I am eager to contribute to [department name]’s success. Thank you for your consideration. I welcome the chance to discuss how my experience and enthusiasm align with [position name] in more detail at [your contact information]. Please find my resume attached for your review. Sincerely, [your name]
You should never assume that you will get the position just because you have experience within the company. You should also stick to a professional format when writing your letter. Here are some more tips to keep in mind when writing your cover letter for a promotion or an internal position:
Don’t assume. Don’t expect that you’ll be chosen solely on the basis of the fact that you have experience within the company you’re applying to. If you’re keenly interested in a job opening, there’s a very good chance that a large number of other internal (as well as external) applicants are too. Make the effort to put your best foot forward with a polished application and cover letter.
Be truthfully self-promoting. By drafting and submitting a high-quality cover letter, you have a golden opportunity to communicate the specific reasons why you’re the ideal candidate for the role in a way that doesn’t sound braggy. Talk about your skills and accomplishments without stretching the truth but also without being self-deprecatingly modest.
Don’t take your cover letter lightly. In many cases, it (along with resumes ) will be a key factor in a hiring manager’s decision regarding which applicants are qualified to advance to the interview stage .
Stick to a classic, professional format. Adhering closely to a tried-and-true cover letter template (like the one we’ve outlined above) will help you to create a cover letter that will grab the eye of any hiring manager without making them work too hard to figure out how your letter is laid out.
Remember brevity is important. Hiring managers and HR employees tend to be very busy people, and it’s one of their job requirements to review dozens (and sometimes hundreds) of job requirements.
Don’t lie. You should never lie on your cover letter or resume , but this is especially important for a cover letter for an internal position or promotion.
Now, it’s important to understand from the outset that the process of drafting a cover letter for an internal position or promotion will differ in some important respects from that of a cover letter that’s submitted by an external applicant.
Cover letter for internal position. In the case of a cover letter for an internal position or promotion, the hiring manager will very likely already be (at least somewhat) familiar with the applicant’s background and experience, which makes it very important for the applicant to record details as truthfully as possible.
Standard cover letter. In the latter case, an employer will be largely unfamiliar with the applicant’s professional profile, so there’s always the chance that the applicant might risk exaggerating (or fabricating) some of the information that’s included. This leads to an understandable wariness in the minds of many hiring managers when they’re reviewing the qualifications of an external candidate.
It’s also important to bear in mind that internal applicants have some significant advantages over external applicants in the review and hiring process. As an internal applicant, you’ll be able to:
Draw on specific contributions that you’ve already made to the company
Include references who are (ideally) trusted acquaintances of the hiring manager
Understand what the company values and use that to your advantage
These factors make it much more likely that your application will be favored – and ultimately selected – during the hiring process.
Do you write a cover letter for an internal position?
Yes, you should write a cover letter when applying for an internal position. Writing a well-crafted cover letter helps distinguish you as a strong candidate for promotion among your competition and allows you to formally apply for the position.
How do I write a cover letter for a promotion?
When writing a cover letter for a promotion, be sure to explain your interest in the job and what your qualifications are for the position. Although your hiring manager may already know your accomplishments and experience, it’s a good idea to reiterate them all in one document to demonstrate your readiness for a new position.
Additionally, you should include your knowledge of the company’s mission, needs, and the growth you have experienced in your current position thus far.
Including these things reminds your employer that you have a history with the company, that you have directly contributed to its success, and that you are invested in its mission and goals.
Craft your cover letter for promotion exactly as you would a regular cover letter, but be sure to add the prior mentioned specifics to demonstrate the value of promoting an internal employee versus hiring an outside candidate.
The first paragraph should begin with a statement of interest regarding the position. Here you can summarize your career goals and any stand-out qualifications or accomplishments.
Your second paragraph should discuss your qualifications and experience in more detail by including figures and data when possible.
Your third paragraph should expand on your improvements in your current job since joining the company. Be sure to tie these to the open position at hand.
Your final paragraph should remind the hiring manager of your interest and include the next step in the hiring process. Don’t forget to express your gratitude before signing off with a formal closing.
How do you start a promotion cover letter?
Start your promotion cover letter by saying, “I would like to formally apply for the [job title] position in the [department].
When you send a cover letter internally, it’s assumed you have discussed the position at hand with your current or new hiring manager.
They may anticipate you applying, so it’s a great idea to articulate that this is simply your formal application when crafting your cover letter.
How long should your cover letter be for an internal position?
Your cover letter should only be one page for an internal position. You should only include the necessary details that pertain to the position that you are applying to. Your cover letter should be one page single-spaced.
Is a cover letter for a promotion necessary?
Yes, a cover letter for a promotion is necessary if the job requires one. You should never assume that you are going to get a promotion just because you work for the company. You should write your cover letter the same way you would if you were applying as an outside candidate. Make sure you are professional in your letter. Just because you work with the hiring manager doesn’t mean you can slack off.
Harvard University – Resumes and Cover Letters
Broad Institute – Cover Letter for a Job
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Kate is a graduate of Brigham Young University, where she completed a degree in Comparative Literature with a minor in Mathematics. She lives in the Pacific Northwest and enjoys hiking and reading.
Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.
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Top Well-Performed Cover Letter for Internal Positions
A cover letter is crucial if your goal is to convince the employer that you are the right person deserving of a promotion. It is the first thing that attracts management attention. This article will give you the answers to every concerning question:
- What is a Cover Letter for Internal Positions?
- How to compose a decent cover letter?
- Which types of cover letters for internal positions prevail today?
- Potent examples of the best cover letters
- Instruction on writing a cover letter for an internal position recommendations
If you don’t wish to risk your job progress, it is recommended to have your cover letter composed by an expert for the best results. With our assistance, your cover letter will be written diligently and skillfully.
What is a Cover Letter for Internal Positions
A cover letter for internal positions is a document in the form of a letter that is sent along with your resume in response to a job offer. When we talk about promotions within a particular company, an employee will be requested to compose a personal cover letter for an internal position. Indeed, today most companies require writing a cover letter when applying for a higher position. Providing cover letter for internal position is optional, but the manager will be pleasantly surprised by your initiative.
Whether your aim is a vertical shift or a lateral transfer, do not neglect to create an internal job cover letter. It helps to stand out among other candidates and interests the recruiter. Telling in detail about all your achievements in the current company, explaining the motivation to work further - all these are necessary to prove you are a person who deserves better.
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Why are Internal Cover Letters a Step Towards a Dream Job?
Sooner or later an employee can face the problem of stagnation and express an interest in the new role, a more decent one. Even though a strong desire is a good driver of motivation, it is not enough to get a promotion.
A cover letter for an internal position is crucial for describing a candidate’s qualifications in a proper way. It usually turns out to be even more important than the resume as it is a concise announcement of your main document.
The Structure of a Cover Letter for an Internal Job
An appropriate cover letter format must include the following blocks:
It is desirable to address the letter to a specific person.
2. The body of a letter
This part of an internal position cover letter consists of two integral elements. The first is a short explanation of your motivation. The second is a statement relating to your personal qualities.
3. Contact information
Do not forget that a cover letter is only an introductory document to the resume. Thus, it should be a concise statement substantiating your professional and personal qualities for the position for which you are applying.
There is nothing worse than a long, novel-like cover letter that makes the HR manager feel tired at the sight of it. An ideal cover letter length is 250-350 words, which is a one-page maximum. Note, that it is recommended that the text is formatted in 12-point font.
Engaging Introduction to a Cover Letter
Your cover letter for an internal job posting should have an interesting beginning. It is crucial to encourage a company manager to read it to the end. There is nothing more boring than using common phrases and patterns found on the internet. This demonstrates an indifferent attitude to the requirements of the employer. Be yourself, try to catch the attention of a person who will consider your position. Show that it is composed specifically for the company in which you see yourself.
Composing a Cover Letter for Promotion
A cover letter is not a universal document, suitable for any situation. For example, a cover letter for internal promotion stands out for its significance as it must include more compelling statements. Composing a cover letter for promotion - describe what new skills you are competent in. Prove you are a reliable person, ready to take up more difficult responsibilities.
Creating a Cover Letter for an Internal Job Transfer
If your goal is creating a cover letter for an internal job transfer within the same company, consider the following recommendations. First, emphasize your gratitude for being a part of the team. Second, indicate how passionate you are about promoting your company in the market. And most importantly - describe your technical skills enabling you to work even better after an internal transfer.
Advertise Yourself: Describing Personal Qualifications and Skills
A professional cover letter does not copy your resume at all! The resume contains information about your skills and experience. In turn, an internal applicant cover letter should describe how you can use them to the company’s advantage.
Do not write too much about your character traits. Anyone can write that he is a hardworking, responsible and inventive laborer. It is better to include a list of courses and programs you’ve completed or objectives you’ve managed to meet. A hiring manager will consider your applicable talents first of all.
Signify Your Achievements in the Current Position
Include only the information that is relevant to your desired position. The employer will definitely assess your contributions if you manage to stand out from the crowd.
Note that the information in this part depends on the overall aim of your internal job posting cover letter. For example, if you want to get a promotion, focus on those results that prove you can be a leader and guide the team. If your desire is a lateral transfer, you should emphasize the progress the company achieved due to your technical capabilities.
Express Gratefulness for Considering Your Candidacy
To correctly conclude your cover letter for internal job transfer, think about expressing gratitude in a polite way. As well as at the beginning of your document, it is essential to include a personalized and thoughtful appeal in the final part. Thank the recruiter for accepting your request and reading the cover letter.
The final paragraph should not exceed one or two sentences. Still, it is recommended to include the wishes to land the interview and express readiness to come to the discussion or provide further information.
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Common Types of Cover Letters for an Internal Position
There exist several types of cover letters for internal positions. Let us consider the most common ones:
- Promotional cover letter. In this document, an employee must prove in detail to the employer that he is ready for a higher position.
- Letter of interest for internal position. This document includes information relating to the working background within a large company and motivation to get a transfer.
This list is non-exhaustive as some other types can also be included: a cover letter of gratitude; an inquiry; confirmation; or description.
Sample Cover Letter for Promotion
While using ready-made templates for composing a personal promotional cover letter is sometimes risky, it is better to acquaint yourself with some cover letters for internal promotion examples:
Look at cover letter examples by industry you can find at https://skillhub.com/cover-letter-examples
Email Cover Letter for Internal Position Example
Read a sample cover letter for an internal position and learn how to write a cover letter for an internal position properly.
Recommendations for the Cover Letter for Internal Position Improvement
To create a perfect cover letter for promotion and increase your chances, follow some cover letter tips which have already helped many people get their dream job:
- Do not write about personal qualities that are not related to the job.
- Focus on specifics.
- Demonstrate your knowledge of business etiquette.
- Add emotion and personalize your message.
- Write about responsibility and readiness to learn.
- Strive for brevity.
- Use bulleted lists.
- Be careful with spelling and punctuation.
- Do not ask about work schedule, salary, conditions.
Cover Letter Template for Internal Position
To make the hiring process easy for yourself, make sure your cover letter is composed impeccably. For this purpose, analyze applying for an internal position cover letter sample:
Your Contact Information
The Name of a Hiring Manager
The Name of a Company
1. First paragraph:
A specific statement about the position you apply for and a few key benefits that demonstrate suitability for the position.
2. Second paragraph:
Examples of accomplished and achieved results.
3. Third paragraph:
How you can contribute to the business's mission.
Requesting a meeting and expressing gratitude.
5. Your Signature.
Application of Knowledge in Practice
There is no doubt that reading this article has increased your chances of getting hired. Having all the answers in hand you can start moving forward to creating your perfect cover letter. But how not to forget all the essential information and structure it in the head? Here is a digest of all tips as to what makes a good cover letter:
- An attractive and well-planned cover letter will help you stand out and land an interview.
- The cover letter should show the employer what the company will get from you.
- It is crucial to be attentive to the format of your cover letter, avoid large volumes and be careful with the style.
- Use sample cover letters for internal positions to make sure your document does not contain any errors.
After reading, you are still not sure how to write a cover letter for internal positions and maybe you need a professional content writer help? Try our Skillhub's cover letter writing service . You'll get an adjusted cover letter for your potential job position. In case you a need a perfect resume to stand over other candidates, our executive resume writing service is over there. Our professional experts are always happy to have your back and consult you about career writing !
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How To Create A Cover Letter For An Internal Position
Cover Letter for Internal Position Template
Setting the tone, connect your experiences and skills.
- Show Gratitude (It's Not About Me, Me, Me)
You've worked hard, put your time in, but now you're looking for something more.
Your dedication and patience have paid off because now you found a new position that you know that you're qualified for.
And best of all: It's inside the company that you're working at.
After seeing how hard you work, your manager may have tapped you on the shoulder for a promotion. Your leadership skills make you the ideal candidate for a management position, and now you need your cover letter to reflect that.
Or maybe you have the drive and ambition to go further than the current position that you're in. You've seen a job opening in another department at your company, and you want to throw your hat in for the position.
Whether you're being promoted or looking for a job that better suits you, your cover letter needs to show that you will excel in the new position that you're applying for.
You have a major leg up on the rest of the competition because you already know the people, vision, and values of the company that you're applying for.
You have your foot in the door, and now all you need to do is pry it open a little more and step in.
We can help you with that.
In this article, you'll learn:
- How to set the tone for a cover letter for an internal position.
- How to connect your experiences and skills to the position that you're applying to.
- How to quantify your achievements at your current job.
- How to show gratitude to your current manager, team members, and the organization for which you work.
While I've got you here, if you're looking to create a cover letter which will wow any hiring manager, Enhancv has over 500 examples of professional cover letters to gain information from.
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Dwayne J. Nicole
Chicago, April 18, 2022
Senior Marketing Director
Northern Electric, Inc.
450 Pullman Road
Dear Mrs. Bartlett,
As a loyal employee of Northern Electric, I am excited to be interviewing for the position of Marketing Manager in the North-east region. I have worked under Shawn Tuttle for the last few years as a marketing analyst. Shawn has mentored me in the role of customer relationship management for the last three years, and I have grown leaps and bounds in my understanding of how to properly market and sell the products of Northern Electric. I am truly grateful that Shawn has recommended me for this promotion, and I also feel confident that I can excel in this role and help to provide future growth to the company.
I have been with the company for over 10 years, starting out on the sales team. I pride myself on my ability to learn quickly, and I have developed excellent communication skills, with both customers and team members. As well, I create a great rapport with the customers with whom I spoke, making sure that their needs were covered, which can be easily seen in my customer satisfaction which is 97%.
In the last three years working under Shawn, I've gained experience overseeing sales teams, and as a result of my work I have seen my sales team produce a 5% increase in profits this quarter. In fact, under my leadership, we saw sales of our new line of PLC computers grow by almost 10%. Throughout this time, one of the things that differentiated me from other marketing analyst team leaders was that I promoted a holistic view of customer relationships, utilizing Customer Relationship Management software. I gained a special understanding of how to turn inbound leads into clients, all the while prioritizing the needs of the clients.
I've read the job description for the marketing manager of the North-eastern region, and I believe I will excel in the position because I have already performed many of the requirements found within. I have filled leadership positions, and I excelled because I chose a servant leadership model, one in which I chose to lead from the front and take into consideration the needs of other team members.
Thank you for your time and consideration in reviewing my application. My supervisor will be happy to meet with you to shed light on any of the items that I mentioned in this cover letter. Please reach out to me if you need more information about my work experience and technical skills. I would be happy to help with anything that you need.
Writing a cover letter for an internal position is like reuniting with an old friend.
You are a known entity within your organization .
Good for you! That first step of networking is already out of the way!
It may be even better if you are applying for a new position within your organization which is overseen by your current manager.
And even if you don't have a relationship with your hiring manager, you will have made a name for yourself within the organization. They will know of you, even before you apply for the job.
But before you jump into writing your cover letter, the tone that you use for your letter is incredibly important. Check out the tips below to help craft a cover letter which hits the mark:
Keep The Tone Professional
One of the most important things to keep in mind when writing a cover letter is that it is a formal letter.
An article in the Atlantic states that a cover letter's main purpose, from when it was first introduced in the US in the 1930's, was "to paint a picture that might not easily emerge from the denser material that was, well, under cover."
What a cover letter does is show the hiring manager that you are the most capable, dependable person for the position.
If you want to show that you are the most capable person for the position, keep the tone fairly professional by using these methods:
Properly Format Your Cover Letter Header
By including a properly formatted cover letter header, you show you view this document as a formal, professional letter. Even if you are simply dropping the letter off in your manager's office, be sure to include information like:
- Personal information: your name, your email address, phone number,
- The date you are writing
- The hiring managers information: their name, position in the company, and the address of your company.
If you'd like to see more examples of how to format your cover letter header, check out this article on Enhancv which provides examples and solutions to create a properly formatted cover letter header.
Keep The Body of The Letter Professional
Remember, a cover letter is a document that is addressed to a specific person, usually the hiring manager. Even if you know the hiring manager from your current position, try to keep informalities out of the writing.
Also, try to avoid negative comments about your current manager.
Use Your Cover Letter To Tell a Story
The dominant tone of your cover letter should be geared towards an exploration of your story , with an emphasis on what makes you exceptional, and the ideal candidate to fill this position.
It's hard to sell ourselves. Even those whose current role is in the sales and marketing field may have a difficult time with sharing about what makes us unique.
Many of us have been told from when we were little we shouldn't brag about ourselves.
But I'll tell you that when writing a cover letter, the most important thing you can do is share about your accomplishments, how you've grown as a leader and gained technical skills and abilities.
It's not bragging to explain where you excelled in your position.
Soft Skills Vs. Hard Skills
Soft skills involve people skills, like communication, leadership, and any habits which make you work better in a team. When you are applying for a promotion, highlight the soft skills that you've gained through your current position, especially those that involve leadership.
Soft skills to promote in your cover letter include:
- Your ability to collaborate within teams
- Your public speaking ability
- Your ability to problem solve
- How you manage your time
- Leadership skills
- Your ability to adapt
Check out this article if you’d like find descriptive words to describe yourself:
The Best Words to Describe Yourself on a Resume
Alternatively, hard skills are technical skills which you gain through years of experience working in your field, as well as skills that you've gained through school or other courses. If you're considering transferring to another department, highlight relevant technical skills which would make you the perfect fit for that department.
Although hard skills completely depend on the field within which you work, let's look at one example which can help you understand which hard skills to promote. If you are an IT security manager, some hard skills that you could promote include:
- Your knowledge of cloud computing
- How you visualize and create virtual images or maps
- Your experience with IT Security management software
- Your understanding of enterprise architecture management
Highlight Soft Skills For A Promotion
When you write a cover letter for a promotion, you should highlight your experience in a leadership role. Provide examples from your current job of when you've managed teams of colleagues.
Point to quantitative results that you've shown as a leader of a team. If you’ve seen a major sales profits increase while you were the team leader, mention that you were the one leading, encouraging, and facilitating the growth of your team members throughout the process.
Here are some examples which you can use for your cover letter:
- If you were the team lead for a sales team and you saw sales increase in one quarter 6%, highlight those results in your cover letter.
- If you introduced new software which allowed your team to better collaborate on projects, as well as introducing everyone to that software, mention the percentage of people that adopted the software into their regular, everyday work.
Promote Hard Skills for a Transfer
When you're moving laterally within a company, moving from one department to another, you should consider highlighting hard skills that you've learned in your current position, which are transferable to another department.
Transferring is typical within the IT industry, and many of the skills you gain in one position can be transferred to another department.
For example, if you were working in the IT field and you wanted to get to the cyber security field, there are a lot of skills that you may have gained along the way which could be promoted in a cover letter:
- Mention any courses that you've taken throughout your time working in the IT field. Specifically, if you've learned specialized cyber security software, mention the software by name.
- Highlight the role that you may have played in addressing the company's need for greater security of cloud computing programs.
Show Gratitude (It's Not About Me, Me, Me)
In your cover letter, try to give credit to where credit is due. If you're mentioning your current supervisor, highlight the ways in which they have played a major role in making you into the person you are today.
Every single person on this earth can owe their success to a select number of people in their life.
Show gratitude to those that have helped you.
Also, a cover letter is written to a specific person, and therefore, shows some gratitude to the person who is reading the cover letter. Thank the hiring manager for taking the time to read through your cover letter. Ask them if they need any more information from you.
If you're interested in learning more about how to end your cover letter, check out this article on how to end your cover letter .
- Keep the tone of your cover letter professional by including a properly formatted cover letter header.
- When transferring to a new position in your company, use hard technical skills that you've learned to prove your competency.
- When writing a cover letter for promotion, highlight the soft skills that you've learned, like communication, collaboration, and problem-solving skills.
- Show gratitude to your current manager as well as the hiring manager whose reading the document.
Creating a cover letter from scratch isn’t easy. We totally get it! So why not let us help you? At Enhancv, we have a custom Cover Letter Builder which you can use to create the perfect cover letter for an internal position.
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