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How to write an attachment letter (with samples)

Are you in the process of applying for an internship? You will need to submit a cover letter as part of your application, just as you would do when applying for a job. However, applying for internships is quite different, as chances are that you have limited or no experience and limited qualifications. The question of how to write an attachment letter without experience is one that most people applying for an internship have a hard time answering.

How to write an attachment letter (with samples)

Fortunately, even without experience, you can still be able to write a great cover letter the employers. If you are wondering how to write an attachment letter or you're looking for a sample letter that will guide you on how to draft yours, this guide is meant for you.

READ ALSO: How to write an article review

Tips on how to write an attachment letter

So, how do you format your application? Which style of writing is acceptable when addressing a potential employer?

sample of attachment application letter pdf

How to write an application letter for employment

1. Use a formal writing style

Even though you are not getting paid, an attachment is just as important as an actual job. Therefore, you should place the same importance when applying for an attachment position. You should thus write your attachment placement request in a formal style, just like you would with a job application or any other business letter. At no instant in the application should you use informal style (the kind you would use when writing a personal letter).

2. Make your cover letter unique

For some people, an internship application is the first instance they will be writing a formal letter. With little experience writing such a letter, combined with the limited experience and qualifications, some of them might be tempted to use a sample letter right off the internet, change a few details to personalise it, and then send it to their prospective employers.

sample of attachment application letter pdf

How to write a resignation letter

You should, however, avoid this tactic if you are looking to make an impression on the employers and increase your chances of getting an attachment. Instead, you should craft your cover letter from scratch and make it as unique to you as possible. Make sure that the tone of the writing, education experiences, skills, and everything else you include in the application describes you – and not hundreds of other people.

On top of that, you should make your attachment request is unique to each company you are applying to. Therefore, instead of writing one letter and changing a few details (such as the company name) you should consider writing a separate letter for each company. You can achieve this by researching each and every company you are applying to, more so the department you are looking to be placed. You should then include the skills, abilities, experiences, and qualifications that would make you a valuable asset to the company.

sample of attachment application letter pdf

How to write an expression of interest letter

How to write an attachment letter (with samples)

3. Place emphasis on your academic experience

How do I write a cover letter with no experience and impress the employers? This is something that most people have a hard time figuring out when it comes to internship application. Fortunately, there are several ways you can impress employers, even with limited work experience. One of these ways is by placing emphasis on your academic experience, which will help to show employers that you have valuable skills.

Therefore, instead of just listing your academic qualifications, go deep and show how they make you a valuable prospective employee. For example, you can list academic projects you have worked on or led, academic competitions you have engaged in, and so on.

READ ALSO: Different styles used to write letters

When adding your academic experience, you should also list all experiences, even outside your field of study. For example, you can include short courses, online courses, education boot camps, and other experiences you have. These will help to show employers that you are determined to do more than just the bare minimum.

sample of attachment application letter pdf

How to write a recommendation letter - format and best practices

4. Include your extracurricular experiences

Extracurricular experiences are another way you can be able to impress employers even with limited or no work experience. Therefore, you should include experiences such as sports participation, volunteer work, club membership, student government, university societies, art and music classes, hobbies such as photography, religious classes, paid and unpaid jobs (no matter how informal they were), and so on.

And just like with the academic experiences, you should do more than just listing them. Make sure you provide specific examples and explain how they make you a valuable prospective employee. For example, if listing debate club membership as an extracurricular activity, you can name debate competitions you participated in, how you contributed, and so on.

5. Include your skills and abilities

Skills and abilities are another way to impress employers when writing an attachment application letter. Good skills that can impress employers include communication skills, leadership skills, project management skills, computer skills, language skills, creative thinking skills, and so on.

When listing your skills and abilities, make sure to identify the strongest ones, and include the ones that will make you perfect for the company you are applying to. And just like with the other experiences, be sure to provide specific examples. For example, when listing leadership skills, you can mention the leadership roles you hold or have held in the past. You should also include certificates, awards, experiences, and other qualifications you have to support the skills you have listed

6. Proofread and edit the letter

Internship positions are usually very competitive, and as a result, employers have to use various methods to thin out the applicants. Any errors in your letter can thus result in you not getting the position you are applying for, regardless of how qualified you are. Therefore, before sending your letter, make sure that you thoroughly proofread it for any spelling and grammar mistakes it might have.

Other mistakes to look out for when proofreading and editing your letter include wordy sentences, complex phrases, and anything else that can make your letter hard to understand. In the end, your letter should be free of any grammatical errors, clear, brief, and to the point.

READ ALSO: How to write an official letter

What is the format of an attachment application letter?

Writing an attachment letter

Nowadays, most companies use online applications for both jobs and internship applications. In some of these cases, applications include forms that you only have to fill and submit. However, there are still companies that prefer the traditional letter writing style. And even where an online application is used, you might find some companies requiring you to upload a cover letter. In these cases, you will need to write a letter and get the format right – formal business letter format.

  • Your name and address - Write your name, phone number, email address, and postal (or physical address) at the top right side of the page
  • Business/employee name and adress - Write the business name and the contact person/department (where your application letter will be received) at the left side of the page – below your name and personal information.
  • Salutation - salute the contact person, preferably with their name and in the format of “Dear Mr. X or Dear Mrs./Ms. Y”. Try researching the company you are applying to find the name of the contact person. In the event that you do not find the name, you can use the salutation “Dear Hiring Manager”. However, you should refrain from using “Dear Sir/Madam” and “To Whom It May Concern” as the former is very generic, while the latter might be taken to mean that you have no regards as to who receives your letter.
  • Subject line – this is where you state the reason for the letter
  • Introduction – start the letter with a brief introduction of yourself and why you are writing the letter (seeking internship position).
  • Body - Provide information about your program of study and other relevant academic experiences that relate to the position. You should also provide your skills, abilities, and extracurricular activities that make you perfect for the position
  • Conclusion – end the letter by thanking the hiring manager for their time. You can also include a contact number where you can be reached for interview scheduling.
  • Signature – complete the letter by signing, followed by your name.

Attachment cover letter sample

[Applicant's Name ]

[Applicant's phone number]

[Applicant's email address]

[Applicant's address]

Mr./Mrs./Ms.

[Department/Position (for example, Human Resources Director)]

[Company Name]

[Company Address]

Dear Mr./Mrs./Ms. First and Last Name

RE: APPLICATION FOR A [insert number of months] MONTHS INTERNSHIP PLACEMENT

I am writing to apply for the [insert position] listed on your company’s careers website page.

My name is [John Smith] and I am an undergraduate student at [XYZ University]. I am currently in my third year, pursuing a [Bachelor’s of Science degree in Computer Science]. My curriculum is composed of modules like software engineering, database systems, network administration, computer systems security, and software implementations. I have also taken extra computer programming courses and can write programs in C++, Java, Python, and HTML language.

Last summer, I volunteered at [ABC academy’s computer programming summer boot camp], where I was involved in teaching high school students the basics of computer coding. Currently, I am currently working on a research project for the [XYZ University Computer Science Department].

I am a responsible, motivated, and quick-learning person, and can adapt easily to the culture of your company. I am also a great team player and have been involved in several group projects as part of my coursework.

I am confident that my academic background and my strong technical skills in computer programming will make me a great asset to your organisation. The internship position will also help me expand on my skills in the field of technology.

I have attached my resume and academic qualifications for review.

Thank you for consideration, and I look forward to hearing your response.

John Smith.

Not sure on how to write an attachment letter? The above tips, guidelines on the format, and the sample can guide you on how to create a good internship placement letter. Even with little or no experience, you can still be able to impress prospective employers and earn that internship placement you are seeking.

READ ALSO: How to write a request letter for a job vacancy

Source: TUKO.co.ke

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Letter Templates

sample application letter for industrial attachment

sample application letter for industrial attachment 1

If you are a student or recent graduate looking for an industrial attachment opportunity, writing a compelling application letter is crucial. In this article, we provide seven sample application letters for industrial attachment, along with tips to help you craft your own letter.

An industrial attachment is a period of work experience that students undertake as part of their academic program. It gives students the opportunity to apply the knowledge and skills they have gained in the classroom to a real-world environment. Writing an application letter is essential to secure an attachment position, as it introduces you to the potential employer and highlights your qualifications and interest in the industry.

Below are seven sample application letters that you can use as a guide to create your own for your industrial attachment.

Application Letter for Industrial Attachment at a Manufacturing Company

Dear [Hiring Manager’s Name],

I am writing to express my interest in the industrial attachment position at [Company Name] that I found on your website. With [number of years] of experience in manufacturing, I am confident that I have the skills and knowledge to contribute to the success of your team.

During my academic program, I have gained experience in [relevant skills or courses] and have developed a strong work ethic and attention to detail. I am excited about the opportunity to apply my skills and further develop my knowledge in a real-world environment.

Thank you for considering my application. I look forward to the opportunity to contribute to your team.

[Your Name]

Application Letter for Industrial Attachment at a Construction Company

I am writing to apply for the industrial attachment position at [Company Name]. As a recent graduate with experience in [relevant courses or experience], I am excited about the opportunity to gain hands-on experience in the construction industry.

I am confident that I possess the skills and knowledge needed to contribute to your team, including [relevant skills or courses]. I am also eager to learn from your experienced professionals and further develop my knowledge in the field.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications with you further.

Application Letter for Industrial Attachment at a Marketing Agency

I am writing to apply for the industrial attachment position at [Company Name]. As a marketing student with a passion for creative problem-solving, I am confident that I have the skills and knowledge needed to excel in a real-world environment.

During my academic program, I have gained experience in [relevant courses or experience], and I am eager to apply my skills and knowledge to real-world marketing challenges. I believe that [Company Name]’s innovative approach and collaborative culture align with my values and career goals.

Thank you for your consideration. I would be honored to join your team and contribute to your continued success.

Application Letter for Industrial Attachment at a Technology Company

I am excited to apply for the industrial attachment position at [Company Name]. As a technology student with experience in [relevant courses or experience], I am eager to gain hands-on experience in a real-world environment.

During my academic program, I have developed strong skills in [relevant skills or courses], which I believe will enable me to contribute to your team’s success. I am also eager to learn from your team of experienced professionals and further develop my knowledge in the field.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Application Letter for Industrial Attachment at a Finance Company

I am writing to apply for the industrial attachment position at [Company Name]. As a finance student with experience in [relevant courses or experience], I am excited to gain hands-on experience in the finance industry.

I am confident that my strong analytical and problem-solving skills, as well as my attention to detail, make me a strong candidate for the position. I am also excited to learn from your team of experienced professionals and gain insight into the inner workings of the finance industry.

Thank you for considering my application. I look forward to the opportunity to contribute to your team’s success.

Application Letter for Industrial Attachment at a Non-Profit Organization

I am excited to apply for the industrial attachment position at [Company Name]. As a student with a passion for social justice and community outreach, I believe I am the perfect candidate for the position.

During my academic program, I have developed strong skills in [relevant skills or courses], and I am eager to apply those skills in a real-world environment. I am also excited to learn from your team of experienced professionals and gain valuable experience in the non-profit sector.

Thank you for considering my application. I would be honored to contribute to your team’s mission and make a positive impact on the community.

Tips for Writing an Effective Application Letter for Industrial Attachment

When writing an application letter for industrial attachment, there are several tips you should keep in mind to make your letter stand out:

  • Research the company and tailor your letter to their needs and mission.
  • Highlight your relevant skills and experiences.
  • Be concise and to the point.
  • Proofread carefully for grammar and spelling errors.
  • Show enthusiasm and passion for the industry and the company.

Frequently Asked Questions

What should i include in my application letter for industrial attachment.

Your application letter should include your name and contact information, the name and contact information of the hiring manager, an introduction of yourself and your interest in the position, a summary of your relevant skills and experiences, and a closing statement thanking the hiring manager for their consideration.

How long should my application letter be?

Your application letter should be no more than one page long.

What should I avoid in my application letter?

You should avoid using overly formal language, generic introductions, and cliches. Also, avoid including irrelevant information or skills.

Should I attach my resume to my application letter?

Yes, you should attach a copy of your resume to your application letter.

How soon should I follow up after submitting my application letter?

You should follow up within one to two weeks after submitting your application letter.

What if I don’t have any relevant work experience?

If you don’t have any relevant work experience, focus on highlighting your academic achievements and relevant coursework or projects.

Writing an effective application letter for industrial attachment is essential to securing a position in your desired industry. By using the sample letters and tips provided in this article, you can create a compelling letter that showcases your qualifications and interest in the industry. Remember to tailor your letter to the company’s needs and show enthusiasm and passion for the position. Good luck!

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How to Write an Attachment (or Cover) Letter

by Kimberlee Leonard

Published on 22 Jan 2019

An attachment letter, also referred to as a letter of internship, is a cover letter for students looking to build career experience, meet mentors and gain opportunities for post-education jobs. A student will outline their interest in an internship at a particular company. The internship market is highly competitive. Students must effectively sell their qualifications when writing an attachment letter to garner corporate attention.

Format the Letter 

An attachment letter is a business letter that follows standard business formatting guidelines. Choose a professional font such as Arial, Courier or Times New Roman. Make the font size at least 10, but 11 or 12 is preferred. Don't use fonts bigger than 12. Business letters use block formatting; a block is a section of information such as contact information or a new paragraph. All blocks are aligned on the left margin with no indentation of paragraphs. Pages have one-inch margins on all sides. Block formatting uses one line space between paragraph blocks.

Introduce Yourself 

The attachment letter introduces the student to the company's human resources division. Include a reference or subject line, such as "Re: Application for Research Attachment," in bold type above the body of the letter. Though not required, the reference line is highly recommended to get the letter to the right person faster.

Letter basics concisely state a student's major, minor and the year of study. Include any pertinent work or research experience. Specific skills, experiences or classes differentiate students with more skills than others. Note any other work experience that demonstrates professionalism or specific skills. Professional outside work might include part-time work at a bursar's office or a local bank. Think twice about including experience as a camp counselor or waitress in the letter, unless it directly relates to the sought internship.

Stand Out From the Crowd

There is a lot of competition for internships, which is similar to job market competition. Once you outline the contents of the letter, research the company and connect the dots for the human resources director. This means stating why you desire the internship. Express how you are the best candidate based on your level of education, specific skills and pertinent experience. Take the time to explain how the company's internship will build needed skills through practical implementation of studied theories.

Add Enclosures 

The attachment letter servers the same purpose as the job seeker's cover letter. Job seekers naturally include a resume as an enclosure with the cover letter. The same is true with attachment letters, giving more details about work history and education. Some applicants benefit from including a published article or a letter of recommendation – denote "Enclosures" under your name at the end.

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How To Email a Resume and Cover Letter Attachment

sample of attachment application letter pdf

Ashley Nicole DeLeon / The Balance

Depending on the job for which you're applying, you may need to email your resume and cover letter to the hiring manager. That's often the case with smaller employers. For other employers, you'll apply online or via a job board.

What's the easiest way to attach your resume and cover letter to an email message? When you're asked to send a resume or cover letter via email, follow these steps to ensure you have correctly attached your documents, written an email explaining what you are sending and why, added your signature to the email, and included a subject line that will get your message opened and read by the recipient.

Key Takeaways

  • Most employers request a Microsoft Word document or a PDF file of your resume. 
  • It's easy to save your documents in the file format requested by an employer.
  • When saving your documents, use your name as the file name.
  • Include a subject line that states who you are and what job you are applying for in the email message.

Check the Employer's Instructions

When you apply for jobs via email , the employer may require you to send your resume and cover letter as an attachment to an email message. It's important to send your attachments correctly, to include all the information you need so your email message is opened and read, and to let the receiver know how they can contact you to schedule an interview.

What's most important is to follow the employer's instructions and send exactly what they have asked for in the format it's requested. If you don't, your message may end up in a spam or trash folder.

Save Your Cover Letter and Resume

When sending your cover letter and resume attachments, the first step is to save your resume as a PDF or a Word document . The job posting should specify how to send the attachment. This way, the receiver will get a copy of the resume in the original format.

If there aren't instructions on how to send your documents, submit your resume as either a Microsoft Word document (.doc or .docx) or as a PDF file. These are the formats most commonly preferred by employers, and it's easy to save the documents and add them as attachments to your email message.

You can either save your cover letter in document format or write it directly in the email message.

Save as a Word Document

If you have word processing software other than Microsoft Word, save your resume as a Word (.doc or .docx) document. File > Save As , should be an option in your program.

Save a Google Doc as a Word Document

If you don't have Microsoft Word, you can save a Word (.docx) version of a Google Doc. Select File > Download and choose Word Document (.docx).

How to Save as a PDF

Whether the employer requests a PDF file or you opt to send a PDF, here's how to convert a document file.

To save a Word document as a PDF:

  • Select  File > Save As  in Microsoft Word.
  • Select  PDF  from the  Format  drop-down menu.

To save a Google Doc as a PDF:

  • Select  File > Download and choose  PDF Document .

Choose a Unique File Name

When saving your document, use your name as the file name , so the employer knows whose resume and cover letter it is, i.e., janedoeresume.doc and janedoecoverletter.doc.

Don't use "resume" as a file name, because it will be hard to differentiate your resume from those of the other applicants.

Include a Subject in the Email Message

The subject line is one of the most important parts of the email messages you send to apply for jobs. If you don't include one, your message may not even get opened. 

Your email message must include a subject line, and it should explain to the reader who you are and what job you are applying for. Be specific, so the recipient knows what he or she is receiving. Employers often hire for many positions at the same time, so include both your name and the job title.

Add a subject to the email message before you start writing it. That way, you won't forget to include it afterward.

Here's what to write:

Subject: Your Name - Job Title

If the employer requests additional information, like a job ID number, be sure to include that too.

Write an Email Message to Send With Your Resume

Once you have saved your resume and cover letter and they are ready to send, the next step is to write an email message to send with your documents.

First, open your email account. Then click on Message at the top left of the screen or click on File > New > Message .

You can either write your cover letter as part of the email message or send it as an attachment. Here's how:

Write Directly in the Email

You can either type your cover letter directly into the email message , copy and paste it from a word processing document, or if the company requests an attachment, send your cover letter and resume with the email message. So, your choices are to send a cover letter attachment or to use the email message as your cover letter.

If you are attaching a cover letter, your email message can be brief. Simply state that your resume and cover letter are attached. Offer to provide additional information and let the reader know how you can be contacted.

Be sure to follow the directions in the job posting for how to apply when sending your cover letter and resume or your application may not be considered.

Adding Your Signature To the Email

It is important to include an email signature with your contact information, so it's easy for hiring managers and recruiters to get in touch with you.

Include your full name, your email address, and your phone number in your email signature, so the hiring manager can see, at a glance, how to contact you. If you have a LinkedIn profile , include it in your signature. Do the same with any other social media accounts you use for career and business purposes.

Sample Email Signature

Jared Harshbarner jared.harshbarner@email.com 617-123-3790 linkedin.com/in/jared.harshbarner

How To Add Your Signature

To add your signature to your email message, click on File > Insert > Signature , if you have a signature saved that you use for job searching. If you haven't created an email signature, type your contact information (name, email address, phone, LinkedIn) at the bottom of your message.

Attach Your Resume and Cover Letter to an Email Message

Once your email message is ready to send, you need to attach your resume and cover letter to your message:

Click on Insert > Attach File. Your email client will display a list of files in the default file folder of your computer. If your resume and cover letter are stored in a different folder, click on the appropriate folder.

Click to select the file you want to add to your email message , and then click on Insert to attach the document to your email message. Take the time to carefully proofread the message before you send it.

Before you click Send , send the message to yourself to be sure all the attachments come through, and your email message is perfect.

Send a copy of the message to yourself, as well as to the company, so you have a copy for your records. Add yourself as a Bcc (blind carbon copy) by clicking Bcc and adding your email address.

Then click Send , and your cover letter and your resume will be on their way to the employer.

Review a Sample Email Message

Here's a sample email message sent with resume and cover letter attachments to apply for a job.

Subject: Sarah Smith – Museum Docent

Dear Ms. Cooper,

I’m writing to apply for the summer docent program at the Museum of Local History.

I have extensive docent experience, having volunteered at both the Harbor Museum and ABC Art, and have led tours both as a student leader and a member of the town historical society. In addition, I’m a lifelong town resident and an enthusiastic amateur historian.

I’ve attached my cover letter and resume for your review. I hope you’ll contact me at your convenience to discuss the program and arrange an interview. Thank you for your time.

Sarah Smith sarah.smith@email.com 555-555-1234 linkedin.com/in/sarahsmith

Frequently Asked Questions (FAQs)

Is it better to send a word document or a pdf to apply for a job.

A PDF file retains the format of your resume and letter, so the recipient will see them as you wrote them when they open the file(s) you send. A Word document is easily read by the Applicant Tracking Systems (ATS) that employers use to manage job applications. What's most important is to follow the company's application guidelines.

How can I be sure my documents are formatted correctly?

Send a test message, and email your resume and cover letter to yourself before you send it to the employer. That way, you'll know your documents are formatted and attached correctly.

ZipJob. “ Resume PDF or Word: The Best File Format in 2022 ."

Google. " Create, View, or Download a File ."

Microsoft. " Save or Convert to PDF or XPS in Office Desktop Apps ."

Adobe. " How to Convert a Google Doc to a PDF ."

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Industrial Attachment and Internship guide

Sample industrial attachment logbook and how to fill it.

Last updated on: June 5, 2023 by Dennis Koech Leave a Comment

sample industrial attachment logbook and to fill it

Sample industrial attachment logbook for university and college students and a guide on how to fill the logbook. The attached document is in word (doc) but can be converted into pdf.   What is an attachment Logbook?   An industrial … Read More »

Sample industrial attachment letter and how to write an industrial attachment application letter

Last updated on: June 14, 2023 by Kenyayote Reporter 52 Comments

sample of attachment application letter pdf

Industrial attachment also known by many as internship normally lasts for three months but the duration differs from institution to institution. Some companies pay for industrial attachment while others do not pay (in an article we had written earlier, we … Read More »

5 steps guide on how to write a perfect industrial attachment or Internship report

Last updated on: August 5, 2021 by Elvis Nyakangi 2 Comments

Industrial attachment guide

What is an industrial attachment or internship report? Depending on your location or know how, you can call it attachment or internship. Industrial attachment or internship is a fundamental part of undergraduate degree program in campus. It provides undergraduate students … Read More »

Sample Industrial attachment report and free Internship reports pdf

Last updated on: June 14, 2023 by Kenyayote Reporter 58 Comments

free sample industrial attachment and internship report for students

Free sample industrial attachment report: Writing an industrial attachment report is not as easy as many students may think. Do you want to get an idea of how to write an industrial attachment report? Are you looking for an industrial … Read More »

How to apply for Public Service Commission Internship, Benefits and Requirements

Last updated on: August 3, 2021 by Dennis Koech Leave a Comment

public service commission internship opportunities and how to apply guide

Public service commission (PSC) will be recruiting over 3,000 graduates for various internship positions in Government. Here is how to apply for internship, benefits and requirements. Period of Public Service Commission Internship PSC internship will last for a period of … Read More »

Best places to get industrial attachment opportunities in Kenya for continuing students

Last updated on: November 24, 2023 by Kenyayote Reporter 17 Comments

Industrial attachment opportunities in Kenya

Before I go any further listing where and how you can get an industrial attachment opportunity, know that there is a difference between attachment and internship. There are different definitions of the two terms. I will be using the term … Read More »

How to write application letter and sample letters of application

Last updated on: January 12, 2021 by Dennis Koech Leave a Comment

sample research project paper for final year

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Enhancing Intern and attachment station supervisor relationship

Last updated on: January 12, 2021 by Doris Makori Leave a Comment

Since attachment/industrial practicum is compulsory to most courses in kenya, there is no way to escape it. Most universities require that one undertakes one in their third/fourth year of study. Whereas,some universities help their students secure placement, most leave it … Read More »

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Last updated on: January 12, 2021 by Emmanuel Chacha 1 Comment

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  • About Grants
  • How to Apply - Application Guide

Samples: Applications, Attachments, and Other Documents

As you learn about grantsmanship and write your own applications and progress reports, examples of how others presented their ideas can help. NIH also provides attachment format examples, sample language, and more resources below.

On This Page:

Sample Grant Applications

Nih formats, sample language, and other examples.

With the gracious permission of successful investigators, some NIH institutes have provided samples of funded applications, summary statements, and more. When referencing these examples, it is important to remember:

  • The applications below used the form version and instructions that were in effect at the time of their submission. Forms and instructions change regularly. Read and carefully follow the instructions in your chosen funding opportunity and the Application Guide .
  • The best way to present your science may differ substantially from the approaches used in these examples. Seek feedback on your draft application from mentors and others.
  • Talk to an NIH program officer in your area of science for advice about which grant program would be a good fit for you and the Institute or Center that might be interested in your idea.
  • Samples are not available for all grant programs. Because many programs have common elements, the available samples can still provide helpful information and demonstrate effective ways to present information.

National Institute of Allergy and Infectious Diseases (NIAID)

  • Sample Applications and Summary Statements (R01, R03, R15, R21, R33, U01, SBIR, STTR, G11, K, and F)
  • NIAID Sample Forms, Plans, Letters, Emails, and More

National Cancer Institute (NCI)

  • Behavioral Research Grant Applications (R01, R21, R03)
  • Cancer Epidemiology Grant Applications (R01, R21, R03, R37)
  • Cancer Control and Population Sciences Grant Applications (R01, R21, R37)
  • Healthcare Delivery Research Grant Applications (R01, R03, R21, R50)

National Human Genome Research Institute (NHGRI)

  • ELSI Applications and Summary Statements and biosketches (K99/R00, K01, R01, R03, and R21)
  • NHGRI Sample Consent Forms

National Institute on Aging (NIA)

  • K99/R00: Pathway to Independence Awards Sample Applications
  • NIA Small Business Sample Applications (SBIR and STTR Phase 1, Phase 2, and Fast-Track)

National Institute on Deafness and Other Communication Disorders (NIDCD)

  • Research Project Grants (R01) Sample Applications and Summary Statements
  • Early Career Research (ECR) R21 Sample Applications and Summary Statements
  • Exploratory/Developmental Research Grant (R21) Sample Applications and Summary Statements

NIH provides additional examples of completed forms, templates, plans, and other sample language for reference. Your chosen approach must follow the instructions in your funding opportunity and the Application Guide .

  • Application Format Pages
  • Annotated Form Sets
  • Animal Document Samples from Office of Laboratory Animal Welfare (OLAW) for animal welfare assurances, study proposals, Memorandum of Understanding , and more
  • Allowable Appendix Materials Examples
  • Authentication of Key Biological and/or Chemical Resources Plan Examples
  • Biosketch Format Pages, Instructions, and Samples
  • Data Management and Sharing (DMS) Plan Samples
  • Informed Consent Example for Certificates of Confidentiality
  • Informed Consent Sample Language for secondary research with data and biospecimens and for genomic research
  • Model Organism Sharing Plans
  • Multiple PI Leadership Plan Examples
  • Other Support format page, samples, and instructions
  • Scientific Rigor Examples
  • Person Months FAQ with example calculations
  • Plain Language Examples for application title, abstract, and public health relevance statements
  • Project Outcome Description Examples for interim or final Research Performance Progress Report (RPPR)

This page last updated on: February 7, 2024

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Application Letter For Attachment In Procurement: Sample + How To Write

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In this article, we will explore the key elements of an application letter for attachment in procurement in Kenya.

Understanding the Procurement Industry in Kenya

To effectively write an application letter for attachment in procurement in Kenya, it is essential to have a solid understanding of the industry. 

Procurement refers to the process of acquiring goods, services, and works for an organization, ensuring value for money and compliance with regulations. 

In Kenya, procurement plays a vital role in both the public and private sectors, contributing to economic growth and development. 

Familiarize yourself with the procurement process and the key sectors in Kenya to showcase your knowledge in the application letter.

Importance of Attachment in Procurement

Securing an attachment opportunity in procurement offers aspiring professionals a chance to gain practical experience and develop industry-specific skills. 

During your attachment, you will have the opportunity to work alongside experienced professionals, understand procurement operations, and contribute to real-world projects. 

Furthermore, attachment programs provide a platform to build a network of industry contacts, which can prove valuable for future career opportunities in Kenya’s procurement sector .

Crafting an Effective Application Letter

Addressing the letter.

Begin your application letter by addressing it to the appropriate person or organization. Conduct thorough research to identify the right contact person, ensuring that your letter reaches the intended recipient.

Highlighting academic qualifications

Clearly outline your academic qualifications and achievements relevant to procurement. 

Mention your degree or diploma, academic honors, and any specialized courses or certifications you have completed.

Expressing genuine interest

Demonstrate your passion and genuine interest in procurement by sharing experiences or activities that have fueled your desire to pursue a career in this field. 

Highlight any relevant projects, internships, or extracurricular activities that showcase your commitment.

Emphasizing transferable skills

Besides academic qualifications, focus on transferable skills that are valuable in the procurement industry, such as strong analytical abilities, attention to detail, negotiation skills, and the ability to work well in a team.

Structure and Format of an Application Letter

A well-structured application letter for attachment in procurement in Kenya is crucial to make a favorable impression. 

Follow this format to ensure professionalism:

  • Introduction: Begin with a concise introduction, stating the purpose of the letter and expressing your interest in attachment in the procurement field.
  • Self-introduction: Provide a brief introduction about yourself, including your name, educational background, and any relevant experiences or achievements.
  • Relevant skills and qualifications: Highlight your academic qualifications, transferable skills, and any prior experiences that make you a suitable candidate for attachment in procurement.
  • Knowledge of the organization: Demonstrate your knowledge of the company or organization you are applying to. Research their mission, values, and recent projects to show your genuine interest and align your application with their goals.
  • Request for attachment opportunity: Clearly state your request for an attachment opportunity, specifying the desired duration and any specific areas of interest within procurement that you would like to explore.
  • Professional closing: Conclude the letter professionally, expressing gratitude for the recipient’s time and consideration. Include your contact information for further communication.

Tips for Writing a Compelling Application Letter for Attachment in Procurement in Kenya

To make your application letter stand out, consider the following tips:

Research the company or organization

Before writing the letter, conduct thorough research on the company or organization to tailor your application to their specific needs and requirements.

Tailor the letter

Customize each application letter to fit the specific requirements of the attachment opportunity you are applying for. 

Highlight relevant skills, experiences, and qualifications that align with the organization’s needs.

Clear and concise language

Use clear and concise language to convey your ideas effectively. Avoid jargon or technical terms that may confuse the reader.

Demonstrate enthusiasm and passion

Let your passion for procurement shine through your writing. 

Showcase your enthusiasm and commitment to the field to capture the reader’s attention.

Proofread for errors

Proofread your application letter thoroughly to ensure it is free from grammar and spelling errors. 

A well-polished letter reflects your attention to detail and professionalism.

Application Letter For Attachment In Procurement Sample

Remember to personalize the application letter by highlighting your own experiences, qualifications, and interest in procurement.

Tailor the letter to match the specific requirements and objectives of the Procurement attachment position you are applying for.

Proofread your letter carefully for any errors or typos before submitting it. Best of luck with your application!

The application letter for attachment in procurement in Kenya serves as a gateway to secure valuable practical experience in the field. 

Remember to showcase your enthusiasm, align your skills with the organization’s needs, and convey your dedication to the procurement field. 

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Application Letter for Attachment in Kenya + Sample

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Last updated on October 15th, 2023 at 09:11 pm

Are you a student looking to gain practical experience in your field of study in Kenya?

An industrial attachment can provide you with valuable insights and hands-on learning opportunities.

However, to secure an attachment position in Kenya, you’ll need to write a compelling application letter.

In this guide, we’ll walk you through the process of crafting an effective application letter in Kenya that will grab the attention of potential employers.

Table of Contents

1. Crafting a Clear and Concise Subject Line

When composing your email, start with a subject line that captures the essence of your application. Keep it brief yet informative, so the recipient knows exactly what to expect.

For example, “Application for Attachment Position in [Company Name]” would work splendidly. It’s time to make a memorable first impression!

2. Introduce Yourself and Express Your Interest

In the body of your email, begin by introducing yourself and expressing your sincere interest in the attachment position.

Provide a brief overview of your educational background and any relevant work experience you have accumulated thus far.

Emphasize how your studies and previous engagements have prepared you for this opportunity.

3. Showcase Your Skills and Relevant Experience

This is your chance to shine!

Highlight your most notable skills and experiences that directly align with the requirements of the attachment position. Stand out from the crowd by conveying how your unique skill set will be an asset to the company.

Remember, humor can be an effective way to inject some personality into your letter. Just don’t overdo it; professionalism should always remain a priority.

4. Demonstrate Your Fit with the Company

Express your genuine interest in the company and explain why you believe it is the perfect fit for you.

Research the organization thoroughly and identify specific aspects that align with your goals and values. This demonstrates your dedication and shows that you’ve taken the time to understand their mission and work.

5. Request an Interview or Meeting

Now that you’ve captured their attention, it’s time to take the next step.

Politely request an interview or meeting to discuss your application further. This demonstrates your eagerness and provides an opportunity for them to learn more about you.

Be confident and enthusiastic, showcasing your willingness to contribute to their team’s success.

6. Proofread, Proofread, Proofread!

Before you hit that send button, ensure your email is free of grammatical errors and typos.

Take the time to carefully proofread your application to make a favorable impression. Silly mistakes can be distracting and may undermine your credibility.

So, give it one final read-through before you let it fly into the digital realm.

Example Application Request for an Attachment in Kenya:

Subject: Application for Attachment Position in [Company Name]

Dear [Name of Contact Person],

My name is [Your Name], and I am a third-year student at [University Name], pursuing a degree in [Degree Name]. I am thrilled to express my sincere interest in the attachment position advertised on your company’s website.

For ages, I’ve been an admirer of [Company Name]’s remarkable work, particularly in [Area of Interest]. The blend of innovation and creativity within your organization truly captivates me. Given my skills and experience in [Skills and Experience], I am confident that I can bring a fresh perspective to your team.

During my attachment, you can count on my unwavering dedication and enthusiasm for learning. I thrive in collaborative environments and believe in the power of teamwork. Together, we can achieve great heights and conquer the industrial realm!

I have attached my resume for your perusal, allowing you to delve further into my qualifications. Additionally, I’ve included a list of references who can vouch for my exceptional skills and unwavering commitment to excellence.

I eagerly await the opportunity to discuss my application in more depth. Should you have any queries or require further information, please do not hesitate to reach out to me.

Thank you kindly for considering my application. I look forward to the prospect of joining [Company Name] and contributing to its continued success.

Sincerely, [Your Name]

Applying for Industrial Attachment in Kenya: The General Steps

Now that you’ve mastered the art of crafting an impressive application letter, it’s time to dive into the overall process of applying for an industrial attachment.

While the specific requirements may vary based on your institution and industry, these general steps will help you navigate the application process with finesse.

  • Check with your institution’s industrial attachment office for the application requirements and deadlines. They may require an application form, a letter of motivation, and your academic transcripts.
  • Begin your search for potential attachment organizations. Tap into your network of friends, family, and lecturers for recommendations. Additionally, explore online job boards and company websites for attachment opportunities.
  • Contact potential organizations to express your interest in their attachment program. Inquire about the duration, assigned tasks, and benefits of the attachment. Be proactive in showcasing your enthusiasm and eagerness to contribute.
  • If you are invited for an interview, prepare diligently. Research the organization and industry trends, and rehearse your answers to common interview questions. Confidence is key!
  • Upon receiving an attachment offer, accept it promptly and follow up with the organization to confirm the details. Express your gratitude for the opportunity and ask about any necessary preparations.

Additional Tips for Applying for Industrial Attachment:

  • Start your application process early. Premier attachment opportunities fill up rapidly, so don’t procrastinate!
  • Be proactive in your search. Don’t wait for organizations to approach you; instead, reach out to them and express your interest boldly.
  • Market yourself effectively. Highlight your most relevant skills and experiences in your application materials and interviews.
  • Maintain professionalism. Whether in your email communications or face-to-face interactions, be respectful and demonstrate your commitment to professionalism.

By following these steps and tips, you’ll be well on your way to securing an exciting and enriching industrial attachment in Kenya.

Embrace this opportunity to bridge the gap between theory and practice , paving the way for a successful future in your chosen field.

Application letter for attachment in procurement

Here is an application letter for attachment in procurement in Kenya:

Dear Mr./Ms. [Hiring Manager’s Last Name],

I am writing to express my interest in the procurement attachment position at [Company Name]. I am a third-year student at [University Name] majoring in procurement and supply chain management. I am eager to gain practical experience in the field and to learn from your team.

I have a strong academic background in procurement. I have taken courses in all aspects of procurement, including sourcing, contract management, and supplier relationship management. I have also completed several internships in procurement, where I gained hands-on experience in the day-to-day activities of a procurement department.

In addition to my academic and internship experience, I have a number of skills that would make me a valuable asset to your team. I am a highly organized and detail-oriented individual. I am also a quick learner and I am able to work independently and as part of a team. I am confident that I have the skills and knowledge necessary to succeed in this role.

I am eager to learn more about [Company Name] and the procurement industry. I am confident that I would be a valuable addition to your team. I am available for an attachment starting in [month] 2023.

Thank you for your time and consideration. I look forward to hearing from you soon.

Here are some tips for writing an application letter for an attachment in procurement:

  • Start by introducing yourself and stating your interest in the position.
  • Highlight your academic and internship experience in procurement.
  • Discuss your skills and abilities that would make you a valuable asset to the company.
  • Express your eagerness to learn more about the procurement industry and the company.
  • Thank the hiring manager for their time and consideration.
  • Proofread your letter carefully before submitting it.

Best of luck with your applications, and may your attachment be a remarkable learning journey!

I hope this comprehensive guide helps you navigate the process of writing an application letter for an attachment successfully.

Remember, be confident, let your personality shine through, and keep your eye on the prize—the perfect attachment opportunity!

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